1. No category

Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
ACSET GOVERNING BOARD MEETING
Monday ▪ March 23, 2015 ▪ 8:30 AM
Kent County Administration Building ▪ Room 311 ▪ 300 Monroe Avenue NW, Grand Rapids, MI 49503
AGENDA
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Call to Order, Chair Com. Mark DeYoung
Public Comment – Agenda Items
Approval of the January 26, 2015 Minutes
Report on Financial Activities
a. ACSET Financial Report - February 2014
Mary Reed, Administrative Services Director
b. Amended Budget
Mary Reed
c. Audit Review
William Tucker, Abraham & Gaffney, PC
Request to Submit Waiver for WIA Funding Transfer
Dave Toorenaar
Postponement of Procurement of One Stop Operator
Dave Toorenaar
WDB Planning & Evaluation Committee Quarterly Report
Dave Toorenaar
Walk for Warmth Update
Susan Cervantes, Associate Director
Report on Administrative Activities
a. Resignation and Recommendation – Administrative Services Director
Jacob Maas
b. Request for Position Changes
Laura Krist, Human Resource Manager
c. ACSET Operations Staffing
Laura Krist
Region 4 Alignment-Consolidation Plan
Jacob Maas
Other Business
Public Comment
Adjournment
Action Required
Information Item
Action Required
Information Item
Action Required
Action Required
Information Item
Information Item
Information Item
Action Required
Information Item
Information Item
Next ACSET Governing Board Meeting: Monday, April 27, 2015
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. Michigan Relay Center
1-800-649-3777.
Item #3
ACSET GOVERNING BOARD MEETING
Wednesday ▪ January 26, 1015 ▪ 8:30 AM
Kent County Administration Building ▪ Room 311 ▪ 300 Monroe Avenue NW, Grand Rapids, MI 49503
MINUTES
Members Present:
Com. Mark DeYoung, Com. Joyce Snow, Com. Jim Saalfeld, Com. Senita Lenear, Com. Ruth Kelly,
Com. Candace Chivis, Com. Harold Mast, Com. Max Thiele, Com. Craig Stolsonburg
ACSET Staff Present:
Jacob Maas, Dave Toorenaar, Mary Reed, Jane Kreha, Susan Cervantes, Laura Krist, Melanie White,
Dick Gray, Dannie Meengs
1. Call to Order, Chair Com. Jim Saalfeld at 8:36 a.m.
2. Public Comment – Agenda Items- NONE
3. Approval of the December 10, 2014 Minutes (as corrected)
Motion- Com. Mast
Supported- Com. Chivis
Item approved by vote- Motion Carried
4.
Action Required
Election of Governing Board Officers
Action Required
Commissioners Thiele and Stolsonburg removed their names for consideration. Members of the Governing
Board officially elected Com. Mark DeYoung as Chair and Com. Joyce Snow as Vice Chair of 2015
ACSET Governing Board.
Motion- Com. Mast
Supported- Com. Stolsonburg
Item approved by vote- Motion Carried
5. Revisions to ACSET Governing Board Bylaws
Action Required
Melanie White answered questions regarding the rotation for appeals committee (Section 10: Appeals
Committee) and those in attendance agreed that the rotation would begin with Allegan County.
Regarding Section 11: Quorum, members noted that it would be helpful to call out Community Action
agenda items where Kent County Commissioners would be the sole voters.
Motion- Com. Mast
Supported- Com. Chivis
Item approved by vote- Motion Carried
6. Appointment of Alternate Member Jim Saalfeld
Motion- Com. Lenear
Supported- Com. Snow
Item approved by vote- Motion Carried
Action Required
7. Revisions to WIA & Welfare Reform Complaint Procedures
Action Item
Com. Snow suggested that “at their expense” be added to Section 2ii (Formal Complaints)
Motion- Com. Thiele
Supported- Com. Snow
Item approved by vote- Motion Carried
Item # 3
8. Report on Financial Activities
Information Item
Mary Reed reported that variance in the year-to-date December revenue is due to delayed
implementation of several grants and year-to-date December operating expenses are under budget.
Action Item
9. Approval of Procurement Policy
Mary Reed explained that the $50 threshold needed to be deleted to conform to WDA regulations.
Motion- Com. Mast
Supported- Com. Kelly
Item approved by vote- Motion Carried
10. Approval of Line of Credit Renewal
Action Item
Mary Reed explained that the Fifth Third line of credit expires in February 2015 and needs to be
renewed.
Motion- Com. Chivis
Supported- Com. Saalfield
Item approved by vote- Motion Carried
11. Procurement of One-Stop Operators Consistent With The Workforce Innovation & Opportunity Act
Information Item
Dave Toorenaar and Jacob Maas provided clarification on the WDA guidance calling for MWA
boards to go through a procurement procedure to select One-Stop Operators.
12. Issuance of Request for Quotes for Michigan Works! Sparta Satellite Office Lease & Request for
Proposals for Michigan Works! Grand Rapids NW Service Center.
Action Item
Dave Toorenaar asked for board approval to issue an RFQ for the Sparta satellite location and an RFP
for the NW service center location.
Motion- Com. Saalfield
Supported- Com. Snow
Item approved by vote- Motion Carried
13. Commodity Supplemental Food Program (CSFP) Fair Hearing Policy
Com. Snow suggested that “at their expense” be added to Section 4bii.
Motion- Com. Saalfield
Supported- Com. Snow
Item approved by vote- Motion Carried
Action Required
14. Community Needs Assessment 2014
Action Required
Susan Cervantes answered board member questions regarding report findings, impact on services, concerns
regarding female head of households, landlord issues and requested board approval.
Motion- Com. Kelly
Supported- Com. Lenear
Item approved by vote- Motion Carried
15. Report on Administrative Activities
a. ACSET Personnel Actions
b. ACSET Operations Staffing
Jacob Maas reported on the appointment of one temporary CAA position.
Information Item
Information Item
Item # 3
16. Update on Regionalization
Information Item
Jacob Maas summarized regionalization efforts to date and reviewed recommendations for regional service
delivery.
17. ACSET 2014 Year In Review
Information Item
Jacob Maas provided highlights of Michigan Works! and Community Action challenges and
accomplishments.
18. Management Incentive Program
Jacob Maas provided rationale for the group merit incentive.
Action Required
Motion- Com. Chivis
Supported- Com. Stolsonburg
Item approved by vote- Motion Carried (1 “No” vote- Com. Thiele)
19. Other Business
Jacob Maas thanked the board for their leadership and support. He noted that the Fennville Michigan
Works! Service Center would be opening on February 2, 2015.
20. Public Comment- NONE
21. Adjournment at 10:16 a.m. by Com. DeYoung.
Recorded by:______________________________ Received by:________________________________
Item #4a
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET GOVERNING BOARD
FROM:
MARY REED, Administrative Services Director
DATE:
March 17, 2015
RE:
Notes to February 28, 2015 Financials
______________________________________________________________________________
REVENUE
Year to date February 2015 ACSET revenue is $12.3 million compared to a budget of $14.2 million. In
comparison, prior year revenue for the eight months ending February 28, 2014 was $11.7 million. The
Year-to-date variance of $1.9 million is due to the delayed implementation of several grants and the
possibility of not meeting the guidelines of others.
Operating Expense
Year to date February wages are $3.2 million compared to $3.5 million budget, 8.2% below budget.
Benefits are $1.3 million compared to $1.4 million or 12.1% below budget due to a delay in hiring. The
wages and fringe benefits have increased 76% and 93% respectively, over last year’s eight months
ending February 28th. February year to date FY15 actual expenses have a benefit to wage ratio of 39%
and a year ago that relationship was 36%.
The Outside Services category is over budget due to testing and legal costs, Space is over due to moving
the service center, and the Other category is over due to advertising, training and sponsorships. There
will be long term savings from closing the Fuller and Leonard service center locations.
In total, Year to date February operating expenses are under budget by $387,000, or 6.3%.
Subcontractors, Training and Direct Client Services
Year to date February Subcontractor expense is $2.1 million (11% below budget) compared to $4.0
million for the same time period a year ago. Year to date Training costs are $2.8 million compared to
$3.7 million budget and $3.1 million for last year same time period. Year to date Direct Client Service
expense (utilities, auto, rent & food) is $748,000 compared to last year’s eight months of $452,000 and
budget of $1.1 million.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #4a
Commodities year to date continues to outpace the budget due to ordering food six months in advance.
This will be adjusted with the next amended budget. Previous years, Commodities were not recorded
monthly.
Balance Sheet
Management is monitoring cash daily. ACSET’s line of credit is $200,000 with zero outstanding.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #4a
AREA COMMUNITY SERVICES EMPLOYMENT & TRAINING COUNCIL
BALANCE SHEET
Governmental Activities
UNAUDITED
AUDITED
AUDITED
2/28/15
6/30/14
6/30/13
Assets
Current Assets
Cash & Cash Equivalents
Accounts Receivable
228,025
417,790
351,187
1,928,012
2,277,436
2,176,840
Inventory (at Cost)
351,547
158,038
291,394
Short-term Investments
236,703
335,038
215,498
2,959,785
178,105
3,366,408
547,023
163,618
Prepaid Expenses
Total Current Assets
3,530,062
Long-term Assets
Property & Equipment
333,500
406,403
399,403
$3,293,285
$3,772,811
$3,929,465
Accounts Payable
1,205,478
1,790,447
2,101,332
Other Short-term Liabilities
1,221,304
949,681
828,501
2,426,782
2,740,128
2,929,833
Total Assets
Liabilities
Short-term Liabilities
Total Short Term Liabilities
Long Term Liabilities
Total Liabilities
0
150,367
153,119
2,426,782
2,890,495
3,082,952
866,503
882,316
846,513
$3,293,285
$3,772,811
$3,929,465
Net Assets
Total Net Assets
Total Liabilities and Net Assets
Ratios
Feb-15
Jun-14
Jun-13
Current Ratio
1.22
1.16
1.20
Quick Ratio
0.19
0.30
0.31
Date: 3/16/2015, 7:53 PM
Page: 1
Item #4a
Area Community Services Employment Training Council
Statement of Revenue & Expenses
For the Eight Months Ending February 28, 2015
Total Revenue
FY Feb. 2015
Actual
FY Feb. 2014
Actual
FY 15 Budget
Budget
variance
%
$12,507,001
$11,724,361
$14,229,011
-$1,722,010
-12.10%
Expenses
Operating Expenses
Wages
$ 3,222,375 $ 1,828,340 $ 3,511,524 $
Fringe Benefits
1,260,251
652,925
1,433,615
Consumable supplies
214,416
456,195
248,644
Transportation
95,576
96,054
97,315
Outside services
196,516
177,311
141,957
Space and communications
429,204
539,221
413,331
Equipment rent and mainten
24,558
22,536
22,669
Equipment purchases
64,625
54,006
61,050
Other expense
255,471
275,751
219,825
Total operating expense
$5,762,992
$4,102,339
$6,149,930
289,149
173,364
34,228
1,739
(54,559)
(15,873)
(1,889)
(3,575)
(35,646)
$386,938
8.23%
12.09%
13.77%
1.79%
-38.43%
-3.84%
-8.33%
-5.86%
-16.22%
6.29%
Contractors
$ 2,088,620 $
4,049,760 $ 2,355,814 $
267,195
11.34%
Training
$ 2,787,218 $
3,087,294 $ 3,714,331 $
927,113
24.96%
Direct Client Expenses
$
451,977 $ 1,163,903 $
415,964
35.74%
Commodities
$ 1,061,084 $
(287,751)
-37.21%
Total Expenses
747,939 $
- $
773,333 $
$ 12,447,852 $ 11,691,370 $ 14,157,311 $ 1,709,459
Excess of Revenue over Expense $
59,149 $
32,991 $
Unaudited
71,700 $
(12,551)
12.07%
-0.03%
Item #4a
Area Community Services Employment Training
Actual expenses by cost category
For the Eight Months Ending February 28 2015
Administration
Expenses
Expenses
Salaries and wages
Fringe Benefits
Consumables
Transportation
Outside services
Space and communications
Equipment rent and maintenance
Equipment purchases
Other expense
Program
Expenses
Total YTD Feb.
2015 Expenses
Feb. Expenses
Jan. Expenses
$
709,464 $
282,234
28,728
22,041
30,177
48,492
1,968
(219)
91,072
2,512,911 $
978,017
185,688
73,535
166,339
380,713
22,590
64,844
164,399
3,222,375 $
1,260,251
214,416
95,576
196,516
429,204
24,558
64,625
255,471
477,729 $
178,665
22,432
8,758
28,615
50,567
775
16,606
33,051
462,103
193,367
28,687
11,782
(1,195)
47,474
5,232
7,747
37,908
Total operating expense
$
1,213,956 $
4,549,036 $
5,762,992 $
817,199 $
793,104
Unrestricted fund included above
$
4,103 $
12,157 $
16,260 $
987 $
6,519
UNAUDITED
Item #4b
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET Governing Board
FROM:
Mary Reed
DATE:
March 11, 2015
RE:
Request for Second FY 2014-15 Budget amendment
______________________________________________________________________________
ACSET recently was awarded another Community Action grant, therefore, the revenue and the
FY 2014-15 budgeted expenditures need to be modified. The non-cash Commodities category
for both revenue and expenses need to be increased for more food products (see current financial
statement).
The last proposed change is to move the Storage Expense and Property Insurance budgeted
amounts from the “Other” category to Rent/Space/Occupancy category.
I am requesting the Board approve the attached amended budget for Fiscal Year 2014-2015.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #4b
ATTACHMENT A
Area Community Services Employment and Training Council
G e n e ra l F u n d
B U D G E T A R Y C O M P A R IS O N S C H E D U L E
F o r th e F isca l Y e a r E n d in g Ju n e 3 0 , 2 0 1 5
F isca l Y e a r
2 0 1 4 -1 5
O rig in a l B u d g e t
REVENUES
G ra n ts a n d o th e r
C o m m o d itie s - N o n C a sh g ra n t
P ro g ra m in co m e
In te re st in co m e
O th e r re ve n u e
TOTAL REVENUE
F isca l Y e a r
2 0 1 4 -1 5
F irst A m e n d e d B u d g e t
Fiscal Year
2014-15 Second
Amended Budget
In cre a se o r
(D e cre a se )
$
1 7 ,4 3 8 ,5 8 5
1 ,1 0 0 ,0 0 0
1 0 ,0 0 0
180
3 8 ,0 0 0
$
2 0 ,3 3 9 ,4 1 1
1 ,1 4 0 ,0 0 0
1 0 ,0 0 0
180
3 8 ,0 0 0
$
2 0 ,4 2 5 ,6 6 1
1 ,7 0 0 ,0 0 0
1 9 ,0 0 0
180
6 7 ,0 0 0
$
8 6 ,2 5 0
5 6 0 ,0 0 0
9 ,0 0 0
2 9 ,0 0 0
$
1 8 ,5 8 6 ,7 6 5
$
2 1 ,5 2 7 ,5 9 1
$
2 2 ,2 1 1 ,8 4 1
$
6 8 4 ,2 5 0
E X P E N D IT U R E S
O p e ra tin g co sts:
W ages
F rin g e
C o n su m a b le s
T ra n sp o rta tio n
O u tsid e S e rvice s
S p a ce & C o m m u n ica tio n s
E q u ip m e n t R e n t & M a in te n a n ce
E q u ip m e n t P u rch a se s
O th e r E xp e n se s
C o m m o d itie s - N o n C a sh
S u b re cip ie n t p ro g ra m co sts
T ra in in g co sts
D ire ct clie n t e xp e n d itu re s
S U B T O T A L O P E R A T IN G E X P E N S E S
N e t C h a n g e in F u n d B a la n ce
5 ,1 3 1 ,8 7 5
2 ,0 0 4 ,3 1 2
3 5 0 ,0 0 0
1 4 5 ,0 0 0
1 0 5 ,0 0 0
5 8 4 ,0 0 0
3 4 ,0 0 0
4 6 ,0 0 0
3 5 0 ,0 0 0
1 ,1 0 0 ,0 0 0
2 ,8 7 6 ,4 8 7
4 ,0 2 5 ,3 0 9
1 ,7 8 8 ,2 9 6
5 ,2 8 5 ,7 0 0
2 ,1 7 3 ,2 0 0
2 9 2 ,0 0 0
1 4 5 ,0 0 0
2 3 3 ,0 0 0
6 2 4 ,6 2 5
3 4 ,0 0 0
8 9 ,1 0 0
3 2 5 ,0 0 0
1 ,1 4 0 ,0 0 0
3 ,2 2 5 ,0 0 0
5 ,7 6 8 ,0 5 0
2 ,1 7 6 ,5 0 0
5 ,2 6 0 ,7 0 0
2 ,1 6 3 ,2 0 0
2 9 2 ,0 0 0
1 4 8 ,0 0 0
2 8 8 ,0 0 0
7 9 3 ,7 5 8
3 6 ,0 0 0
9 3 ,2 2 5
2 0 7 ,8 6 7
1 ,7 0 0 ,0 0 0
3 ,2 6 8 ,1 2 5
5 ,7 6 8 ,0 5 0
2 ,1 7 6 ,5 0 0
(2 5 ,0 0 0 )
(1 0 ,0 0 0 )
3 ,0 0 0
5 5 ,0 0 0
1 6 9 ,1 3 3
2 ,0 0 0
4 ,1 2 5
(1 1 7 ,1 3 3 )
5 6 0 ,0 0 0
4 3 ,1 2 5
-
1 8 ,5 4 0 ,2 7 9
2 1 ,5 1 1 ,1 7 5
2 2 ,1 9 5 ,4 2 5
6 8 4 ,2 5 0
$ 4 6 ,4 8 6
$ 1 6 ,4 1 6
$ 1 6 ,4 1 6
$0
Item #4c
Principals
---———--——
Dale J. Abraham, CPA
Michael T. Gaffney, CPA
Steven R. Kirinovic, CPA
Aaron M. Stevens, CPA
Eric J. Glashouwer, CPA
Alan D. Panter, CPA
William I. Tucker IV, CPA
ABRAHAM & GAFFNEY, P.C.
3511 Coolidge Road
Suite 100
East Lansing, MI 48823
(517) 351-6836
FAX: (517) 351-6837
Certified Public Accountants
Members of the ACSET Governing Board
Area Community Services Employment & Training Council
Grand Rapids, Michigan
We have audited the financial statements of the governmental activities, the major fund, and the aggregate
remaining fund information of the Area Community Services Employment & Training Council (the Council) for
the year ended June 30, 2014. Professional standards require that we provide you with information about our
responsibilities under generally accepted auditing standards, Government Auditing Standards, and OMB
Circular A-133, as well as certain information related to the planned scope and timing of our audit. We have
communicated such information in our letter to you dated July 15, 2014. Professional standards also require
that we communicate to you the following information related to our audit.
Significant Audit Findings
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the Area Community Services Employment & Training Council are described in
Note 1 to the financial statements. No new accounting policies were adopted and the application of existing
policies was not changed during 2014. We noted no transactions entered into by the Council during the year for
which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized
in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based
on management’s knowledge and experience about past and current events and assumptions about future
events. Certain accounting estimates are particularly sensitive because of their significance to the financial
statements and because of the possibility that future events affecting them may differ significantly from those
expected. The most sensitive estimates affecting the financial statements of the governmental activities were:
Management’s calculation of the current and noncurrent compensated absence payments is based on an
estimate of the percentage of employees’ use of compensated absences. We evaluated the key factors and
assumptions used to develop the historical percentages for current and noncurrent compensated absence
payments in determining that it is reasonable in relation to the financial statements taken as a whole.
Management’s calculation of depreciation expense for the current period is based on an estimate of the
useful lives of the capital assets. We evaluated the key factors and assumptions used to develop the useful
lives for the capital assets in determining that it is reasonable in relation to the financial statements taken as
a whole.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
East Lansing ▪ Auburn Hills ▪ St. Johns
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit,
other than those that are clearly trivial, and communicate them to the appropriate level of management. No
such misstatements were detected as a result of auditing procedures.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing
matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the
auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated January 30, 2015.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an
accounting principle to the Council’s financial statements or a determination of the type of auditor’s opinion that
may be expressed on those statements, our professional standards require the consulting accountant to check
with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such
consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the Council’s auditors. However, these discussions
occurred in the normal course of our professional relationship and our responses were not a condition to our
retention.
Other Matters
We applied certain limited procedures to the management’s discussion and analysis and budgetary comparison
information, which are required supplementary information (RSI) that supplements the basic financial
statements. Our procedures consisted of inquiries of management regarding the methods of preparing the
information and comparing the information for consistency with management’s responses to our inquiries, the
basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
We were engaged to report on other supplementary information, which accompany the financial statements but
are not RSI. With respect to this supplementary information, we made certain inquiries of management and
evaluated the form, content, and methods of preparing the information to determine that the information
complies with accounting principles generally accepted in the United States of America, the method of preparing
it has not changed from the prior period, and the information is appropriate and complete in relation to our audit
of the financial statements. We compared and reconciled the supplementary information to the underlying
accounting records used to prepare the financial statements or to the financial statements themselves.
Restriction on Use
This information is intended solely for the use of management and the Governing Board of the Area Community
Services Employment & Training Council and is not intended to be, and should not be, used by anyone other
than these specified parties.
ABRAHAM & GAFFNEY, P.C.
Certified Public Accountants
January 30, 2015
Item #5
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET Governing Board
FROM:
Kent, Allegan, Barry Workforce Development Board
DATE:
March 16, 2015
RE:
Waiver Request for Transfer of WIA Funds)
______________________________________________________________________________
The State of Michigan sought and has received from the U.S. Department of Labor (USDOL)
approval of statutory waivers in accordance with the Workforce Investment Act (WIA) Section
189(i)(4)(B) and 20 CFR 661.420(c). The purpose of the waivers is to provide flexibility in
administering WIA programs, which will ultimately assist Michigan to further develop our
workforce investment system while continuing to align our workforce development efforts.
Approval was received for a waiver of WIA Section 133(b) (4) to increase the funds transfer limit
between the Adult and Dislocated Worker programs. This waiver allows for the transfer of up to
50 percent of the funds between the two programs and is also available to local areas if requested.
Due to the improving economy we are experiencing less need for Dislocated Worker funds for training
but increasing needs from employers and participants for on-the-job and classroom training for low
income Adults. Therefore, we need the flexibility to transfer funds as needed.
Therefore, are requesting your permission to submit a waiver request to the Workforce
Development Agency to have the ability to transfer funds up to 50% of our awarded WIA funds
between the Adult and Dislocated Worker funding allocations.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #6
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET Governing Board
FROM:
Workforce Development Board Executive Committee
DATE:
March 16, 2015
RE:
Postponement of Procurement for One Stop Operator
______________________________________________________________________________
The Workforce Development Agency Policy Issuance 14-14 Change 1 Michigan Works! System
Plan states:
Until the final WIOA regulations are released providing additional clarity around the selection
of One-Stop Operators, the WDA strongly recommends all local boards go through a standard
procurement process prior to July 1, 2015, to designate or certify a One-Stop Operator(s) in
accordance with the WIOA, or document its rationale for postponing doing so, with the
agreement of the CEO(s).
This Policy Issuance also states:
The MWAs shall take all necessary and appropriate actions to comply with the directives of this
policy change. Local boards, with the agreement of their CEO(s), are strongly encouraged to
engage in a competitive procurement process prior to July 1, 2015, to designate or certify a OneStop Operator(s) in accordance with the WIOA, or document its rationale for postponing doing
so, with the agreement of the CEO(s).
If your local board chooses to postpone taking action as a result of this policy change, please
notify Krista Johnson, Manager, WIA Section via email at [email protected].
We have notified the Workforce Development Agency that we have chosen to postpone taking
action at this time due to the fact that final WIOA regulations have not yet been released and the
proposed regionalization of Workforce Development Boards within our region.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #7
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
Kent/Allegan/Barry Workforce Development Board
FROM:
Planning & Evaluation Committee
DATE:
February 4, 2015
RE:
Quarterly Performance Reports for Period Ending 9/30/2014
______________________________________________________________________________
The quarterly reports for all Michigan Works! programs were reviewed by the Workforce
Development Board Planning & Evaluation Committee on December 5, 2014.
Quarterly Performance Reports of all Michigan Works! programs for the period are available on
the Kent/Allegan/Barry Michigan Works! Website at:
http://michiganworkska.org/home/downloads/quarterly-performance-reports/
The report attached to this memo provides an explanation to the variances identified in the
Quarterly Performance Reports.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #7
Summary Report of Michigan Works! Programs
Period Ending September 30, 2014
Workforce Investment Act Program (WIA) July 1, 2014 – September 30, 2014 (1st Quarter)
The number of participants who received services during the period was:
Adults: 610
Dislocated Workers: 351
Youth: 530
Occupational Skills Training (Individual Training Accounts): 89 Adults and 29 Dislocated Workers
ACSET staff met or exceeded all 17 performance measures for WIA Adult and Dislocated Worker
programs for the quarter.
Youth Contractors met or exceeded all 17 performance measure for WIA youth programs except for:
•
Average Earning Change: $3,904 vs. standard $4,500
Youth earnings were below the standard due to participant’s part-time employment instead of fulltime and focusing on the upcoming school year. Youth Contractors will continue to work with
participants to obtain higher wages and additional hours in order to exceed this measure next quarter.
Expenditures for WIA Adult and Dislocated Worker programs were within an acceptable variance of
15% of planned expenditure levels. Youth Contractor expenditures were lower than planned due to a
decrease in the number of paid work experiences and lower staffing levels during the first quarter of
the program year.
Partnership. Accountability. Training. Hope (PATH) October 1, 2013 – September 30, 2014 (4th
Quarter)
The number of participants who received services during the period was 1,728.
ACSET contractors exceeded all of the following performance measures for the quarter with the
following results:
•
•
•
Entered Employment Rate: 49%
Work Participation Rate: 67.3%
Participant Assessments: 99%
State Average: 43.6%
State Average: 65.7%
State Average: 77.3%
All Expenditures for the period were within an acceptable variance of 15% of planned levels.
Item #7
Prisoner Reentry Program (PRP) October 1, 2013 – September 30, 2014 (4th Quarter)
Participants received the following services during the period:
Residential Stability Housing Assistance: 116: with 25 paying a portion of their housing cost
Employment Readiness/Job Search Assistance: 209
Transportation Assistance: 65
Counseling: 41
•
•
•
All Employment Readiness performance measures were exceeded with the exception of the
following:
Entered Employment Rate: 56% vs. standard 75%
Employment Retention at 90 Days: 66% vs. standard 75%
Average Hourly Wage: $8.58 vs. standard $9.00
Expenditures for the period were within an acceptable variance of 15% of planned levels except for
Health and Behavioral Health due to the lack of referrals for Batterer’s Intervention Services.
Trade Adjustment Act (TAA) July 1, 2014 – September 30, 2014 (1st Quarter)
The number of participants who received services during the period was 542 with 168 participants
enrolled in occupational skills training.
All Trade Act performance measures were exceeded with the following results:
•
•
•
Entered Employment Rate: 71.5%
Employment Retention Rate at One Year: 97%
Average Six Months Earnings After Exit: $15,998
State Average:80.2%
State Average:95%
State Average:$19,975
Expenditures for the period were within an acceptable variance of 15% of planned expenditure levels.
Employment Services (ES) July 1, 2014 – September 30, 2014 (1st Quarter)
The number of participants who received services during the period was 5,972.
The following services were provided:
Labor Market Information: 8,152
Resume Assistance: 3,173
Job Search Assistance: 3,810
Specialized Workshops: 159
All Employment Services performance measures were exceeded with the following results:
Employment Rate: 56.9%
Employment Retention Rate: 82.8%
Average Earnings: $13,856
Performance Standard: 54%
Performance Standard: 79%
Performance Standard: $13,800
Expenditures for the period were within an acceptable variance of 15% of planned expenditure levels.
Item #7
Business Services Unit (BSU) July 1, 2014 – September 30, 2014 (1st Quarter)
The number of employers who received services during the period was 310.
The types of services provided to employers were:
Job Orders: 860
Business Seminars: Governor’s Launch of the Work Ready Communities
6 ACSET Seminars: Skilled Trades Training Fund Info Workshop – Kent, Allegan and Barry
Counties, IT Consortium, Construction Workforce Development Alliance; Post Job Fair Session
Job Fairs: 7
Employers Who Received Customized Training: 10
On-the -Job Training: 163 (WIA & PATH)
Skilled Trades Training Fund new hire OJT’s: 197
Skilled Trades Training Fund employers served: 37
Skilled Trades Training Fund existing workers trained: 547
The Business Services Unit exceeded all on-the job training performance measures with the following
results:
•
•
•
•
Entered Employment Rate: 100%
Employment Retention Rate: 95%
Credential Attainment Rate: 99%
Employer Satisfaction Rate: 87
Item #9a
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET Governing Board
FROM:
Jacob Maas
DATE:
March 16, 2015
RE:
Resignation and Recommendation – Administrative Services Director
ACSET’s Administrative Services Director, Mary Reed, has submitted her resignation; her last
day of employment with ACSET is March 27, 2015. Mary has decided to pursue another
professional opportunity and we wish her all the best in this endeavor.
Mary has been instrumental in helping ACSET reach its goals of bringing services in-house and
consolidating its facilities over the past year. Her supervision of accounting, facilities and
procurement during this time has ensured that ACSET has moved in the positive direction that
we intended, and her knowledge and ability will be greatly missed as we continue on our path
to regionalization.
In our efforts to move forward in the next several months, rather than fill the vacancy left by
Mary’s departure, it is my recommendation that we make the following administrative changes
within the organization:
•
Create a new Accounting Manager position, responsible for overseeing the accounting
department and provisionally promote the current Accounting Supervisor to this
position.
•
Create a new Facilities Manager position, responsible for overseeing all aspects of the
maintenance of our facilities and provisionally promote the current Facilities
Coordinator to this position.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #9b
Area Community Services
Employment & Training Council (ACSET)
SERVICES • JOBS • TALENT
1550 Leonard NE
Grand Rapids, MI 49505
ph: (616) 336-4100 | fax: (616) 336-4118
online: michiganworkska.org|communityactionkent.org
ACSET Memorandum
TO:
ACSET Governing Board
FROM:
Laura Krist
DATE:
March 16, 2015
RE:
Position Changes
We are requesting the following changes to improve our staffing levels throughout the
organization. These changes are being requested after careful consideration of our current
needs in various departments.
Additions:
Accounting Manager: The responsibilities of the Accounting Supervisor will increase with the
departure of the Administrative Services Director and will be more applicable to a higher level
management position.
Business Services Coordinator: The Business Services Department currently requires a higher
level of administrative support than is outlined in the position maintained by their current
Records Service Specialist.
Community Services Assistant II: The Community Action Agency has received additional
funding and is in need of an additional staff person to assist with intakes and assessments for
our customers.
Facilities Manager: The responsibilities of the Facilities Coordinator will increase with the
departure of the Administrative Services Director and will be more applicable to a higher level
management position.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #9b
Marketing & Communications Coordinator: The marketing department is in need of additional
administrative support to help maintain board activities as well as various marketing projects.
Deletions:
Due to redistribution of duties and further consideration of responsibilities, the following
positions are no longer needed in our organization.
•
•
•
Community Services Specialist
Custodian II
Grants & Resource Developer
We are requesting Governing Board approval for these changes.
Michigan Works! and Community Action are divisions of ACSET.
ACSET is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.
Michigan Relay Center 1-800-649-3777.
Item #9c
ACSET Personnel Actions – March 16, 2015
EMPLOYEE
APPOINTMENT
DATE
LOCATION
Class
Employee
Appointment
Date
Location
Employment Service Specialist I
Diana Estrada
Permanent
1/27/2015
Fennville Service Ctr
121 Franklin, GR
Project Supervisor
Roger Strickfaden
Permanent
2/3/2015
Career Coach (PATH)
Ann Mieras
Permanent
2/24/2015
Career Coach (WIA)
Nicole Norman
Permanent
2/25/2015
Business Services Representative
Shanna McCarthy
Permanent
3/2/2015
Class
Employee
Appointment
Separation Date
Location
Project Supervisor
George Pattok
Permanent
1/28/2015
121 Franklin, GR
Career Coach (WIA)
Jesse Brower
Permanent
2/10/2015
215 Straight, GR
Talent Development Specialist
David Seymour
Permanent
2/20/2015
215 Straight, GR
Career Coach (PATH)
K’Quiana GriffinKnowling
Permanent
3/9/2015
121 Franklin, GR
Community Services Specialist
Phyllis Moody
Permanent
3/13/2015
121 Franklin, GR
Employee
Appointment
Date
Location
Permanent
3/9/2015
1550 Leonard, GR
CLASS
Appointments
121 Franklin, GR
121 Franklin, GR
215 Straight, GR
Separations
Promotion
From
To
Career Coach
Administrative Nina Vizard
Assistant
Transfer
From
To
Employee
Appointment
Date
Location
Administrative
Assistant
Employment
Service
Specialist I
Dannie Meengs
Permanent
2/16/2015
121 Franklin, GR
To
Employee
Appointment
Date
Location
Employee
Appointment
Date
Location
Demotion
From
Participants/Temporary
Appointments/Participants
3/16/2015
Item #9c
ACSET Operations Staffing
Current
Proposed Date: 3/1/2015
Approved
Filled
(Permanent)
Filled (Other)
Vacant
Accountant I
3
2
0
1
Accounting Assistant
3
3
0
0
Accounting Supervisor
1
1
0
0
Administrative Assistant
1
1
0
0
Administrative Services Assistant
1
1
0
0
Administrative Services Director
1
1
0
0
Administrative Services/Receptionist
4
4
0
0
Assessment Specialist
2
2
0
0
Assistant Program Manager
5
5
0
0
Associate Director
2
2
0
0
Attorney
1
1
0
0
Business Services Representative
10
9
0
1
Career Coach
21
16
0
5
Clerk II
2
2
0
0
Community Services Assistant II
5
4
0
1
Community Services Specialist
2
1
0
1
Computer Support Specialist
1
1
0
0
Contract Administrator
5
5
0
0
Contract Administrator/Fiscal Monitor
1
1
0
0
Cook
1
1
0
0
Custodian I
1
1
0
0
Custodian II
1
0
0
1
Driver
2
2
0
0
Employment Service Specialist I
8
8
0
0
Employment Service Specialist II
7
4
0
3
Executive Director
1
1
0
0
Facilities Coordinator
1
1
0
0
Grants & Contracts Manager
1
1
0
0
Grants & Resource Developer
1
0
0
1
Human Resource Manager
1
1
0
0
Information Systems Manager
1
1
0
0
Marketing & Communications Coordinator
1
1
0
0
Marketing & Communications Manager
1
1
0
0
Procurement Assistant
1
1
0
0
Program Manager
3
3
0
0
Program Manager/Business Services
1
1
0
0
Project Supervisor
4
4
0
0
Records Service Specialist
10
9
0
1
CLASSIFICATION
Item #9c
Resource Specialist
2
2
0
0
Talent Development Instructor
3
3
0
0
Talent Development Specialist
6
4
0
2
Training Consultant
1
1
0
0
Warehouse Coordinator
1
0
0
1
Weatherization Specialist
2
1
0
1
133
114
0
19
TOTALS
CLASSIFICATION
Participant/Temporary
Filled
1
Item #10
1
Item #10
2
Item #10
3
Item #10
4