List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Technology) INT001 INT002 INT003 INT003.1 INT004 INT004.1 INT005 INT006 ACH - Automated Clearing House (Child Support) ACH - Automated Clearing House (Direct Deposit & Positive Pay) State and Local Taxes State and Local Taxes American Association of University Professors (List of Employees with Deductions American Association of University Professors (dues) APL Labor Distribution Transactions (Inbound to Workday) Applicant flow UWHires to EOAA/OFCCP (Inbound) Wells Fargo Wells Fargo Various Vendor tbd AAUP AAUP UW-IT Finance EOAA/OFCCP Payroll Payroll Payroll Payroll Payroll Payroll Payroll HR n/a n/a n/a n/a n/a n/a Time/Absence n/a Ginny Montgomery Ginny Montgomery Ginny Montgomery Ginny Montgomery e Robert Wood Anne Clark / Bill Backamis Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) Wells Fargo Wells Fargo TBD TBD AAUP Local AAUP Local APL Labor Distributions UW Hires Ginny Montgomery Ginny Montgomery TBD TBD Bert Stover / Payroll Office Bert Stover / Payroll Office Alin Hunter / Janis Roganis Joseph Devore / Joe Kittleson INT007 Applicant flow EOAA/OFCCP to UW Hires (Outbound) EOAA/OFCCP HR n/a Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) UW Hires Joseph Devore / Joe Kittleson INT008 Appointee data via a web service (HRP Web Service) UWIT-AIS HR n/a HRP Web Service Gary Prohaska INT009 INT010 INT011 ARRA reporting (Inbound) ARRA reporting (Outbound) Association of Librarians of University of Washington (List of Employees with Deductions Taken) State & Fed State & Fed ALUW HR HR Payroll n/a n/a n/a Liz Coveney / Rhonda Forman / Virjean Edwards (student data custodian) Joe Kittleson Joe Kittleson Maureen Nolan or Heidi Nance Joe Kittleson Joe Kittleson ALUW Joe Kittleson Joe Kittleson Laura Lillard INT011.1 Association of Librarians of University of Washington (dues) ALUW Payroll n/a Maureen Nolan or Heidi Nance ALUW Laura Lillard INT012 INT013 INT013.1 INT014 ASTRA (Inbound to HR Payroll Systems) ASTRA (Outbound from HR Payroll Systems) Modernize ASTRA/access management (inbound from HR Payroll Systems) Bargaining unit temporary eligibility (Inbound) UWIT-IAM UWIT-IAM UWIT-IAM UWHR/HRP Security Security Security HR n/a n/a n/a n/a TBD - Multiple Business Nathan Dors Nathan Dors Joseph Kittleson Nathan Dors Nathan Dors Nathan Dors Joseph Kittleson / David Uhlar INT015 Bargaining unit temporary eligibility (Outbound) UWHR/HRP HR n/a Joseph Kittleson INT016 INT017 INT017.1 Budget system salary revision processes (inbound) Budget system salary revision transactions (outbound) Salary Revision Process - Reconciliation (Outbound from Workday) (1)BGT/HEPPS position # Discrepancy Report & Reconciliation Process Salary Revision Process (Outbound from Workday) (2) Hepps sends Faculty/Pro Staff current salaries to Bgt Salary Module; Budget System Salary Module updated by Campus units by Position # in Position Info Dataset; Iteratively generate and distribute Salary Revision Worksheets to Campus on Daily Basis; Lock down BGT Salary Module (per org) when campus unit is finished OPB UW-IT Finance UW-IT Finance Compensation Compensation Compensation Payroll / HR HR HR Amy Floit Amy Floit Amy Floit ASTRA ASTRA UWIT-IAM Temp Employees Hours Tracking System Temp Employees Hours Tracking System BGT BGT BGT UW-IT Finance Compensation HR Amy Floit BGT Suantin Mach / Alin Hunter Salary Revision Process (no file?) Salary Revision Process (Inbound to Workday) Salary Revision Process (Inbound to Workday) (5) Classified Staff - Hepps updates Classified Staff pay rates in Hepps Control Tables; Compensation provides the BGT system a file of job classes to update in the BGT System. The BGT System utilizes the Hepps Control Tables (Job Class and Pay Scale) to update information in the BGT system. Salary Revision Process Salary Revision Process (7) Position Info management. Budgeted vs Actual expense per employee. Plays a major role in Salary Increase and other budgeting processes UW-IT Finance UW-IT Finance UW-IT Finance Compensation Compensation Compensation HR HR HR Amy Floit Amy Floit Amy Floit BGT BGT BGT Suantin Mach / Alin Hunter Suantin Mach / Alin Hunter Suantin Mach / Alin Hunter UW-IT Finance UW-IT Finance Compensation Compensation HR HR Amy Floit Amy Floit BGT BGT Suantin Mach / Alin Hunter Suantin Mach / Alin Hunter Greg Maass (as Analyst and Engineer - per JKitt) Greg Maass (as Analyst and Engineer - per JKitt) INT017.2 INT017.3 INT017.4 INT017.5 INT017.6 INT017.7 INT018 Budget system salary revision transactions (In bound and outbound for faculty/professional, outbound for Classified Staff, one manual outbound currently representing compensation information, BGT also does real-time lookups into HEPPS MITS) Case Management Systems-Disability Service Office INT019 Case Management systems-Violence Prevention INT020 INT021.1 INT021.2 INT021.3 Checks & Advices (Check Printing?) CIM-OSHRD - Person CIM-OSHRD - Job CIM-OSHRD - Funding INT021.4 INT021.5 INT021.6 INT021.7 INT022 INT023 INT023.1 INT024 INT025 INT026 INT027.1 INT027.2 INT027.3 INT027.4 INT027.5 INT028 CIM-OSHRD - Payroll Detail CIM-OSHRD - High Ed Job Class CIM-OSHRD - High Education Pay Schedule CIM-OSHRD - Person ACA Employee Status Combined Fund Donations (CFD) (Inbound) Combined Fund Donations (CFD) (Outbound) Combined Fund Donations (CFD) Eligibility (Outbound) Common Paymaster Employee Data - ADP Compensation Reviews Data cleansing environment Data Warehouse Interface - HCM Data Warehouse Interface - Compensation Data Warehouse Interface - Time/Leave Data Warehouse Interface - Payroll Data Warehouse Interface - Benefits (includes staging and ETL processes) Database Audit Reports INT029 Databridge to SQL INT030 DCAP - Dependent Care (enrollment and deduction processing) (Inbound) Disability Office HR n/a Joe Kittleson Disability Office Violence Prevention HR n/a Joe Kittleson Violence Prevention Employees and OFM OFM OFM Payroll HR HR HR n/a n/a n/a n/a Ginny Gregovich Joe Kittleson / Amy Floit Joe Kittleson / Amy Floit Joe Kittleson / Amy Floit n/a OSHRD OSHRD OSHRD OFM OFM OFM OFM CFD CFD CFD UW Physicians Compensation Review H/P Tech Team UW-IT-EDA UW-IT-EDA UW-IT-EDA UW-IT-EDA UW-IT-EDA HR HR HR HR Benefits Benefits Benefits Payroll Compensation Technology HR Compensation Time Payroll Benefits n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a Leave n/a n/a Joe Kittleson / Amy Floit Joe Kittleson / Amy Floit Joe Kittleson / Amy Floit Joe Kittleson / Amy Floit Kerri Everly Kerri Everly Kerri Everly Cindy Gregovich Joe Kittleson n/a Liz Coveney / Rhonda Forman Liz Coveney / Rhonda Forman Liz Coveney / Rhonda Forman Cindy Gregovich (Payroll) Katy Dwyer Joseph Kittleson / David Uhlar Suantin Mach / Alin Hunter Suantin Mach / Alin Hunter Suantin Mach / Alin Hunter n/a Pam Johnson (OFM) Pam Johnson (OFM) Pam Johnson (OFM) OSHRD Pam Johnson (OFM) OSHRD Pam Johnson (OFM) OSHRD Pam Johnson (OFM) OSHRD Pam Johnson (OFM) Secretary of State Matthew Edwards/Philip Secretary of State Matthew Edwards/Philip Secretary of State Matthew Edwards/Philip UW Physicians (ADP) Georgia Tabish compensation review database Dave Uhlar (as Analyst and n/a Sandy Prescott EDW John Mobley / Anja CanfieldEDW John Mobley / Anja CanfieldJohn Mobley / Anja Canfield-Budde EDW EDW John Mobley / Anja CanfieldEDW John Mobley / Anja CanfieldBudde UW-IT Bill Shirey UW-IT Technology n/a Bill Shirey 1) DAPP, 2) HRP WS, 3)DSS and others Technology n/a Data Custodians UW-IT - HRP Alin Hunter Flex-Plan Services Benefits n/a Katy Dwyer Flex-Plan Services Natalie Opilla Implementation Specialist Phone: 425-452-3457 Page 1 of 6 List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Technology) INT030.1 INT031 INT031.1 INT032 INT033 FSA Inbound DCAP - Dependent Care (enrollment and deduction processing) (Outbound) FSA (Outbound) Department of Labor (DOL)/JOLT Department of Personnel Data Files Flex-Plan Services Flex-Plan Services Flex-Plan Services DOL DOP Benefits Benefits Benefits HR HR n/a n/a n/a n/a n/a Katy Dwyer Katy Dwyer Katy Dwyer Joe Kittleson Joseph Kittleson Flex-Plan Services Flex-Plan Services Flex-Plan Services DOL DOP Natalie Opilla Natalie Opilla Natalie Opilla Joseph Kittleson Joseph Kittleson INT034 INT035 INT036 INT037 Eligible Library Patrons Expense Distribution Processes Faculty & Teaching Assistants Fidelity Deduction Activity Libraries UW-IT Finance OEA Fidelity HR Payroll HR Benefits n/a n/a n/a n/a Patrick Osby / Erik Dahl Ann Anderson Deborah R. Smith (Nana Lowell Katy Dwyer Libraries FAS Office of Educational Fidelity Fidelity Benefits n/a Katy Dwyer Fidelity Erik Dahl Alin Hunter Deborah R. Smith Melissa DeBurger, Data Conversion Consultant e-mail:/ Bryon Gates Melissa DeBurger INT038 Fidelity Employee Output INT039 INT040 Fidelity Participation Update Financial Budget, Org, Account, and Misc Indexes Fidelity UW-IT Finance Benefits Payroll n/a n/a Fidelity FAS Melissa DeBurger / Bryon Gates (see INT038) Jerry Fritz / Alin Hunter Financial Budget - Cost Center (inbound)(i.e.Budget) UW-IT Finance Payroll n/a FAS Jerry Fritz / Alin Hunter Financial Budget- PUC Code Financial Budget-Project, Task, Option (PCA) (inbound) UW-IT Finance UW-IT Finance Payroll Payroll n/a n/a FAS FAS Jerry Fritz / Alin Hunter Jerry Fritz / Alin Hunter INT040.4 Financial Budget-Fund Source (inbound) UW-IT Finance Payroll n/a Katy Dwyer Ann Anderson / Cindy Gregovich Ann Anderson / Cindy Gregovich Ann Anderson / Cindy Ann Anderson / Cindy Gregovich Ann Anderson / Cindy Gregovich INT040.1 INT040.2 INT040.3 FAS Jerry Fritz / Alin Hunter INT041 FSA - Flexible Spending Account Deductions Flex-Plan Services Benefits n/a Katy Dwyer Flex-Plan Services INT042 INT043 INT044 INT045 INT046 INT047 INT048 INT048.1 INT049 INT049.1 INT049.2 INT049.3 INT050 INT051 INT052 INT053 INT053.1 INT054 FSA - Flexible Spending Account Eligibility FSA - Flexible Spending Account Missed Deductions G/L - Employee Deduction Transactions (outbound) GAIP - Graduate Student Insurance Plan - Enrollment File Inbound GAIP - Graduate Student Insurance Plan - Invoice File of Payments GAIP - Graduate Student Insurance Plan Eligibility GCIU Local 767M (roster) GCIU Local 767M (dues) Gross Payment Distributions Gross Payment Distributions-Facilities Services Gross Payment Distributions-Housing and Food Services Gross Payment Distributions-UW Medicine HCA – Eligibility File HCA - Medical and Dental Billing File (outbound payroll updates) HR and Depts. - Temporary Employment Reports HRIS Data Warehouse HRIS ODS Husky Card Eligibility - Validation Request Flex-Plan Services Flex-Plan Services UW-IT Finance LifeWise/Premera LifeWise/Premera LifeWise/Premera GCIU GCIU Various Depts Facilities Services Housing and Food UW Medicine HCA HCA HR & Depts HR & Depts HR & Depts HFS Benefits Benefits Payroll Benefits Benefits Benefits Payroll Payroll Payroll Payroll Payroll Payroll Benefits Benefits HR HR HR HR n/a n/a Benefits n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a Time Benefits Benefits n/a Katy Dwyer Katy Dwyer Cindy Gregovich (Payroll) Katy Dwyer Katy Dwyer Katy Dwyer Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Katy Dwyer / Joe Kittleson Katy Dwyer / Joe Kittleson Joseph Kittleson Joe Kittleson Joe Kittleson Regine Edwards (student side) Liz Coveney (staff side) Flex-Plan Services Flex-Plan Services TBD LifeWise/Premera LifeWise/Premera LifeWise/Premera HRIS HRIS Various Facilities Services Housing and Food Services UW Medicine HCA HCA-Pay1 HR & Depts HRIS HRIS Husky Card ID office Natalie Opilla Implementation Specialist Phone: 425-452-3457 Natalie Opilla INT055 Husky Card Eligibility - Outbound INT056 Inlandboatmen’s Union of the Pacific, ILWU (roster) INT056.1 INT057 INT058 INT059.0 INT059.1 INT059.2 INT059.3 INT059.4 (see INT038) Natalie Opilla TBD TBD May Ng-Breckwoldt May Ng-Breckwoldt Joseph Kittleson / David Uhlar Joseph Kittleson / David Uhlar Various Brent Holterman Doug Miyata and Larry Calter Cyndi O'Farrel / Luan Ong Romeo Solis Romeo Solis Joseph Kittleson Joe Kittleson Joe Kittleson Shawna Salt, Brent Holterman, Rick Anglin HFS HR na Liz Coveney ID office ILWU HR n/a Liz Coveney ILWU Shawna Salt, Brent Holterman, Rick Anglin Joe Kittleson Inlandboatmen’s Union of the Pacific, ILWU (dues) KRONOS - Housing and Food (inbound) KRONOS - Housing and Food (outbound) KRONOS - Medical Centers Approved Timecard Time Offs - to WD Absence (Inbound) KRONOS - Medical Centers Eligible Hours Worked for Current & Retros - to WD KRONOS - Medical Centers Time and Absence Record - to WD Payroll (Inbound) KRONOS - Medical Centers Time-Offs and Accrual Balance Data - to WD Absence KRONOS - Medical Centers Absence Corrections - to WD Absence (Inbound) ILWU Kronos Kronos Kronos Kronos Kronos Kronos Kronos Payroll Time Time Time Time Payroll Time Time n/a n/a n/a n/a n/a n/a n/a n/a Cindy Gregovich Mark Stanley Mark Stanley Beth Mesina Beth Mesina Beth Mesina Beth Mesina Beth Mesina ILWU Kronos Kronos UW Medicine / Kronos UW Medicine / Kronos UW Medicine / Kronos UW Medicine / Kronos UW Medicine / Kronos Joe Kittleson Larry Calter Larry Calter Luan Ong Luan Ong Luan Ong Luan Ong Luan Ong INT059.5 KRONOS - Medical Centers Leave of Absence Requests (inbound) Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong INT059.6 KRONOS - Medical Centers Skills (inbound) Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong INT060.0 KRONOS - Medical Centers Employee Demographic with Distributions and Appointments (outbound) KRONOS - Medical Centers Reference Tables (Outbound) Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong INT060.3 KRONOS - Medical Centers Balance as of Pay Period - Accrual Amount Only (Outbound) KRONOS - Medical Centers Balance by Employee (daily)(Outbound) Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong INT060.4 KRONOS - Medical Centers Position Table (daily) (Outbound) Kronos Time n/a Beth Mesina UW Medicine / Kronos Luan Ong INT061 INT062 INT063 INT064 INT065 INT065.1 INT065.2 Liberty Mutual Insurance Deductions (Inbound) Liberty Mutual Insurance Deductions (Outbound) Other LMS (inbound) Other LMS (outbound) Parking deductions (Inbound) Parking deductions (Inbound) - Tacoma Parking deductions (Inbound) - Bothell Liberty Mutual Liberty Mutual TBD TBD Parking Office UW Tacoma UW Bothell Benefits Benefits HR HR Payroll Payroll Payroll n/a n/a n/a n/a Benefits Benefits Benefits Katy Dwyer Katy Dwyer TBD TBD Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Liberty Mutual Liberty Mutual TBD TBD UW Parking Office UW Tacoma UW Bothell Iesha A Collins Iesha A Collins TBD TBD Rick Anglin TBD TBD INT065.3 INT065.4 INT065.5 INT065.6 Parking deductions (Inbound) - Harborview Parking deductions (Outbound) - Tacoma Parking deductions (Outbound) - Bothell Parking deductions (Outbound) - Harborview Harborview UW Tacoma UW Bothell Harborview Payroll Payroll Payroll Payroll Benefits Benefits Benefits Benefits Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Harborview Medical Center UW Tacoma UW Bothell Harborview Medical Center TBD TBD TBD TBD INT060.1 INT060.2 Page 2 of 6 List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Rick Anglin Technology) INT066 Parking deductions (Outbound)-Deductions Taken Parking Office Payroll Benefits Cindy Gregovich (Payroll) UW Parking Office INT066.1 Parking deductions (Outbound)-Eligibility Parking Office Payroll Benefits Cindy Gregovich (Payroll) UW Parking Office Rick Anglin INT067 MITS (FAS, SDB, PAS, TIME, BGT) UW-IT HR Payroll Dan Schaaf and Dave Beaulieu MITS Arylton Costa / Alin Hunter INT067.1 MITS (FAS, SDB, PAS, TIME, BGT) - Bank Account information UW-IT Finance Payroll n/a Ann Anderson PAS Alin Hunter INT068 Pay Cycle Expenditure Transactions (Gross Pay and Employer Contributions) UW-IT Finance Payroll n/a Cindy Gregovich (Payroll) FAS Jerry Fritz / Alin Hunter INT069 Pay-cycle audit State Auditor Payroll n/a Cindy Gregovich (Payroll) TBD TBD INT070 Payroll calculation control Payroll Office Payroll n/a Cindy Gregovich (Payroll) FAS Jerry Fritz / Alin Hunter INT071 Person Registry Interface (outbound) UWIT-IAM HR n/a Nathan Dors Person Registry Interface - Academic Affiliates (outbound) UWIT-IAM HR n/a Person Web Service Nathan Dors INT072 Person Registry Interface (Inbound/Outbound) UWIT-IAM HR n/a Person Web Service Nathan Dors INT072.1 Person Registry Interface Academic Affiliate(Inbound/Outbound) UWIT-IAM HR n/a Person Web Service Nathan Dors INT073 Person, Appointment, Distribution downloads - UW Medicine - PUMA UW Medicine HR n/a Liz Coveney / Rhonda Forman / Virgine Edwards (student data Liz Coveney / Rhonda Forman / Virgine Edwards (student data custodian) Liz Coveney / Rhonda Forman / Virgine Edwards (student data custodian) Liz Coveney / Rhonda Forman / Virgine Edwards (student data custodian) Liz Coveney / Rhonda Forman Person Web Service INT071.1 UW Medicine Ed Gore – [email protected] Neil Vernon – [email protected] Cyndi O’Farrell – [email protected] INT073.1 INT073.2 Person, Appointment, Distribution downloads - Facilities Services Person, Appointment, Distribution downloads - Applied Physics Lab Facilities Services Applied Physics Lab HR HR n/a n/a Liz Coveney / Rhonda Forman Liz Coveney / Rhonda Forman EDW EDW Brent Holterman TBD INT073.3 Person, Appointment, Distribution downloads - UW Campus Health Services n/a Liz Coveney / Rhonda Forman UW Medince TBD Person, Appointment, Distribution downloads - Housing and Food Services Person, Appointment, Distribution downloads - College of Engineering Person, Appointment, Distribution downloads - UW Medicine (Clinical Education & Audit Function) UW Campus Health Services Housing and Food College of UW Medicine HR INT073.4 INT073.5 INT073.6 HR HR HR n/a n/a n/a Liz Coveney / Rhonda Forman Liz Coveney / Rhonda Forman Liz Coveney / Rhonda Forman EDW EDW UW Medicine Doug Miyata, Lawrence Calter TBD 1. CE-Funds Access Application (Clinical Education) – Contact: Katie Warner ([email protected]) a. Custom Access DB – needs some back end work according to Dana Hermann; also uses feed from SumTotal LMS b. Include Katie Warner, John Romanschi, Luan Ong, Cyndi O’Farrell in discovery meeting 2. File Audits Tools – Contact: John Romanschi ([email protected]) Custom Access DB - Uses same file that Luan distributes/ Carla Jones provides to Dana/John a. Include John Romanschi, Luan Ong, Cyndi O’Farrell in discovery meeting 3. Dana Hermann mentioned that this Employee data file is used for other reporting for HMC INT073.7 Person, Appointment, Distribution downloads - UW Medicine - (PUC0770) UW Medicine HR n/a Liz Coveney / Rhonda Forman UW Medicine Need Contacts INT073.8 Person, Appointment, Distribution downloads - UW Medicine - (Harborview/EDB) UW Medicine HR n/a Liz Coveney / Rhonda Forman UW Medicine Need Contacts INT074 Personnel Detail Report HR n/a Joe Kittleson INT075 Prevail Credit Union State of Washington Office of Financial Prevail Payroll n/a Cindy Gregovich (Payroll) INT076 Professional Staff Organization (Dues) - Outbound PSO Payroll n/a PSO Joe Kittleson INT076.1 INT077 INT078 INT079 INT080 INT081 INT081.1 INT082 INT082.1 Professional Staff Organization (Dues) - Inbound Real time ODS Salary Encumbrance Transactions School Employees Credit Union - Deductions (Inbound) School Employees Credit Union - Deductions (Outbound) SEIU 1199 University-wide NW Harborview Medical Center Units (roster) SEIU 1199 University-wide NW Harborview Medical Center Units (dues) SEIU 925 University-wide Research Technologist Supervisory Unit (roster) SEIU 925 University-wide Research Technologist Supervisory Unit (dues) PSO UW-IT EDA UW-IT Finance SECU SECU SEIU 1199 SEIU 1199 SEIU 925 SEIU 925 Payroll HR Payroll Payroll Payroll HR HR HR HR n/a n/a n/a n/a n/a n/a n/a n/a n/a Robert Corbett / Annette Anderson Robert Corbett / Annette Data Custodians Ann Anderson Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Liz Coveney / Cindy Gregovich Liz Coveney / Cindy Gregovich Liz Coveney / Cindy Gregovich Liz Coveney / Cindy Gregovich PSO ODS FAS TBD TBD SEIU 1199 SEIU 1199 SEIU 925 SEIU 925 Joe Kittleson John Mobley Jerry Fritz TBD TBD Joe Kittleson Joe Kittleson Joe Kittleson Joe Kittleson INT083 SEIU 925 University-wide Research Technologist Unit (roster) SEIU 925 HR n/a Liz Coveney / Cindy Gregovich SEIU 925 Joe Kittleson INT083.1 SEIU 925 University-wide Research Technologist Unit (dues) SEIU 925 HR n/a Liz Coveney / Cindy Gregovich SEIU 925 Joe Kittleson Page 3 of 6 Office of Financial Management External contact: Pam Johnson (OFM) TBD TBD List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Technology) INT084 INT084.1 SEIU 925 University-wide, Non-supervisory Unit (roster) SEIU 925 University-wide, Non-supervisory Unit (dues) SEIU 925 SEIU 925 HR HR n/a n/a Liz Coveney / Cindy Gregovich Liz Coveney / Cindy Gregovich SEIU 925 SEIU 925 Joe Kittleson Joe Kittleson INT085 INT085.1 SEIU 925 University-Wide, Supervisory Unit (roster) SEIU 925 University-Wide, Supervisory Unit (dues) SEIU 925 SEIU 925 HR HR n/a n/a Liz Coveney / Cindy Gregovich Liz Coveney / Cindy Gregovich SEIU 925 SEIU 925 Joe Kittleson Joe Kittleson INT086 INT087 INT088 INT089 INT089.1 SocSec Admin Staff HR Staff HR UWIT-IAM UWIT-IAM Payroll Compensation Compensation HR HR n/a n/a n/a n/a n/a Cindy Gregovich (Payroll) TBD TBD Michael Brogan Liz Coveney /Scott Lacey SSA TBD TBD UW Directory Publication Services Joe Kittleson TBD TBD Michael Brogan Scott Lacey INT090 INT091 Social Security Administration: W-2 and W-2C Staff HR Current & Future Pay Scales (Inbound) Staff HR Current & Future Pay Scales (Outbound) Staff/Faculty Directory Interface Staff/Faculty Directory Interface-Full staff Directory Telecom Master (including seprated staff) Standard Deduction Report Student Athlete Earnings (Outbound from Workday) Various Depts UW-IT SIS Payroll Payroll n/a n/a Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) TBD UW-IT-SIS INT092 Student Database (SDB) (Inbound) - FICA Tax Exemption UW-IT SIS Payroll n/a UW-IT-SIS UW-IT SIS HR Payroll Virjean Edwards (student data custodian) Virjean Edwards (student data custodian), Liz Coveney TBD Kevin Smith, Bob Hurt, William Kava Kevin Smith, Bob Hurt UW-IT-SIS Kevin Smith, Bob Hurt UW-IT-SIS Kevin Smith, Bob Hurt INT092.1 Student Database (SDB) - Student Hiring Eligibility & Identity Matching INT092.3 Student Database (SDB) (Outbound)-Student Employee List INT093 INT094 INT095 INT096 Sum Total (Inbound) Sum Total (Outbound) Tax Form Processing Teamsters (UWPD) (roster) UW-IT SIS Payroll n/a UW Med ITS UW Med ITS Payroll Office POA HR HR Payroll HR n/a n/a n/a n/a Virjean Edwards (student data custodian) Carla Jones Carla Jones Cindy Gregovich (Payroll) Liz Coveney / Cindy Gregovich INT096.1 INT097 Teamsters (UWPD) (dues) POA HR n/a Liz Coveney / Cindy Gregovich HRIS/Payroll Joe Kittleson UAW Academic Student Employee Contract (roster) UAW HR n/a Liz Coveney / Cindy Gregovich HRIS/Payroll Joe Kittleson INT097.1 INT098 UAW Academic Student Employee Contract (dues) UAW HR n/a Liz Coveney / Cindy Gregovich HRIS/Payroll Joe Kittleson University Complaint Investigation and Resolution Office Audits UCIRO HR n/a Liz Coveney or Head of UCIRO HRIS Joe Kittleson INT099 UW Bookstore INT100 UW Club (Inbound) UW-IT SIS HR Technology Rhonda Forman / Liz Coveney UW-IT-SIS UW Club Payroll n/a UW Club Alin Hunter, Kevin Smith, Bob Hurt Ben Shimizu UW Club (Outbound) UW Club Payroll n/a UW/SEIU 925 Healthcare Professional/Laboratory Technical Unit (roster) SEUI 925 HR n/a Cindy Gregovich (Payroll) or Ben Shimizu Cindy Gregovich (Payroll) or Ben Shimizu Lix Coveney / Cindy Gregovich INT101 INT102 INT102.1 INT103 UW/SEIU 925 Healthcare Professional/Laboratory Technical Unit (dues) UWHires -Hire & ReHire (Inbound) SEUI 925 UWHR HR HR n/a n/a INT103.1 UWHires -Change Job (Inbound) UWHR HR INT103.2 UWHires -Add Additional Job (Inbound) UWHR INT104 UWHires -Requisitions (Outbound) INT105 INT106 INT107 Carla Jones Sum Total Carla JonesSteve DillowVanessa HustedLuan OngSteve MartyBekki Sanchez UW Medicine / Sum Total Alin Hunter Tax Forms Joe Kittleson HRIS/Payroll UW Club Ben Shimizu HRIS Joe Kittleson Lix Coveney / Cindy Gregovich Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) HRIS UW Hires Joe Kittleson Joseph Devore, Aaron Ford n/a Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) UW Hires Joseph Devore, Aaron Ford HR n/a Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) UW Hires Joseph Devore, Aaron Ford UWHR HR n/a Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) UW Hires Joseph Devore, Aaron Ford Voluntary Employee Beneficiary Association (VEBA) Warrant Register/Check Reconciliation Washington Federation of State Employees (WFSE) (roster) Meritain Payroll Office WFSE Benefits Payroll HR n/a n/a n/a Katy Dwyer Cindy Gregovich (Payroll) Liz Coveney / Cindy Gregovich Meritain Payroll Office HRIS TBD Cindy Gregovich Joe Kittleson INT107.1 Washington Federation of State Employees (WFSE) (dues) WFSE HR n/a Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT108 DRS-Washington State Deferred Compensation Program (WSDCP) (Inbound) DRS Benefits n/a Katy Dwyer DRS Brian Berghoff INT109 DRS-Washington State Deferred Compensation Program (WSDCP) (Outbound) DRS Benefits n/a Katy Dwyer DRS Brian Berghoff INT110 Washington State Nurses Association (WSNA) UW Medical Center Unit (roster) WSNA HR n/a Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT110.1 Washington State Nurses Association (WSNA) UW Medical Center Unit (dues) WSNA HR n/a Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT111 WFSE Master Contract (includes Skilled Trades) (roster) WFSE HR n/a Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT111.1 WFSE Master Contract (includes Skilled Trades) (dues) WFSE HR n/a Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT112 WFSE Police Management Association (List of Employees with Deductions Taken) WFSE Payroll TBD Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT112.1 WFSE Police Management Association (dues) WFSE Payroll TBD Liz Coveney / Cindy Gregovich HRIS Joe Kittleson INT113 INT114 INT114.1 INT115 WSECU Deductions 1042S Year End Tax Reporting (Inbound) 1042S Year End Tax Reporting (Outbound) UW Hires (outbound from Workday to UWHires to provide budget and employee info) WSECU SocSec Admin SocSec Admin HRIS Payroll Payroll Payroll HR TBD n/a n/a n/a Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Cindy Gregovich (Payroll) Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) TBD SSA SSA UW Hires TBD Cindy Gregovich Cindy Gregovich Joseph Devore INT116 UW Hires Outbound from Workday all employees including hiring managers (currently from ODS) HRIS HR n/a Curtis Colvin(med ctrs); Michael Campbell (Joe Kittleson Liason) UW Hires Joseph Devore INT117 OWLS Web Service UWIT-HR Time Leave Liz Coveney UW Facility Services Brent Holterman Page 4 of 6 List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Benefits Benefits HR Leave n/a n/a Academic Time TBD TBD Lorre Allen Liz Coveney TBD TBD UW AHR paper-based, manual process TBD TBD Lorre Allen Joe Kittleson Technology) INT118 INT119 INT120 INT121 UW Benefits Application (inbound) UW Benefits Application (outbound) Affirmative Action Analysis Application Shared Leave INT122 ITR002-BookstorePaycycleEIDValidation.csv UW-IT SIS HR n/a Liz Coveney / Rhonda Forman UW-IT-SIS Kevin Smith, Bob Hurt INT123 DRS - Retirement System Eligibility List DRS Benefits n/a Katy Dwyer DRS INT124 INT125 DRS -Retirement Reject File (inbound to UW DRS) DRS-Retirement systems correction to rejections and semi-monthly contributions (outbound to UW DRS system) Social Security Administration: SSN Verification HCA - Send confirmation file of deductions from Workday to HRIS Annual File from HCA for Affordable Care Act (ACA) W-2 APL Labor Distribution Transactions (Outbound to FAS) Health Equity (H.S.A.) Deductions Out DRS DRS Benefits Benefits n/a n/a Alin Hunter Alin Hunter DRS DRS Brian Berghoff ([email protected]) Steve Shen Steve Shen HRIS/Benefits HRIS HCA UW-IT Finance Health Equtity Payroll Benefits Benefits Payroll Benefits Benefits n/a n/a Time/Absence n/a Cindy Gregovich (Payroll) Katy Dwyer / Joe Kittleson Katy Dwyer / Joe Kittleson Anne Clark Katy Dwyer SSA HRIS HCA APL Labor Distributions Health Equity INT126 INT127 INT128 INT129 INT130 Benefits Office Benefits Office UW AHR HR TBD Romeo Solis Romeo Solis Janis Roganis NOTE: Shawn Swenson is the main contact, but copy Scott Schmuhl for all Technical questions. Shawn Swenson [email protected] Scott Schmuhl Sr. Business/Data Operations Analyst [email protected] If there’s any problems, this is our account rep: Andy Wimmer Senior Account Manager O. 801.727.1091 [email protected] INT131 INT132 POD Registration UWRA - Retiree List UW - POD UWRA Benefits Benefits n/a n/a Katy Dwyer Katy Dwyer / Cathy L. Randolph UWPOD UWRA Brent Holterman Cathy Randolph INT133 INT134 Financial Web Service Telestaff UWIT-AIS UWPD Payroll Time n/a n/a Ann Anderson Steve Rittereiser UWIT-AIS UWPD INT135 INT135.1 INT135.2 INT136 INT137 Background Check Vendors E-Verify Identity Proofing APEX Process Dependency Credentialing New Employees with Net-ID TBD TBD TBD UW-IT-Finance UWIT-IAM HR HR HR Payroll Security n/a n/a n/a n/a n/a Joe Kittleson TBD TBD Bill Shirey Rhonda Forman / Liz Coveney TBD TBD TBD FAS UWIT-IAM Gary Prohaska Steve Rittereiser Ask Elise Wallick TBD TBD Nathan Dors Jerry Fritz / Alin Hunter Nathan Dors INT138 UW NetID Authentication to Workday (authentication into Workday using SAML) UWIT-IAM Security n/a Rhonda Forman / Liz Coveney UWIT-IAM Nathan Dors INT139 INT140 2-Factor Authentication INT140-Annual Student Stipend Letter 1098T (Outbound) UWIT-IAM UW-IT SIS Security Payroll n/a n/a UWIT-IAM UW-IT-SIS Michael Brogan Kevin Smith, Bob Hurt INT141 INT142 UWIT-IAM DRS HR Benefits n/a n/a Person Registry DRS Nathan Dors Steve Shen INT143 Person Web Service DRS Retirement Paycycle Retirement Contributions and Eligibility (Outbound HEPPS to UW DRS) Life Insurance Evidence of Insurability (EOI) - Inbound Joe Kittleson Roy Lirio / Virjean Edwards (Registrar) Nathan Dors Alin Hunter VOYA (formerly ING) Benefits n/a Katy Dwyer VOYA (formerly ING) Rebecca Winters INT143.1 Life Insurance Evidence of Insurability (EOI) - Outbound VOYA (formerly ING) Benefits n/a Katy Dwyer VOYA (formerly ING) Rebecca Winters, MBC Senior National Account Manager Voya Financial™ Tel: 612.342.3226 Email: [email protected] technical contact on Voya’s end will be Sasha Albert – Phone: 612-342-7750 & Email: [email protected]. INT144 INT144.1 INT145 Long Term Disability (LTD) EOI - Inbound Long Term Disability (LTD) EOI - Outbound American Medical Association (AMA) LTD Deductions for Medical Residents Benefits Benefits Benefits n/a n/a n/a Katy Dwyer Katy Dwyer Katy Dwyer Standard Standard Parker Smith and Feek TBD TBD TBD INT146 INT147 HCA MyAccount UTemp Standard Standard Parker Smith and Feek HCA Utemp Benefits HR n/a n/a Katy Dwyer Rhonda Forman / Liz Coveney HCA Utemp Romeo Solis TBD INT148 1099 Miscellaneous Reporting Federal Government Payroll n/a TBD TBD TBD INT149 INT149.1 INT149.2 INT149.3 INT149.4 UW-IT Enterprise Integration Platform UW-IT EIP - Workers UW-IT EIP - Worker Positions UW-IT EIP - Academic Appointments UW-IT EIP - Academic Affiliates UW-IT UW-IT UW-IT UW-IT UW-IT HR HR HR Academic Academic n/a n/a n/a n/a n/a Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians UW-IT UW-IT UW-IT UW-IT UW-IT Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Page 5 of 6 List of Known Integrations for HR/Payroll Modernization as of March 31st,, 2015 ID Description Primary Functional Area Vendor / System / (e.g. Compensation, Payroll, Benefits, HR, Time, UW Unit Secondary Functional Area Business Owner (Person who completes Sign off) Vendor/ Application Vendor/Application Contact and their Manager Technology) UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT VOYA (formerly ING) HR HR HR Payroll Payroll Payroll Compensation Academic Academic Academic Academic Academic Academic HCM HCM Benefits n/a n/a n/a n/a n/a HCM n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Data Custodians Katy Dwyer UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT UW-IT VOYA (formerly ING) Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Bill Shirey Rebecca Winters, MBC Senior National Account Manager Voya Financial™ Tel: 612.342.3226 Email: [email protected] technical contact on Voya’s end will be Sasha Albert – Phone: 612-342-7750 & Email: [email protected]. UW Intramural Activities (IMA) - Payroll Deductions (nbound) UW Intramural Activities (IMA) - Payroll Deductions (Outbound) UW Intercollegiate Athletics (ICA) - Season Tickets - Payroll Deductions (Outbound) UW IMA UW IMA UW ICA Payroll Payroll Payroll n/a n/a n/a TBD TBD TBD UW IMA UW IMA UW ICA TBD TBD TBD INT152.1 UW Intercollegiate Athletics (ICA) - Season Tickets - Payroll Deductions (Inbound) UW ICA Payroll n/a TBD UW ICA TBD INT153 INT154 INT155 Affordable Care Act (ACA) Rules HCA Inbound for Wellness Flex-Plan Services - FSA and DCAP - Open Enrollment (Outbound) ACA HCA Flex-Plan Services Benefits Benefits Benefits n/a n/a n/a Katy Dwyer Katy Dwyer Katy Dwyer HCA HCA Flex-Plan Services Romeo Solis Romeo Solis Natalie Opilla Implementation Specialist Phone: 425-452-3457 Email: [email protected] INT156 Flex-Plan Services - FSA and DCAP - Deduction Processing (Outbound) Flex-Plan Services Benefits n/a Katy Dwyer Flex-Plan Services Natalie Opilla Implementation Specialist Phone: 425-452-3457 Email: [email protected] INT157 Flex-Plan Services - FSA and DCAP - Enrollment (Outbound) Flex-Plan Services Benefits n/a Katy Dwyer Flex-Plan Services Natalie Opilla Implementation Specialist Phone: 425-452-3457 Email: [email protected] INT158 INT159 INT160 INT161 HCA Life and LTD Payment Detail (Outbound to HCA) TIAA CREF Deduction File (Outbound) TIAA CREF Eligibility File (Outbound) Retroactive Salary Transfers from MyFD/FAS (Inbound) HCA TIAA-CREF TIAA-CREF UW-IT Benefits Benefits Benefits Payroll n/a n/a n/a n/a Katy Dwyer Katy Dwyer Katy Dwyer TBD HCA TIAA-CREF TIAA-CREF UW-IT - ODS / MyFD INT162 INT163 INT164 Student Tuition Waivers DFDS COM - Parking / MyUW 1099R Distributions Reporting SDB UW-IT Federal Government Payroll HCM Payroll n/a n/a n/a TBD Fang Lin, Karin Roberts TBD UW-IT-SIS DFDS COM TBD Romeo Solis TBD TBD Jelena Curless (Marcy Tufarolo) , John Mobley (Anja CanfieldBudde) Kevin Smith, Bob Hurt Alin Hunter Alin Hunter/ Bill Shirey INT165 INT166 INT167 INT168 INT169 INT170 Daily Detail Repository (outbound) Daily Detail Repository (inbound) Gift Accounts (inbound) Gift Accounts (outbound) 2-Step Increase for Union Eligible Employees Talent Web Service to launch performance review UW-IT UW-IT Advancement Advancement Workday Workday Benefits Benefits Payroll Payroll Compensation Talent n/a n/a n/a n/a n/a n/a TBD TBD TBD TBD Sherri Thissel TBD TBD TBD TBD TBD Workday TBD TBD TBD TBD TBD TBD TBD INT149.5 INT149.6 INT149.7 INT149.8 INT149.9 INT149.10 INT149.11 INT149.12 INT149.13 INT149.14 INT149.15 INT149.16 INT149.17 INT149.18 INT149.19 INT150 UW-IT EIP - Positions UW-IT EIP - Supervisory Organizations UW-IT EIP - Job Classification Group UW-IT EIP - Payroll Results UW-IT EIP - Worker Costing Allocations UW-IT EIP - EIP Event Notification UW-IT EIP - Compensation Grade Profiles UW-IT EIP - Academic Appointees UW-IT EIP - Academic Appointment Tracks UW-IT EIP - Academic Contacts UW-IT EIP - Academic Curricular Division UW-IT EIP - Academic Unit Hierarchies UW-IT EIP - Academic Units UW-IT EIP - Job Classification Groups UW-IT EIP - Job Family Groups Life Insurance - Termination Portability INT151 INT151.1 INT152 Page 6 of 6
© Copyright 2026