1. No category

The25th
Anniversary
Japan's Largest Health Ingredients and Services
Exhibition & Conference
8 - 10 OCTOBER 2014
TOKYO BIG SIGHT EXHIBITION CENTER
EXHIBITOR'S MANUAL
www.hijapan.info/eng
Exhibition for Food Production, Quality Control,
Analysis and Testing Equipment
CONTENTS
Page
1:
CONTENTS
2:
SHOW INFORMATION
3:
EVENT TIMETABLE AND HOW TO OBTAIN EXHIBITOR BADGES
4:
MOVE IN AND MOVE OUT INSTRUCTIONS
6:
ACCESS TO THE VENUE
7:
ORGANISER’S WORLD NETWORK
8:
LIST OF OFFICIAL EXHIBITION CONTRACTORS
9:
GENERAL INFORMATION
13:
RESTRICTIONS AND PRECAUTIONS FOR THE DECORATING OF EXHIBITOR BOOTHS
17:
ELECTRIC POWER SUPPLY
18:
SHIPPING INFORMATION AND INSTRUCTIONS
24:
OFFICIAL MEDIA SUPPORT
25:
ON-SITE PROMOTION
26:
(IMPORTANT) DELIVERABLES FORMS SUBMISSION CHECK-LIST
27:
EXHIBITOR INFORMATION ENTRY VIA THE INTERNET
32:
FORM 1: CONTRACTOR REGISTRATION
33:
FORM 2: ON-SITE MATERIAL HANDLING REPORT
34:
FORM 3: VISITOR TICKETS AND VEHICLE PASSES
35:
FORM 4: PACKAGE BOOTH DETAILS
36:
FORM 5: SAMPLE FOOD TASTING
37:
FORM 6: HAZARDOUS GOODS
38:
FORM 7: FLOOR WORK (ANCHOR BOLTS)
39:
FORM 8: WATER SUPPLY, DRAINAGE AND GAS
40:
FORM 9: AIR SUPPLY
41:
FORM 10: ELECTRIC POWER SUPPLY
42:
FORM 11: BOOTH CLEANING
43:
FORM 12: HOTEL BOOKING
47:
FORM 13: INTERPRETER SERVICES
48:
ADVERTISEMENT ON FOOD PROCESSING AND INGREDIENTS MAGAZINE
49:
RULES AND REGULATIONS (TERMS AND CONDITIONS) OF HI/S-TEC JAPAN
1
SHOW INFORMATION
GENERAL INFORMATION
Event:
HEALTH INGREDIENTS (Hi) / SAFETY AND TECHNOLOGY (S-tec) JAPAN 2014
Website: www.hijapan.info/eng
Show Dates: 8 to 10 October 2014
Opening Hours: 10.00 a.m. to 5.00 p.m.
Venue: TOKYO BIG SIGHT Exhibition Center
3-11-1, Ariake, Koto-ku, Tokyo 135-0063 Japan, West Halls 1, 2 & Atrium
Website: www.bigsight.jp
Organised by: UBM Media Co., Ltd.
Kanda 91 Bldg., 1-8-3 Kaji-cho,
Chiyoda-ku, Tokyo 101-0044 Japan
Tel: + 81-3-5296-1017, FAX: + 81-3-5296-1018
E-mail: [email protected]
Contact: Mr. Yosuke Horikawa
Sponsored by the Ministry of Health, Labour and Welfare Department
The Ministry of Agriculture, Forestry and Fisheries
The Tokyo Metropolitan Government
The National Food Research Institute (NFRI)
2
EVENT TIMETABLE
Contractor & Exhibitor Access Move-In
<6 October 2014, Monday>
12.00 noon - 4.00 p.m.
4.00 p.m. - 8.00 p.m.
<7 October 2014, Tuesday>
8.00 a.m. - 8.00 p.m.
Official stand contractor works only (Shoei Bijutsu)
All exhibitors and all contractors move in
All exhibitors and all contractors move in
(Vehicle access until 4.00 p.m.)
Event Opening Hours
<8 October 2014, Wednesday>
8.00 a.m. - 10.00 a.m.
10.00 a.m. - 5.00 p.m.
<9 October 2014, Thursday>
8.30 a.m. - 10.00 a.m.
10.00 a.m. - 5.00 p.m.
<10 October 2014, Friday>
8.30 a.m. - 10.00 a.m.
10.00 a.m. - 5.00 p.m.
All exhibitors’ access
Show opening hours
All exhibitors’ access
Show opening hours
All exhibitors’ access
Show opening hours
Contractor & Exhibitor Access Move-Out
<10 October 2014, Friday>
5.00 p.m. - 10.00 p.m.
6.00 p.m. - 10.00 p.m.
All exhibitors and all contractors clear booths
Vehicle access
No late work is permitted. Individual booth fitting contractors must complete their work according to the
schedule listed. Overtime work may not be permitted, and if permission is sought from the organiser,
the contractor has to pay the hall owner the required overtime charges.
In order to minimise the possibility of damage to or loss of exhibits, it is imperative that exhibitors pack
and remove exhibits from the site, or repack and clearly mark items for the freight forwarder, before the
Exhibition Hall is vacated on 10 October 2014. Goods should not be left unattended at any time on your
stand.
Important - How to obtain a “EXHIBITOR’S BADGE”
Please pick up a plastic case along with an exhibitor card at the organiser’s office
on 6 October 2014 (4.00 p.m. – 8.00 p.m.) or 7 October (8.00 a.m. – 8.00 p.m.).
The office is situated in front of the entrance to West Hall 1. Exhibitors are not
required to pre-register; only your business card is required to obtain your badge.

Pick up case
Insert your name card
3
MOVE IN AND MOVE OUT INSTRUCTIONS
<Move-in>
Monday, 6 October 2014 12.00 noon - 4.00 p.m. (Official contractor access only)
Tuesday, 7 October 2014 8. 00 a.m. - 8.00 p.m. (All exhibitors and contractors access. Vehicle access available
until 4.00 p.m.)
The organiser must be notified of any motor vehicles being brought into the halls well in advance of the event so
that a suitable delivery / collection time can be arranged. Please complete FORM 2 (p.33, On-Site Material
Handling Report) and report to the organiser in advance. If the exhibitor wishes to bring additional exhibits into the
exhibition hall during the exhibition, they must be hand-carried to their booth.
<Move-out>
Friday, 10 October 2014 5.00 p.m. - 10.00 p.m. (Please note: For safety reasons, vehicle access is available only
after 6.00 p.m. on this date)
<Contractors Badges & Vehicle Passes>
No one will be permitted into the exhibition halls during the move in, opening, or move out periods without the
appropriate badge. Contractors’ badges are required for all personnel (except those with Exhibitor Badges)
working in the halls during move in and move out. Vehicle passes are for all vehicles making deliveries during
move in and move out, vehicles without passes are prohibited access to the Exhibition Hall. Please complete Form
3 (p.34, Visitor Tickets and Vehicle Passes) for the appropriate ticket and pass authorization.
)
<Overtime work>
Overtime work may not be permitted, and if permission is sought from the organiser, the contractor must pay the
hall owner the required overtime charges.
4
<Deliveries and collections>
Exhibitors who are having goods delivered by a non-official contractor must have a representative at their booth to
collect the goods. Under no circumstances will the organiser or Tokyo Big Sight sign for or take responsibility for
deliveries before the start of the show. We advise you to use recorded delivery so that a signature is obtained. All
letters and packages sent to Tokyo Big Sight should be addressed as follows:
Tokyo Big Sight Exhibition Center - West Halls 1,2 & Atrium
3-11-1, Ariake, Koto-ku, Tokyo 135-0063
JAPAN – Hi / S-tec Japan 2014
Contact Person Name:
Your Booth No:
Exhibiting Company Name:
Mobile Phone # (if any):
Courier companies must have the full contact details for package recipients including: Show name, booth number,
company name, contact name and mobile number. Deliveries must take place during show hours as neither Tokyo
Big Sight nor the organiser will take responsibility for receiving the package. For further information regarding
deliveries (international), please contact the official forwarder:
Official forwarder of Hi / S-tec Japan 2014
YUSEN LOGISTICS CO.,LTD.
Yamaman Bldg, 6-1, Koami-Cho, Nihonbashi, Chuo-ku,Tokyo 103-0016 Japan
TEL: +81-3-3669-8386 FAX: +81-3-3669-8399
Contact: Mr. Kota Amano / Sales Section 1, Tokyo Import Branch, East Japan Import Seles Div.
E-Mail:
[email protected];
[email protected];
[email protected]
<Waste Disposal > Exhibitors must arrange for all packing material, empty cartons and wooden crates to be
carried away for disposal or storage before the exhibition opens and after move out. The removal of any items or
materials remaining in the hall after move out will be charged to the exhibitor responsible. Exhibitors are hereby
cautioned that the Exhibition Hall charges for the removal and disposal of abandoned items and materials are very
high.
<Security> The exhibition site will be patrolled by security guards throughout the move in to move out periods. The
ultimate responsibility for the safety of property and life remains with the exhibitor, and the organiser cannot accept
responsibility for any loss or accident suffered by or caused by the exhibitors. Exhibitors must pay due
consideration and attention to maintaining safe working conditions at all times.
5
ACCESS TO THE VENUE
<By bus>
Tokyo Sta. (Yaesu Exit, JR) ← approx. 40 minutes→ Tokyo Big Sight
Monzen-Nakacho Sta. (Subway) ← approx. 30 minutes→ Tokyo Big Sight
Hamamatsucho Sta. (JR, Monorail) ← approx. 40 minutes→ Tokyo Big Sight
<Airport Bus> （Limousine Bus・Keihin Kyuko Bus）
Haneda Airport ← approx. 25 minutes → Tokyo Big Sight （Limousine Bus, Keihin Kyuko Bus）
Narita Airport ← approx. 60 minutes → Tokyo Bay Ariake Washington Hotel （3 minute walk）
Tokyo City Air Terminal → approx. 20 minutes → Tokyo Big Sight （Limousine Bus）（One Way)
※Some buses only run during events. Please check in advance.
Express Bus (Keihin Kyuko Bus)
For additional means of transportation such as trains, please visit below website of Tokyo Big Sight.
http://www.bigsight.jp/english/general/access/index.html
6
ORGANISER’S WORLD NETWORK
JAPAN
UBM Media Co., Ltd.
Contact: Yosuke Horikawa
Kanda 91 Bldg, 1-8-3 Kaji-cho,
Chiyoda-ku, Tokyo 101-0044 Japan
T:+81 3 5296 1017
F: +81 3 5296 1018
E-mail: [email protected]
SOUTH KOREA
UBM Media Korea Co., Ltd.
Contact: Jin Sun Cha
8F, Woodo Bldg, 129-3 Sangbong-Dong,
Jungrang-ku, Seoul, Korea 131-861
T:+82 2 6715 5400
F:+82 2 432 5885
E-mail: [email protected]
CHINA
UBM China (Guangzhou) Co., Ltd.
Contact: Jenny Chen
Room 1159-1164 , China Hotel Office Tower,
Liu Hua Rd, Guangzhou 510015, China
T:+86 20 8666 0158 F: +86 20 8667 7120
E-mail: [email protected]
TAIWAN
UBM Asia Ltd. Taiwan Branch
Contact: Sophia Lu
Room 306, 3F, No.51, Keelung Road
Section 2, Taipei 110, Taiwan
T:+886 2 2738 3898 F:+886 2 2738 4886
E-mail: [email protected]
EUROPE
UBM Live
Contact: Tatiana Rozema
de Entree 73 Toren A 1101 BH Amsterdam,
The Netherlands
T:+31 20 40 99 503 F:+31 06 460 419 74
E-mail: [email protected]
NORTH/SOUTH
UBM Live
Contact: Shane Poblete
th
AMERICA
th
240 W. 35 Street, 8 fl, New York,
NY 10001, USA
T: +1(646) 397-4990
E-mail: [email protected]
7
LIST OF OFFICIAL EXHIBITION CONTRACTORS
<Hi / S-tec Japan 2014 - Organiser’s office> - (General inquiries)
UBM Media Co., Ltd.
Kanda 91 bldg, 1-8-3 Kajicho, Chiyodaku, Tokyo 101-0044 Japan
TEL: +81-3-5296-1017 FAX: +81-3-5296-1018
Contact: Mr. Yosuke Horikawa
Email: [email protected]
<Official Booth Contractor> - (Booth decoration, optional equipments and design inquiries)
Shoei Bijutsu Co., Ltd
Tsukiji Hosoda Bldg. 8F, Tsukiji 2-2-1 Chuo-ku, Tokyo, 104-0045 Japan
TEL：+81-3-3541-8913 FAX：+81-3-3541-8901
Contact: Ms. Tanaka / Ms. Ouchi
Email: [email protected]
<Official Forwarder> - (Shipping inquiries)
YUSEN LOGISTICS CO.,LTD.
Yamaman Bldg, 6-1, Koami-Cho, Nihonbashi, Chuo-ku,Tokyo 103-0016 Japan
TEL: +81-3-3669-8386 FAX: +81-3-3669-8399
Contact: Mr. Kota Amano / Sales Section 1, Tokyo Import Branch, East Japan Import Seles Div.
Email: [email protected]; [email protected];
[email protected]
<Official Travel Agent> - (Contact for hotel bookings and tour information)
KEIO TRAVEL AGENCY CO.,LTD.
2F Shinjukugyoen Bldg., 2-3-10, Shinjuku, Shinjuku-ku, Tokyo, 160-0022, Japan
Contact: Ms. Shiori Yamada
E-mail: [email protected]
<Official Interpreting Agency> - (Interpretation service inquiries)
BSP International,
1-6-1-307 Arima, Miyamae-ku, Kawasaki-city, Kanagawa-ken, 216-0003 Japan
TEL / FAX: +81-44-866-7900
Contact: Mr. Masa Tezuka
Email: [email protected]
<Water Supply /Drainage /Air /Gas>
Three-S Setsubi Kogyo Co Ltd
Contact: Mr. Okumura
TM Residence 1F, 2-15-4 Takinogawa Kita-ku Tokyo 114-0023 Japan
TEL: +81-3-5907-2100 FAX:+81-3-5907-2500
Email: [email protected]
<Electric power supply> For non-“Package” exhibitors
IIDA Electrical Works Co Ltd
1-8-21 Shinkiba, Koto-ku Tokyo 136-0082 JAPAN
TEL +81 3 3521 3522 FAX +81 3 3521 3699
Contact: Ms. Asada
E-mail: [email protected]
8
GENERAL INFORMATION
-Cleaning
The organiser will arrange for the general cleaning of the exhibition hall and package booths, prior to
the opening of the exhibition and on a daily basis thereafter. Space Only exhibitors can request booth
cleaning services by submitting FORM 11 (p.42, Booth Cleaning). It is the responsibility of the
appointed contractor to clean their respective booths. However, it is the exhibitor’s responsibility to
maintain their own booth in a tidy condition at all times.
-Copy and Fax Services
Copy and domestic fax services are available at the Kiosk within the Tokyo Big Sight Center. An
international fax service is available at the Business Center in the entrance hall. For more information
please refer to the enclosed facility guide for the venue. The organiser’s office does not have copy and
fax services.
-Announcements and Paging
No announcements for paging or other private purposes will be made during exhibition hours 8 - 10
October 2014 (10.00 a.m. to 5.00 p.m.).
-Control and Security
The organiser’s office will be open throughout the period from move in to move out. Representatives
from the organiser will be in attendance, and the Halls will be patrolled by security guards. However,
the ultimate responsibility for the safety of property and life remains with the exhibitor, and the
organiser cannot accept any responsibility for any loss or accident suffered by or caused by the
exhibitors. Exhibitors must pay due consideration and attention to maintaining safe working conditions
at all times.
(1) Wearing exhibitor badges
Throughout the period from move in to move out, exhibitors must wear an exhibitor badge when
entering the exhibition halls. Entrance will be refused if no badge is worn.
(2) Control and exemption from responsibility for exhibits
Throughout the period from move in to move out, the organiser will manage the exhibition hall with a
contracted security guard company. This does not, however, signify that the organiser is responsible
for any damage, loss or theft of exhibits.
(3) Compensation for damages
When an exhibitor or his agent causes any damage to the booth of other exhibitors, the organiser’s
facilities, the facilities of the exhibition halls, or cause injury to any person, etc., the exhibitor must take
responsibility and provide compensation.
(4) Insurance
Exhibitors are required to insure their properties as deemed necessary for the period from delivery to
the exhibition halls until departure from the same.
(5) Restoration of the original state of the hall (booth)
After the end of the exhibition, exhibitors must dismantle and remove their own properties from the
booth as soon as possible and restore the location to its original state.
9
-Badges & Passes
No one will be permitted into the exhibition halls during move in and move out, or during exhibition
hours, without the appropriate pass. Contractor badges are required for all personnel (except those
with exhibitor badges) working in the halls during move in and move out. Please complete and submit
FORM 3 (p.34 Visitor tickets, Vehicle pass) per your requirement and to order additional contractor
badges.
<Important>
Exhibitor’s badges; will be available on the move in day, 6 October 2014 (4.00 p.m. - 8.00 p.m.)
and 7 October 2014 (8.00 a.m. - 8.00 p.m.) at the organiser’s office situated in front of West Hall 1.
(Exhibitors are not required to pre-register. Please visit the organise’s office.
Vehicle Passes: All vehicles making deliveries during move in and move out are required to display a
vehicle pass. Please complete FORM 3 (p.34 visitor tickets, vehicle passes) to order additional vehicle
passes, and also ensure you read the “Move in and Move out Instructions” in this manual before
completing this form. Please note that this vehicle pass is NOT a parking permit for the venue.
-Sample Food Tasting
If an exhibitor provides Sample-Food-Tasting for visitors, service order Form 5 (p.36, Sample Food
Tasting) must be submitted according to Health Center instructions. In this case, an exhibitor might be
required to prepare the following equipment. *On the spot sales are prohibited throughout the period of
the exhibition.
1) Sink
Over 45cm X 36cm with water supply and drainage
2) Equipment for hand washing
Over 36cm X 28cm with water supply and drainage
3) Disinfection Equipment
Dispenser with disinfecting liquid
-Smoking
Smoking is prohibited in the exhibition hall at any time during the period of exhibition, move in and
move out periods.
-Insurance
All exhibitors are reminded that it is compulsory to have an insurance policy (Hi / S-tec Japan Rules &
Regulations) covering theft, public liability, damage to property and effects, personal injury,
consequential loss and other risks. The organiser cannot accept any responsibility for damage, loss,
theft, disappearance or injury due to any cause. Exhibitors and their contractors are obliged to take out
adequate insurance against third party risks before the start of the exhibition.
-Dangerous Materials
In accordance with the fire regulations, the following acts are prohibited within the Exhibition Halls.
(1) Prohibited acts
a. Use of naked flame (devices generating flame or sparks, electric heater with naked nichrome wire,
oil stove, alcohol lantern, car tridge spray cans, etc.)
b. Liquefied petroleum gas or other high pressure gasses must not be taken into the Exhibition Halls.
c. Hazardous goods (radioactive substances, explosives, etc.) are not permitted within the Exhibition
Halls.
d. Oils (salad oils, cooking oil, gasoline, kerosene, machine oil, heavy oil, etc) must not be taken into
the Exhibition Halls. In addition to the above, certain varieties of paint, toner for copying machines,
sprays, high pressure cylinders, etc. may fall into the category of hazardous goods.
10
(2) Waver of the above ban
When an exhibitor desires to take into the Exhibition Halls and/or use for the purpose of display or for
demonstration any of the materials defined above, the exhibitor must submit an application to the Fire
Station and must receive prior authorisation. This procedure can be handled by the official contractor.
Exhibitors who intend to use hazardous goods must submit FORM 6 (p. 37, Hazardous Goods) to
Shoei Bijutsu. Even in cases where a waver of the ban has been granted to an exhibitor, dangerous
materials must not be moved in or taken out from the Exhibition Halls during regular exhibition hours.
-Displays and Demonstrations
The following points must be strictly observed during the period of the exhibition. The organiser will
demand that an exhibitor immediately cease from any acts deemed to be in contradiction to the
regulations stipulated herein.
(1) Obstruction of the aisles and public spaces
Exhibits must be displayed and operated within the exhibitor’s own stand area. It is prohibited to
distribute catalogues, brochures, or other materials, place a chair or sign, or conduct any other
activities in the aisles.
(2) Ensuring safety
When conducting demonstrations, extreme care must be exercised so as not to cause any harm to
visitors and their property, and responsible personnel must be in attendance at all times.
(3) Regulating sound volume, etc.
Loud music or sounds, intense light, heat, dust, gas and smell that may be produced by displays and
demonstrations must not adversely affect other exhibitors and visitors. For this purpose, all necessary
preventive actions must be taken by the exhibitor as required. The organiser reserves all rights to
terminate any demonstrations or sounds when they are deemed to be affecting other exhibitors and
visitors.
(4) Crowd Control
When visitors concentrate upon a particular booth and cause congestion within the booth or aisle, the
exhibitor is responsible for ensuring smooth traffic flow and preventing a dangerous or potentially
dangerous situation from arising.
(5) Resolution of disputes
Any disputes occurring between exhibitors due to their displays and/or demonstrations will be arbitrated
by the organiser. Wherever possible, however, exhibitors are requested to resolve such conflicts by
mutual agreement.
-Travel and Accommodation
KEIO TRAVEL AGENCY CO.,LTD., the officially appointed accommodation agent for Hi / S-tec Japan
2014, offers special rates exclusively for exhibitors and visitors attending Hi / S-tec Japan 2014.
Applicants are recommended to make bookings as early as possible to secure accommodation. For
more information please refer to FORM 12 (p.43, Hotel Booking) for hotels and rates, contact Hi / S-tec
Japan desk at KEIO TRAVEL AGENCY CO.,LTD.
-Interpreter Services
BSP International, the officially appointed interpreting company for Hi / S-tec Japan 2014, offers
interpreting service for exhibitors. Their services include English, Chinese, Korean, and other
languages. The prices are different per interpreters’ skill sets. For more details, please refer to Form 14
(p.47, Interpreter Services) or contact the person below.
BSP International
Contact: Mr.Masaaki Tezuka (Email: [email protected] )
Tel: +81-44-866-7900 Mobile phone: +81-80-3210-2176
11
-Photography
Photography will be restricted controlled according to the following standards.
(1) Photographing exhibits, etc.
The photographing or sketching of exhibits, etc. is prohibited without the consent of the exhibitor.
(2) By visitors ------- Not permitted.
(3) Exhibitor’s own booth
Exhibitors may freely photograph their own booths. However, this must be done in such a manner so as
not to hinder the visitors or other exhibitors. Moreover, when photography is conducted during hours
other than the regular exhibition hours, the organiser’s office must be notified in advance.
(4) By the Press
The organiser will provide authorised press photographers and reporters with PRESS badges.
Exhibitors are asked to cooperate with those wearing this badge as much as possible.
-Communication Network Service
Tokyo Big Sight, Inc. provides technical consultation and implementation of communication equipment
for telephones, faxing and internet in your booth. If exhibitors would like to apply, please contact using
the details below.
Tokyo Big Sight, Inc.
Communication Technical Support Information Dept.
Tel: + 81-3-5530-1107, Fax: + 81-3-5530-1106
For details and applications for the communication services, please
visit below:
http://www.bigsight.jp/english/organizer/organizer10_02.html
12
RESTRICTIONS AND PRECAUTIONS FOR THE DECORATING OF EXHIBITOR BOOTHS
■
All exhibitors must register their contractor for booth fitting with the organiser using FORM1 (p32,
Contractor Registration).
A. Height Limit for Exhibits
The maximum permissible height for decorating materials is as below.
- Booth over 36 sqm : less than 6m
- Booth under 27 sqm : less than 4m
However, decorating materials, exhibits and accessories must NOT exceed a height of 2.7m if they are
in a position less than 1.0m from the aisle or back or side walls of the booth. If decoration materials
exceed a height of 2.7m including a balloon, exhibitors MUST send their booth decoration plans to the
organiser for approval. Booth designs without the organiser’s written approval will not be permitted in
the exhibition.
13
B. Raw Space Booths and Package Booths
Raw Space Booths (“Space Only”)
* A one unit raw booth space measures 3m (length) x 3m (width). The boundaries of the booths will be
marked with walls made of system panels and the booths will be arranged in single or double rows. The
organiser reserves the right to modify booth arrangements according to the size and layout of the
exhibition.
* In the case of corner booths, both sides facing the aisles will be open.
* Please note that raw booth spaces do not include name boards, spotlights, carpet or electrical outlets,
etc. These items and/or any other furnishings or fittings must be arranged separately by the exhibitor.
Note: all decorating materials, including carpets, must be made of fire-proofed materials.
* Island booths (ie. where there are no adjoining booths) will be marked on the floor by a white line and
no walls will be provided by the organiser. Therefore all decorations and fittings must be submitted by
the exhibitors to IIDA Electrical Works Co., Ltd., the official electrical contractor, and all electrical work
must be ordered through IIDA Electrical Works Co., Ltd.
Package booth - 9sqm <Package booth standard layout>
Wall panels, fascia with company name, carpet, information counter, two chairs, four spotlights,
an electrical outlet, electrical supply up to 1.5kW, waste basket, and daily booth cleaning.
Package booth - 18sqm <Package booth standard layout>
Wall panels, fascia with company name, carpet, information counter, display table,
business card box, four chairs, six spotlights, stock room, an electrical outlet, electrical
supply up to 2.0kW, waste basket, and daily booth cleaning.
For details of equipment to be installed in a Package booth, please visit below:
www.hijapan.info/eng/exhibit/index.html#fee
--- Notice --1) Drilling holes in, or nailing or stapling items to the booth wall is strictly prohibited. Brackets, Velcro,
and double-sided tape are recommended for hanging display items. The official booth contractor can
provide exhibitors with these materials for an additional charge.
14
2) No fixtures are permitted to any part of the Exhibition Hall building walls or fixtures, and exhibitors
must ensure that their booths and display items are designed to be self-standing, self-supporting and
secure.
3) Corner booths will be open on two sides unless otherwise requested by the exhibitor.
4) Roof beams, where necessary, are of 50mm diameter aluminum and run from the front to the back of
the booth.
C. Ceiling Structure
Fire Department regulations stipulate that in principle, exhibit structures should have no ceiling, roof,
etc. In cases where an exhibitor deems that the construction of a ceiling or roof is essential, the
exhibitors must consult with the Fire Station. In this case, the following documents will be required:
1) A letter of explanation as to why the ceiling structure is necessary-.
2) A plan featuring elevation and other necessary detailed drawings3) Specifications (materials of the structure, dimensions and mounting method of the structure)
4) Company name, contact name, address and telephone number.
Organiser Notice
a) Any material or construction used as a ceiling structure must have an air/solid ratio of at least 75% in
order to be acceptable to the Fire Station.
b) A horizontal structure with a width of more than 90cm is deemed to be a ceiling by the Fire Station.
c) Permission to build a solid ceiling will be denied by the Fire Station unless (very costly) smoke
detection equipment provided by the Exhibition Hall is incorporated into the structure.
d) Proof of Fire Station permission to build a ceiling must be provided to the organiser before booth
construction can commence.
D. Hanging from the Ceiling
Structures within the booth must be self-standing and self-supporting. They must not be suspended
from the ceiling or rely upon the booth’s side panels for support.
E. Emergency Exits
Sufficient space must be provided at the entrance of the booth facing the aisle to allow unrestricted
access in the event of an emergency. Depending upon the size and design of the booth, it may be
necessary to provide for two or more entrance/exits.
F. Modification of Paneling
No modification such as the drilling of holes into paneling installed by the organiser is permitted. When
explanatory panels, signage, logos, or product samples are to be fixed to the panels, exhibitors must
submit an application and drawing to the organiser.
G. Illumination and Decorative Lamps
Spotlights are included in the package booth unit. Additional illuminations, if necessary, should be
installed by the exhibitor in such a manner so that other exhibitors are not adversely affected.
Suspension from the hall ceiling is not permitted. The use of neon lights and signs is prohibited.
H. Use of Non-flammable Materials
Non-flammable materials, or materials treated to be non-flammable must be used for the exhibition.
The use of flammable materials such as styrene foam for signs and marks, for example, is prohibited.
Non-flammable materials should be clearly marked as being such. Incombustible materials and
quasi-incombustible materials as defined by the Japan Building Standards Law may be considered as
being non-flammable materials and therefore indicating marks may be omitted. In any dispute, the
organiser will demand that the exhibitor complies with the provisions of the laws concerning Fire
Prevention.
15
I. Safety Regulations
All booth structures of any kind, other than exhibits, must be constructed with fully flame-proof materials
and surface treatment is not acceptable. During the build-up period and on opening day, an inspection
by the Fire Authorities will take place. Exhibitors are warned that the Fire Authorities have the right to
demand the dismantling of booths and/or the removal of materials which do not comply with regulations.
Curtains, cloth, wall paper, carpets and other flammable materials used for booth decoration must be
treated with permanent fire retardant liquids.
*Full details of the Exhibition Hall safety regulations are available upon request from the organiser.
J. Obstructing common spaces
All construction work must be carried out within the exhibitor’s own booth. Aisles and other common
spaces must not be used for working or placing materials.
K. Fire Prevention Facilities
Facilities such as emergency exits, fire extinguishers and fire alarms must not be obstructed or moved.
The organiser may request the exhibitor to reconstruct his booth wholly or partly if it is thought that the
booth is in any way unsafe or hinders the operation of fire prevention facilities.
L. Protection of Equipment and Fixtures in the Hall
Exhibitors must not damage any equipment or fixtures in the Exhibition Halls. In case any such damage
occurs, it must be reported to the organiser’s office immediately. Any expenses related to the repair or
replacement of hall equipment and fixtures will be billed to the exhibitor.
M. Disposal of Exhibits, Samples, Building Materials and Waste Materials
Exhibitors must arrange for all packing materials, empty cartons and wooden crates to be carried away
for disposal before the exhibition opens and after move out. The removal of any and all items or
materials remaining in the hall after move out will be charged back to the exhibitor responsible.
Exhibitors are hereby cautioned that the Exhibition Halls charges for the removal and disposal of
abandoned items and materials are very high.
N. Sign Fascia
All exhibitors are required to display the company name.
16
ELECTRIC POWER SUPPLY
All exhibitors must register their contractor for electrical work with the organiser using
FORM 10 (p.41, Electric Power Supply).
Power can be furnished to the exhibitors as shown below:
A. Type of Power Supply
Single-phase
AC 100V 50Hz
Single-phase
AC 200V 50Hz
Three-phase
AC 200V 50Hz
B. Location of Primary-side Main Power Source
The main power source will be located, as far as possible, in compliance with the exhibitors request.
However, in certain cases it may not be possible to meet the exhibitors request due to the limitations of
the distribution board permanently installed in the hall. Moreover, when a large power capacity, for
example more than 50kVA, is required by a particular exhibitor, the supply may be divided into two
circuits due to the limited capacity of the circuit. Depending on the layout of the exhibitor’s booth, a
self-standing type switch may be installed if the switch cannot be installed on the booth wall.
C. Electric Power Supply Time
Electric power will be supplied from 8 - 10 October 2014, and during the exhibition time: 10.00 a.m. 5.00 p.m. When you leave the exhibition halls, please ensure that your booth’s power supply is
switched off.
For the time periods other than above, power will be supplied, wherever possible, in response to
exhibitor requirements. In this case however, advance approval by IIDA Electrical Works Co., Ltd. is
required.
D. Cost of Electric Works and Power Consumption Charges
1) Expenses for primary-side electric wiring works (from the main power source in the Hall to each
booth) will be charged to the Raw Space – (“Space only”) exhibitor.
Price:
JPY10,800 per kw (JPY8,100 for construction and JPY2,700 for electricity charges, tax included)
2) Payments
Both the primary-side wiring work charge and the charge for electricity charges will be invoiced to the
exhibitor during the show. Full details of the costs for electric works are available upon request from the
organiser.
Should an exhibitor require a special voltage, the exhibitor must make arrangements to transform the
voltage at his own cost. The Fire Regulations do not permit the installation of transformers within or
adjacent to a booth. Transformers must be installed inside the Electrical Room, and a power source
taken out from there. The exhibitor is responsible for wiring and all related costs.
Exhibitors are advised to ensure that their equipment is compatible with the standard Japanese
voltages, or to use equipment with a built-in transformer. The official electrical contractor, IIDA
Electrical Works Co., LTD. can undertake a wide range of customised electrical work and will send a
quotation upon request.
For further information, please FAX or email to below.
FAX: +81-3-3521-3699 Email: [email protected]
17
SHIPPING INFORMATION AND INSTRUCTION
<INTRODUCTION>
Contact details
Official forwarder of Hi/S-tec Japan 2014
YUSEN LOGISTICS CO.,LTD.
Yamaman Bldg, 6-1, Koami-Cho, Nihonbashi, Chuo-ku,Tokyo 103-0016 Japan
TEL: +81-3-3669-8386 FAX: +81-3-3669-8399
Contact : Mr. Kota Amano
Sales Section 1, Tokyo Import Branch, East Japan Import Seles Div.
E-Mail:
[email protected]
[email protected]
[email protected]
If you have any inquiry on exhibition shipping matters, please contact Yusen Logistics Co., Ltd
overseas branches and/or the Agents listed in the final pages of this section. Please note that
Yusen Logistics Co. Ltd will only handle commodities for exhibition only, and not any matters related to
tasting or selling.
---------------------------------FREIGHT HANDLING IN JAPAN---------------------------------
A. Deadline for cargo arrival in Japan
All items sent to Japan must arrive by the following dates;
Sea Freight: Vessel must arrive at the Port of Tokyo between 22-24 September 2014.
Air Freight: Aircraft must arrive at Narita International Airport between 25-27 September 2014.
* Caution: You should contact your shipping agent as soon as possible to establish the date by which
they need your cargo in order to comply with the cargo arrival deadlines. Also, note that documents
must arrive before the above dates.
B. Freight charges
All shipments sent by sea or air must be FREIGHT PREPAID. All Charges must be prepaid, including
duty and tax.
C. Packing
All items for shipment must be divided into the following two separately packed each category.
18
D. Pharmaceutical Affairs Law (The Yakkan)
Most of the medical products and cosmetics sent for this show have not received product approval and
import licensing from The Minister of Health and Welfare as stipulated in Japanese Pharmaceutical
Affairs Law. Such items are only allowed to be temporarily imported for this show for exhibition only and
have to be re-exported after the show unless the exporter or importer has first fulfilled these legal
requirements. This is a ruling from The Ministry of Health and Welfare.
E. Case marking
To enable the quick identification and handling of cargo, all cases must have the following information
stencilled or printed on two exterior sides:
Hi/S-tec Japan 2014
Exhibitor: (EXHIBITOR’S NAME)
Hall No.: (WEST HALL 1, WEST HALL 2 or Atrium)
Booth No.: (EXHIBITOR’S BOOTH NO)
Case No.: (1 TO UP)
Made In: (COUNTRY OF ORIGIN)
F. Consignee
1. Unless you have any representatives of your company in Japan, the consignee on ocean bills of
lading and air waybills could be:
UBM MEDIA CO., LTD.
Kanda 91 Bldg, 1-8-3 Kaji-cho, Chiyoda-ku, Tokyo 101-0044 Japan
Attn: Mr. Yosuke Horikawa
TEL: + 81-3-5296-1017 / FAX: +81-3-5296-1018
19
G. Shipping documents
The following details should be included and displayed; Descriptions (sorts of materials), quantities,
unit prices, total amounts, net weights and the dimensions of each outer package.
The document must be in English with prices shown in U.S. Dollars on a CIF JAPAN basis. Hand
written documents are not acceptable to customs. The exhibitor is cautioned to note that prices
indicated on the shipping documents must be fair. Problems in customs clearance may occur if the
customs officer judges the declared prices to be unreasonable.
- Shipping Guidelines Please note the food items by cargo transportation must be used for display purposes only, tasting
and/or sampling of food and drink are regulated by the Ministry of Health and Welfare in
Japan. Therefore, you must send the following documents prior to shipment from your country.
- Ingredients of food and/or drink
- Manufacture Processing sheet for food products
1. Sea freight
a. .Documents must be sent in the following quantities:
1) INVOICE / PACKING LIST: 7 COPIES
2) BILL OF LADING: 1 ORIGINAL + 3 COPIES
Please issue the Bill of Lading for individual booths
3) CATALOGUES FOR EACH EXHIBITS: 2 SETS
4) CERTIFICATION FOR GOODS ( IF ANY): 1 ORIGINAL
b. Documents should be received at least 10 days prior to berthing of the vessel in Japan. Please send
the Bill of Lading by courier as soon as it is received from the shipping company.
c. Documents for items shipped by sea should be addressed as follows:
UBM MEDIA CO., LTD.
Kanda 91 Bldg, 1-8-3 Kaji-cho, Chiyoda-ku, Tokyo 101-0044 Japan
Attn : Mr. Yosuke Horikawa
TEL: + 81-3-5296-1017 / FAX: +81-3-5296-1018
20
2. Air freight
a. Documents should be sent in the following quantities:
1) INVOICE / PACKNG LIST: 3 COPIES
2) AIR WAY BILL: 1 COPY
Please issue the Bill of Lading for individual booths
3) CATALOGUES FOR EACH EXHIBIT: 2 SETS
4) CERTIFICATE FOR GOODS ( IF ANY): 1 ORIGINAL
NOTE: The original Air Way bill with 4 copies of the INVOICE/PACKING LIST should
accompany each shipment.
b. Documents for items shipped by air also should be addressed as shown in 1.C. above.
H. Sending advance notice
The following information must be sent to
YUSEN LOGISTICS CO., LTD by fax as soon as possible
(in advance of the shipment).
<SEA FREIGHT>
a) NAME OF VESSEL AND SHIPPING LINES
b) ESTIMATED TIME OF DEPARTURE (ETD)
c) ESTIMATED TIME OF ARRIVAL (ETA)
d) BILL OF LADING NUMBER
e) NUMBER OF PACKAGES AND VOLUME OF EACH
<AIR FREIGHT>
a) AIRWAY BILL NUMBER
b) NUMBER OF THE FLIGHT LANDING IN TOKYO
c) JAPAN-SIDE ARRIVAL DATE
21
I. Marine insurance policy/certificate
A marine insurance policy / certificate should be purchased. The exhibitors should insure their goods
from the time they are dispatched from the office / factory until either being returned to their premises or
collected by buyers.
J. Removal and disposal of items
The removal and disposal of items from booths should be done by exhibitors who are fully
responsibility- for this task.
K. Services
YUSEN LOGISTICS CO., LTD. offers the following service between airport / seaport and the fair site
(charges apply).
1. IN BOUND (To Fair Site)
a. Sea freight (Port of Tokyo to fair site) dry cargo only
1) Loading and transport to warehouse and removal of cases from container (when required) at ware
house.
2) Customs clearance at port
3) Loading and transport to fair site
4) Unloading from truck at fair site
5) Delivery to booth
b. Air freight (Narita International Airport to fair site)
1) Loading and transport to warehouse
2) Customs clearance at port
3) Loading and transport to fair site
4) Unloading from truck at fair site
5) Delivery to booth
22
Should you have any inquiries concerning exhibition shipping matters, please
contact to Yusen Logistics Co., Ltd overseas branches and or the appropriate
agents as listed on the following pages.
YLK Overseas
Branch & Agent
City
Contact
LAX
Yoshi Kaw ahara
SFO
Nick Maridakis
YUSEN LOGISTICS
(CANADA) INC.
YYZ
Mark Dale
Intermodal S.A.
BOG
Eliana Rivera
NYK Sudamerica
（Chile） Ltda.
SCL
Marjorie Monsalves
YUSEN LOGISTICS
(UK) LTD
LON
Mohammed Khan
YUSEN LOGISTICS
(FRANCE) S.A.S.
PAR
Florian NAUDET
YUSEN LOGISTICS
(IBERICA), S.A.
BCN
Akiko Watanabe
YUSEN LOGISTICS
(DEUTSCHLAND)
GMBH
FRA
Sandra Brucker
OY BEWESHIP AB
HEL
Jorma Westberg
YUSEN LOGISTICS
RUS LLC
MOW
Nadezhda Krutiy
YUSEN LOGISTICS
(AMERICAS) INC.
PANALPINA WORLD
KBP
TRANSPORT LTD
KIEV OFFICE
FIEGE LOGISTICS
ZRH
(SWITZERLAND)
LTD.
YUSEN LOGISTICS
MXP
(ITALY) SPA
TEL/Em ail
(1)-(310) 782-0095
[email protected]
[email protected]
(1)-(650) 794-1700
[email protected]
(1)-(905)-458-2000
[email protected]
(571) 2966320
[email protected]
56-2-27504553
[email protected]
m
(044)-01895-420606
[email protected]
heathrow [email protected]
Adress
19001 Harborgate Way Torrance,
CA 90501-1314, U.S.A.
405-T Victory Avenue South San
Francisco CA 94080 - 6317 U.S.A.
261 Parkhurst Square, Brampton,
Ontario, Canada, L6T 5H5
Calle 100 NO 8a-49 Office 713
Tow er B, World Trade Center
Av.Cerro El Plomo 5680 Piso 5, Torre
6 - Las Condes. Santiago, Chile
Unit 3, Horton Industrial Park Horton
Road West Drayton UB7 8JD UK
14 rue de la Belle Borne Zone Cargo
33-1-74-37-20-28
5 – Bât.4 CS 14636 – Tremblay en
[email protected] France 95724 Roissy CDG Cedex
France
(+34)-93-328 7092
Cal Pi de l’Olla 37-39 Zona de
airforw [email protected] Logísticas 08820 El Prat
logistics.com
del Llobregat (Barcelona) Spain
(49)-69-69536-0
[email protected]
358-20-7857 379
air.export@bew eship.com
(7)-495-775-0739
[email protected]
Cargo City South, Building 566
60549 Frankfurt Germany
Nuolikuja 8, FI-01740, Vantaa Finland
Russian Federation 125074
Moscow , 4th Lesnoy Pereulok
Building 13, 6th Floor
Roman Stasiuk
(+38) 044 2300001
[email protected]
Internationa Airport "Borispol" Cargo
Terminal Borispole Ukraine
Michael Hess
41 43 816 9188
[email protected]
Zurich Airport, 8058 Zurich,
Sw itzerland
(+39)-02-9025171
[email protected]
(31)-88-55-22-200
[email protected]
Via Privata Piemonte, 1 20010
Arluno (MI) Italy
Claudio Iacovelli
YUSEN LOGISTICS
(BENELUX) B.V.
AMS
Johan Drijsen
YUSEN LOGISTICS
(INDIA) LTD.
DEL
Kuldeep Kumar
(91)-124-4305300
[email protected]
207-211, 2nd Floor, Palm Court,
Sukhrali Chow k, Gurgaon. Haryana.
- 122001 India
YUSEN LOGISTICS
(CHINA) CO., LTD.
SHA
Jessie Huang
(86)-21-6834-3661
[email protected]
9F, Longemont Yes Tow er, No. 369
Kaixuan Rd, Shanghai 200051 China
ICN
Derrick Kim
(82)-2-2077-3000
[email protected] logistics.com
BKK
PIYADA MITPRATRAN
(66)-2-750-8868
[email protected]
TPE
Eric Lo
(886)-2-2356-9770
yltw .exp@tw .yusen-logistics.com
YUSEN LOGISTICS
(KOREA)
CO., LTD.
YUSEN LOGISTICS
(THAILAND)
CO.,LTD.
YUSEN LOGISTICS
(TAIWAN) LTD.
23
Reykjavikw eg 1 1118 LK Schiphol
South-East The Netherlands
16F., Shinhan Investment Tow er,
23-2, Yoido-Dong, YoungdeungpoGU SEOUL, 150-712, KOREA
335/1 Moo 9 Bangna-Trad Road, Km
19 Bang Chalong Bang Plee
Samutprakarn 10540 Thailand
8F, No.88, Sec.2, Chung Hsiao East
Road, Taipei, Taiw an, R.O.C.
OFFICIAL MEDIA SUPPORT
For any publications inquiries concerning UBM Media please contact either Mr. Yosuke Horikawa or Mr.
Akira Yamakoshi, their respective contact details are outlined below:
Food Processing and Ingredients
Mr. Yosuke Horikawa (E-mail: [email protected] )
T. +81 3 5296 1017
F: +81 3 5296 1018
The Health Industry News
Mr. Akira Yamakoshi (E-mail: [email protected])
T: +81 3 5296 1015
F: +81 3 5296 1010
24
ON-SITE PROMOTION
Advertisement on Food Processing and Ingredients
Hi / S-tec Japan will be featured in the October issue of Food Processing and Ingredients magazine.
This edition will contain comprehensive details of the show, its many activities and company profiles in
Japanese. It will also include a product locator and will serve as a highly valued reference guide, both
during and long after the event. Visitors will be able to find your company in the edition through:
- Lists of exhibitors and matching booth number
- Lists of company profiles
- A product finder index, organised by product category, which alerts the visitors to all appropriate
vendors. This index connects your company with interested buyers.
The edition is a reference guide for clients and prospects. Your advertisement will generate traffic for
your booth and bring future business opportunities. At rates less than regular journal rates, you will find
additional value for your advertising campaign. Please refer to p.47 (Advertisement on Food
Processing and Ingredients).
OFFICIAL SHOW PREVIEW
Visitor Invitation (admission) Tickets
Hi / S-tec Japan exhibitors can order a preferred number of admission tickets, using FORM 3 (p.34,
Visitor Tickets & Vehicle Passes). With these tickets, you are able to invite your key clients and
prospects. Research has shown that sending out invitations to customers and prospects is the most
powerful method of convincing people to attend the exhibition.
Mail the tickets to your clients and prospects accompanied by a personal letter inviting them to attend
the exhibition and visit your booth. Do not forget to follow up with a telephone call after sending out the
invitation and tickets to fix an appointment.
Advertising
To create awareness and interest in your booth, boost your opportunities through advertising in the
trade press. Make sure to include a show logo and to state your booth number on all advertisements.
The Hi / S-tec logo in full colour can be downloaded from the “Exhibitor Only” menu on the official
website: http://www.hijapan.info/eng/exhibitor/index.html
Advertising on-site at the venue in the official catalogue is a great way to keep your company’s
presence at the forefront of the visitors’ minds. You will find details of advertising opportunities on p.47
(Advertisement on Food Processing and Ingredients).
Other Promotional Tools
Advertisement banner on Visitor Page of Hi / S-tec Japan 2014 website
There is the possibility to place a banner (180 x 40 pixels) on the official website.
For details about this and other promotional tools, please contact Yosuke Horikawa at:
[email protected]
25
DELIVERABLES FORMS SUBMISSION CHECK-LIST
The forms enclosed in this Exhibitor’s Manual service are a guide line and reminder for all
exhibitors arranging their participation in Hi / S-tec Japan 2014. Exhibitors must submit forms
to the designated official contractors or the organiser by the deadlines.
DELIVERABLES FORMS THAT ALL EXHIBITORS MUST SUBMIT
Tick Form# P.
Content
Deadline
To
1
32 Contractor Registration
29 Aug. Shoei Bijutsu Co.,Ltd
2
33 On-site Material Handling Report 29 Aug. Shoei Bijutsu Co.,Ltd
3
34 Visitor Tickets, Vehicle Passes
31 Jul. UBM Media Co., Ltd.
6
37 Hazardous Goods
29 Aug. Shoei Bijutsu Co.,Ltd
Exhibitor Information Entry (Internet)
Online
20 Aug. * Online
* For the online entry, visit: www.hijapan.info/eng/exhibitor/index.html .
OPTIONAL DELIVERABLES FORMS (please note some forms are compulsory)
Deadline
To
Content
Tick Form# P.
29 Aug. Shoei Bijutsu Co.,Ltd
4
35 Package Booth Details /must for Package exhibtor
29 Aug. UBM Media Co., Ltd.
5
36 Sample Food Tasting
29 Aug. Shoei Bijutsu Co.,Ltd
7
38 Floor Work (Anchor Bolts)
8
39 Water Supply, Drainage And Gas 29 Aug. Three-s Setsubi Kogyo Co Ltd
40 Air Supply
29 Aug. Three-s Setsubi Kogyo Co Ltd
9
41 Electric Power Supply / must for Space only exhibitor
29 Aug. IIDA Electrical Works Co Ltd.
10
11
42 Booth Cleaning
19 Sep. Shoei Bijutsu Co.,Ltd
19 Sep. KEIO TRAVEL AGENCY CO., LTD.
12
43 Hotel Booking
15 Sep. BSP International
13
47 Interpreter Sevices
48 Adv ertisement on Food Processing and Ingredients
29 Aug. UBM Media Co., Ltd.
<Important> - How to obtain an “EXHIBITOR’S BADGE”
Please pick up a plastic case along with an exhibitor card at the organiser’s office
on 6 October 2014 (4.00 p.m. – 8.00 p.m.) or 7 October (8.00 a.m. – 8.00 p.m.).
The office is situated in front of the entrance to West Hall 1. Exhibitors are not
required to pre-register; only your business card is required to obtain your badge.

Pick up case
Insert your name card
26
EXHIBITOR INFORMATION ENTRY VIA THE INTERNET
Deadline for Official Catalogue Entry: 20 August 2013
It is mandatory for all exhibitors to complete the online forms by logging on
with your own ID&PASS in the below “Exhibitor Only” webpage (snapshot). Items
filled out by exhibitors will be material for exhibitor information of Hi / S-tec Japan
2014.
1) Access Hi / S-tec Japan’s official website: http://www.hijapan.info/eng/ and click the “Exhibitor
Only” menu as noted below.
CLICK
27
2) Click “Login”.
CLICK
3) Enter your Exhibit ID and Password and click”Login”.
CLICK
28
4) Once logged on, please carefully review the precautions carefully, and fill out the required
items along with the form. Categories denoting MUST require mandatory completion,
otherwise you will be unable to complete the form
29
5) Once you have entered all required items, please click “Confirm” at the bottom of the form.
6) PLEASE NOTE: You will be able to review completed items after the confirmation step.
Please do not forget to click “Send” at the bottom of the form otherwise, all completed
items will be lost.
CLICK
30
7) Completed. Please make note again that the due date is 20 August 2014, after
which you will be unable to further update any items for the printed materials.
Should you have any questions about online entry details, please contact:
<Hi / S-tec Japan 2014 - Organiser’s office>
Contact: Mr. Yosuke Horikawa
Email: [email protected]
UBM Media Co., Ltd.
Kanda 91 bldg, 1-8-3 Kajicho, Chiyodaku, Tokyo 101-0044 Japan
TEL: +81-3-5296-1017 FAX: +81-3-5296-1018
31
FORM TO SUBMIT 1 - Contractor Registration
OBLIGATORY for all exhibitors to submit by 29 August 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Tsukiji Hosoda Bldg. 8F, 2-2-1, Tsukiji, Chuoku, Tokyo, 104-0045 Japan
Tel: +81-3-3541-8913 / Fax: +81-3-3541-8901
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
1) Stand type you contracted for your space.
Mobile#:
Please tick your stand type
Space Only - (Raw space)
Package (Shell scheme)
“Space Only” exhibitor must fill out the items 2), 3) and 4) below as well. Besides, please submit
the plan and elevation to the E-mail address above.
“Package” exhibitor must fill out item 4) below.
* All Space Only booths exhibitor MUST order primary-side electrical wiring works.
2) Booth decoration contractor to be nominated
Use another contractor
If you use another contractor, please specify the company with below blanks
Postal address
Company
TEL:
FAX:
Contact:
Use Shoei Bijutsu Co.,Ltd (offcial)
3) Electric power supply wiring works
Please tick your plan
Use another contractor
If you use another contractor, please specify the company with below blanks
Postal address
Company
TEL:
FAX:
Contact:
Use IIDA Electrical Works Co Ltd (official)
4) Shipping forwarder
Please tick your plan
Use another forwarder or courier
If you use another contractor, please specify the company with below blanks
Postal address
Company
TEL:
FAX:
Contact:
Use YUSEN LOGISTICS CO.,LTD. (official)
Additional equipment order form
Exhibitors are able to access and order diverse equipment on the link below:
http://www.hijapan.info/eng/exhibitor/index.html
32
FORM TO SUBMIT 2 - On-Site Material Handling Report
OBLIGATORY for all exhibitors to submit by 29 August 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
TEL：+81-3-3541-8913 FAX：+81-3-3541-8901
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
Mobile#:
1) Use of vehicle during Move in – Move out dates
Please tick your stand type
Use a vehicle
Use no vehicle
Exhibitors who use a vehicle should fill out the schedule forms 2) and 3) below as well.
Exhibitors who do not use a vehicle should fill out form 3) below.
2) Move-in Move out schedule summary with use of vehicle
Date and time Purpose (circle one) Kind of vehicle Weight in ton Oty of vehicle
decorations / exhibits
Move
decorations / exhibits
decorations / exhibits
-in
decorations / exhibits
decorations / exhibits
Move
decorations / exhibits
-out
decorations / exhibits
decorations / exhibits
example 10th 10.00-16.00 decorations / exhibits
cargo truck
2 ton
1
<NOTES>
-For available dates and times for the move in and move out with use of vehicle, please refer to
pages 4 and 5 of this Exhibitor Manual.
--Having a Vehicle Pass is mandatory for drivers of vehicles during the Move in and Move out.
-Entering the Atrium hall by vehicle is not permitted.
3) Who will ship cargo to your booth and ship it back after the show
Please tick your plan
By exhibitor themselves
Use another forwarder or courier
If you use another forwarder or courier, please specify the company with below blanks
Postal address
Company
TEL:
FAX:
Contact:
33
FORM TO SUMBIT 3 - Visitor Tickets, Vehicle Passes
OBLIGATORY for all exhibitors to submit by 31 July 2014
FAX to: +81 3 5296 1018 / email to: [email protected]
To: UBM Media Co., Ltd.
Contact: Mr. Yosuke Horikawa
Email: [email protected]
Kanda 91 bldg, 1-8-3 Kajicho, Chiyodaku, Tokyo 101-0044 Japan
TEL: +81-3-5296-1017 FAX: +81-3-5296-1018
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
Mobile#:
1) Visitor tickets for fast track pass to the show venue: Tick and fill required number of tickets.
Please send me Japanese visitor ticket (
Please send me English visitor ticket (
) copies / up to 1000 copies
) copies / up to 200 copies
No thanks
No thanks
2) Vehicle pass: it is required for drivers of vehicles to have this pass during move in, move out
Please send me vehicle pass (
) copies / up to 3 copies
No thanks
3) Booth decoration contractor ribbons: it is required for workers to wear this ribbon.
Please send stand contractor ribbon (
) pcs / up to 10 pcs
No thanks
Exhibitor badges below are valid as workers ribbon.
<Important> - How to obtain an “EXHIIBTOR’S BADGE”
Please pick up a plastic case along with an exhibitor card at the organiser’s office
on 6 October 2014 (4.00 p.m. – 8.00 p.m.) or 7 October (8.00 a.m. – 8.00 p.m.).
The office is located in front of the entrance to West Hall 1. Exhibitors are not
required to pre-register; only your business card is required to obtain your badge.
Pick up case

Insert your name card
34
FORM TO SUBMIT 4 – Package Booth Details
OBLIGATORY for all “Package booth” exhibitors to submit.
Deadline: 29 August 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Tsukiji Hosoda Bldg. 8F, 2-2-1, Tsukiji, Chuoku, Tokyo, 104-0045 Japan
Tel: +81-3-3541-8913 / Fax: +81-3-3541-8901
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site forbooth set-up:
Mobile#:
1) Company name to be written on company name board;
English:
2) Colour of carpet
Please draw a rough layout plan.
Tick
Colour
RED
BLUE
ORANGE
GREEN
GRAY
3) Additional equipments order form
Exhibitors are able to access and order different equipment at the link below;
http://www.hijapan.info/eng/exhibitor/index.html
35
FORM TO SUBMIT 5 - Sample Food Tasting
For exhibitors who would like to use the service to submit.
Deadline: 29 August 2014
FAX to: +81 3 5296 1018 / email to: [email protected]
To: UBM Media Co., Ltd.
Contact: Mr. Yosuke Horikawa
Email: [email protected]
Kanda 91 bldg, 1-8-3 Kajicho, Chiyodaku, Tokyo 101-0044 Japan
TEL: +81-3-5296-1017 FAX: +81-3-5296-1018
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
Person to be on-site for booth set-up:
Mobile#:
Under Japanese Health Regulations, this form MUST be submitted by all exhibitors offering food. Full precautions
must be taken, and any necessary equipment provided, to ensure absolute hygiene. Depending on the nature of
the food offering, the authorities may demand that exhibitors provide facilities for hand washing and utensil
sterilization at their booth. The authorities will base their judgement on the information provided in this form.
Place: Tokyo Big Sight Exhibition Hall, West Halls 1, 2, and Atrium
Date and time: 8 - 10 October 2014 / Show Name: Hi / S-tec Japan 2014
Substance to be offered:
Heating required: □ Yes □ No
Facilities in booth:
□Sink
□Hand washing
□Disinfectant
Eating Utensils: □Paper Cup
(Please specify)
□Paper Dish
□Refrigerator □Cooking Stove
□Cutting Board □Bowl
Preparation Method Required (Cutting, mixing, etc.):
Countermeasures taken to ensure hygiene:
36
□Yes
□No
□Other
□ Other (Please specify)
FORM TO SUBMIT 6 - Hazardous Goods
OBLIGATORY for all exhibitors to submit by 29 August 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Tsukiji Hosoda Bldg. 8F, 2-2-1, Tsukiji, Chuoku, Tokyo, 104-0045 Japan
Tel: +81-3-3541-8913 / Fax: +81-3-3541-8901
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
Mobile#:
HAZARDOUS GOODS IN THE EXHIBITION HALL
This form must be submitted by all exhibitors, regardless of their intention to use hazardous goods. In principle,
bringing into the exhibition hall hazardous goods such as high pressure gas, gasoline and
kerosene is prohibited. However, if these materials are a component of the displays or necessary for the
operation or demonstration of the exhibits, a minimum quantity may be brought into the exhibition hall
provided advanced permission is obtained from the Fire Station with jurisdiction over the exhibition hall, in
accordance with the usage conditions mentioned in the Disaster Prevention Guide.
To apply for permission (which may be denied), exhibitors must provide an explanation of why the hazardous
materials are needed, how they will be used, and attach 2 copies of a catalogue or brochure for the equipment to
be used in the hall. ABC powder fire extinguishers are to be arranged by the exhibitors.
Please tick below:
□No hazardous materials will be used.
□It is necessary to bring hazardous goods into the hall. Flammable liquid
(Please attach layout indicating location of the substance in the booth)
Period of Use: From ___ to ___ October 2014
Name of Flammable Liquid:
Daily consumption in the hall:
Purpose:
Fire precautions to be taken:
Number of ABC powder fire extinguishers:
37
FORM TO SUBMIT 7 - Floor Work (Anchor Bolts)
For exhibitors who would like to use the service to submit.
Deadline: 29 August 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Tsukiji Hosoda Bldg. 8F, 2-2-1, Tsukiji, Chuoku, Tokyo, 104-0045 Japan
Tel: +81-3-3541-8913 / Fax: +81-3-3541-8901
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
Mobile#:
Require floor work for anchor bolt:
□Yes □No
(not available for Atrium exhibitor)
When floor work such as an anchor bolt is required, the exhibitor must submit this form to
Shoei Bijutsu Co.,Ltd before the above deadline, along with 2 copies of drawings detailing the
work required. The position of electrical facilities and water supply/drainage pits must be checked
before executing this floor work. Never use anchor bolts without notifying the organiser.
The usage conditions and working procedures specified by the Hall must be strictly observed.
Exhibitors must not remove the anchor bolts after the show is completed. If the head of the anchor bolt
projects above the floor level, it must be cut off to the level of the floor using a sander. If the exhibitor
does not restore the floor to its original condition completely, all expenses related with this repair work
will be charged to the exhibitor.
USAGE CONDITIONS AND WORK PROCEDURES
1. Exhibitors must use only the anchor bolts which are knock-type bolts with an embedded length of
less than 60mm, and a diameter under 16mm.
2. The use of pit covers in the area around the pit and masonry joints is prohibited.
3. Driving in anchor bolts using a hammer, or gas cutting after usage is strictly prohibited.
4. Anchor bolts and drills will be provided to the exhibitor by Shoei Bijutsu during move in.
5. The exhibitor must pay JPY 1,620 (including tax) per bolt for restoring the floor to its original
condition.
Please tick below to indicate the type of anchor bolt required.
Diam
mm No. required ( ) Diam mm No. required ( )
PLEASE REGISTER THE NAME OF THE CONTRACTOR WHO WILL BE DEALING WITH FLOOR WORK.
Company:
Postal address:
TEL:
Contact person:
E-mail:
FAX:
38
FORM TO SUBMIT 8 – Water Supply, Drainage And Gas
For exhibitors who would like to use the service to submit.
Deadline: 29 August 2014
FAX to +81 3 5907 2500
To: Three-s Setsubi Kogyo Co Ltd
2-15-4 Takinogawa, Kita-ku, Tokyo 114-0023 Japan
Tel: +81 3 5907 2100 Fax: +81 3 5907 2500
Contact: Mr. Okuyama
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
Person to be on-site for booth set-up:
Mobile#:
Three-s Setsubi Kogyo will provide water supply & drainage and gas work at the exhibitor’s expense.
Water supply & Drainage
Construction Costs: JPY 64,800 *8% tax included
Administration Costs: JPY 5,400 *8% tax included
Water rates: JPY 972/m3 *8% tax included
Standard Supply time: 8 - 10 October 2014 9.30am - 5.00pm
Please tick all applicable items.
□
WATER SUPPLY & DRAINAGE
*Consumption per day .............................m3/per day
*Supply pipe diameter 13mm 20mm 25mm
*Drain pipe diameter 40mm 50mm
*24 hours supply necessary/unnecessary
*Cock necessary/unnecessary
*Valve necessary/unnecessary
*Sink necessary/unnecessary
*Hand-Washing Equipment necessary/unnecessary
□
GAS
*Usage per hour .........................kw/h
*A quotation and invoice will be sent to the exhibitor directly from Three-s Setsubi Kogyo Co Ltd.
-Booth equipment is also available. Please contact Three-s Setsubi for details.
-Machine connections - indicate detailed connection drawing if required.
-Water and drain piping - primary-stage piping work for water and drain pipes will be laid to the
boundary of the booth.
-Please attach your rough piping plan with this form.
-Charges will be invoiced to exhibitors during the show by the official contractor.
-Payment will be accepted Japanese yen (cash only). For rates, please contact
Three-s Setsubi Kogyo Co Ltd.
39
FORM TO SUBMIT 9 – Air Supply
For exhibitors who would like to use the service to submit.
Deadline: 29 August 2014
FAX to +81 3 5907 2500
To: Three-s Setsubi Kogyo Co Ltd
2-15-4 Takinogawa, Kita-ku, Tokyo 114-0023 Japan
tel +81 3 5907 2100 fax +81 3 5907 2500
Contact: Mr. Okuyama
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
Person to be on-site for booth set-up:
Mobile#:
Three-s Setsubi will provide air supply and gas work at the exhibitor’s expense.
Standard supply time: 8 - 10 October 2014 9.00am - 6.00pm
Pressure: 0.7 Mpa
Please tick all applicable items.
* Air Valve diameter
□1/2 □1/4 □3/8
* Total Consumption ..................litre. per minute
*Consumption and name of operational machinery
................ litre. per minute for ...................................................................
................ litre. per minute for ...................................................................
................ litre. per minute for ...................................................................
-Booth equipment and another size of valve are available.
-Please contact Three-s Setsubi Kogyo for rates and details.
-Please attach the position of installation with this form.
-Charges will be invoiced to exhibitors during the show by the official contractor.
40
FORM TO SUBMIT 10- Electric Power Supply
OBLIGATORY for all “Space only – Raw space” exhibitors to submit.
Deadline: 29 August 2014
FAX to: +81 3 3521 3699 / email to: [email protected]
To: IIDA Electrical Works Co Ltd
1-8-21 Shinkiba, Koto-ku, Tokyo 136-0082 JAPAN
Tel: +81 3 3521 3522 Fax: +81 3 3521 3699
Contact: Ms. Asada
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
Person to be on-site for booth set-up:
Mobile#:
Electricity will be supplied only through the organiser. For this purpose, IIDA Electrical Works Co Ltd has the
authority to act as agent of the organiser. No other contractors will be permitted to undertake primary electrical
work within the venue (Tokyo Big Sight). Exhibitors intending to undertake secondary electrical work or to appoint a
subcontractor for secondary electrical work must contact the organiser for a copy of the Electric Work Handbook.
1. Primary Wiring Service for exhibitors booking Raw Space:
Total Watts (Kw)
a) 100 volt single phase 50Hz .......................................
b) 200 volt single phase 50Hz .......................................
c) 200 volt three phase 50Hz ........................................
Total Amount (JPY)
.......................................................
.......................................................
.......................................................
Price: JPY 10,800 per Kw *8% tax included
(JPY 8,100 for construction and JPY 2,700 for power consumption)
2. 24 Hours Power Supply (refrigerator, fax or PC may need 24 hours power supply)
[ ] required
[ ] not required
Charges will be invoiced to the exhibitor during the show by the official contractor.
3. Exhibitors are required to submit a drawing showing the location of all electric equipment.
<9sqm>
BACK SIDE
<18sqm>
AISLE SIDE
BACK SIDE
AISLE SIDE
41
FORM TO SUBMIT 11 – Booth Cleaning
For exhibitors who would like to use the service to submit.
(Recommended for “Space only – Raw space” exhibitors)
Deadline: 19 September 2014
FAX to: +81 3 3541 8901 / email to: [email protected]
To: Shoei Bijutsu Co.,Ltd
Contact: Ms. Tanaka, Ms. Ouchi / E-mail: [email protected]
Tsukiji Hosoda Bldg. 8F, 2-2-1, Tsukiji, Chuoku, Tokyo, 104-0045 Japan
Tel: +81-3-3541-8913 / Fax: +81-3-3541-8901
Company:
Booth#:
Postal address:
TEL:
FAX:
Contact person:
E-mail:
Person to be on-site for booth set-up:
Mobile#:
<Please note> “Package – shell scheme” includes the booth cleaning for show dates,
It is not required for “Package – shell scheme” exhibitors to order the service.
Please tick
Order booth cleaning
Please indicate your booth size (
No thanks
) sqm.
JPY 2,916 per 9sqm *8% tax included
Notes:
* The above price is inclusive for 3 days from 7 (move in day) to 9 October 2014
* Booth Cleaning is included for Package Booth Exhibitors
* An invoice will be issued on receipt of this order form.
* Orders without remittance will not be accepted.
42
FORM TO SUBMIT 12 – Hotel Booking
For exhibitors who would like to use the service to submit.
Deadline: 19 September 2014
Please fax to +81-3-3355-1581
To: KEIO TRAVEL AGENCY CO.,LTD.
This form is also available online at:
2F Shinjukugyoen Bldg., 2-3-10,Shinjuku,
http://www2.kingtour.com/his-tec2014en
Shinjuku-ku, Tokyo 160-0022, Japan
E-mail: [email protected]
For the hotel list, please refer to page 44.
Company
Contact
Address
Stand No
City and Postal Code
Country
Tel
Fax
E-mail
Preas e fill out this form clearly and s ubm it to KEIO TRAVEL AGENCY CO.,LTD. by fax with your credit
card (both s ides ) copy. If you will m ake paym ents s eparately, pleas e photocopy this form and fill out
the inform ation for credit card.
Room Type
(SGL/TWN)
Check in
Given Name
Brian
TWN
7-Oct
Name of applicant
Family Name
For exam ple Robinson
Room Sharing w ith
Check out
11-Oct
Family Name
Given Name
Robinson
Marie
1
2
3
4
5
Your Choice of Hotel (please list hotel name)
1st choice
2nd choice
Payment(Credit card)
I agree to pay the amount in Japanese Yen by credit card:
Single:　room(s) ×　night(s)
Twin:
room(s) ×　night(s)
Total amout(incl.tax and service charge):
JPY
Card
Card No.
Valid thru
Signature
Security Code
□AMEX □Visa
/
□MasterCard
□Diners Club
□JCB
Card Holder
Other than AMEX: last three digits on the back side of the card, AMEX: last four digits on the front side (Upper area)
*KEIO TRAVEL AGENCY CO.,LTD.will charge the total am ount of your accom m odation to your credit
card within ONE WEEK after receipt of this form
*In cas e of cancellation, a written notification s hould be s ent to KEIO TRAVEL AGENCY CO.,LTD.
*After receiving your application form with your authorized s ignature, KEIO TRAVEL AGENCY CO.,LTD.
will s end you a Letter of Confirm ation.
43
◆Hotel Booking
Hi / S-tec Japan 2014 has reserved rooms near BIG SIGHT for participates during exhibition. It is
recommended that hotel reservation be received by KEIO TRAVEL AGENCY CO.,LTD. as soon as
possible to ensure availability.
●Period of stay： Check in Oct.7 (Tue) - Check out Oct.11 (Sat)
Area
Hotel
Room type
Special rate
(Access to venue)
SGL with
Tokyo Bay Ariake Washington Hotel
3-7-11, Ariake, Koto-ku,Tokyo,135-0063
Yuri-Kamome
breakfast
JPY 13,060
SGL
JPY 11,980
"Kokusaitenjjijoseimon sta"
→3-minute-walk
TWN with
Phone :81-3-5564-0111
http:www.ariake-wh.com/english/index.html
breakfast
JPY 11,980
TWN
JPY 10,900
SGL with
Hotel Sunroute Ariake
3-6-6, Ariake, Koto-ku, Tokyo 135-0063
Tokyo Big Sight
→3-minute-walk
Yuri-Kamome
breakfast
JPY 11,664
SGL
JPY 10,240
"Kokusaitenjjijoseimon sta"
→3-minute-walk
TWN with
Phone : +81-3-5530-3610
http://www.sunroutehotel.jp/hari-eng/index.asp
breakfast
JPY 10,584
TWN
JPY 9,180
SGL with
Hotel Trusty Tokyo Bayside
3-1-15, Ariake, Koutou-ku, Tokyo 135-0063
Tokyo Big Sight
→5-minute-walk
Yuri-Kamome
breakfast
JPY 11,000
SGL
JPY 10,000
"Kokusaitenjjijoseimon sta"
→5-minute-walk
TWN with
Phone : +81-3-6700-0001
http://www.trusty.jp/tokyobayside
breakfast
Tokyo Big Sight
→8-minute-walk
TWN
SGL with
Oakwood Apartments Ariake
3-6-6, Ariake, Koto-ku, Tokyo 135-0063
Yuri-Kamome
breakfast
JPY 13,090
SGL
JPY 10,890
"Kokusaitenjjijoseimon sta"
→3-minute-walk
TWN with
Phone : +81-3-3527-5821
http://www.oakwood-ariake.com/index.html
breakfast
JPY 9,790
TWN
JPY 8,250
44
Tokyo Big Sight
→5-minute-walk
SGL with
Hotel Grand Pacific LE DAIBA
2-6-1 Daiba,Minato-ku,Tokyo 135-8701
breakfast
JPY 19,100
SGL
JPY 16,400
Yuri-Kamome "Daiba sta"
→Directly connected
TWN with
Phone : +81-3-5500-6711
http://www.grandpacific.jp/eng
breakfast
JPY 11,340
TWN
JPY 8,640
Tokyo Big Sight
→10-minute by train or car
SGL with
Hotel Nikko Tokyo
1-9-1 Daiba, Minato-ku, Tokyo 135-8625
breakfast
JPY 34,760
SGL
JPY 32,600
Yuri-Kamome "Daiba sta"
→Directly connected
TWN with
Phone : +81-3-5500-5500
breakfast
JPY 20,720
http://www.hnt.co.jp/lang/
TWN
JPY 18,560
Tokyo Big Sight
→10-minute by train or car
※Indicative below prices are per person, per night (Including tax and service charge)
1. Reservation
a)
WEB reservation
Have a look at the website of Hi / S-tec Japan 2014
b)
FAX reservation
Please complete the attached Application Form and send it by facsimile to KEIO TRAVEL
AGENCY CO.,LTD. no later than 19 September 2014
2. Payment
Full deposit is required. Payment by following credit cards are acceptable. Visa / MasterCard /
Diners / AMEX / JCB
a) WEB reservation
After credit-screening completion, our procedure about lump-sum payment will be finished. We
also inform you that the date when it is deducted from bank account is different by each credit card
company.
So, if you want the detail information about deduction date, please inquire your credit card
company.
b) FAX reservation
KEIO TRAVEL AGENCY CO.,LTD. will charge the total amount for your accommodation to your
credit card within ONE WEEK after of this form.
45
3. Cancellation Charge
To cancel or to change a booking, please fax a written notification to KEIO TRAVEL AGENCY
CO.,LTD. in office hours. The following cancellation fees will be deducted from your payment
before refunding via the same credit card account:
Up to 10days before the first night of stay None
9-3 day before
20% of one night charge
2-1 day before
50% of one night charge
On the day of arrive / No notice given
100% of one night charge
46
FORM 13 TO SUBMIT – Hi / S-tec Japan 2014 Interpreter Services
Application Form
BSP International
Contact: Mr. Masaaki Tezuka
Deadline: 15 September 2014
If you would like to apply for interpreters,
please fax to: +81-44-866-7900
or email to: [email protected]
1-6-1-307 Arima, Miyamae-ku,
Kawasaki-city, Kanagawa-ken,
216-0003 Japan
Tel/Fax: +81-44-866-7900
Mobile: +81-80-3210-2176
Email: [email protected]
Company
Contact
Booth No.
Address
Postal Code
Country
Tel
Fax
E-mail
1: Interpreter for your booth
*Please fill in the number of requested interpreters according to dates, skill level, and fees.
Language and Level
English-Japanese
(Professional Interpreter)
English-Japanese
(Standard Interpreter)
Chinese-Japanese
(Professional Interpreter)
Chinese-Japanese
(Standard Interpreter)
Korean-Japanese
(Professional Interpreter)
Korean-Japanese
(Standard Interpreter)
①
②
③
④
⑤
⑥
Rate/1day
Per person
8 Oct. 2014
9 Oct. 2014
10 Oct. 2014
JPY 30,000
JPY 20,000
JPY 30,000
JPY 20,000
JPY 30,000
JPY 20,000
The above fees do not include Japanese taxes (8%) which are additional charges.
One day’s interpreting work is from 10:00a.m. - 5:00p.m., including a one-hour lunch break.
Professional interpreters have expertise in the food and pharmaceutical industries, but their skills do not
extend to presentations; if interpreters are needed for presentations, then please apply for the interpreters
listed below.
Standard interpreters are capable bilingual speakers who are good at interpreting conversations; they are not
experts in the food and pharmaceutical industries however.
Payment: BSP International will send an invoice directly to you by scanned attachment, and the invoiced
amount is required to be paid through bank transfer in advance of the show, or will be collected in cash
(Japanese yen) at the booth on the interpreter's last day of service. The applicant is responsible for all bank
charges and other sundry charges related to the payment.
For languages other than those listed above, please contact BSP International.
2: Interpreter for your presentations
*Please fill in the requesting dates.
①
②
Language and Level
Rate/ Three hours
Per person
English-Japanese
(Consecutive Interpreter)
JPY50,000
Your Presentation Date and Time
The above fee does not include Japanese tax (8%) which is an additional charge.
A one-hour meeting is requested prior to your presentation.
Presentation materials are needed at least one week in advance of your presentation.
47
Advertisement on Food Processing and Ingredients Magazine
If you are interested in placing an advertisement in the October issue of Food
Processing and Ingredient which will have a special edition of Hi / S-tec Japan
2014, please contact:
UBM Media Co., Ltd.
Mr. Yosuke Horikawa
[email protected]
Advertisement Example
- Special Type F (1 Page Full Color Advertisement + Service Article): JPY250,000
[Our editor could draft an article (about 1,500 Japanese characters, or <about 500 English
words>)]
Note; All prices do not include Japanese consumption tax. The current applicable tax rate is 8%.
For other types of advertisements, please contact the organiser below:
Contact: Mr. Yosuke Horikawa
TEL: +81-3-5296-1017
FAX:+81-3-5296-1018
Email: [email protected]
-This is a legally binding document; make sure you make a copy for your reference.-
48
Health Ingredients Japan 2014 /
Safety and Technology Japan 2014
RULES & REGULATIONS
TERMS AND CONDITIONS
1. TERMS OF REFERENCE
In these Terms and Conditions the following definitions shall apply:
“Application Form” shall mean the application form overleaf. “Contract” shall mean the
contract established between the Exhibitor and the Organisers, upon the Organisers
acceptance of the Exhibitor’s offer to participate in the Exhibition according to the Terms and
Conditions and the Application Form. “Exhibition” shall mean the exhibition stated on the
Application Form. “Exhibition Centre” shall mean the centre named in the Application Form
or such other venue as may be selected by the Organisers under clause 4. “Exhibition Centre
Operator” shall mean the owner/proprietor/operator/manager of the Exhibition Centre at the
current time. “Exhibition Space” shall mean any space in the Exhibition Centre licensed to
the Exhibitor by the Organisers for the purpose of the Exhibition under these Terms and
Conditions, and shall include shell (ready stand) spaces and nonshell (raw) spaces.
“Exhibition’s Official Directory” shall mean the official directory of the Exhibition
published by the Organisers or an associated company. “Exhibitor” shall include the person
described as such in the Application Form and all employees and agents of such person, and
shall also include permitted sub-licensees of the Exhibitor. “Exhibitor’s Manual” shall mean
the manual supplied by the Organisers to the Exhibitor which contains information relating
to the Exhibition and the Exhibition Space, as well as other matters (to be amended from time
to time). “Fees” shall mean the amount payable for the use of the Exhibition Space (as
specified in the Application Form). “Organisers” shall mean the person or persons named as
the organiser(s) of the Exhibition on the Application Form. “Representatives” shall mean the
employees, servants, agents, contractors, subcontractors and all other representatives of the
Exhibitor. “Rules and Regulations” shall mean the rules and regulations for the time being
applicable to, amongst others, Exhibitors at the Exhibition Centre, and as drawn up by the
Exhibition Centre Operator.
2. RULES AND REGULATIONS AND EXHIBITOR’S MANUAL
The Exhibitor shall, to the extent appropriate, observe and comply with the Rules and
Regulations, copies of which are obtainable from the Organisers on request, and shall further
ensure that its Representatives do likewise.
The Exhibitor shall, observe and comply with the Exhibitor’s Manual, and shall also ensure
that its Representatives follow suit.
3. APPLICATION FOR PARTICIPATION
All applications for participation shall be made on the Application Form which shall be
submitted to the Organisers accompanied by the deposit for the rental of the Exhibition Space
as stated in Part 1 of the Schedule. The Organisers reserve the right to accept or refuse any
application without giving any reason. If the Organisers accept an application for
participation through means other than by Application Form, such acceptance shall
nevertheless be in accordance with and subject to these Terms and Conditions, and the
Exhibitor shall, if required by the Organisers, complete and submit an Application Form.
The Exhibitor shall co-operate with the Organisers to provide any reasonable information
they require. An Exhibitor cancelling or reducing his reserved space shall not receive any
refund.
4. LICENSING AND ALLOCATION OF EXHIBITION SPACE
The Exhibition Space is licensed to the Exhibitor only. The Exhibitor is not permitted to
sub-license the Exhibition Space allocated to it, either wholly or in part, or otherwise part
with or share possession of all or any part of the Exhibition Space without the prior written
consent of the Organisers. The Exhibitor shall ensure that any such authorised sub-licensees
comply with this Contract and the Exhibitor’s Manual and shall be responsible for any
default of such sub-licensees, and shall indemnify the Organisers in accordance with clause
12. The Organiser reserves the right to cancel the participation once booth sub-letting has
occurred. The Organisers may allocate the Exhibition Space in any manner as they deem fit,
but may take into account such factors as the order of applications received and the nature of
the Exhibitor’s business. The Organisers reserve the right at their sole discretion to change
the venue for the Exhibition, the opening hours of the Exhibition, the term of duration of the
Exhibition, and/or the date or dates on which the Exhibition is to be held, to change the
Exhibition Space allocated to the Exhibitor, to alter the size and dimensions of the Exhibition
Space from that for which application is made on the Application Form, to change or close
entrances and exits and access to the Exhibition Space, and to undertake any kind of
alterations. In the event that the Organisers change the date or dates on which the Exhibition
is to be held, the Organisers will provide the Exhibitor with notice of that change as soon as
practicable.
Shell stands are all erected according to a standard pattern. No variation of the standard fascia
and lettering will be permitted. Exhibits and displays should not exceed the height of the
stand walls unless written permission has been received from the Organisers. It is
recommended that all design proposals be submitted to the Organisers for approval.
An Exhibitor who is allocated shell space will be provided with stand services as per the
schedule in the Exhibitor’s Manual. Plans, drawings and design proposals for non-shell
spaces must be submitted and approved according to the Rules and Regulations. These plans,
in triplicate, must be submitted to the Organisers for approval not later than the time specified
by the Organisers in the Exhibitor’s Manual. The Organisers reserve the right at any time to
order the alteration or removal of any stand which differs from the approved specifications or
which does not conform to the Rules and Regulations. The costs of such alteration and
removal shall be borne entirely by the Exhibitor and any sums of money which may have
been paid by the Exhibitors for rent and charges shall not be refunded.
5. EXHIBITS
Movements of exhibits in and out of the Exhibition Centre will be controlled by the official
contractors nominated for the Exhibition. No exhibit will be allowed into or out of the
Exhibition Centre without an official delivery order or clearance document. The Exhibitor
shall at its own cost make its own arrangements for transportation of exhibits to and from the
Exhibition Centre (including, without limitation, arranging for all necessary customs
clearances) and for storage of exhibits and packaging materials. Display of any working or
moving exhibits must have the prior written approval of the Organisers. Precautionary
measures such as the provision of guards or other means of protection must be taken by the
Exhibitor to protect the public from such moving or working exhibits. Moving or working
exhibits shall only be demonstrated or operated by persons authorised by the Exhibitor and
shall not be left running in the absence of such persons.
All exhibits and stand furnishings must be confined to the Exhibition Space. The Exhibitor
shall not store or permit to be stored any hazardous goods (as specified by the relevant
authorities in Japan) in the Exhibition Space.
Advertising literature should be distributed from the Exhibitor’s own stand(s) only. No
business activity shall be conducted by the Exhibitor and/or his staff outside the allocated
booth area. No advertising or canvassing for business may take place anywhere else in the
Exhibition Hall.
The Organisers reserve the right to remove at the Exhibitor’s expense any exhibits or
publicity material not produced by the Exhibitor or its associated companies or which are not
as specified on the Application Form.
At such a time after the close of the Exhibition as the Organisers may specify, or in the event
of early termination of this Contract, all exhibits shall be removed and cleared from the
Exhibition Space and vacant possession of the Exhibition Space shall be delivered to the Or
ganisers in as good and clean order and condition as it was when initially licensed to the
Exhibitor.
Any property remaining after the last day designated by the Organisers for material to be
removed may be sold or otherwise disposed of by the Organisers at the Exhibitor’s expense.
No property may be removed from the Exhibition before the Exhibition ends.
6. TERMS OF PAYMENT
Participation by the Exhibitor in the Exhibition is dependent on payment of the Fees by the
date(s) stipulated in Part 2 of the Schedule.
7. CONDUCT IN THE EXHIBITION CENTRE
During the term of the Exhibition and for so long as the Exhibitor or any of its
Representatives or exhibits is in the Exhibition Centre in connection with the Exhibition, the
Exhibitor shall be responsible for the good conduct of its Representatives who shall be bound
by and must observe the Terms and Conditions in all respects.
Exhibitors and their Representatives shall not engage in or authorise any activity which in the
reasonable opinion of the Organisers shall cause or is likely to cause a disturbance, nuisance,
annoyance, inconvenience, disruption, damage, danger or risk to any person or thing, or to
the health or safety thereof, or which does not conform with the general standards of the
Exhibition, or amounts or may amount to a breach of the Terms and Conditions.
The Exhibitor shall (and shall ensure that its Representatives do likewise) at all times act so
as to avoid putting the Organisers in breach of the license (as amended from time to time)
under which they operate in the Exhibition Centre or any relevant part of it.
It is expressly prohibited for the Exhibitor or its Representatives to record images of any
other Exhibitor’s Exhibition space or exhibits in any form (“Images”) without the prior
written consent of the Organisers. Such prohibition includes, but is not limited to, the taking
of photographs, video recording of any type and/or making any drawing or sketch. The
Exhibitor and its Representatives agree to surrender to the Organisers on demand any
material in whatever media on which the images may be recorded in violation of this rule,
including but not limited to film, video tapes and sketchbooks.
The Exhibitor and its Representatives must wear the identification badges specified by the
Organisers at all times in the Exhibition Centre. Persons under the age of 18 are not allowed
to be booth attendants, nor may they enter the Exhibition Hall during the Exhibition and the
moving in periods.
The Exhibitor may not alter or in any way affect the structure or fixtures of the Exhibition
Centre. The Exhibitor will pay the costs of making good any damage caused to the
Exhibition Centre or fixtures by it and/or its Representatives.
The Organisers reserve the right to refuse admittance to the Exhibitor and/or any of the
Exhibitor’s Representatives or to require the Exhibitor and/or any such Representative to
leave if in their opinion his or her behaviour is in breach of these rules and regulations or of
any rules and regulations of the Exhibition Centre. The opinion of the Organisers is final in
this regard.
8. OTHER OBLIGATIONS
The Exhibitor agrees to observe and comply with the requirements set out in the Exhibitor’s
Manual.
Each of the Organisers and the Exhibitor undertakes to the other that it shall use all
reasonable endeavour to ensure that all information, written or oral or in any other form, of
whatever nature received by it relating to the other shall (save to the extent it is in the public
domain) be treated as confidential and shall not be used or disclosed to any third party except
in connection with the participation in the Exhibition of the Exhibitor under this Contract or
as may be required by law, by any competent regulatory authority or by the Exhibition
Centre Operator.
Notwithstanding, the Exhibitor nevertheless agrees that the personal data provided by it in
connection with its participation or proposed participation in the Exhibition may be included
on the Exhibition database, included in the Exhibition’s Official Directory, used in
communications with the Exhibitor and otherwise used by the Organisers and associated
companies (or their successors or potential successors in business), whether located in Japan
or otherwise, or passed on to third parties for promotional purposes. Any requests for access
to or correction of the data can be made to UBM Media, Kanda 91 Bldg., 1-8-3 Kaji-cho,
Chiyoda-ku Tokyo 101-0044, Japan. A fee may be charged by the Organisers or a relevant
associated company for complying with access requests.
9. INSURANCE
The Exhibitor agrees to observe and comply with the requirements set out in the Exhibitor’s Manual concerning insurance. The Exhibitor must have in existence prior to its
seeking access to the Exhibition Centre and at all times during the term of the Exhibition, and
for so long as the Exhibitor or any of its Representatives or exhibits is in the Exhibition
Centre in connection with the Exhibition, a valid insurance policy satisfactory to the
Organisers in respect of its and its Representatives’ participation in the Exhibition, its
Exhibition Space and its exhibits at the Exhibition Centre covering such risks and in such
minimum amount(s) as are set out in the Exhibitor’s Manual.
The Exhibitor must have, at all times, valid and adequate insurance cover against theft, fire,
public liability, damage to property, personal injury, third party loss, accidents, natural
calamities, acts of God and such other risks normally insured against by Exhibitors, and/or as
the Organiser may require, in connection with, inter alia, the Exhibitor’s property and its
activities during the exhibition (including the moving in and moving out periods).
The Organiser shall not be liable for any losses (including consequential losses), damages,
demands, costs, claims, charges or other expenses of any kind suffered or incurred by the
Exhibitor or any other person arising in connection with the Exhibition including, without
limitation, any theft, fire, defect in the Exhibition Centre howsoever caused, cancellation or
early closure of, or delay in the opening or closing of, the Exhibition for whatever reason
outside the control of the Organiser, any matter referred to in paragraphs 3 & 4 of these terms,
rules and regulations, any natural calamity or any act of God, howsoever arising. The
Exhibitor shall be liable to any third party for, inter alia, any claims, injury or damage arising
from its booths and its portion of the shell scheme.
The Organisers shall be entitled to inspect any such insurance policy and receipts for
premium at any time.
The Exhibitor shall insure and/or accept the risk of any change to the venue, opening hours,
the duration and/or the date or dates of the Exhibition pursuant to clause 4 or any
postponement or cancellation of, or other change to, the Exhibition under clause 10.
10. POSTPONEMENT AND CANCELLATION
In addition to the Organisers’ rights under clause 4, the Organisers may cancel the
Exhibition, or at their election, postpone, change the venue or otherwise make changes to the
Exhibition, if in the reasonable opinion of the Organisers the holding of the Exhibition by the
Organisers, the performance of the Organisers’ of their obligations or attendance at the
Exhibition by exhibitors and/or visitors is impossible, illegal or substantially or materially
interfered with, due to any cause or causes beyond the control of the Organisers including,
without limitation, any of the following: act of God, governmental act, war, earthquake, fire,
flood, explosion, civil commotion, armed hostilities, act of terrorism, revolution, blockade,
embargo, strike, lock-out, sit-in, industrial or trade dispute, adverse weather, disease, risk to
public health, accident to or breakdown of plant or machinery, shortage of any material,
labour, transport, electricity or other supply, regulatory intervention, general advisory or
recommendation of any government (including any government agency or department),
regulatory authority or international agency, against travel, exhibitions and/or public
gatherings, or the Exhibition Centre becomes unavailable and/or unfit for occupancy and/or
use.
11. TERMINATION
This Contract may be terminated by the Organisers by notice to the Exhibitor upon the
occurrence of any of the following events:
(1) the Exhibition is cancelled under clause 10 above;
(2) the Organisers are not satisfied that proper use is being made of the Exhibition Space
during the installation period or at any time during the term of the Exhibition or at any other
time when the Exhibitor or any of its Representatives or exhibits is in the Exhibition Centre
in connection with the Exhibition;
(3) payment of Fees is not made by the Exhibitor in accordance with Clause 6;
(4) the Exhibitor is, for any reason, unable to utilise the Exhibition Space allocated to it;
(5) the Exhibitor becomes insolvent or, in any jurisdiction, enters into or takes or is subject to
any form of winding up, administration, receivership, liquidation, bankruptcy, arrangement
with creditors generally or any other insolvency procedure in respect of it or any of its assets,
or suffers the enforcement of security or legal process or repossession;
(6) the Exhibitor is convicted of any criminal offence or otherwise so conducts itself as to
bring itself, the Exhibition or the Organiser into disrepute;
(7) the Exhibitor is in breach of any provision of this Contract or the Exhibitor’s Manual; or
(8) the Exhibitor is in breach of any applicable local legislation, rules or regulations.
Upon termination of this Contract for whatever reason, any allocation of the Exhibition
Space shall automatically be cancelled forthwith.
If this Contract is terminated under any of the subclauses 11(2) to 11(8) above the Organisers
shall be entitled forthwith to re-license the Exhibition Space, all payments made in respect of
the Exhibition Space shall be forfeited, and the Organisers shall have the right to claim for the
balance of the Fees or the Cancellation Charge stipulated in Part 3 of the Schedule, as well as
for any loss or damage suffered or additional expenses incurred by or on behalf of the
Organisers as a consequence thereof.
Upon termination of this Contract for whatever reason, all of the Exhibitor’s property shall
be removed by the Exhibitor from the Exhibition Space immediately failing which such
property shall be removed and the Exhibition Space cleared by the Organisers at the
Exhibitor’s expense. The Organisers reserve the right to exercise a general lien over any
property of the Exhibitor in the Exhibition Centre in respect of all monies, of whatsoever
nature, including in respect of claims for damages, which may at any time be due or payable
by the Exhibitor to the Organisers in connection with the Exhibition. Obligations of the
Exhibitor which are unperformed at termination of the Contract shall continue in force after
termination.
12. LIABILITY AND REFUNDS
(PLEASE REVIEW THIS CLAUSE (12) CAREFULLY)
Participation by the Exhibitor in the Exhibition is solely at the Exhibitor’s own risk.
The Exhibitor agrees to indemnify and hold the Organisers harmless, on demand, against all
claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including
legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the
Organisers arising out of any breach of any of this Contract or the Exhibitor’s Manual or any
other default or negligence of, or any damage caused by, the Exhibitor and/or any of its
Representatives.
All exhibits are brought to, displayed at and removed from the Exhibition Centre at the
Exhibitor’s own risk and shall be safeguarded by the Exhibitor at all times.
The Organisers accept no responsibility and shall not incur any liability to the Exhibitor or
any other person for (a) any error or omission in any information relating to it, its equipment,
products or services in any promotional material, information or thing provided to the
Organisers or any other person by the Exhibitor, (b) any error or omission relating to it, its
equipment, products or services in the Exhibition’s Official Directory or in any promotional
material, information or thing produced or commissioned by the Organisers or that Exhibitor,
(c) products displayed or sold by any exhibitor at the Exhibition, (d) the Organisers carrying
out any of their obligations under this Contract or the Exhibitors’ Manual, or (e) any loss or
damage or any indirect or consequential loss caused by or arising from any of the equipment
and computer systems (inclusive of hardware and software) of and services provided by the
Organisers, by any supplier to the Organisers or by the Exhibition Centre Operator failing or
being defective. For the avoidance of doubt, in the event that the Organisers postpone,
change the venue or otherwise make changes to the Exhibition under clause 4 or clause 10:
• the Contract shall remain in binding;
• the Exhibitor shall not be entitled to any refund of any payments made in respect of the
Exhibition Space, and shall remain liable to pay the balance of the Fees, if any; and
• the Exhibitor shall have no claim whatsoever for compensation for loss or damage suffered
or additional expenses incurred as a result of any alteration in character or reduction in scale
of the Exhibition
In the event that the Organisers cancel the Exhibition under clause 10:
• the Organisers shall refund the Fees paid to the Organisers by the Exhibitor after deducting
an administrative fee to cover all costs reasonably incurred by the Organisers in relation to the
Exhibition; and
• the Exhibitor shall have no claim whatsoever for compensation for loss or damage suffered
or additional expenses incurred as a result of any such cancellation of the Exhibition.
The Exhibitor acknowledges that, in light of the Fees, the above provisions of this clause are
no more than is reasonable to protect the Organisers of this Exhibition.
Nothing in this clause shall have the effect of excluding the Organisers’ liability for death or
personal injury caused by negligence of the Organisers or for fraud.
13. COMPLIANCE WITH LOCAL LEGISLATION
The Exhibitor must comply with all relevant legislation, rules and
regulations of the country or territory where the Exhibition is held and shall be solely
responsible for observing and complying with the same and for obtaining all consents,
approvals, authorities, licences and the like as may be requisite to its participation in the
Exhibition.
14. GENERAL
The Organisers reserve the right to set off any indebtedness of the
Exhibitor to the Organisers against any indebtedness of the Organisers to the Exhibitor in
each case and on any account whatsoever.
No waiver by the9 Organisers of any of the provisions of these Terms and Conditions, of any
of its rights hereunder or the provisions of the Exhibitor’s Manual shall have effect unless
given in writing and signed by any Director of the Organisers. The Organisers’ rights shall
not be prejudiced or restricted by any concession, indulgence or forbearance extended to the
Exhibitor. No waiver by or on behalf of the Organisers of any breach or any liability for
payment by the Exhibitor shall operate as a waiver of any other or subsequent breach or other
liability for payment, respectively. No remedy conferred by any of the provisions of these
Terms and Conditions or the Exhibitor’s Manual is intended to be exclusive of any other
remedy, except as expressly provided in these Terms and Conditions or the Exhibitor’s
Manual, and each and every remedy shall be cumulative and shall be in addition to every
other remedy given hereunder or now or hereafter existing in law or in equity or by statute or
otherwise.
These Terms and Conditions (including without limitation the obligations it contains to
comply with the terms of, and to avoid putting the Organisers in breach of, other documents)
together with the Exhibitor’s Manual and the Application Form, supersede all prior
agreements, negotiations and discussions between the parties. The Exhibitor may not rely on
any representation, warranty, collateral contract or other assurance (except as set out in these
Terms and Conditions and the Exhibitor’s Manual) made by or on behalf of the Organisers
before the Exhibitor’s participation in the Exhibition, and the Exhibitor waives all rights and
remedies which, but for this paragraph, might otherwise be available to it in respect of any
such representation, warranty, collateral contract or other assurance, provided that nothing in
this paragraph shall limit or exclude any liability for fraud.
Time is of the essence in relation to these Terms and Conditions.
The headings in these Terms and Conditions have been inserted for reference only and do not
affect their interpretation. Nothing in this Contract shall create a relationship of landlord and
tenant as between the Organisers and the Exhibitor or give the Exhibitor any estate or interest
in the Exhibition Space other than a non-exclusive licence. The provisions contained in each
clause, paragraph and subparagraph of these Terms and Conditions shall be enforceable
independently of each of the others and their validity shall not be affected if any of the others
is invalid. If any of those provisions is void but would be valid if some part of the provision
were deleted, the provision in question shall apply with such modification as may be
necessary to make it valid.
In the event of any conflict between these Terms and Conditions and the Exhibitor’s Manual,
these Terms and Conditions shall prevail to the extent of any such inconsistency.
15. GOVERNING LAW AND JURISDICTION
This Contract shall be governed by and construed in all respects in accordance with the laws
of Japan and the Exhibitor submits to the non-exclusive jurisdiction of the Japanese courts for
all purposes relating to this Contract or the Exhibition.
16. SUPPLEMENTAL CLAUSES
Notwithstanding the provisions of clause 3, the Organisers reserve the right to issue
supplementary regulations or instructions in addition to those in these Terms and Conditions,
the Exhibitor’s Manual or the Rules and Regulations [to a reasonable extent] to ensure
smooth management of the Exhibition. Any additional written regulations or instructions
shall be deemed to form part of these Terms and Conditions and shall be binding on the
Exhibitor.