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Web & Multimedia Knowledgebase
How to edit your CMS profile web page
Overview
Drafting your page, step by step
How to publish your page
- Title, hyperlinks and biography box section
Your home
directory and
the Manage
Pages interface
- Teaching
Features of Edit
Page interface
- Projects database
(Research interests, Student opportunities)
For further help, contact:
- Logging in
- Lab awards and achievements
- What does
this button do ?
- Publications
FAQ's
- Add and edit
sections
- Grants and Links
Overview
A web directory is available to all RSB members who are listed in the RSB Workbooks. Under this directory, the RSB member can
generate, and edit, a templated profile page. Additional template pages, such as those for biographies, or research interests, can
also be generated. "CMS" is an acronym for "Content Managment System" - in this case, it is software that allows the user to
develop and edit web pages through a browser, simply by browsing to their page and logging in. The CMS draws on the RSB
Workbooks database to populate some fields, such as lab members and contact details. The CMS also incorporates an interface
through which research projects can be uploaded into a database and exported to other relevant sites, such as Research Foci
pages, Biology Teaching and Learning , and Study@ Graduate Research Fields. An example of a completed CMS profile page is
here: http://biology.anu.edu.au/david_tscharke/.
The roll-out is initially restricted to lab leaders, but will soon be made available to other members of the School. The directory
address of each member's site is http://biology.anu.edu.au/firstname_surname, where firstname_surname is the name as
entered into the workbooks. Variations of this address are possible (eg, both "Thomas" and "Tom" will work), provided that both
names are added into the workbook database.
The template is designed to as far as possible reduce the work of lab leaders. Contact details, lab members, and publications
downloads to the template are automated, and many of the remaining sections are optional. We've also provided for those wishing
to fully develop and customise their page. We suggest you enter at least one project, as this will be exported to research pages
and (potentially) College sites (under development) and will link back to your lab.
The CMS and projects database was developed by Matt Doulgeris (Programmer) and Sharyn Wragg (Webmaster) in conjunction
with the RSB Web Committee . This was achieved in a short time -frame in order to be available for the current student recruiting
round, and we're continuing to refine the system and remove bugs. Please email the webmaster, Sharyn Wragg to report
problems, to request a personal tutorial, and to comment or suggest improvements.
Click the images to enlarge
Your home directory, and Manage Pages interface
To view your
directory, go to
http://biology.anu.edu.au/CMS and log in using your u -number and HORUS password.
(We highly recommend the browser Firefox or Safari as opposed to IE, but if you're using another browser and are experiencing
problems, please let us know).
Your directory and the pages within it can be managed through this user interface. Profile pages for all lab leaders have
already been created, but if you need to generate a profile page, select "Add a new page" and select the “Profile” template.
Leave the U RL blank to set this as your directory's index (or home page).
There's a number of templates suitable for these additional pages, such as the "single_column" or "two_column" lay-outs. You can
create additional pages and link them from your profile page; for example, a Biography/CV, special projects, lab photos etc. Into
the URL, enter a file name, such as '"biography_and_cv". Text entered here should be lowercase, avoid symbols, and use
underscores instead of spaces.
The "Add users" section allows you to nominate others who can edit your page. By default, this includes all DA's, but you can also
nominate lab members, for example, to help draft your page.
There is also a "Show/Hide" option. The profile page is hidden by default, and you can show them once drafting is complete.
Features of the Edit Page Interface
This section describes the main features of the page edit interface, and tips
for working.
The following section is a step -by step guide for editing each section of your
profile.
- Logging in
To edit your page, go to http://biology.anu.edu.au/CMS and log in using
your u -number and HORUS password. A profile page for all lab-leaders has
already been developed, and is designated as the (Home) page. Click the
title or Edit to edit the page.
Alternatively, you can browse to your page at
http://biology.anu.edu.au/firstname_surname and log in by clicking
the green icon on the LH menu bar (figured right).
Tip: Keep a back -up of your text - for example, draft it first in a Word.doc, as there's no
retrieving information accidentally deleted while using this system. You can copy -paste into
each section of the CMS, and some formatting of your text (eg, bolding and hyperlinks) should
be preserved.
Avoid pasting a large block of text: split it into sections. Also, update your page regularly to
save your work. There is a half-hour inactivity time -out.
- What does this button do?
Once logged -in and editing your page, there are four icons
on the left -hand menu. These are (L -R):
CMS User manual (these instructions and more)
Log out
Manage Multiple pages (opens the authorisation
page at http://biology.anu.edu.au/CMS)
Enter Preview Mode/ Edit mode (to toggle between
your draft, and how it will display once saved).
- How to add and edit sections
Use the "[+]" buttons to add a new section.
Where there is no pre -existing text, an "Edit contents"
label will appear.
Click "Edit contents" and a dialogue box will appear.
You can copy -paste, format, link, and upload
images and other items using the toolbar in
the dialogue box.
(see figure, below right. Click the image to
enlarge.)
A reminder that it's good practise to save a
copy of your text in Word.
You can create multiple sections, and apply
different formatting for each.
For example, you might want to add major
awards in a section which is always visible,
then create a second section for the awards
of lab members, which are formatted as a
fold-out (see Kiaran's Awards as an
example).
This is achieved using the buttons at the
right of the page:
The Up and Down arrows appear when
you've created multiple sections; they allow you to order the sections. the [...] button enables you to delete the section, or alter
how it is
displayed
(eg, foldout,
hidden,
etc.)
Some
sections
are
restricted
in the
display
formats
that can be
applied, others permit a range (see image below right).
It's easy to accidentally create blank sections, and these should be removed before publishing your page. Take care when adding
and deleting sections. Text cannot be recovered from deleted sections.
Back to top
Step-by-Step Editing your profile, from the top down
Title, Section Hyperlinks, and Biography box section
The template profile has been auto -populated with
the contact details, portrait photograph, and lab
members as uploaded into the Workbooks (where
available). Editing of these fields must occur
through the workbooks.
1. Title: (Name's) Lab/profile – Short descriptive
research title (eg., Plant disease resistance)
This gives viewers an overview of your research,
without having to trawl through the Research
interests and Projects section to gain a feel for
the scope of your research.
2. Section hyperlinks: These "jump" to sections
further down the page. They are automatically
generated, but only for those sections to which
text is added. Likewise, most of the section titles
below only display when content is added.
3. Name and contact details: Contact your DA to edit these. Some editing of your details can be achieved through Workbooks,
selecting "My Settings" section from the menu, and editing your details.
4. Profile photo: This is currently uploaded by IT for the dual purpose of use for profile pages and directory. At this stage, the
user cannot alter it or upload an image of their choice (although they can add photos to other sections of the page). The
webmaster can add and edit these portait photos. This should be high-quality, formal portrait, such as as supplied by ANU
Photography. Sharyn can book sessions on your behalf (at least 5 sitters per booking preferred).
5. Biography: To add text to your biography, you'll have to click the [+] button to this section. A 1 -2 paragraph summary, 3rd
person format preferred. If you have a CV or biography, you can create a "more" link at the end of the biography summary, and
use the dialogue box tool-bar to link to your CV page, which can be an existing page, or one you create through the CMS, or it
can be uploaded as a pdf.
Teaching
Sample format:
BIOL2162: Molecular Biotechnology (Co-Convenor)
Include hyperlinks to the Study@ sites where available. You can also list additional supervisory roles and teaching awards. If
you've nothing to add under this heading, it won't appear on your page.
Lab members
This section automatically downloads your lab members from the workbooks database, if they have accounts which are up-todate. Almost all current RSB members have basic accounts in the workbooks, but many are incomplete, and are not assigned to
the correct labs or roles.
The "Add member" button allows lab leaders to select their lab members and assign a role for them. This action creates an record
for them in the workbooks database recording the role and lab. The DA's can create new accounts for new members to the
School, whereas lab leaders can only assign roles to existing members. The DA's have been updating staff and student accounts
since the end of September 2010, so some of this information will already be up-to-date.
Lab members that are based externally can also be added to the workbooks, so that they appear on lab directories. To have
these staff shown, supply these details to the DA.
If you have a lab photo you'd like shown to the right of the lab members list, please email it to Sharyn Wragg, RSB Webmaster
Listing of past members, or non-RSB members can be added as text. Click the "Add a New Section" button.
An expandable "fold -out" display is recommended for those wanting to list past lab members, with the title "Past members" (see
example: Kiaran Kirk's page ). Note: when you wish to edit fold-out content, first click on the triangle to expand the contents,
then click the contents to be edited.
A note on the directory (including the lab directory): For external viewers (i.e., those not logged into the RSB network), thumbnail
portraits will be shown in the directory, unless the member has opted to hide it through the “My Details” tab in the workbooks.
Location information (ie, building and room number) can also be updated by the user through "My Details." Location information
will not be displayed to external viewers. Where an RSB member has a profile page that has been recorded in their workbook
account, a hyperlink to that profile will appear from their name in all directories. Matt will draft code to prevent this occuring on
directory shown on the lab-leader's profile page.
Back to top
Projects
Please note: the coding of this section is under review. We are adding
new features, such as the ability to order, hide, and control the export
of Projects. Support documentation will then follow .
The "Add Project" button links to a Projects database.
The current user interface of this database is figured right (subject to
change).
It's a good idea to enter at least one project into this database, as it
will link to your lab and give your lab a presence in a range of research
and student pages, including those of co -supervisors & researchers, and
potentially College and Study@ sites, once we've set up the export of
these projects.
Once entered, projects will immediately be live to all web pages
through which they're exported, so please prepare your text in Word or
similar, so that you can publish your project in one sitting, avoiding a
semi-complete draft becoming live. This includes running your projects
past co -supervisors, as projects will appear on the pages of all those
you list as Supervisors or Researchers. We are currently working on
automated process for authorisation.
Projects that have a Status of "commenced" (with a date added) are
listed under Research Projects. Those without are listed as Student
Research Opportunities.
Title and Synopsis: This appears in the unexpanded version of the
project as displayed on your page, with the detailed description
appearing when the box is expanded.
Levels: These will be used to export student projects to the
appropriate BT&LC Honours, Summer Scholars, Graduate research etc,
sites, so consider the level of writing that best suits the target
audience(s).
Web link and Applicant Requirements are optional fields.
Adding an image: Sharyn Wragg, RSB Webmaster has a large Image
Bank available and can source, size and upload images for you on
request. Images already sized for the Projects database can be
browsed at:
\\rsbs.anu.edu.au\data\Public\_ANU logos and Image bank for
marketing
or at
http://biology.anu.edu.au/_images/projects/
If you have your own images, ensure they a're roughly square, or they'll appear stretched. The maximum upload size is 64kb.
Anything from 100px by 100px up to about 450px should upload and display well. If you're not sure of the image size, right-click
the image file and view it's Properties under the General tab (for size in kb), or under Summary>Advanced (for size in pixels).
Please take care to ensure your images aren't copyright. If no images are uploaded, the default image of DNA will be shown.
Can projects be ordered? Currently, they'll appear in the order of their creation. Matt is investigating a priority system for ordering
projects.
Supervisor/Contact/Researcher fields: The Supervisor field will link to the supervisor's lab profile page (essential when the
project is exported to pages other than the lab leaders profile). The contact link (often the same as supervisor, but may be
delegated to another), will link to the contact's email address. Adding other names (eg, those of other supervisors, contacts and
researchers), gives the option of showing your project on multiple pages, thus avoiding duplication of effort.
Any project added by another that lists a lab leader as a supervisor or researcher will appear on that lab leader's page. Matt is
modifying the code such that these will be hidden, unless or until the owner of the page chooses to display it. There is a textfield to manually enter names of supervisors, researchers or collaborators that aren't located at ANU.
Tags: These are research "disciplines" and "foci" as chosen by the Divisions. Pages for each research discipline and focus are
under development, and labs will be displayed on the pages that have been tagged for their projects.
Lab awards and achievementsBack to top
Please list lab achievements. These can range from awards, to links to important publications, or media articles.
You might consider listing the achievements of students in your lab as a fold-out section.
Publications
There are two sections under publications: "Selected publications" and "All publications".
The "All publications" section is downloaded from the ISI Researcher database, which RSB academics must maintain for grant
purposes. No duplication of effort required! You need only add your ISI Researcher number. If you don't know it, search under
your name here: http://www.researcherid.com:80/ViewProfileSearch.action
The "Selected publications" section is customisable, and provides space for about 10 publications. You may:
1. Use the drop-down box to download your 10 most cited ISI publications
2. Use the drop-down box to download your 10 most recent ISI publications (this option isn't yet available and is under
development)
3. Use the drop-down box to download your 10 most cited and recent ISI publications (this option isn't yet available and is under
development)
4. Use the drop-down box to manually add publications. Add a Section, then type or copy -paste in your chosen list of
publications.
If you already have a web page or pdf publications list you'd like to maintain, you may use the "Manually edit publications" option
to create a link to that page, or to upload a pdf, for example, containing your publication listing. You might also consider drafting
a separate page through the CMS for your publications.
Grants
Please list all major grants for the last five years. Sample format:
NH&MRC Project Grant (585473): Saliba, K.J., Kirk, K., L. Tilley, A. Maier; 2010-2012; $640,875; The Na + /H + exchanger
and H + -pumping pyrophosphatases of the malaria parasite
Links
These may be to personal pages or websites, collaborators, affiliated CRCs, news articles on your research, etc. You can add
images and hyperlinks through the section dialogue box.
How to publish your page
When you've completed your profile page(s), please:
1. Ensure your page isn't hidden: go to http://biology.anu.edu.au/CMS and click the "Show" option for the page.
2. Notify your DA. They will check your page and upload it to the Directory, so that it's linked through
http://biology.anu.edu.au
The webmaster can also do this for you.
3. Notify the webmaster, and advise whether you need:
1. Your old profile page to be archived, and the URL re -directed;
2. Any ancillary pages from the older site (eg, Publications pages, CVs, etc) to be retained, or transferred to the new site.
For further help, contact
Sharyn Wragg, RSB Webmaster T: 6125 5060.
Let me know of any bugs, comments and suggestions for improvement, and feel free to call for a personal tutorial, if needed.
This CMS was coded by Matt Doulgeris under the direction the of RSB Web Committee and Sharyn Wragg.
Back to top
FAQs
What's a CMS?
"CMS" is an acronym for "Content Managment System" - in this case, it is server software that allows the user to develop and edit
web pages through a browser.
Can I keep my current website? And what happens to my original profile page?
You are most welcome to retain personal lab or profile pages and link them from the CMS profile page, but once complete, the
CMS profile is intended to be the primary School profile, and any older profiles determined to be redundant by the lab leader will
be archived, and the URL redirected towards the new page. Please contact your Divisional Assistant once your page is complete.
They will check it to be sure the template and ANU style has been correctly applied, and upload it to the directory so that it is
linked from the external (biology) website. The webmaster can assist in applying a re -direct from your original page, archiving it,
or transferring it to the new website, although you are encouraged to do this where possible through the CMS. There are web page templates in addition to the Profiles template that might be suitable for supplementary pages.
Can I upload pdfs, images, animated gifs, and mp3 files?
Yes - you can upload these to the site, but there's an upload limit of between 2 -5MB. The webmaster can also upload larger files
for you, although you should avoid arbitrarily uploading large files.
How is content entered through the CMS authorised?
The web committee trusts lab leaders to use the template appropriately. The DA's will check the pages prior to linking them to
the website. When the templates are rolled -out to other academic staff, the lab leader will be able to view pages and projects of
his/her lab members before approving them to be published. These features are yet to be added, and the CMS and Projects
interface continues to be refined, so please bear with us as we improve the system.
More questions ? Please contact Sharyn Wragg, RSB Webmaster T: 6125 5060.
Back to top
RSB Web & Multimedia Home page
'
Copyright | Disclaimer | Privacy | Contact ANU
Page last updated: 3 September 2010
Please direct all enquiries to: RSB Webmaster
Page Authorised by: Director, RSB
The Australian National University — CRICOS Provider Number 00120C
http://intranet.rsb.anu.edu.au/Organisation/Operations/WebMultimedia/How_to_edit_your_CMS_profile_web-page.php?printVersion=1[3/09/2010 5:44:29 PM]
ANU College of Medicine, Biology and Environment
ANU College of Physical Sciences
Web Procedure:
Using the Content Management System
1
Introduction
This document details the procedure for using the Content Management System (CMS) to edit web pages
on the Colleges’ websites.
CMS pages created on one of the College sites (eg. Science@) also appear on the other two sites (eg.
CMBE and CPS), and will be properly branded for each. You need to keep this in mind when creating
pages which will be shared across the sites, and may have to adjust your text slightly to reflect this. If you
require content to change more dynamically across the sites (eg. showing a different list of links for each),
then please contact web admin.
The CMS has been divided into “Sections”, with users given access to the sections they may be expected
to edit. These sections relate to a specific “folder” on the web server, so all the pages created for a section
will have a common beginning in their URL.
The CMS was designed to be as easy to access as possible, with a login control on any page that is
editable. In this way if you are looking over your pages and see something that needs changing, you can
just immediately login to correct the problem. Alternatively you can login to the CMS index, and start
from the list of pages you can edit.
There is a facility to hide pages from the public (though obviously you will still see them to edit while
logged in). When a page is hidden in this way, the public will see an “Under construction” page in its
place. You can use this to make major changes to a page, where it might be inappropriate for people to see
it in intermediate states. Please try to keep the time a page is hidden to a minimum. For very minor edits,
like spelling corrections, changing a broken link, or adding a new announcement, there is no need to hide
the page first at all.
Instructions
1. Logging in
1. The main CMS login page is found at: http://science.anu.edu.au/CMS/
Figure 1a
Login using your Uni ID and password (HORUS) and click the login button (Figure 1a). After this
step you will see a list of pages you have access to (see 2. Accessing Pages).
2
2. You can also login from a page directly using the green “key” icon below the left hand sidebar
menus (Figure 1b). This will take you to the login page (Figure 1a), but then return you to the page
you were viewing.
Figure 1b
WARNING: There is a half-hour inactivity time-out. Save your changes regularly, as there is
no auto-save functionality.
2. Accessing pages
Click onto the link for the page you wish to edit under the heading “Title” (eg. “Fenner School of
Environment and Society Summer Scholarships”), or click the “Edit” link under Actions (Figure 2).
Figure 2
•
•
•
•
Page Title.
Edit page link.
Hide/Show page link. See the introductory section for use.
Displays the URL where the page exists within the section URL (eg. “fenner” above maps to:
“http://science.anu.edu.au/srs/fenner”). If you need the URL changed, contact web admin. Also
contact web admin if you need a page deleted.
• Show/Edit Users Allows you to add or remove users, or change access levels (see Appendix D).
Note: non-admin users will only be able to view a list of users.
• Add a new page (see Appendix A).
3
3. Editing content
When you have selected the page you wish to edit you will see 3 buttons next to the printer button below
the left-hand sidebar menus (Figure 3).
Figure 3
1. Log out/in icon.
2. Manage Pages icon. Go here to edit other existing pages / create new pages (see Figure 2).
3. Enter/Exit view mode icon. This shows or hides the editing user interface overlay, so you can
quickly preview the page. When in view mode, this button is replaced with a pencil icon.
4
When logged in, and not in view mode, the page will have editing controls for each of its content boxes
(Figure 4).
Figure 4
1. The “+” icon allows you to add a new content box at the bottom of the column. A red highlight
line will appear where the new box will be inserted when you hover over the control.
2. The “up” and “down” arrows move a box of content up or down within a column. A red
highlight line will appear where the box will be moved to when you hover over the arrows.
3. The “…” icon deploys a drop down menu from which you can change the type and style of the
content box, or delete it.
WARNING: There is currently no back-up facility in place. Deleting (or over-writing) a box of
content will destroy it forever.
When you hover your mouse over the heading or body text of a content box it will highlight, indicating
that it is an editable section. Clicking on one of these will bring up a content box editor (Figure 5).
5
Figure 5
The toolbar across the top contains action icons (similar to a Word document). The controls are:
1. Main editing window, where you can change text, and preview how basic formatting will appear.
2. Source swaps the view between a wysiawyg view and html code. This allows experienced users
precise control of their pages layout. You should avoid this if you know nothing about html.
3. Paste as plain text (you can also use Ctrl-v.). This will paste clipboard text into the text box.
Pasting formated text, for example from Word, will remove most formatting. So make sure you go
back and reformat as needed (eg. bold and italic).
Note: with common browser security settings an intermediate box will appear when you
select this option that you will need to paste the text into first.
Tip: When copying and pasting in information, avoid copying large blocks of text. Split
them into several content boxes. Eg. Don't paste in a large MS Word document in one go split it into sections.
4. Make highlighted text bold or italic.
5. Make highlighted text superscripted or subscripted.
6. Remove all formatting from the selected text. This may be useful to start over if the formatting is
“mis-behaving”.
7. Turns highlighted text into a list, either numbered or bulleted.
8. Add a hyperlink to the highlighted text, or edit a selected hyperlink to another page/document (See
Appendix B for how to put a file from your computer onto the web server);
9. Remove a selected hyperlink.
10. Insert an image at the current cursor location, or edit the properties of a selected image. (See
Appendix C for how to put an image from your computer onto the web server);
11. Insert a table.
12. Save the changes you've made to this box.
Tip: You should save your changes to the page regularly.
13. Cancel returns you to the page without saving any of your changes.
14. Reset discards your edits and returns the box contents to the last saved version.
6
Appendix A: Create a new page
Enter the following details:
1. Title of the page you are creating. This will appear in the banner across the top of the page.
2. URL is the web address of the page you are creating.
Tip: Use only lower case for the URL, and underscores in place of spaces (Note: some
existing pages violate this rule for historical reasons).
Tip: You can use multiple subdirectories in this field, e.g.
“an_important_procedure/contacts/emergencies”. You should use this to group related
pages and sub-pages together.
WARNING: The URL needs to be unique and not used by any existing page. Proper use of
subdirectories as noted above will assist with this.
3. Template to use for the new page you are creating. This determines things such as how many
columns there are on the page.
Tip: The default two-column template is preferred for most pages.
7
Appendix B: Uploading files to the Server
When prompted to choose a hyperlink, press the "browse server" button that follows the text area. The
following window will pop up:
There will be subfolders for certain things (eg. SRS) - please place corresponding files into those folders.
If the file is already on the server, select it form the list, otherwise press "Choose File" at the bottom of the
window to select a file from your computer, then "Upload" to complete the process. Once you find the file
you uploaded in the dialogue's browser, click it, and its URL should be placed in the link box.
8
Appendix C: Uploading images to the Server
Click the Insert/Edit image icon in the top menu of the edit content box (Figure 5). Click the Browse
Server button in the Image Properties box.
There will be subfolders for certain things- please place corresponding images into those folders. Press
"Choose File" at the bottom of the window to select an image from your computer, then "Upload" to
complete the process. Once you find the image you uploaded in the dialogue's browser, click it, and it
should be selected for insertion.
Note: Please use suitably compressed JPEGs for photos, and GIFs or PNGs for charts or figures.
Note: Although you can scale images to fit, for download efficiency please take some effort to
resize them appropriately first. For reference, the main body column on a two-column template is
519 pixels wide, and the right-hand sidebar column is 278 pixels wide.
WARNING: Please be careful about uploading copyrighted images we do not have approval
to use.
How to add margins around an image
•
•
Open ‘Image Properties’ and select the ‘Advanced Tab’.
In the Style field, put the required combination of the following:
• margin-left: 20 px;
• margin-right: 20 px;
• margin-top: 12 px;
• margin-bottom: 12 px;
For example, to force white space to the left and below and image, you should have the following in the
Style field:
margin-left: 20 px; margin-bottom: 12 px;
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Appendix D: Managing users
If you have been granted administrator access, you can add or modify your users’ privileges:
• Click on the ‘Manage Pages’ icon and then click on the ‘Edit Users’ link at the bottom of the relevant
section to bring up the page shown in the following diagram.
• Click on the one of the links at the bottom right of the list of current users for your area to add a new
administrator or editor.
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