1. No category

Forward Plan of Key
Decisions
November 2014 –
February 2015
And Key Decisions
being taken in
October 2014
1
Contents
Page
4
Explanatory Note
Overview October 2014 – February 2015
5
Cabinet
Performance Management
Procurement
Contract Management
Residents’ Satisfaction
Income Generation
10
Leader
Political Direction
Overarching responsibility for Finance and Performance Management
County Council Policy and Strategy
Communications
Economy
External Partnerships
Fairness for all policy
Green Deal/South East 7/Local Enterprise Partnership
11
Adult Social Care and Health
Health and Health Partnerships
Adult Social Care Services
Adults’ Safeguarding
Dementia Services (including Friendly Communities)
12
Children – Start of Life
Think Family
Children's Social Care
Youth Services
Youth Justice
Children and Families Health
16
Community Wellbeing (and Deputy Leader)
Public Health
Drug & Alcohol Action
Domestic Abuse
Community Safety
Gypsies and Travellers Policy
Police Liaison
20
2
Contents
Corporate Relations
HR and HR Strategy
Legal Services
Democratic Services
County Local Committees
IT
Procurement Support
Members’ IT
Facilities Management
Freedom of Information and Data Protection
Page
20
Education and Skills
Education, School and Academy Liaison
Further Education Liaison
Skills Development and Apprenticeships
21
Finance
Finance
Property
Future Investment
Pension Scheme
Treasury and Investment Management
24
Highways and Transport
Highway Management
Principal Transport/Road Links
Public Transport Liaison
Gatwick Liaison
Transport Planning and Policy/Highways Agreements
Highway Infrastructure
Planning/Waste and Minerals/Fracking
26
Residents’ Services
Fire and Rescue
Emergency Planning
Trading Standards
Registration Services
Coroner
Waste Minimisation
Rights of Way
Outdoor Environment (Coast and Countryside Matters
including the South Downs National Park)
Art and Heritage Liaison
Libraries and Archives
Active Communities
31
Officer Key Decisions
33
If you have any questions about the Forward Plan, please contact Robin Davison on
03302 222547, [email protected] or Matt Hall on 03302 222539,
[email protected]
3
Explanatory Note
The County Council is required to provide a minimum of 28 days’ notice for all key decisions to
be taken by the County Council, the Cabinet, the Cabinet Members and by officers under their
delegated powers. The Forward Plan also provides information on all forthcoming key decisions
over the following four-month period. Key decisions to be taken in the current month are also
listed in font colour blue.
The Forward Plan is updated monthly and is available 28 days before the beginning of each
month on the County Council’s website www.westsussex.gov.uk. It is also available from County
Hall in Chichester, from all Help Points and the main libraries in Bognor Regis, Crawley, Haywards
Heath, Horsham and Worthing
Key decisions are those which:
 Involve expenditure or savings of £500,000 or more (except decisions taken by the
Executive Director of Corporate Resources and Services under delegated powers in
connection with treasury management)

Will have a significant effect on communities in two or more electoral divisions that
change or propose changes to the way local services are used or provided. This will
include responses to consultation from Government and other public bodies on matters
that directly affects people living or working in West Sussex
The following information is provided in each entry into the Forward Plan:
Decision
The title of the decision, a brief summary and proposed
recommendation(s)
Decision By
Decision Month
Who will take the decision. Decisions taken jointly by two or more
Cabinet Members are only listed once and shown under the lead
Cabinet Member for that decision.
The decision will be taken on any working day in the month stated
Consultation
Background
Documents
Names of consultees and/or dates of Select Committee meetings
What documents relating to the proposed decision are available.
Background
Documents from
Who you can contact to obtain background documents (if available)
Author
The contact details of the decision report author
Equality Impact
Report
Required?
Indicates whether the decision is required to take account of the
Equality Act 2010
Contact
Who you can contact about the proposed decision
Unless otherwise stated, all officers can be contacted by email. The email address is the name
shown with a full stop between, followed by @westsussex.gov.uk
New entries are headed in font style bold, font colour purple.
Changes to existing entries are marked in font colour purple.
Decisions being taken in the current month (that were notified in the previous Forward Plan) are
marked in font colour blue.
4
Decisions being
taken in
October
FORWARD PLAN
November
December
January
February
Approval of the
Performance
Framework,
Revenue Budget
and Capital
Programme
2015/2016
Cabinet
Leader
Total Performance
Monitor
‘Be the Business’
Grants
Adult Social Care
and Health
Review of Learning
Disability Day
Services
Total Performance
Monitor
Total Performance
Monitor
Care Act 2014
Review of Fees and
Charges
Consultation on the
Commissioning
Framework –
Learning Disability
2014-19
Review of Services
at Henfield Day
Centre
Provision of
Supported Living
and Personal
Support Services for
Adults with Learning
Disabilities
Procurement of
Community Advice
Services
5
Total Performance
Monitor
Total Performance
Monitor
Decisions being
taken in
October
Children – Start of
Life
FORWARD PLAN
November
December
Proposed extension
of the Think Family
Programme from
2015 to 2020
Review of Fees and
Charges
Further extension
of a Service and
funding
agreement
between WSCC
and Sussex
Partnership
Foundation Trust
for the provision
of CAMHS to 31
October 2015 and
to commence any
required
procurement of a
new service to
take effect from 1
November 2015
January
Anti-Bullying
Strategy
Annual Review of
Fostercare Rates
and Adoption,
Residence and
Special
Guardianship
Allowances
Community
Wellbeing (and
Deputy Leader)
Corporate
Relations
Review of Fees and
Charges
6
February
Decisions being
taken in
October
FORWARD PLAN
November
December
Education and
Skills
Review of Fees and
Charges
January
February
West Sussex
Scheme for
Financing Schools
and Formula
Review 2015/16
Code of Conduct
in Respect of
Penalty Notices
for Parents of
Truants (AntiSocial Behaviour
Act 2003)
Finance
Review of Property
Holdings
Business Rate
Pooling - this
decision will be
taken in the week
commencing 20
October under the
Regulation 10
procedure as it has
not appeared in
previous versions of
the Forward Plan
Review of Property
Holdings
Review of Property
Holdings
Future use or
development of
WSCC land at
Tangmere Airfield
Review of Fees and
Charges
7
Review of Property
Holdings
Review of Property
Holdings
Decisions being
taken in
October
Highways and
Transport
Residents’
Services
FORWARD PLAN
November
Approval to submit a
business case to
Coast to Capital
Local Enterprise
Partnership for the
Lyminster Bypass
Scheme
Approval of the
submission draft
Shoreham Harbour
Joint Area Action
Plan
Approval of the West
Sussex Minerals and
Waste Development
Scheme 2014-2017
A new Agency
Agreement with
Worthing Borough
Council for the
provision of
Parking Services
December
Review of Fees
and Charges
Response to the
Airports
Commission’s
consultation on
expansion proposals
Decision to approve
the approach to
spending the £2.5M
Superfast Extension
Programme funding
Review of Fees
and Charges
Public Rights of Way
Inspections
Officer Key
Decisions
Support Services
Outsource Contract
Additional Service
8
January
February
9
Cabinet
Decision
Decision By
Decision Month
Background
Documents
Background
Documents
Available From
Authors
Equality Impact
Report Required?
Contact
Approval of the Performance Framework, Revenue Budget and
Capital Programme 2015/2016
The Performance Framework sets out the goals set in the Future West
Sussex Vision.
The Budget Book details the County Council's revenue budget, the
nature of its expenditure and income, its medium term financial
strategy and its capital programme.
The Cabinet (and full Council)
The Cabinet on 27 January 2015 will consider the draft Performance
Framework, Revenue Budget and Capital Programme for 2015/16.
County Council will consider and approve the final Revenue Budget and
Capital Programme for 2015/16 on 13 February 2015.
Previous County Council budget books and decisions are also available
to view on the County Council website.
www.westsussex.gov.uk
Samantha Mowbray, 0330 222 3711 - Policy and Communications,
County Hall, Chichester, PO19 1RQ (Performance Framework)
Steve Harrison, 03302 223391 - Corporate Finance, The Tannery,
Westgate, Chichester, West Sussex, PO19 3RJ (Revenue Budget and
Capital Programme)
Yes
Rosemary Pugh 0330 22 22548
10
Leader
Decision
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
Author
Equality Impact
Report Required?
Contact
Decision
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
Author
Equality Impact
Report Required?
Contact
Total Performance Monitor
The Monitor details the County Council’s performance in relation to
revenue and capital spending, savings, workforce projections,
performance and risk by portfolio against the Cabinet’s key priorities.
The Leader and Cabinet Member for Finance will be recommended to
approve the Total Performance Monitor and any items of financial and
performance management within the Monitor.
The decision in May will include the Budget Outturn for 2013/14.
Leader
Monthly
Cabinet Member for Finance
Previewed by the Performance and Finance Select Committee where
possible
The Performance Framework, Revenue Budget and Capital Programme
for 2013/14-15/16, previous Total Performance Monitors and Policy &
Resources Select Committee reports
www.westsussex.gov.uk
Jo Dixon, 03302 223415, County Hall, Chichester, PO19 1RQ
No
Matt Hall 0330 2222 539
‘Be the Business’ Grants
Following the success from last year‘s ‘Be the Business’ programme,
further funding has been committed for a grant programme in 20142015 to help businesses in West Sussex start up and grow.
The Leader will be asked to approve projects for funding from the ‘Be
the Business’ programme
Leader
October 2014
N/A
‘Be the Business’ Guidelines and application form
Author, details below
Ana Fajardo, 03302 223835 1st Floor, The Grange, Chichester, PO19
1RH
Yes
Matt Hall 0330 2222 539
11
Adult Social Care and Health
Decision
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
Author
Equality Impact
appraisal required
Contact
Decision
Review of Learning Disability Day Services
The Cabinet Member will be asked to approve a period of consultation
on the future of County Council learning disability day services at
Burnside, Burgess Hill.
Cabinet Member for Adult Social Care and Health
October 2014
Consultation from September to December 2014 to include local
members, customers and their families, Friends groups and Self
Advocacy groups, Staff and their Unison representatives, day service
volunteers, and wider groups through the Learning Disability
Partnership Board, Provider Forums and community networks.
None
N/A
Philip Pragnell, Senior Commissioning Manager, 033022 25855
Yes
Suzanne T Thompson, 033022 22551
Consultation on the Commissioning Framework – Learning
Disability 2014-19
The Cabinet Member is asked to agree to a 12 week programme of
consultation to inform a joint (WSCC and NHS) commissioning plan
(Framework) for learning disability services for 2014-17.
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
Author
Customer Focus
Appraisal Required?
Contact
The Framework will outline key priorities and plans for the next three
to five years and help to focus resources on delivering better
outcomes for people with learning disabilities and their carers.
Director of Public Health and Social Care Commissioning
October 2014
There will be a 12 week consultation between September and
November 2014 involving people with learning disabilities, carers,
service providers, professionals and the wider community focussing
on future plans and objectives for learning disability services.
None
N/A
Philip Pragnell, Senior Commissioning Manager, 033022 25855
Yes
Suzanne T Thompson, 0330 222551
12
Decision
Background
Documents
Review of Services at Henfield Day Centre
The Cabinet Member will be asked to make a decision regarding the
future of Specialist Day Services at the Henfield Day Centre.
Cabinet Member for Adult Social Care and Health
October 2014
Local member. Customers and their families, Staff, UNISON and the
local community.
Consultation on Review of Services at Henfield Day Centre, 02
February 2014 Background
Documents from
http://www.westsussex.gov.uk/your_council/meetings_and_decisionmaking/executive_decisions.aspx
Author
Sally Tabbner, Prevention and Wellbeing Commissioner
033022 28726,
Yes
Decision By
Decision Month
Consultation
Equality Impact
Report Required?
Contact
Suzanne T Thompson, 033022 22551
Decision
Provision of Supported Living and Personal Support Services for
Adults with Learning Disabilities
The Cabinet Member will be asked to approve the commencement of
the re-procurement of the Council’s current Framework Agreement for
the provision of Supported Living and Personal Support Services for
Adults with Learning Disabilities and Family Support Services for
Children with Special Needs and Disabilities. The revised contractual
arrangements will include new proposals for managing arrangements
in respect of the previously outsourced/transferred in-house supported
living and ‘A Place to Live’ services and also introduce new Lots for
commissioning independent Shared Lives and Live In Care services.
Cabinet Member for Adult Social Care and Health
October 2014
Learning Disability Provider Forum and existing Learning Disability
Supported Living Framework “Qualified Providers”. The intention is that
continuity of service provision will be maintained, however if this is not
possible the affected customers and representatives will be offered the
opportunity to be involved in any changes to service provider.
None
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
N/A
Author
Karen Young, Contract Manager (Learning Disability and Mental Health
Services) 03302223794
Equality Impact
Report
Required?
Yes
Contact
Suzanne T Thompson
033022 22551
13
Decision
Decision By
Decision Month
Procurement of Community Advice Services
The Cabinet Member will be asked approve procurement for
Community Advice Services for West Sussex and to delegate authority
to the Director of Public Health and Social Care Commissioning to
award the contract.
The Cabinet Member for Adult Social Care and Health
October 2014
Consultation

Background
Documents
Background
Documents from
West Sussex Joint Scrutiny Task and Finish Group
 Cabinet Member for Finance
• Survey of Citizens Advice Bureaux in West Sussex December 2013
to February 2014 – report
• Report from Joint Scrutiny TFG July 2014
• Community Legal Advice Services: Amendment and Extension of
Contract HA12 (12.13) www.westsussex.gov.uk
Denise North, Voluntary Sector Relationship Officer.
033022 28679
Author
Denise North, Voluntary Sector Relationship Officer
033022 28679
Equality Impact
Report
Required?
Contact
Yes
Suzanne T Thompson 033022 22551
Decision
Care Act 2014
The Cabinet Member is asked to endorse a number of customer
consultation programmes designed to support the implementation of
the County Council’s statutory duties arising from the Care Act. The
Cabinet Member is also asked to delegate to the Director of Public
Health and Social Care Commissioning the authority for the
procurement and award of contracts related to these statutory duties.
Decision By
Decision Month
Cabinet Member for Adult Social Care and Health
November
Consultation
The public consultations open to West Sussex residents will concern:
a) How increased volumes of social care assessments and carers
assessments will be delivered and how carers needs will be met
b) How independent advocacy with be delivered
c) How Adults’ Services charging policy will change
The West Sussex Health and Social Care Select Committee on 13
November 2014.
Background
Documents
None
Background
Documents from
n/a
Author
Rachel Potts (Senior Commissioning Manager) 0330 222 3704
Equality Impact
Report
Required?
Yes
Contact
Suzanne T Thompson 033022 22551
14
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the fees and charges
applicable to the services within his portfolio for 2015-2016.
Decision By
Cabinet Member for Adult Social Care and Health
Decision Month
December 2014
Consultation
Individual Cabinet Members.
Background
Documents
FR19(12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, the Tannery, Westgate, Chichester,
West Sussex, PO19 3RJ
Customer Focus
Appraisal Required?
Contact
Yes
Suzanne T Thompson 033022 22551
15
Children – Start of Life
Decision
Proposed extension of the Think Family Programme from 2015
to 2020
In February 2013 the Cabinet Members for Children & Families and
Finance & Resources took a decision to approve the model for
extending the Think Family Programme to be delivered in 2013 – 2015
and that £11million of funding be allocated from the Early Intervention
Reserve to deliver the programme over that period.
An extension from April 2015 to March 2016 for the next phase of the
Troubled Families Initiative within the original budget is now
requested, along with the agreement to participate in principle in the
National Troubled Families Programme until March 2020.
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
Author
Equality Impact
Report Required?
Contact
Cabinet Member for Children – Start of Life
November 2014
Troubled Families Member Task & Finish Group
Think Family Partnership Board on 12 September 2014
Children and Young People’s Services Select Committee on 23 October
2014
Report of the Troubled Families Member Task & Finish Group (report to
the Performance & Finance Select Committee on 26 March 2014)
Decision CF08(12/13) Think Family Expansion in West Sussex.
Decision CF01(12/13) Troubled Families Initiative
Hayley Connor, Think Family Strategic Commissioning Manager, 03302
223792
Sally Glazier, Business Improvement, 03302 222373
No (decision concerns an internal and procedural matter only)
Vicky Wheatley, 03302 222552
16
Decision
Further extension of a Service and funding agreement between
West Sussex County Council and Sussex Partnership Foundation
Trust for the provision of a Child and Adolescent Mental Health
Service (CAMHS) to 31 October 2015 and to commence any
required procurement of a new service to take effect from 1
November 2015
In March 2014 a decision was taken to extend the funding agreement
between the County Council and Sussex Partnership Foundation Trust
for CAMHS until the end of the 2014/15 financial year and to
commence a procurement process for a new contract(s) to begin from
1 April 2015 (decision reference CH26(13/14)).
Another extension, for a further 6 months until 31 October 2015, is
requested because more time is required to analyse the results of the
comprehensive needs assessment that was undertaken to evaluate
revised requirements for a young person’s emotional health and
wellbeing service in West Sussex, take due account of this and redesign
services. The contract between West Sussex County Council and
Sussex Partnership Foundation Trust is one element of the emotional
wellbeing and mental health support available to young people.
However, the review and redesign process currently in train is
considering the totality of the service model hence the time needed. An
options appraisal will also be undertaken with a view to the redesign or
reprocurement (either partially or totally) and any required
procurement will be undertaken for the new service from November
2015.
The Cabinet Member will be requested to approve the extension of the
funding agreement to 31 October 2015 and the commencement of any
required procurement of a new service from 1 November 2015.
Decision By
Cabinet Member for Children – Start of Life
Decision Month
November 2014
Consultation
Background
Documents from
A full need assessment is currently being undertaken, which consults
with service users, parents and professionals. A briefing for County
Councillors took place in November 2013 and June 2014 and a Scrutiny
Task and Finish Group has been set up to scrutinise the current
provision and plans for the future delivery of Children’s and Young
People’s Emotional Wellbeing and Mental Health Services, which
includes CAMHS. The Cabinet Members for Finance and for Community
Wellbeing will be consulted.
Member briefings in November 2013 and June 2014.
Decision CH26(13/14) - Extension of a Service and funding agreement
between West Sussex County Council and Sussex Partnership
Foundation Trust for the provision of a Child and Adolescent Mental
Health Service for one year (2014/15) and to commence any required
procurement of a new service to take effect from April 2015, which was
published on 25 March 2014.
www.westsussex.gov.uk or Alison Nuttall, Head of Children’s
Commissioning on 03302 225936
Author
Alison Nuttall, Head of Children’s Commissioning on 03302 225936
Background
Documents
17
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the fees and charges
applicable to the services within his portfolio for 2015-2016.
Decision By
Cabinet Member for Children – Start of Life
Decision Month
December 2014
Consultation
Individual Cabinet Members.
Background
Documents
FR19(12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, the Tannery, Westgate, Chichester,
West Sussex, PO19 3RJ
Customer Focus
Appraisal Required?
Contact
Yes
Decision
Anti-Bullying Strategy
Bullying is an important topic for the County Council and there is a
commitment to review the 2008-2011 Strategy and to gain the status
this important topic warrants across wider services. There is an
impressive array of work being delivered by the County Council in
relation to Anti-Bullying and support for people across West Sussex is
good. There is, however, a need for improved co-ordination of
resources, strategic guidance and joined up collaboration of this work
between the Children’s and Learning Service as well as other County
Council Services. A decision therefore is required to approve and
implement the new Strategy.
Vicky Wheatley, 03302 222552
Decision By
The Cabinet Member will be recommended to approve the new AntiBullying Strategy.
Cabinet Members for Children – Start of Life and Education & Skills
Decision Month
January 2015
Consultation
Local Children’s Safeguarding Board on 8 July 2014.
The Learning Service.
The Children and Young People’s Services Select Committee on 15
January 2015.
Decision CYP14(08/09) – An Anti-Bullying Strategy and Policy for West
Sussex 2008 – 2011 published on 31 July 2008.
www.westsussex.gov.uk
Background
Documents
Background
Documents from
Author
Carl Burton, 03302 227137
Equality Impact
Report Required?
Contact
Yes
Vicky Wheatley, 03302 222552
18
Decision
Annual Review of Fostercare Rates and Adoption, Residence and
Special Guardianship Allowances
An annual review of adoption and residence allowances and payments
to foster carers for 2014-15 will be undertaken. The Cabinet Member
will be asked to consider and approve any changes to allowances and
fees.
Decision By
Cabinet Member for Children – Start of Life
Decision Month
January 2015
Consultation
Officers in finance and legal services.
Background
Documents
Background
Documents from
Author
Equality Impact
Report Required?
Contact
None
N/A
Mary Blanchard 03302 225895, County Hall North, Horsham, RH12 1XA
Yes
Vicky Wheatley 03302 222552
19
Community Wellbeing (and Deputy Leader)
None
Corporate Relations
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the Fees and Charges
applicable to the services within his portfolio for 2015-16.
Decision By
Decision Month
Consultation
Background
Documents
Cabinet Member for Corporate Relations
December 2014
Individual Cabinet Members.
FR19 (12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, County Hall, Chichester, West Sussex,
PO19 1RQ.
Customer Focus
Appraisal
Required?
Yes
Contact
Rosemary Pugh 0330 22 22548
20
Education and Skills
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the fees and charges
applicable to the services within his portfolio for 2015-2016.
Decision By
Cabinet Member for Education and Skills
Decision Month
December 2014
Consultation
Individual Cabinet Members.
Background
Documents
FR19(12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, the Tannery, Westgate, Chichester,
West Sussex, PO19 3RJ
Customer Focus
Appraisal Required?
Contact
Yes
Vicky Wheatley, 03302 222552
21
Decision
Decision By
Decision Month
Consultation
Background
Documents
Background
Documents from
West Sussex County Council Code of Conduct in Respect of
Penalty Notices for Parents of Truants (Anti-Social Behaviour
Act 2003)
Sections 444A and 444B of the Education Act 1996 enable local
authorities, senior staff in schools and police officers to issue penalty
notices to the parents of children whose level of attendance at school is
unacceptable.
The West Sussex County Council Code of Conduct ensures that the
powers are applied consistently and fairly across West Sussex and are
administered effectively.
If the penalty notice is not paid in full by the end of the 28 day period,
and the notice has not been withdrawn, the Local Authority will
prosecute for the school attendance offence. The prosecution will not
be for non-payment of the notice. The prosecution will follow the usual
procedures for any prosecution of parents over irregular attendance
under section 444 of the Education Act 1996.
It is proposed that the Code of Conduct is amended to allow the County
Council to consider issuing a caution for the non-payment of the
penalty notice rather than solely using prosecution. Also it is proposed
that in circumstances where parents are given 15 schools days in which
to improve the situation to an acceptable standard this is removed.
Schools will warn all parents of pupils within their establishments that
Penalty Notices will be sought for unauthorised absence. This warning
can be stated in school attendance policies, newsletters etc. Prior to
submitting a request to Education Welfare for consideration of a
Penalty Notice the school will write to the parent to notifying them of
this course of action.
The Cabinet Member will be recommended to approve the changes to
the Code of Conduct.
Cabinet Member for Education and Skills
December 2014
Children and Young People’s Services Select Committee on 26
November 2014 (tbc)
West Sussex County Council Code of Conduct in Respect of Penalty
Notices for Parents of Truants (Anti-Social Behaviour Act 2003)
Richard Barker, Senior Manager – Pupil Compliance, 03302 228 539
Author
Equality Impact
Report Required?
Richard Barker, Senior Manager – Pupil Compliance, 03302 228 539
Yes
Contact
Vicky Wheatley, 03302 222552
22
Decision
Decision By
Decision Month
Consultation
Background
Documents
Background Docum
ents from
Author
Equality Impact
Report Required?
Contact
West Sussex Scheme for Financing Schools and Formula Review
2015/16
As a result of the government’s review of 2015/16 formula changes
made under School Funding Reform, further changes will be made to
school funding arrangements in 2015/16. The changes will affect the
distribution of funding to primary and secondary schools. There will
also be changes funding arrangements for pupils with high needs
educated in special schools or alternative provision.
There is a protection mechanism that will apply for 2015/16 to support
schools in managing changes to their budgets.
Formal consultation on the proposed changes to the formula for primary
and secondary schools and changes to high needs funding
arrangements will take place through governing bodies and the
statutory Schools Forum.
Some local Members serve on school governing bodies and others may
receive representations from schools in their local communities.
The Cabinet Members will be asked to approve the funding formula for
schools for 2015/16.
Cabinet Member for Education & Skills and the Cabinet Member for
Finance
January 2015
Primary and Secondary School Governing Bodies and Schools Forum.
West Sussex Scheme for Financing Schools
Jeanmarie Long, 03302 223571, Room 311, County Hall, Chichester,
PO19 1RQ
Jeanmarie Long, 03302 223571, Room 311, County Hall, Chichester,
PO19 1RQ
Yes
Vicky Wheatley 03302 222552
23
Finance
Decision
Decision By
Decision Month
Consultation
Background
Documents
Review of Property Holdings
The County Council continually reviews its property estate and those
assets which are likely to become surplus to operational requirements,
i.e. no longer needed for delivery of current County services. In
addition the County Council selectively acquires or develops assets for
its wider purposes, including investment or to promote economic
development opportunties. From time to time these activities give rise
to decisions to purchase, dispose or to develop an asset. Such a
decision will be taken by the Cabinet Member for Finance as a ‘key
decision’, being normally a decision with a value at or above £500,000.
Cabinet Member for Finance
Monthly
Some documents relating to Cabinet Member decisions will not be
publicly available but general enquiries regarding property issues,
ownerships, availabilities and current disposals can be made by
contacting the Strategic Estate Manager, details below.
Author, details below
Background
Documents from
Author
Equality Impact
Report Required?
Contact
Graham Glenn, 03302 223027, County Hall, Chichester PO19 1RG
Yes
Decision
Business Rate Pooling
Rosemary Pugh 0330 22 22548
To form a pool for local business rates provided that the arrangement
would result in a reasonable financial gain as assessed from the
business rate information provided by the District and Boroughs.
Under the Business Rate Retention System of funding local authorities
can seek to be designated as a ‘pool’, which means multiple authorities
can be treated as a single entity for their tariff, top-ups, levies and
safety net payment calculations required under the business rate
funding system.
Under a pool, the levy rate (i.e. the payment back to Government)
incurred for strong local growth in business rates may be reduced, and
hence there is potential for more business rates to be kept locally. The
Pool would involve the County and several of the District/Borough
authorities within West Sussex.
Decision By
Decision Month
Consultation
Cabinet Member for Finance
October 2014 - this decision will be taken in the week commencing 20
October under the Regulation 10 procedure as it has not appeared in
previous versions of the Forward Plan.
West Sussex District and Borough Councils
Background
Documents
Business Rate Retention – Pooling Prospectus
Background
Documents from
Author
Steve Harrison, Chief Technical Officer, Corporate Finance
Equality Impact
Report
Required?
Steve Harrison, Chief Technical Officer, Corporate Finance
03302 223391
N/A
24
Contact
Rosemary Pugh 0330 22 22548
Decision
Future use or development of WSCC land at Tangmere Airfield
To settle options for the future use or development of WSCC owned
land at Tangmere Airfield near Chichester. Such options are to include
the potential for a solar photovoltaic development as part of the Your
Energy Sussex energy programme. Site appraisals, feasibility studies
and investment and revenue profiles will be prepared to help inform
the decision.
Decision By
Cabinet Member for Finance
Decision Month
December 2014
Consultation
Propco Panel (October) and Performance and Finance Select
Committee 4 December 2014
Background
Documents
Documents will be provided to a future meeting of the Propco Panel.
Background
Documents from
N/A
Author
Graham Glenn, 03302 223027, County Hall, Chichester , PO19 1RG
Equality Impact
Report
Required?
No
Contact
Rosemary Pugh 0330 22 22548
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the Fees and Charges
applicable to the services within his portfolio for 2015-16.
Decision By
Decision Month
Consultation
Background
Documents
Cabinet Member for Finance
December 2014
Individual Cabinet Members.
FR19 (12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, County Hall, Chichester, West Sussex,
PO19 1RQ.
Customer Focus
Appraisal
Required?
Yes
Contact
Rosemary Pugh 0330 22 22548
25
Highways and Transport
Decision
Decision By
Approval to submit a business case to Coast to Capital Local
Enterprise Partnership for the Lyminster Bypass Scheme
In July 2013, the Cabinet Member for Highways and Transport approved
the County Council’s Strategic Transport Investment Programme (STIP)
to identify and develop strategic (i.e. larger than local) transport projects
which are needed to support sustainable economic growth in the County.
The Lyminster Bypass scheme was identified in the STIP as a priority
requiring investment by the County Council. Following this decision, the
Coast to Capital Transport Body (LTB) has allocated £3m to the scheme
subject to the submission of an acceptable business case and resources
have been allocated to progress the design, environmental impact
assessment and preparation of a transport business case for the scheme.
Following the completion of preliminary designs and EIA, a
recommendation will be made to the Cabinet Member for Highways and
Transport for approval to:
Submit a business case for the scheme to the Coast to Capital Local
Enterprise Partnership. Following this the County Council will submit a
planning application for the scheme and Undertake land acquisition for
the scheme.
Cabinet Member for Highways and Transport
Decision Month
October 2014
Consultation
Consultation underway with North Littlehampton Members Steering
Group, Arun District Council, the Highways Agency and stakeholder
groups. Public consultation programmed for September 2014.
HT07 (2013/2014) Strategic Transport Investment Programme –
Approval of Prioritised Schemes, July 2013
Report by Head of Highways and Transport to Members Capital Group on
A284 Lyminster Bypass 22 January 2014.
http://www.westsussex.gov.uk/living/roads_and_transport/roads_and_fo
otways/development_control_plans_and/major_projects/lyminster_bypas
s.aspx
Background
Documents
Background
Documents from
Author
Daniel Dei, Project Manager
03302 226327
Equality Impact
Report
Required?
Yes
Contact
Monique Smart 03302 222540
26
Decision
Approval of the West Sussex Minerals and Waste Development
Scheme 2014-2017
The County Council is required to prepare a Minerals and Waste
Development Scheme which sets out how the County Council will
prepare the local plans and other policy documents over a rolling threeyear period. The current Scheme covers the period 2014-2017 and it
needs to be updated following slippage in the timetable as approved in
February 2014. This report considers the revised Scheme for the period
2014-2017.
The Cabinet Member for Highways and Transport will be asked to
approve the West Sussex Minerals and Waste Development Scheme
2014-2017.
Decision By
Cabinet Member for Highways and Transport
Decision Month
October 2014
Consultation
Deputy Cabinet Member
Background
Documents
http://www.westsussex.gov.uk/your_council/plans_performance_and_p
olicie/policies/minerals_and_waste_policy/minerals_and_waste_develop
ment.aspx
Background
Documents from
Alethea Evans
Author
Alethea Evans
Senior Minerals and Waste Planner
[email protected]
0330 222 6435
No
Equality Impact
Report
Required?
Contact
Monique Smart 03302 222540
27
Decision
Approval of the submission draft Shoreham Harbour Joint Area
Action Plan
The Shoreham Harbour Joint Area Action Plan (JAAP) is being prepared
jointly by the County Council, Adur District Council and Brighton &
Hove City Council for an area which stretches from the Adur Ferry
Bridge in the west through to Hove Lagoon (in Brighton & Hove) in the
east. Once adopted, the JAAP will provide planning policies against
which applications for development in Shoreham Harbour will be
assessed to deliver local aspirations for regeneration.
The submission draft JAAP envisages a wide ranging regeneration
focussed on four development areas which will lead to creation of
1,450 new homes, new employment floorspace, a consolidated port,
improved flood defences, transport infrastructure, public spaces, and
community and leisure facilities.
The key issue for the County Council as the Mineral Planning
Authority/Waste Planning Authority is the presence of active mineral
wharves and waste management facilities in the area covered by the
submission draft JAAP which are currently safeguarded by policy 40 of
the Minerals Local Plan 2003 and policy W2 of the West Sussex Waste
Local Plan April 2014. The approach to wharf safeguarding will need to
be based on expected future demand. Therefore this links to the
production of a new Minerals Local Plan which is programmed to be
published for consultation in 2015.
The Cabinet Member for Highways and Transport will be asked to
recommend the submission draft Shoreham Harbour Joint Area Action
Plan to be approved by full council. Once approved, the submission
draft JAAP will be published in early 2015 for a period of
representations before being submitted to the Secretary of State for
examination.
Decision By
Cabinet Member for Highways and Transport
Decision Month
November 2014
Consultation
Deputy Cabinet Member
Background
Documents
West Sussex Wharves and Railheads Study
Shoreham Harbour JAAP - Transport Strategy
Background
Documents from
Caroline West
Author
Caroline West
Principal Planner
[email protected]
0330 222 5225
Yes
Equality Impact
Report
Required?
Contact
Monique Smart 03302 222540
28
Decision
A new Agency Agreement with Worthing Borough Council for the
provision of Parking Services.
Decision By
The existing agreements will expire at the end of March 2015. This
report seeks approval to enter into new agency agreements with
Worthing Borough and Adur District Councils for the procurement,
management and operation of Civil Parking Enforcement (CPE) and
operational management of the Worthing Controlled Parking Zone
(CPZ).
Cabinet Member for Highways and Transport
Decision Month
November 2014
Consultation
Worthing Borough Council and Adur District Council
Background
Documents
None at present
Background
Documents from
Please contact Chris Barrett for any further information
Author
Chris Barrett 03302 226707
Equality Impact
Report
Required?
Yes
Contact
Monique Smart 03302 222540
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the Fees and Charges
applicable to the services within his portfolio for 2014-15.
Decision By
Decision Month
Consultation
Background
Documents
Cabinet Member for Highways and Transport
December 2014
Individual Cabinet Members.
FR19 (12/13) West Sussex County Council Fees and Charges Policy
Statement decision report.
HT20(13/14) Review of Fees and charges 2013/14.
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, County Hall, Chichester PO19 1RG
Customer Focus
Appraisal
Required?
Yes
Contact
Monique Smart 0330 22 22540
29
Decision
Response to the Airports Commission’s consultation on
expansion proposals
The Cabinet Member will be asked to approve the County Council’s
response to the Airports Commission consultation on expansion.
Decision By
Cabinet Member for Highways and Transport
Decision Month
December 2014
Consultation
Environmental and Community Services Select Committee
– 19 November 2014
Consultation materials provided by the Airports Commission
Aviation and Gatwick Airport: West Sussex County Council Comments
for the Airports Commission
Background
Documents
Background
Documents from
Neil Border
https://www.gov.uk/government/organisations/airports-commission
http://www2.westsussex.gov.uk/ds/mis/021013ht11.pdf
Author
Neil Border 03302 222541
Equality Impact
Report
Required?
No
Contact
Monique Smart 03302 222540
30
Residents’ Services
Decision
Decision to approve the approach to spending the £2.5M
Superfast Extension Programme funding
The funding comprises £1.25M of central government grant matched
by £1.25M of WSCC funds. The funding is to improve access to
superfast broadband in West Sussex, value for money will be key. The
decision will also be seeking delegated authority for any legal
agreement that may be required.
West Sussex County Council has previously committed £6.26m
towards its Better Connected project in partnership with BDUK
(Broadband Delivery UK, the government department responsible for
broadband policy) and BT. This has been matched by central
government funds of £6.26m. The project builds on the continuing
commercial deployment of better, faster broadband in the county and
means that by spring 2016 more than 90% of properties in West
Sussex will have access to NGA superfast fibre-based broadband
infrastructure of a minimum of 24Mbps. All properties in the areas
which are eligible for funding through the project should be able to
access basic broadband speeds of a minimum of 2Mbps.
The Superfast Extension Programme is a £250m central government
fund to increase the availability of superfast broadband to 95% of the
UK by 2017. On Tuesday 25 February 2014 central government
announced allocations for all Local Authorities; West Sussex was
allocated an additional £0.86m towards reaching the target of 95%
coverage with the requirement that the funding must be matched by
local or European public monies.
Subsequent to this West Sussex requested an additional 0.39M grant
funding (making a total request of £1.25M) which was agreed by
BDUK; This was matched by the Cabinet; total funding for the
Superfast Extension Programme is therefore £2.5M.
Decision By
Decision Month
Consultation
Background
Documents
Cabinet Member for Residents’ Services.
October 2014
Legal Services and Procurement
Superfast Extension Programme allocation announcement by DCMS:
https://www.gov.uk/government/news/250m-boost-taking-superfastbroadband-further-and-faster--251
Table of funding allocations:
https://www.gov.uk/government/uploads/system/uploads/attachmen
t_data/file/285254/Superfast_Britain__Table_of_Additional_Local_Funding_Allocations_-2.docx .
Background
Documents from
Author
http://www.gov.uk
Equality Impact
Report Required?
No
Contact
Laura Johnston, 033022 22536
Cathy Weston, 033022 22121, County Hall, Chichester, PO19 1RQ
31
Decision
Decision By
Decision Month
Consultation
Background
Documents
Public Rights of Way Inspections
A review of the Public Rights of Way Service is being undertaken in line
with the Future Council programme.
As part of this review the routine inspection cycle is being assessed
and the Cabinet Member for Residents’ Service is asked to consider the
recommended future inspection regime for implementation in 2015/16.
Cabinet Member for Residents’ Services
October 2014
Rural Champion, West Sussex Local Access Forum. Environmental and
Community Services Select Committee - 18 September 2014
None
Background
Documents from
Author, details below.
Author
Equality Impact
Report Required?
Charlotte Weller, 0330 222 6690, County Hall, Chichester, PO19 1RQ
Yes
Contact
Laura Johnston, 0330 222 2536
Decision
Review of Fees and Charges
The Cabinet Member will be asked to consider the Fees and Charges
applicable to the services within his portfolio for 2015-16.
Decision By
Decision Month
Consultation
Background
Documents
Cabinet Member for Residents’ Services
December 2014
Individual Cabinet Members.
FR19 (12/13) West Sussex County Council Fees and Charges Policy
Statement decision report
Background
Documents from
www.westsussex.gov.uk
Author
Tim Stretton, 0330 22 23375, County Hall, Chichester, West Sussex,
PO19 1RQ.
Customer Focus
Appraisal
Required?
Yes
Contact
Laura Johnston 0330 22 22536
32
Officer Key Decision
Decision
Support Services Outsource Contract Additional Service
In June 2012 the County Council signed a 10 year contract with Capita
for the provision of Support Services. As part of the contract there
was an expectation that further Support Services from across the
organisation could be considered for inclusion in the contract. This
decision relates to the potential transfer of the County Council’s
Income and Banking function as an additional service and the
Executive Director of Residents Services entering into a contractual
agreement with Capita, within the scope of the original Official Journal
of the European Union (OJEU) notice. The Income and Banking Team
ensures that the income received by the County Council is processed
correctly and accurately and that debts are recovered and processed
promptly within agreed procedures, along with providing a quality
service relating to all banking activities of the County Council. The
decision will be informed by the outcome of the review process as set
out in the Cabinet Member Key Decision report (link).
Decision By
Decision Month
Consultation
Executive Director of Residents Services
November 2014
Executive Director of Corporate Resources and Services, Cabinet
Member for Finance. In line with the legal advice received the County
Council is not planning to undertake a public consultation.
Cabinet Member decision report FIN01(14/15) 29/04/14
Background
Documents
Background
Documents from
Author
Equality Impact
Report Required?
Contact
http://www.westsussex.gov.uk/your_council/meetings_and_decisionmaking/executive_decisions.aspx
Linda Corn, 03302 223722, The Grange, Chichester, PO19 1QT
Yes
Rosemary Pugh 0330 22 22548
33