MEMORANDUM COMMISSIONERS Essex County Mr. R. Gary Allen Hon. Margaret H. Davis Mr. A. Reese Peck Hon. Edwin E. Smith, Jr. (Chairman) Town of Tappahannock Hon. Roy M. Gladding Gloucester County Hon. Ashley C. Chriscoe Ms. Brenda Garton Dr. Maurice P. Lynch Hon. John C. Meyer, Jr. King and Queen County Hon. Sherrin C. Alsop Hon. James M. Milby, Jr. Mr. Thomas J. Swartzwelder King William County Hon. Travis J. Moskalski Mr. Eugene J. Rivara Hon. Otto O. Williams (Vice Chairman) Town of West Point Mr. John B. Edwards, Jr. Hon. James H. Hudson, III Mathews County TO: MPPDC Board of Commissioners FROM: Lewis Lawrence, Executive Director DATE: October 16, 2014 RE: October Commission Meeting The MPPDC will host its monthly meeting on Wednesday, October 22, 2014, at the Sandpiper Reef Restaurant at Misti Cove, Mathews County, for a gathering of Middle Peninsula elected officials to participate in a discussion of Regional Economic Development Needs and Priorities led by Delegate Keith Hodges. We will begin the evening with a regional networking period from 6:00-7:00 p.m. Dinner will follow. The business meeting and presentation will begin at 8:00 p.m. Enclosed are the agenda and supporting materials for your review prior to the meeting. If you have any questions concerning material in your agenda packet, please give me a call at 804-758-2311 or email me at [email protected]. I look forward to seeing you on October 22nd! Hon. O. J. Cole, Jr. (Treasurer) Mr. Thornton Hill Hon. Charles E. Ingram Middlesex County Mrs. Trudy V. Feigum Hon. Wayne H. Jessie, Sr. Hon. John D. Miller, Jr. Mr. Matthew Walker Town of Urbanna Hon. Donald Richwine Secretary/Director Mr. Lewis L. Lawrence Saluda Professional Center 125 Bowden Street PO Box 286 Saluda, Virginia 23149 (Phone) 804 758-2311 (Fax) 804 758-3221 (Email) [email protected] http://www.mppdc.com This Page Left Intentionally Blank Middle Peninsula Planning District Commission Meeting 8:00 P.M. Wednesday, October 22, 2014 Sandpiper Reef Restaurant 342 Misti Cove Road Hallieford, VA I. II. Welcome and Introductions Approval of September Minutes III. Approval of September Financial Reports IV. Executive Director’s Report on Staff Activities for the Month of October AGENDA ITEMS FOR DISCUSSION V. Invocation Mr. Charles Ingram, Chairman, Mathews County Board of Supervisors VI. Discussion of Regional Economic Development Needs and Priorities led by the Hon. Delegate Keith Hodges VII. VIII. Other Business Adjournment 1 This Page Left Intentionally Blank 2 MIDDLE PENINSULA PLANNING DISTRICT COMMISSION September 24, 2014 Saluda, Virginia The monthly meeting of the Middle Peninsula Planning District Commission was held in the Regional Board Room at the Middle Peninsula Planning District Commission office in Saluda, Virginia on Wednesday, September 24, 2014, at 7:00 p.m. MPPDC Chairman Edwin Smith, Jr. (Essex County) called the meeting to order and welcomed everyone in attendance. Commissioners in attendance were: (Essex County) Gary Allen; Margaret Davis, and A. Reese Peck; (Gloucester County) Ashley Chriscoe, Brenda Garton, Dr. Maurice Lynch, and John Meyer, Jr.; (King William County) Travis Moskalski, Eugene Rivara, and Otto Williams; (Mathews County) O. J. Cole Jr., Thornton Hill, and Charles Ingram; (Middlesex County) Trudy Feigum; and (Town of Urbanna) Donald Richwine. Chairman Smith gave a special welcome to guests Delegate Keith Hodges, 98th District; U.S. Congressman Rob Wittman; Mr. Joe Schumacher, District Director for Congressman Wittman; Mr. Dave Bollinger, FEMA Region III, Mitigation Outreach Coordinator; and Mr. Charley Banks, Dept. of Conservation and Recreation (DCR) Certified Floodplain Manager-Floodplain Program Engineer. Guests in attendance were citizens from the region. Middle Peninsula Planning District Commission staff in attendance were Executive Director Lewis Lawrence, Finance Director Beth Johnson, Secretary Rose Lewis, and Regional Economic Planner Harrison Bresee, III. Approval of July Minutes Chairman Smith asked whether there were any corrections or changes to the July Minutes. There were no corrections or changes to the July Minutes. Chairman Smith requested a motion to approve the July Minutes as distributed. Thornton Hill moved that the July Minutes be approved as distributed. Don Richwine seconded the motion; motion carried. Approval of July and August Financial Reports Chairman Smith asked whether there were any questions regarding the July and August financial reports before being approved subject to audit. There were no questions. Chairman Smith requested a motion to approve the July and August financial reports subject to audit. Travis Moskalski moved to approve the July and August financial reports subject to audit. Ashley Chriscoe seconded the motion; motion carried. 3 MPPDC Minutes September 24, 2014 Page 2 Executive Director’s Report on Staff Activities for the Months of August and September Chairman Smith requested Lewis Lawrence, Middle Peninsula Planning District Commission Executive Director, to review the Executive Director's Report on Staff Activities for the months of August and September. The Executive Director’s Report on staff activities is developed at a monthly staff meeting, organized by PDC Service Centers, and the activities are used to report grant funding activities. Mr. Lawrence reviewed the Executive Director’s Report for the months of August and September as follows: August Consulted with Delegate Keith Hodges concerning the agency division line between the jurisdiction of the Virginia Marine Resource Commission (VMRC) and the Virginia Department of Game and Inland Fisheries (DGIF) on the Mattaponi River along the old Route 30 bridge alignment. King and Queen County submitted a request for financial assistance to VMRC to build a recreational fishing pier, but the request was delayed as the project location was located on an agency division line. Delegate Hodges reports the interagency agreement between VMRC and DGIF has been resolved and the proposal can be submitted for consideration. Added the Clay Tract, Captain Sinclair’s Recreational Area, and Perrin Wharf to the PAA online reservation website. Property descriptions, hunting zones, and slips were added to the site for reservation. Consulted with U.S. Department of Agriculture Virginia Rural Development Specialist BJ Fulcher concerning a proposal to explore establishing a flash freeze operation at the Middle Peninsula Regional Security Center. Discussed application and project components. Contacted by Michelle Covi, Assistant Professor with Old Dominion University’s Mitigation and Adaptation Research Institute and Virginia Sea Grants Program, regarding collaboration on a flooding and sea level rise workshop for realtors working with coastal communities. Received phone call from Barbara Simcoe, Virginia Department of Mines, Minerals, and Energy (VDMME), regarding continued Energy Efficiency and Conservation Block Grant (EECBG) reporting requirements. DMME just received guidance from Department of Energy (DOE) regarding reporting requirements which was just forwarded to sub-recipients of EECBG funding. VDMME will provide additional information in September. No funding is included to comply with this new requirement. 4 MPPDC Minutes September 24, 2014 Page 3 September MPPDC Executive Director Lewis Lawrence said a sheet of MPPDC acronyms has been added to the Executive Director’s Report on Staff Activities to better understand the Staff Report. Mr. Lawrence thanked Board member Trudy Feigum, Middlesex County, for suggesting the list. Attended the VMRC Recreation Sport Fishing Advisory Fund public hearing to discuss the King and Queen application requesting financial assistance to construct a 65ft. public fishing pier along the old bride alignment on the Mattaponi. Discussed flood plain management, flood insurance, community rating system and free board construction standards with Jack White, Mathews County Board of Supervisor. Provided contact information for Roy Hoagland, Director for the William and Mary Coastal Law Policy Clinic, for follow up discussions. Issued a reminder to Middle Peninsula local government officials of the upcoming visit with elected officials from Washington County, Pennsylvania. Pennsylvania elected officials will be visiting Virginia’s Middle Peninsula on Friday, September 19th, at 1:00 pm --Old Beale Memorial Church 202 S. Church Lane, Tappahannock, VA 22560 to discuss their observations and the impacts of hydraulic fracturing in their mostly rural county. Handout showing topics of the September 19th meeting presentation by elected officials from Washington County, Pennsylvania was distributed by Mr. Lawrence. Delegate Keith Hodges, 98th District, said the meeting was very informative and Virginia has been dealing with fracking since the early 1950s. Pennsylvania did not get into fracking until around 2004. Delegate Hodges told the Board members to share the information with their locality Planning Commission Chairs. Consulted with Roy A. Hoagland, Esq. Virginia Coastal Policy Clinic Managing Attorney and Visiting Professor of the Practice of Law and Mary School of Law, concerning tax revenue unaccounted for during the local realestate assessment process. Engineered septic systems across the Middle Peninsula total ~$100,000,000 of possible improvements to real property that are not currently reported. The Virginia Coastal Policy Clinic is interested is assisting the MPPDC in understanding a way to improve the taxing framework as well as new revenue to help address failed septic systems. 5 MPPDC Minutes September 24, 2014 Page 4 Initiated discussion with Tom Murray, Associate Director for Advisory Services at the Virginia Institute of Marine Science, about the need for an economic impact study for Aberdeen Creek focusing on the value of the Commercial Seafood landings. Preliminary data collection is underway for the study. Met with Elizabeth Faudree, Branch Manager C&F Bank, as follow up to June meeting with C&F officials regarding line of credit to fund septic repairs for low income homeowners in heir situations. C&F expressed continued interest in assisting MPPDC with these projects as a Community Reinvestment Act (CRA) project. Information regarding loan terms to be provided prior to the September Commission meeting for possible consideration by the Commission. Mr. Eugene Rivara, King William County, asked about the status of the Middle Peninsula Broadband Study and MOU for King William County. Mr. Harrison Bresee, III, MPPDC Regional Economic Planner, said the Middle Peninsula Broadband Authority will be having a meeting on Tuesday, September 30th, and the MOU will be discussed. Public Comments Chairman Smith opened the meeting for public comments. 1. Tom Feigum, Middlesex County, commented on disposing of highly contaminated water (referencing from handout regarding fracking meeting held in Tappahannock with elected officials from Washington County, Pennsylvania). With there being no other public comments, Chairman Smith closed the public comments period. *Note: All handouts distributed at meeting or emailed are added to the Commission Meeting folder. Update on Matters Relevant to the Virginia’s 1st Congressional District-The Honorable Rob Wittman Mr. Wittman said that he appreciates the interest the Middle Peninsula is showing in the National Flood Insurance Program. Floodplain maps determine the homeowner’s flood insurance premiums. FEMA has to draft an affordability framework which is due to Congress 18 months after completion of an affordability study. Mr. Wittman encouraged the Board to let Delegate Hodges or him know of issues with the National Flood Insurance Program because insurance premiums should not have to force people out of their homes. High insurance premiums for 6 MPPDC Minutes September 24, 2014 Page 5 home insurance and flood insurance have a large impact on localities and homeowners. Discussion was held regarding home elevation certificates and mortgage companies risk prevention programs. Federal Flood Insurance Reform: Dave Bollinger, Mitigation Outreach Coordinator, FEMA, Region III Mr. Dave Bollinger, FEMA Region III Mitigation Outreach Coordinator, said the Biggert-Waters Flood Insurance Reform Act of 2012 was passed into law by the President and Congress to extend the National Flood Insurance Program (NFIP) for five years and requiring program reform. This Act required changes to flood insurance, flood hazard mapping, grants, and management of floodplains. In 2014, the Homeowner Flood Insurance Affordability Act was signed into law. This Law repeals and modifies certain provisions of the Biggert-Waters 2012 (BW-12). FEMA is working with Write Your Own (WYO) insurance company partners, Congress, and others to implement the changes. New rate tables are being developed by FEMA to guide the process of issuing refunds for policyholders who were charged full-risk premiums under Biggert Waters and are now eligible for PreFIRM (Flood Insurance Rate Map) subsidies. Mr. Bollinger said in order to restore and refund premiums, FEMA has to consult with its WYO insurance companies to develop and finalize guidance and rate tables. FEMA’s initial priority is to assess potential changes to the NFIP’s business processes to stop policy increases for certain subsidized policyholders as outlined in the Act. Guidance will be issued by FEMA for the WYO insurance companies to begin issuing refunds to some policyholders. Key priorities include refunds, surcharges, Grandfathering, Affordability Study, small business, mapping, promoting mitigation, and flood insurance Advocate. Refunds- The new Act mandates refunds of the excess premiums for certain flood insurance policies affected by the Pre-Flood Insurance Rate Map (PreFIRM) subsidy elimination required by BW-12. Refunds will not affect all subsidized policyholders who received rate increases. Surcharges- Mandatory surcharges apply to all policies. A primary residence will include a $25 surcharge and all other policies will include a $250 surcharge. Surcharges are not premiums and are not subject to premium increase caps required under Section 5 under the new Act. Grandfathering- (Homeowner Flood Insurance Affordability Act) HFIAA restores FEMA’s ability to grandfather properties into lower risk classes. With limited exceptions, flood insurance premiums cannot increase more than 18 percent annually. Affordability Study- The framework will include proposals and proposed regulations for ensuring flood insurance affordability among low-income 7 MPPDC Minutes September 24, 2014 Page 6 populations. The new Act requires FEMA to draft an affordability framework, which is due to Congress 18 months after completion of the affordability study required by BW-12. Small Business- Sec. 29 required FEMA to report to Congress on the effects the Pre-FIRM subsidy phase-outs and surcharge on small businesses, nonprofits, houses of worship and certain residences. Older business properties paying pre-FIRM subsidized rates will continue to see up to 25 percent annual increases as required by BW-12 until they reach their full-risk rate. Mapping- FEMA will continue to enhance coordination with communities before and during mapping activities and report certain information to members of Congress for each State and congressional district affected by preliminary maps. A Technical Mapping Advisory Council will review the new national flood mapping program activities authorized under the 2013 and 2014 flood insurance reform laws. Promote Mitigation- The law exempts mapping fees for flood map changes due to habitat restoration projects, dam removal, culvert re-design or installation, or the installation of fish passages. The law requires FEMA to consider the effects of non-structural flood control features, such as dunes, and beach and wetland restoration when it maps the special flood hazard area. The flood protection system permits FEMA to include the value of existing protection features in measuring adequate progress for the restoration of levees. Mr. Bollinger said before implementing mitigation activities contact your local community planning office, emergency management, or State Hazard Mitigation Officer. Flood Insurance Advocate- Coordinates outreach and education with local officials and community leaders in areas impacted by map amendments and revisions; aids potential policy holders in obtaining and verifying accurate rate information when purchasing or renewing a policy; and assists in developing regional capacity. Discussion was held during the presentation regarding mapping, elevation certificates, and premium rates. For more information and updates as they become available, visit FEMA’s website at http://www.fema.gov/flood-insurance-reform. Mr. Charley Banks, VA Department of Conservation and Recreation Certified Floodplain Manager-Floodplain Program Engineer, said locality ordinances should be revised with new maps included. Localities are given a date by which they must have adopted and approved their new ordinances or risk becoming ineligible for participation in the program. 8 MPPDC Minutes September 24, 2014 Page 7 Legislative Program Discussion Chairman Smith said it has been three years since a legislative program has been developed by the MPPDC Board. After discussion, MPPDC Board members agreed to not develop a formal legislative program, but to send their concerns and issues to Delegate Hodges and Congressman Wittman as well as the MPPDC Executives Director. Congressman Wittman and Delegate Hodges said they will be available to respond to locality concerns and issues. October Quarterly Dinner Meeting Notice MPPDC Executive Director Lewis Lawrence said Delegate Hodges is working endlessly on Middle Peninsula economic development issues and groundwater permits. Delegate Hodges held a summit at the Middle Peninsula Regional Airport earlier this month discussing economic development issues and other Middle Peninsula issues that are concerns of the citizens. Delegate Hodges conveyed to Mr. Lawrence that he wanted a meeting with all the local elected officials (Local Government Administrators, Boards of Supervisors Members, Town Council Members, and MPPDC Board of Commissioners) to discuss challenges localities endure to capitalize on opportunities in the Middle Peninsula and what barriers are holding localities back. Delegate Hodges will speak at the October dinner meeting of the MPPDC at The Sandpiper Reef Restaurant in Mathews County on Wednesday, October 22nd. Other Business There was no other business. Adjourn Chairman Smith adjourned the meeting. COPY TESTE: _____________________________________ (Secretary) 9 This Page Left Intentionally Blank 10 Project Financial Report Run Date: Run Time: Page 1 of 1 Middle Peninsula Planning District Commission 10/06/2014 2:31:42 pm Period Ending: 09/30/14 Expenditures Code Description 30010 30013 30015 30016 30017 30018 30104 30105 30170 30210 30312 30420 30423 30502 31002 31201 32010 32127 32128 32129 32130 32132 32207 Local PAA Stewardship/ EE&CBG Project Tappahannock Comp Plan Essex Comp Plan Update King and Queen Fishing P FY15 Local Programs MP-VSG Univ. Partner EDA Broadband - In-kind MPBDP FY12 Staff Sup FY15 Transportation Dem FY15 Rural Transportati Onsite Loan Management VCWRFR Onsite Fund Water Supply Planning GA Lobby FY09 AHMP Update 2014 FY15 PAA Staff Support FY14_Coastal TA LWQ III FY14 Water Reuse Aberdeen TIF FY15 Coastal TA Working Waterfronts Pl Totals: Budget Curr Month Project Total Un/Over % Budget Revenues Balance 17,000.00 3,894.00 11,200.00 27,675.00 2,500.00 171,223.00 40,000.00 63,161.00 13,830.00 94,000.00 72,500.00 118,932.85 82,500.00 111,805.89 18,247.75 130,010.00 7,000.00 60,000.00 47,022.00 22,535.00 40,000.00 43,602.00 50,000.00 425.00 78.61 3.24 338.25 71.76 26,549.56 5,930.29 3,659.84 281.67 8,798.75 5,990.15 424.29 5,501.00 0.00 0.00 3,218.20 1,548.23 7,985.64 13,454.77 1,232.69 21,730.19 0.00 0.00 15,769.18 2,629.24 12,938.69 27,696.60 2,045.08 41,615.01 28,869.83 40,007.92 12,066.32 22,057.25 17,618.58 107,637.60 78,620.21 111,805.89 18,247.75 35,570.11 3,736.95 60,047.29 47,414.85 21,967.09 40,214.75 0.00 0.00 1,230.82 1,264.76 -1,738.69 -21.60 454.92 129,607.99 11,130.17 23,153.08 1,763.68 71,942.75 54,881.42 11,295.25 3,879.79 0.00 0.00 94,439.89 3,263.05 -47.29 -392.85 567.91 -214.75 43,602.00 50,000.00 92.76% 67.52% 115.52% 100.08% 81.80% 24.30% 72.17% 63.34% 87.25% 23.47% 24.30% 90.50% 95.30% 100.00% 100.00% 27.36% 53.39% 100.08% 100.84% 97.48% 100.54% 0.00% 0.00% 17,000.00 2,586.43 13,700.00 28,700.00 996.42 111,522.10 22,535.61 30,969.69 14,897.08 3,603.00 3,524.00 115,252.46 96,185.44 153,950.00 24,000.00 26,821.46 2,996.72 51,246.09 27,929.92 15,381.87 14,330.88 0.00 0.00 1,230.82 -42.81 761.31 1,003.40 -1,048.66 69,907.09 -6,334.22 -9,038.23 2,830.76 -18,454.25 -14,094.58 7,614.86 17,565.23 42,144.11 5,752.25 -8,748.65 -740.23 -8,801.20 -19,484.93 -6,585.22 -25,883.87 0.00 0.00 1,248,638.49 107,222.13 748,576.19 500,062.30 59.95% 778,129.17 29,552.98 11 Balance Sheet by Category Middle Peninsula Planning District Commission Run Date: Run Time: Page 1 of 1 Period Ending: 09/30/14 Format: 1 Board 10/6/14 2:32:44 pm Assets: Cash in Bank Receivables Property & Equipment 548,875.36 325,768.58 9,047.58 Total Assets: $883,691.52 Liabilities: Accounts Payable VRA Loan Payables Payroll Withholdings Accrued Leave Cost Allocation Control 10,365.05 139,935.44 -1,037.29 43,127.56 (609.28) Total Liabilities: $191,781.48 Equity: Local Initiatives/Information Resources Economic Development Transportation Programs Onsite Repair & Pumpout Housing Coastal Community & Environmental Public Access Auth Programs Mandates Temporarily Restricted General Fund Balance 77,606.10 -12,541.73 -32,548.83 25,182.98 -42.26 -60,755.22 -740.23 33,400.77 188,479.87 473,868.59 Total Equity: $691,910.04 Total Liabilities and Equity $883,691.52 Balance: $0.00 12 Agencywide R&E by Category Run Date: 10/06/2014 Run Time: 2:36:45 pm Page 1 of 1 Middle Peninsula Planning District Commission Period Ending: 09/30/14 Format: 1 Agencywide R&E With Indirect Cost Detail Code & Description Revenues Local Match Local Annual Dues Local Other Revenues Local Other Organizations State Revenues Federal Revenues Miscellaneous Income RevolvingLoan Program Income Revenues Expenses Personnel Facilities Communications Equipment & Supplies Travel Professional Development Contractual Miscellaneous Regional Share Expenses Agency Balance Budget Current YTD Un/Ovr % Bud 76,319.00 109,899.00 5,926.01 7,000.00 168,782.16 291,618.00 10,050.00 14,699.00 684,293.17 23,754.57 0.00 0.00 989.89 0.00 0.00 246.38 680.26 25,671.10 23,754.57 109,899.00 54,225.79 2,188.72 0.00 24,816.23 3,304.50 9,720.00 227,908.81 52,564.43 0.00 -48,299.78 4,811.28 168,782.16 266,801.77 6,745.50 4,979.00 456,384.36 31.13% 100.00% 915.05% 31.27% 0.00% 8.51% 32.88% 66.13% 33.31% 410,566.00 27,663.00 3,925.00 6,000.00 6,442.00 14,715.00 61,750.00 49,535.00 76,319.00 656,915.00 37,445.49 2,134.23 337.64 136.35 198.71 444.36 38,108.80 4,661.96 23,754.57 107,222.11 104,532.59 6,807.57 978.47 458.02 1,752.70 3,996.94 42,275.70 13,778.16 23,767.06 198,347.21 306,033.41 20,855.43 2,946.53 5,541.98 4,689.30 10,718.06 19,474.30 35,756.84 52,551.94 458,567.79 25.46% 24.61% 24.93% 7.63% 27.21% 27.16% 68.46% 27.81% 31.14% 30.19% 27,378.17 -81,551.01 29,561.60 13 This Page Left Intentionally Blank 14 Middle Peninsula Planning District Commission MPPDC General Fact Sheet WHAT IS MPPDC? The Middle Peninsula Planning District Commission (MPPDC) was established pursuant to the Virginia Area Development Act (Title 15.1, Chapter 34, Sections 15.11400, et seq., Code of Virginia (1950) as amended) and by joint resolutions of the governing bodies of its constituent member jurisdictions. The “MPPDC” describes the geographic section of Virginia which encompasses the Counties of Essex, Gloucester, King and Queen, King William, Mathews and Middlesex and the Towns of Tappahannock, Urbanna and West Point. BACKGROUND The Agreement to organize a Planning District Commission was made on January 31, 1972, by and between the government subdivisions as authorized by the Virginia Area Development Act. WHAT DOES MPPDC DO? The purpose of the Commission is to promote the orderly and efficient development of the physical, social, and economic elements of the Planning District by planning and encouraging and assisting governmental subdivisions to plan for the future. HOW ARE DECISIONS MADE AT MPPDC? Decision-making occurs through the Middle Peninsula Planning District Commission, a governing body comprised of elected officials, citizens, and chief administrative officers representing the six counties and three towns in the region. QUICK FACTS Region at Glance Six Counties: Essex, Gloucester, King & Queen, King William, Mathews and Middlesex Three Towns: West Point, Urbanna, and Tappahannock 1,387 Square Miles 1,055 Miles of Shoreline 888,064 Acres of Land 90,826 People $567 Average Weekly Wage (State=$952) 71% Out Commute Rate By the Numbers 1.1% Total State Population $50,001 Median Household Income For More Information: MPPDC P.O. Box 286 Saluda Professional Center 125 Bowden Street Saluda, Virginia 23149 Phone: 804-758-2311 Please visit the MPPDC website at: www.mppdc.com 15 Regional Profile: All data is from Census 2000 and Census 2010 unless otherwise stated Median Household Income and Unemployment Rate1 Population Trends Total Population Population Growth from 2000-2010 Locality Essex Gloucester King &Queen King William Mathews Middlesex Town of Tappahannock Town of Urbanna Town of West Point Region Total 2000 2010 9,989 34,780 6,630 13,146 9,207 9,932 11,151 36,858 6,945 15,935 8,978 10,959 2,138 543 2,866 83,684 Median Income Estimates Unemployment Rate Estimates 200620072010 2011 2006-2010 2007-2011 12% 6% 5% 21% -2% 10% $46,235 $58,389 $44,442 $64,964 $47,435 $50,207 $44,581 $60,269 $48,170 $64,982 $54,118 $53,615 9.0% 6.5% 8.6% 7.3% 5.9% 7.4% 8.2% 5.9% 7.4% 6.7% 6.0% 6.4% 2,375 11.1% $39,149 $35,313 6.6% 7.6% 476 3,306 90,826 -12.3% 15.4% 9% $44,813 $51,979 $49,735 $45,682 $52,768 $51,055 1.5% 7.4% 4.5% 9.5% 7.6% 6.5% Race in the Middle Peninsula White Locality Black Asian 4,247 Percent Change 9% 81 Other 2000 2010 Essex 5,790 6,370 Percent Change 10% Gloucester King and Queen King William 30,148 32,149 7% 3,585 3,197 -11% 240 286 19% 807 1,226 52% 4,059 4,663 15% 2,365 1,975 -16% 18 17 -6% 188 290 54% 9,703 12,297 27% 2,999 2,819 -6% 48 118 146% 396 701 77% Mathews 8,038 7,898 -2% 1,036 823 -21% 17 31 82% 116 226 95% Middlesex 7,797 8,680 11% 1,999 1,978 -1% 12 37 208% 124 264 113% Regional Total 65,535 72,057 10% 15,884 15,039 -5% 416 575 38% 1,849 3,155 71% 2000 2010 3,900 2000 86 Percent Change 6% 218 448 Percent Change 106% 2010 2000 2010 FY15 Locality Budget Data Locality Real Property Increase Real Property Rate Personal Property Increase Personal Property Rate Other $0.02 $0.86 $0.25 $3.75 $35/$25 Vehicle tax None $0.65 None $2.95 0% None $0.54 None $3.94 2% 2% $0.03 $0.07 $0.82 $0.54 None $0.05 $9.65 $3.70 $0.05 $0.53 None $3.50 Raise % Essex 2% Gloucester 3% King and Queen King William Mathews Middlesex 1 2% Compensation Notes Bonus for lower scale employees only Step Inc. w/ evaluation; No COLA Data from the Bureau of Labor Statistics Local Area Unemployment data & the American Community Survey 5-year Estimates 16 MIDDLE PENINSULA PLANNING DISTRICT COMMISSION Staff Activities Service Summary of Regional Progress Core Services Administered by the MPPDC Locality Region-wide Essex Gloucester King & Queen King William Mathews Middlesex Town of Tappahannock Town of West Point Town of Urbanna Other Information Resources/ Assistance Coastal Community Development/ Environmental Transportation Onsite Repair and Pumpout Economic Development Local Initiatives Housing Emergency Management Report on Mandated Initiatives Locality Essex Gloucester King & Queen King William Mathews Middlesex Town of Tappahannock Town of West Point Town of Urbanna Participating NA Water Supply Plan All-Hazards Mitigation Plan Update Support Staff: Lewie Start Date: 7/2008 Completion Date: 6/2011 Support Staff: Harrison Start Date: 1/2014 Completion Date: 12/2016 Current Status Found Compliant NA Found Compliant Found Compliant Found Compliant Found Compliant Found Compliant Participating Current Status In Process In Process In Process In Process In Process In Process In Process Found Compliant Found Compliant In Process In Process 17 New Opportunities Identified to Implement Commission Priorities Service Center Transportation Project Title and Description DRPT – Update Long Range TDM Plan Funding Requested $16,000 Status Funded Environmental Environmental Environmental CZM – Working Waterfronts Coalition CZM –FY15 Coastal Technical Assistance River Counties Community Foundation Septic Repair Assistance Grant to LMI homeowners $50,000 $30,000 $5,000 Funded Funded Not Funded Environmental Environmental Environmental Environmental Environmental Environmental Economic Dev Emergency Mgmt Environmental Environmental Economic Dev Environmental Economic Dev Environmental MPCBPAA MPCBPAA NFWF – CBSF – SWG - Septic Repair Funding NFWF –CBSF – SWG - Living Shorelines Incentive Program NFWF – CBSF - SWG NFWF TA Service Provider CZM – Sinclair Landing Improvements – Pier & Landscaping USDA RD HPG –Septic Repair Funding USDA – Farmers Market Marketing Plan VDEM – Regional Emergency Planner VMRC – King and Queen Fishing Pier Dominion Foundation – Urbanna Creek Living Shoreline USDA RBEG – Flash Freeze Program – MPRJA VASG/ODU/MPPDC – Real Estate Training DHCD – BCC – Middle Peninsula Regional Economic Development Organization License Plate Grant - signage River Counties Community Foundation - Land Acquisition Assistance License Plate Grant - signage $115,753 $200,000 $170,000 n/a $40,000 $150,000 $48,016 $110,000 $136,853.25 $25,000 $90,000 n/a $30,000 $900 $4,000 $1,500 Not Funded Funded Not Funded Submitted Funded Submitted Not funded Funded Submitted Funded Funded Submitted Submitted Submitted Not Funded Submitted 18 MPPDC ACRONYMS UPDATED October 2014 ACH AFID AHMP BOS CBPA CDBG CEDS CIP CZMP DEQ DGIF DHR DHCD DMME DOE DRPT EDA EECBG EPA FEMA Fracking GIS HRPDC LGA LPT MOU MPBA MPCBPAA MPRSC NFWF NOAA NPS OLGA PAA RBEG RBOG RFP RLF Automated Clearing House Agricultural and Forestry Industries Development All Hazards Mitigation Plan Board of Supervisors Chesapeake Bay Preservation Area Community Development Block Grant Comprehensive Economic Development Strategy Capital Improvement Plan Coastal Zone Management Program Department of Environmental Quality Department of Game and Inland Fisheries Department of Historic Resources Department of Housing and Community Development Department of Mines Minerals and Energy Department of Energy Department of Rail and Public Transportation Economic Development Administration Energy Efficiency and Conservation Block Grant Environmental Protection Agency Federal Emergency Management Agency Hydraulic Fracturing Geographic Information System Hampton Roads Planning District Commission Local Government Administrators Local Planning Team Memorandum of Understanding Middle Peninsula Broadband Authority Middle Peninsula Chesapeake Bay Public Access Authority Middle Peninsula Regional Security Center National Fish and Wildlife Foundation National Oceanic and Atmospheric Administration National Park Services On-line Grant Administration Public Access Authority Rural Business Enterprise Grant Rural Business Opportunity Grant Request for Proposal Revolving Loan Fund RTP SERCAP TIF TMDL USDA VAPA VAPDC VAZO VCP VCZMP VDEM VDH VDOT VDMME Vertical Assets VIMS VMRC VOP VRA VSG VSMP VTA WIP WQIF Rural Transportation Planning Southeast Rural Community Assistance Project Tax Increment Financing Total Maximum Daily Loads U.S. Department of Agriculture Virginia Planning Association Virginia Association of Planning District Commissions Virginia Association of Zoning Officials Virginia Coastal Program Virginia Coastal Zone Management Program Virginia Department of Emergency Management Virginia Department of Health Virginia Department of Transportation "Virginia Department of Mines, Minerals, and Energy" "Towers or other structures that hold cell, broadband and other equipment" Virginia Institute of Marine Science Virginia Marine Resources Commission Virginia Outdoors Plan Virginia Resources Authority Virginia Sea Grant Virginia Stormwater Management Program Virginia Transit Association Watershed Implementation Plan Water Quality Improvement Fund 19 Middle Peninsula Planning District Commission Executive Director’s Report of Regional Progress October 14, 2014 MPPDC: Membership, Appointments, Committee Assignments, and Networks Coastal Policy Team (CPT) - The CPT, whose members and alternates represent the Virginia Coastal Zone Management Program's key partners and eight planning district commissions, provides a forum for discussion and resolution of cross-cutting coastal resource management issues. Members serve on the team at the discretion of their agency or planning district commission director. The CPT recommends funding levels to the DEQ Director for coastal zone management projects. (MPPDC Staff 11 years +) Chesapeake Bay Licenses Plate Committee- The Chesapeake Bay Restoration Fund was created by Chapters 227 and 323 of the 1992 Acts of Assembly for use by the Commonwealth of Virginia for environmental education and restoration projects to the Chesapeake Bay and its tributaries (MPPDC Staff 8 years +) Congressman Robert Wittman’s Fisheries Advisory Committee and Environmental Advisory Committee (MPPDC Staff 4 years +) Virginia Sea Grant Program External Advisory Committee (EAC): The EAC provides stakeholder input on the strategic planning process, the research proposal review process, and on Commonwealth-wide trends and needs. The EAC is a diverse group of end-users including representatives from state agencies, the education community, coastal planning and management, the private sector, and NGOs. (MPPDC Staff 5 years+) General Assembly Directed Study Panel: Aquaculture production activities; authority of local governments (MPPDC Staff- current) The Association for Commuter Transportation (ACT) (Telework Council Secretary): ACT is the premier association for professionals and organizations whose focus is the delivery of commuting options and solutions for an efficient transportation system. The Telework Council is composed of employer representatives, regional transportation, air quality and planning officials, as well as state and local government officials concerned with promoting telework and providing telework information and technical assistance to employers (MPPDC Staff 6 years+) The Chesapeake Chapter of ACT: (Chapter Treasurer) – The Chapter is comprised of ACT members and TDM professionals from the states of Virginia, Maryland, West Virginia and the District of Columbia (MPPDC Staff 4 years+) Middle Peninsula Northern Neck Coordinated Human Services Mobility Committee: provides direction for a unified comprehensive strategy for transportation service delivery in the Middle Peninsula and Northern Neck Planning Districts focused on unmet transportation needs of seniors, people with disabilities, and people with low incomes. (MPPDC Staff 8 years) The National Working Waterfront Networks- Outreach and Education committee: Provided education and outreach on national, state and local matters related to the preservation of working waterfronts. 20 MPPDC Staff and Contact Information Executive Director: Lewis Lawrence Contact Info: [email protected] (804) 758-2311x24 (804) 832-6747 (cell) Programs: Coastal Zone Technical Assistance, Local Initiatives, Public Access Authority Finance Director: Beth Johnson Contact Info: [email protected] (804) 758-2311x22 Programs: Commuter/ Employer Transportation Services, Septic Repair & Pumpout Assistance, Revolving Loan Programs Administration, PDC Finance & Grants Administration Chief of Community Planning: Marquitrice Wright Contact Info: [email protected] (804) 758-2311x28 Programs: Rural Transportation Planning, Local Community Planning Assistance Planner 2: Harrison Bresee Contact Info: [email protected] (804) 758-2311x26 (757) 871-2245 cell Programs: Comprehensive Economic Development Strategy, Public Access Authority, Working Waterfronts Planner 2: Jackie Rickards Contact Info: [email protected] (215) 264-6451 cell Programs: Environmental Programs, Graphic Arts Secretary: Rose Lewis Contact Info: [email protected] (804) 758-2311x21 Programs: Septic Pumpout Assistance, Facilities Scheduling A 21 Funding – VDEM, MANDATES VDEQ, localities, MPPDC General Fund Project 30502 Water Supply Planning 9 VAC 25-780 establishes a planning process and criteria that all local governments will use in the development of local or regional water plans. The plan will be reviewed by the Department of Environmental Quality and a determination will be made by the State Water Control Board on whether the plan complies with this regulation. Within five years of a compliance determination by the board, the plan will be reviewed to assess adequacy and any significant changes will require the submission of an amended plan and review by the board. All local programs will be reviewed, revised, and resubmitted to the Department of Environmental Quality every 10 years after the last approval. The jurisdictions of Essex, King and Queen, King William, Mathews, Middlesex, Tappahannock, Urbanna and West Point opted to prepare a regional plan with assistance from Middle Peninsula Planning District Commission staff and EEE Consulting, an environmental consulting firm. The Regional Plan was completed and submitted to the Virginia Department of Environmental Quality for compliance review by the November 2, 2011 deadline for Regional Plan submission. Project 31201 Middle Peninsula All-Hazards Mitigation Plan Update The 2016 All Hazards Mitigation Plan Update is designed to update the 2011 Middle Peninsula All Hazards Mitigation Plan (AHMP). The plan will address several natural hazards, including hurricanes, winter storms, tornadoes, coastal flooding, coastal/shoreline erosion, sea level rise, winter storms, wildfire, riverine flooding, wind, dam failures, drought, lightning, earthquakes, shrink-swell soils, extreme cold, extreme heat, landslides, land subsidence/karst, tsunami, and volcanoes. Meetings All Hazards Mitigation Plan Update Locality Meeting Attendance Roster King William King and Queen Mathews Middlesex Meeting 1: 13-Mar-14 Y No* Y Y Meeting 2: 10-Apr-14 No** No No Meeting 3: 8-May-14 Y No Meeting 4: 12-June-14 (Worksheets Due) NO MEETING IN JULY Meeting 5:14-August14 Meeting 6: September 18 Y Essex Gloucester West Point Urbanna Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y No No Y Y No*** Y Y Y No No No Y Y Y Y No*** No Y Y Y Y Y No* Tappahannock Meeting 7: November 13 22 Y =Present No=Absent **Staff Change *Met on 3Mar-14 and 21-April-14 ***Staff Change (new emergency manager should be in place by 11/14 meeting) *** Vacation, Sheets turned in *Met on 10/8/14 Held the 6th meeting of the Local Planning Team (LPT) on September 18. Discussed the urgent need for localities to complete the Hazard Rankings and Worksheets. All localities will have worksheets in by the end of September. Also discussed HAZMAT, the HAZUS update, public meeting process, and the timeline. For the timeline, the LPT will begin updating goals, strategies, and actions in 2015, solicit public comments on the Draft AHMP in 2015, and complete and adopt the plan in 2016. Continued updating the AHMP with the Inventory of Available Resources worksheets submitted by the Local Planning Team. Next meeting of the Local Planning Team is scheduled for November 13. INFORMATION RESOURCES/ASSISTANCE Services to provide critical assessment and thinking…… Updated www.mppdc.com website –notices and reports. Received phone call from Mary Trout regarding Fracking PowerPoint presentation. Provided link to presentation on MPPDC website. Discussed September Commission meeting with Bill Nachman, Gloucester Mathews Gazette-Journal. Provided information on Virginia Department of Health (VDH) National Fish and Wildlife Foundation (NFWF) Septic repair grant funding to Tiffany Smith, Hampton Roads Planning District Commission (HRPDC). Sent notice to local government administrators requesting information on septic pumpout notices. MPPDC will be applying for funding to provide septic pumpout assistance to citizens to comply with Chesapeake Bay Preservation Area (CBPA) requirements to pump their septic systems and needs the information to determine the amount of funding to request. Funding, if awarded would be available from DEQ 1/1/15 – 6/30/15. 23 COASTAL COMMUNITY DEVELOPMENT/ ENVIRONMENTAL Funding – VDEQ, VIMS, VDCR, local match from MPPDC General Fund & partners Project 30017 King & Queen Fishing Pier Funding Provide King & Queen County with a contract for services to prepare and submit grant applications to fund the construction of a fishing pier on the Mattaponi River. Edited and submitted a grant application to Virginia Department of Game and Inland Fisheries (DGIF) for a non-power boating access launch to the Mattaponi River from King and Queen County. Forwarded Steve Kesler, DGIF comments from Virginia Department of Historic Resources (DHR) regarding the location of the King and Queen Fishing Pier and Non-power boat launch project. DHR found no historic properties affected by the proposed project. This finding fulfills the Federal agency’s responsibility under Section 106 of the National Historic Preservation Act. This information supplemented the DGIF application. Sent requested information (i.e. site plans) to Sage Joyce, Environmental Scientist with U.S. Army Corps of Engineers, to complete the Joint Permit Application requirements for the U.S. Army Corps of Engineers. Received notice on October 10, 2014 that the U.S. Army Corps of Engineers Norfolk District approved the Joint Permit Application (JPA) and remitted a Regional Permit 18 (13-RP-18) to King and Queen County for the construction of a fishing pier. Project 30019 Middle Peninsula Regional Jail Flash Freeze Feasibility Study The Middle Peninsula Regional Jail Authority will use funds from the USDA RBEG program to contract with the Middle Peninsula Planning District Commission (MPPDC) to conduct a feasibility study to evaluate whether, and to what degree, the Middle Peninsula Regional Security Center, local economies, and small scale emerging farms across the Middle Peninsula can benefit from a flash freezing produce program. The feasibility study will assist with exploring and addressing both the infrastructure and capital needs for establishing a freezing program as well as the larger community implications of supporting and enhancing economic growth and community vitality. Reviewed the scope of work. Requested information about the Middle Peninsula Regional Security Center (i.e. site plans, building layout, etc.) to provide to the consultant. Developed a letter of engagement for project management services between the Middle Peninsula Regional Jail Authority /Middle Peninsula Regional Security Center (MPRSC) and the Middle Peninsula Planning District Commission for the feasibility study of establishing a flash freeze produce facility at the Regional Jail. Provided copy to the MPRSC Chair, Tom Swartzwelder, for review and authorization. Contacted William “Bill” Gillette, Retired Agri Business Manager for the Virginia Department of Corrections, to serve as a special consultant to advance forward the project. Mr. Gillette indicated interests in helping the Middle Peninsula Regional Security Center at the start of the New Year. Project 32010 Staff Support to Middle Peninsula Chesapeake Bay Public Access Authority (MPCBPAA) Middle Peninsula Chesapeake Bay Public Access Authority Special Project – Support of Executive Order 23, Goal 8 Coastal Management Coordination Public Access: Continue implementation of adopted annual work 24 program, including identifying land, either owned by the Commonwealth or private holdings that can be secured for use by the general public as a public access site; researching and determining ownership of all identified sites; determining appropriate public use levels of identified access sites; developing appropriate mechanism for transferring title of Commonwealth or private holdings to the Authority; developing appropriate acquisition and site management plan. This Program allows the Authority to function by supporting the individual projects and operations of the Authority, as well as, by responding to daily requests for assistance from local government staff. Made minor edits to the PAA reservation site and added a family hunting zone on the Clay Tract. Prepared vouchers, processed A/P, reconciled bank statements. Prepared monthly financial statements. Invoiced Gloucester Rowing Association for utility bills at Captain Sinclair Landing. Consulted with Stephanie Brown, VACORP, regarding flood insurance renewals and invoices. Assisted Michael Aukamp, Dunham, Aukamp and Rhodes, LLC with FY14 audit visit. Convened MPCBPAA Board meeting on October 10. Items on the agenda included: update of the Virginia Interactive Reservation System; the CZM Altruistic Giving Proposal for Essex County; the Cpt. Sinclair Recreation Area and Perrin Wharf update for Gloucester County; the Family Hunting Zone concept for the Clay Tract in King and Queen County; the Mathews Heritage Park update for Mathews County, and the Blackwood Donation in Middlesex County. Action items at the meeting included motions to: authorize the execution of necessary documents for receiving donations on properties in Gloucester, Middlesex, and Mathews; acknowledge receipt, with no objections, of a citizen plan to manage Mathews Heritage Park; and authorize expenditure of funds to pay for the annual audit as required. All motions passed. Developed and sent out a letter advising hunters of the new on-line reservation system. Received and discussed the new system and the new rates with 7 interested parties from Virginia Beach, Hampton, King and Queen County, Fredericksburg, Henrico County, and Lancaster County. Based on the input from the inquiries, began developing a list of questions and concerns about the new system and the expectations of the hunters. Met with Bret Schardein of King William County concerning the process that King William County needs to follow to appoint new members to the MPCBPAA Board following the resignation of their County Administrator who sat on the MPCBPAA Board. Provided Mr. Schardein with a copy of the PAA’s By-Laws. Submitted a grant proposal to the Chesapeake Bay Restoration Fund (aka “License Plate Grant”) for $1,500.00 to develop and print signs for designating boundary zones within the MPCBPAA properties to match the zones for fees on the new on-line reservation site. For example, signs for parking at the newly opened boat ramp at Cpt. Sinclair Landing will be developed and installed. Participated in the VCU planning process for Capt Sinclair's Recreation Area on October 7, 2014 in Gloucester County. Developed a grant proposal to the Chesapeake Bay Restoration Fund (aka “License Plate Grant”) for Mathews County to purchase signs depicting the public access boundaries at Rt. 633 on Gwynn’s Island 25 and the parking area at the New Point Comfort Lighthouse. Mathews County is requesting funds to buy 30 signs, 30 salt treated posts, and 30 bolts and lock nuts (hardware). Received photos from a Gloucester County resident regarding significant piles of trash at the Perrin Wharf site. Discussed issue with Delegate Keith Hodges concerning nonpayment for watermen using the facility. Delegate Hodges continues to try to identify the watermen who are not following the rules and procedures at the Wharf. Consulted with Michael Aukamp of Dunham, Aukamp, & Rhodes PLC concerning the requirements for the Middle Peninsula Chesapeake Bay Public Access Authority to undertake an annual audit. Discussed the financial threshold triggering an audit with Laurie Hicks, Auditor of Public Accounts. Received information that the General Assembly exempted entities with less than $25,000 in annual expenditures from the requirement for an annual audit. The MPCBPAA exceeds this limit and has contracted with Aukamp of Dunham, Aukamp, & Rhodes PLC for a financial audit. Project 32127/32132 Virginia Coastal Zone Management Program This project provides ongoing support to member localities of the Planning District Commission and other stakeholders committed to improving community development and coastal management within the coastal zone. Drafted the semiannual report for the FY14 Coastal Technical Assistance program on October 8th to be submitted to Coastal Zone Management. Drafted a Memorandum of Understanding between the Middle Peninsula PDC and the Urbanna Oyster Festival Foundation for the scope of work outlined in the Urbanna Creek Shoreline restoration project. Prepared and submitted final financial report and reimbursement request to CZM Program for FY14 grant. Participated in the Education and Training stakeholders meeting on Friday, September 19th meeting at VIMS for the National Coastal Estuarine Reserve’s evaluation process by NOAA. At this meeting the NOAA evaluators communicated and engaged in open dialogue with stakeholders as well as local, regional, and state needs. The goal of the evaluation is to assess Reserve contributions and seek additional input regarding the operation and implementation of programs. Submitted the 306a checklist to the Coastal Zone Management Program at DEQ for the Cpt. Sinclair’s Recreational Area Water Access Improvement and Native Coastal Landscaping Project Coastal Zone Management competitive grant. Consulted with Pete Mansfield, Middlesex County Board of Supervisors, concerning strategies to address water withdrawals from the Potomac Aquifer and nitrogen reduction goals for Chesapeake Bay clean up. Coordinated a meeting with Ann Jennings, Executive Director, CBF Virginia Office and Peggy Sanner Executive Director, CBF Virginia Office of the Chesapeake Bay Foundation to discuss Mr. Mansfield’s concerns and seek suggested next steps. Launched the on-line public access lands reservation system for land owned and managed by the Middle Peninsula Chesapeake Bay Public Access Authority. The MPCBPAA is requesting ideas and suggestions to improve the reservation system over the next few months from registered users. The reservation system can be found at: http://www.virginiacoastalaccess.net/. 26 Consulted with Mindy Moran, Mathews County Administrator, concerning updates to the Mathews County Flood Plain ordinance and the connection to federally backed mortgages. If the Flood Plain ordinance is not adopted as to state and federal requirements, Mathews County property owners would no longer be eligible to participate in the National Flood Insurance Program. All mortgages with Federal flood insurance policies would laps. Additionally, no new mortgages requiring Federal flood insurance could be underwritten and severely impacting waterfront development in the county. Provided Reese Peck, Essex County Administrator, with a copy of January 2013 Attorney General opinion on whether a local governing body has the authority to adopt a blanket probation of the exploration for, and drilling of, oil and natural gas within a localities boundaries through the use of zoning laws. The response follows: It is my opinion that, although a local governing body may adopt a zoning ordinance that places restrictions on the location and siting of oil and gas wells that are reasonable in scope and consistent with the Virginia Gas and Oil Act and the Commonwealth Energy Policy/a local governing body cannot ban altogether the exploration for, and the drilling of, oil and natural gas within the locality's boundaries. Received notice from Nancy Miller, Department of Environmental Quality Chesapeake Bay Act Liaison, concerning: o Chesapeake Bay Act Locality Compliance Review o Chesapeake Bay Stormwater Ordinance compliance revisions o Availability of Septic Pump Out funding Convened the October meeting of the Middle Peninsula Chesapeake Bay Public Access Authority. Motions were made to authorize the Chair to sign necessary documents on multiple private donations of waterfront land for public benefit in Gloucester, Mathews and Middlesex counties. Additionally, reviewed the new PAA online public lands access reservation system. Attended the Re Plumbing the Chesapeake Bay Watershed: Improving Roadside Ditch Management workshop on October 9-10 in Easton, Maryland. The workshop discussed the major contributors to nutrients in the Chesapeake Bay focusing on improper ditch maintenance and runoff from Agricultural and Forest land. Scientist and engineers from several states provided information on proper maintenance, ditch remodeling, and best management practices in regards to public and private ditches that could be used to decrease nutrient runoff from various land uses. Project 32128 Land and Water Quality Protection In light of changing Federal and State regulations associated with Bay clean up-nutrient loading, nutrient goals, clean water, OSDS management, storm water management, TMDLs, etc, staff from the Middle Peninsula Planning District Commission (MPPDC) will develop a rural pilot project which aims to identify pressing coastal issue(s) of local concern related to Bay clean up and new federal and state legislation which ultimately will necessitate local action and local policy development. Staff has identified many cumulative and secondary impacts that have not been researched or discussed within a local public policy venue. Year 1-3 will include the identification of key concerns related to coastal land use management/water quality and Onsite Sewage Disposal System (OSDS) and community system deployment. Staff will focus on solution based approaches, such as the establishment of a regional sanitary sewer district to manage the temporal deployment of nutrient replacement technology for installed OSDS systems, assessment of land use classifications and taxation implications associated with new state regulations which make all coastal lands developable regardless of environmental conditions; use of aquaculture and other innovative approaches such as nutrient loading offset strategies and economic development drivers. 27 Prepared and submitted financial and semiannual project reports to CZM Program. Prepared and submitted semiannual progress report to CZMP Program. Continued drafting final report. Project 32129 Water Reuse As recent changes to Virginia Water Regulations have tightened water protection and management, there is a strong need to consider maximizing local and regional water resource that may have financial benefits to localities. This project will explore water reuse, how other localities in Virginia and Nation-wide are utilizing this technique and potential economic impacts to Middle Peninsula localities. MPPDC staff will organize a Water Reuse Stakeholder Committee to discuss associated policy needs and opportunities. Drafted and submitted the quarterly report to the Virginia Coastal Zone Management Program. Continued to draft the final report. Prepared and submitted final financial report and reimbursement request to CZM Program. Project 32130 Aberdeen TIF The Aberdeen Creek TIF project will explore Tax Increment Financing as a strategy to generate revenue to finance dredging and other maintenance issues associated with Aberdeen Creek. The project will entail researching TIF policies and programs implemented in Virginia and defining parameters of the program that will achieve the overall objective. The project proposes a partnership with Virginia Sea Grant to determine cost and revenue projections for proposed maintenance and subcontracting with VIMS on project design. Reviewed and made revisions to the Aberdeen Creek Tax Increment Financing draft report. Drafted the semiannual report for Aberdeen Creek Tax Increment Financing project to be provided to Virginia Coastal Zone Management. Prepared and submitted final financial report and reimbursement request to CZM Program. Project 32133 NFWF Living Shoreline MPPDC received a grant from the National Fish and Wildlife Foundation to facilitate citizen-based resource stewardship to enhance coastal resilience and reduce vulnerability to growing risks from coastal storms, sea level rise, flooding and other threats to shorelines by encouraging Middle Peninsula waterfront homeowners, through access to low interest loans and/or grants and through education about living shorelines, to make informed decisions to install living shorelines to protect waterfront properties. The main emphasis of the project will be to design and implement a Living Shoreline Incentive Program (LSIP) to provide loans and/or grants to homeowners to install living shorelines on suitable waterfront properties. The project also includes the design of a Shoreline Management Plan (SMP) for the entire Captain Sinclair’s Recreational Area shoreline and the design and installation of one lower Chesapeake Bay public waterfront demonstration project to provide consumers easily accessible publically owned living shoreline examples to inform their decision making. The investment of effort and resources in producing a Shoreline Management Plan will yield substantial benefits in facilitating decision-making on a variety of potential issues and uses of the site. A Living Shorelines Education Program will be developed to educate the public about the benefits of living shorelines. The Captains Sinclair’s Recreation area site boasts an 8,000 sq. ft. waterfront home within 200 feet of the demonstration site that will house the Living Shorelines Education Program. 28 Attended NFWF new grantee webinar to discuss basic grant management requirements for new funding. Submitted required report to NFWF. Met with Scott Hardaway, VIMS, Chris Hutson, Gloucester Rowing Association, and Chip Neikirk, VMRC, to discuss improvements to be installed at Captain Sinclair Landing. Since several projects are being installed at same time, it is important that the construction be coordinated so as to not have the projects interfere with or damage the other ongoing projects. Project 32207 Working Waterfront Plan MPPDC staff will build on previous efforts to establish a coastal zone-wide Working Waterfronts Plan for Virginia that will serve to guide communities in protecting, restoring and enhancing their water dependent commercial and creational activities. This plan will help communities with existing water-dependent commercial infrastructure, understand the long-term costs associated with the loss of working waterfronts, develop new policy tools to help them manage the increasing growth pressures, and build capacity to develop working waterfronts as thriving components of local economic development. Reviewed scope of work and reviewed the policies listed on the National Working Waterfront Coalition website that were relevant to the Commonwealth of Virginia. Arranged for a meeting with Bill Pruitt, Retired Virginia Marine Resource Commissioner, concerning services as a project consultant to provide information to key stakeholder and elected officials across the Middle Peninsula, Northern Neck, Peninsula, and Eastern Shore about land use policies to help protect and manage working waterfronts. TRANSPORTATION Funding – VDRPT, VDOT, local match from MPPDC General Fund Project 30210 Transportation Demand Management (TDM) Services/TDM Plan Update This program assists local commuters and employers with transportation issues. The main emphasis is on lowering the number of single occupancy vehicle commutes within and from the Middle Peninsula region through marketing and promotion of the program through local media and provision of ride matching services to commuters. In addition MPPDC staff will update the TDM Six Year Plan with additional funding from DRPT. Updated website – www.midpenrideshare.org. Followed up with Essex County commuter. Received phone call from Town of Urbanna resident regarding potential carpools to West End of Richmond for 2nd shift. No matches available. Consulted with Chris Arabia, Virginia Dept. of Rail and Public Transportation (DRPT), regarding Virginia Transit Association (VTA) membership. DRPT has been in consultation with VTA regarding having TDM agencies become members of the Association at a reduced membership rate and inquired as to whether we would join for $600/year. 29 Migrated ridematching software and database to server so that additional staff can provide ridematching assistance to commuters. Current commuter database – 154. Project 302101 Transportation Demand Management (TDM) 6 Year Plan Update MPPDC received funding from DRPT to update its Long Range TDM Plan. DRPT is requesting all TDM agencies update their plan every six years to improve the efficiency and effectiveness of transportation demand programs and services; to serve as a management and policy document for the program; to maximize investment of public funds to achieve the greatest possible public benefit ; and to provide a basis for inclusion of operating and capital programs in planning and programming documents such as the Six Year Improvements Program, Statewide Transportation Improvement Program, Transportation Improvement Program and the Constrained Long Range Transportation Plan. Continued updating demographic and employer information in Middle Peninsula Rideshare Six Year Plan Update. Project 30312 Rural Transportation Planning This program provides rural transportation planning services through the Rural Transportation Planning Work Program which outlines specific tasks and goals to guide the rural planning of transportation services. Researched and compiled a report on Fairfield Road ending, Route 708, at the request of Matt Walker, Middlesex County Administrator. Research included a site visit and photographs of the subject area and review and analysis of recorded and historical documents regarding improvement and use of the right of way. Attended the VDOT fall meeting regarding on October 2, 2014 in Fredericksburg, Virginia. The purpose of the meeting was to educate and receive comments from the public on projects included in VDOT’s Six-Year Improvement Plan. Staff presented information on the Middle Peninsula’s Alternative Transportation Program and transportation concerns in the region. Attended a Park and Ride Investment Strategies webinar hosted on September 24th by VDOT. The webinar explained the strategy used to rank the five park and ride recommendations submitted to VDOT in October 2013 by localities in the Middle Peninsula and throughout the Fredericksburg district. Submitted the Rural Transportation Program 1st quarter report on September 30th to Craig Van Dussen, VDOT Planning Manager. Prepared and submitted quarterly financial report and reimbursement request to VDOT. ONSITE REPAIR & PUMPOUT Funding –VRA Loan Funds, local match from MPPDC General Fund, cost sharing Project 30420, 30423 On-Site technical Guidance Assistance and Revolving Loan Program The On-Site Technical Guidance Program aids the Middle Peninsula localities and residents in the technical understanding and implementation of approaches to address On-Site Disposal Systems and improve water quality by assisting local homeowners with repairing failing septic systems through low-interest loans and/or grants. 30 Received phone call from Mathews County client regarding next steps. Received phone call from citizen requesting septic repair application. Application mailed. Consulted with Gary Wood, VDH, regarding pending septic repairs in Gloucester and Mathews counties. Consulted with Mathews County client regarding status of application. Consulted with Gloucester County client regarding application. Sent information to attorney for loan closing. Approved funding package and closed loan with Mathews County client. Reviewed RFP for septic pumpout funding issued by DEQ. Reviewed Request for Proposal (RFP) for TMDL Watershed Implementation Plan (WIP) implementation funding. This funding could be used for septic repair and pumpout assistance in sections of Middlesex, Mathews, and Gloucester counties. Received notice from DEQ that MPPDC’s application for funds to recapitalize the Septic Repair Revolving Loan Fund through the FY2015 Virginia Clean Water Revolving Loan Fund has been approved. The list of targeted FY15 loan recipients was presented for public review and comment. Public review period will end following the public meeting to be held on November 12, 2014 at DEQ 2nd floor conference room at 629 East Main Street, Richmond. Terms have not yet been received. Executed Automated Clearing House (ACH) loan payments for septic loans. All MPPDC loan funding programs require that loan recipients authorize loan payments to be made automatically from loan recipients’ bank accounts. Loan clients authorize the payments at loan closing (ACH Authorizations). MPPDC staff process these payments on the 15th of each month. This places the onus to not make a payment on the loan client contacting MPPDC staff prior to the loan processing date of the 12th. of the month to request a payment be held. This has significantly reduced defaults and delinquent repayments of MPPDC loans. Note: All WQIF grant funds have been spent and all VRA grant funds have been committed. MPPDC staff are continuing to search for additional grant funding for this program. The ability to blend loans with grants is crucial in assisting low income homeowners in correcting failing septic systems. Remaining uncommitted funding - $7,879.12 loan funds. ECONOMIC DEVELOPMENT Funding – EDA, local match from MPPDC General Fund, BDP Loan Program Income Project 30105 Middle Peninsula Broadband Study The EDA Broadband Initiative is a project designed to bring together Middle Peninsula counties and towns in a series of workshops with the intent of determining the proper model to follow in developing and running a broadband service in the MPPDC region. Prepared and submitted financial reports and reimbursement request to Bob Gittler, EDA. 31 Convened a Middle Peninsula Broadband Authority (MPBA) board meeting on September 30. Attending were: A. Reese Peck, Essex County; Trent Funkhouser, Essex County Economic Development Director; Mindy Moran, Mathews County; Chuck Huntley, Essex County; Brenda Garton, Gloucester County; Sarah Richards, King William County; and Harrison Bresee, MPPDC. Items discussed included: Appointments and Officers Discussion (Trent Funkhouser was the Chair, but resigned his position at King William County. Ms. Garton is the current vice-chair and ran the meeting); Draft MOU discussion; EDA Grant Deliverables; and Action Items for the next meeting. The next meeting is scheduled for October 30 where a draft revenue/expense sharing agreement will be presented for discussion. Began developing a draft revenue/expense sharing agreement for discussion by the MPBA at the next Board meeting. Drafted and submitted a bi-annual progress report to the Department of Commerce’s Economic Development Administration. Participated in a webinar titled “WIRELINE COMPETITION BUREAU ANNOUNCES FURTHER DETAILS REGARDING THE RURAL BROADBAND EXPERIMENTS” on October 9. The webinar detailed the process for filling out the Form 5610 when applying for the competitive funds announced by the FCC Rural Broadband Experiment WC Docket No. 10-90. Attended the LGA meeting on October 10 and discussed the FCC’s Rural Broadband Experiment request for proposals. This competitive grant allows for up to the following amounts of funding for Broadband Expansion: Essex = $18,323.20, Gloucester = $281,485.30, King and Queen = $678,338.46, King William = $465,886.54, Middlesex = $3,742.42. Any awarded funding would be annually for 10 years. Project 301702 Small Business Revolving Loan Fund MPPDC agreed to service Middle Peninsula Business Development Partnership’s (MPBDP) Small Business Loan Portfolio after MPBDP’s dissolution November 30, 2011. MPPDC established a revolving loan fund and staff initiate ACH loan payments from clients bank accounts and manages the accounts. Principal repaid will be held until the Commission determines the best use for these funds as allowed by the USDA (RBEG) original lending restrictions. Interest earned will be used to offset administration costs. Executed ACH loan payments for MPBDP loans. All MPPDC loan funding programs require that loan recipients authorize loan payments to be made automatically from loan recipients’ bank accounts. Loan clients authorize the payments at loan closing (ACH Authorizations). MPPDC staff process these payments on the 15th of each month. This places the onus to not make a payment on the loan client contacting MPPDC staff prior to the loan processing date of the 12th of the month to request a payment be held. This has significantly reduced defaults and delinquent repayments of MPPDC loans. Project 30104 DHCD Planning Grant—VA Sea Grant Universities MP Partnership This initiative looks to develop new partnerships with Virginia Universities participating within the Virginia Sea grant Network to enhance Virginia Universities’ impacts and value- added services to Middle Peninsula private businesses and coastal localities. The final industry focus group meeting (Commercial Seafood Industry cluster) will be held on Thursday, October 23 from 11:00 AM to 1:00 PM at MPPDC. The meeting is hosted by the Virginia Institute of Marine Science (VIMS), Virginia Sea Grant (VASG), and the Middle Peninsula Planning District Commission (MPPDC). Commercial Seafood representatives have been asked to participate 32 and explore potential for economic growth and opportunities for expanded university activities to help tackle industry challenges. Considering submitting a joint proposal to the U.S. Economic Development Administration to create a networked Marine Science R&D, Training and Technology Park with several facilities that would expand existing capacity, services and economic development training and job creation potential at VIMS, Virginia Tech, College of William & Mary, Mason School of Business, VASG, and industry partners (e.g., growers and hatcheries), and explore the potential for new Park capacity at the Captain Sinclair’s/Lands End property owned by Middle Peninsula Public Access Authority. The Park could focus on expanding aquaculture as a significant job creator and economic driver across the entire Middle Peninsula. The Middle Peninsula is positioned to reemerge as the regional leader in Oyster Aquaculture. On October 7th, convened the first Virginia Commonwealth University- Virginia Sea Grant Adaptive Re-use public meeting at the Captain Sinclair’s Recreation Area to collect feedback from stakeholders about possible future public uses of the facility and land. LOCAL INITIATIVES Funding - local dues, PDC base-funding from VDHCD and/or MPPDC General Fund. Funding for specific projects may come from locality requesting assistance. Project 30015 Tappahannock Comp Plan Update/ Project 30016 Essex Comp Plan Update The Town of Tappahannock has contracted for the Planning District Commission to provide technical planning support for the Town of Tappahannock's Planning Commission as they go through their 2014 Comprehensive Plan Update Process. Every jurisdiction in Virginia is mandated by Virginia Code Section 15.2-2223 to create and adopt a comprehensive plan that outlines a vision for the future of the community with a twenty year planning horizon. Essex County has contracted for the Planning District Commission to provide technical planning support for the Essex County Planning Commission as they go through their 2014 Comprehensive Plan Update Process. Every jurisdiction in Virginia is mandated by Virginia Code Section 15.2-2223 to create and adopt a comprehensive plan that outlines a vision for the future of the community with a twenty year planning horizon. Along with the Comprehensive Plan, Essex County has contracted for the Planning District Commission to lead the Planning Commission in discussions regarding the future preparation of a Capital Improvement Plan (CIP), and prepare a Virginia Enterprise Zone Designation (VEZD) application for the County. The Virginia Enterprise Zone (VEZ) program is a partnership between state and local government in which both parties seek to improve economic conditions within designated localities. The program is meant to complement additional local, state, and federal economic development activities to create an improved climate for private sector investment and to focus limited resources on strategically targeted areas. A proposal will be submitted on behalf of the locality by the deadline of June 28th, 2013 using the Department of Housing and Community Development Centralized Application Management System (CAMS). Project 30018 Local & Regional Technical Assistance This program responds to daily requests for technical assistance which other commission programs are unable to provide. See Coastal Community Development/Environmental- in a cost saving strategy, many activities such as the monthly meetings of the local government administrators have been shifted away from using local funds). 33 Attended the VAZO conference in Roanoke, Virginia September 26-30. The conference topics including Agritourism and effective communication with the public and political officials. Attended an EPA Brownfield Program workshop on October 2 in Richmond presented by the Department Housing and Community Development. The workshop discussed the upcoming Brownfield program grant opportunity, the application process and the technical assistance program offered through New Jersey Institute of Technology. Researched funding opportunities for improvements to Deltaville library parking lot. Received information from USDA on the community facilities loan/grant application which could fund the project. Met with Chris Ingram, Middlesex County Economic Development Coordinator, and Wally Horton, Middlesex County Planning Director, on October 3rd to discuss the criteria for the creation of an Enterprise Zone, requirements for state Enterprise Zone Designation and possible local incentives. Added grant proposals from 2011-2013 to the grant proposal database. Developed a grant to the Chesapeake Bay Restoration Fund (aka “License Plate Grant”) for Mathews County to purchase signs depicting the public access boundaries at Rt. 633 on Gwynn’s Island and the parking area at the New Point Comfort Lighthouse. Mathews County is requesting funds to buy 30 signs, buy 30 salt treated posts, and 30 bolts and lock nuts (hardware). Received notice of FEMA award for $110,000 to address State Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. Project 30019 Urbanna Oyster Festival Project This is a shoreline restoration project for Urbanna Creek that proposes collaboration with the MPPDC, VDOT, Urbanna Oyster Festival Foundation, Christchurch School and VIMS. The project proposes to reduce the amount of sediment and nutrients released into Urbanna Creek caused by an enormous hole underneath the bridge that is allowing ground and surface water runoff from public right of way and private property to deposit into the Creek. The project includes filling the hole and design of a shoreline restoration method. Drafted a Memorandum of Understanding between the Middle Peninsula PDC and the Urbanna Oyster Festival Foundation for the scope of work outlined in the Urbanna Creek Shoreline restoration project. HOUSING Funding –Housing Loan Program Income Project 300132 Energy Efficiency and Conservation Block Grant (EECBG) Summary: Governor Timothy Kaine announced on October 6, 2009 that $9.7 million in Energy Efficiency and Conservation Block Grants (EECBG) would be distributed on a competitive basis to small local governments. Virginia’s 21 Planning District Commissions administered the program and assisted localities in the development of proposals which were ranked and awarded by the Department of Mines, Minerals and Energy (DMME). The program emphasizes a community-based approach to help meet energy and climate protection goals. MPPDC was awarded a contract to provide weatherization renovations to 12 homeowners ineligible for LMI weatherization programs in each of the 6 counties. MPPDC subcontracted the promotion and 34 construction portions of this project to Bay Aging but is tasked with administering the overall project. MPPDC is administering the revolving loan program per DMME. Received notice from DMME that annual reports will be required for EECBG RLF programs. DMME is requesting clarification of report requirements from DOE and will be calling each sub recipient to discuss reporting requirements. Submitted 2 annual reports to Barbara Simcoe, DMME, for periods ending 9/30/2013 and 9/30/2014. Executed ACH loan payments for EECBG loans. All MPPDC loan funding programs require that loan recipients authorize loan payments to be made automatically from loan recipients’ bank accounts. Loan clients authorize the payments at loan closing (ACH Authorizations). MPPDC staff process these payments on the 15th of each month. This places the onus to not make a payment on the loan client contacting MPPDC staff prior to the loan processing date of the 12th of the month to request a payment be held. This has significantly reduced defaults and delinquent repayments of MPPDC loans. EMERGENCY SERVICES Funding - Pending In response to the Commission’s work plan to address emerging emergency management issues, MPPDC staff prepared an application to the Federal Emergency Management Agency for a proposal for Staffing for Adequate Fire and Emergency Response Grants (SAFER). Unfortunately, only King and Queen County was able to provide the required information for submittal. Each locality indentified a reason for not being able to respond. Two of the local Emergency Coordinators and MPPDC staff had a difference of opinion as to submittal eligibility. MPPDC staff contacted the SAFER RFP staff and was advised that “As long as the locality was not duplicating efforts they could participate in another proposed project”. Some localities were unable to respond. MPPDC amended the proposal and submitted singularly for King and Queen County. . Project 31201 Middle Peninsula All-Hazards Mitigation Plan Update (Reported under Mandates) AGENCY ADMINISTRATION Funding - Indirect cost reimbursements from all PDC projects 300181 MPPDC Administration Administrative services provided to MPPDC programs. Planned FY13 Indirect Cost rate =50%. Prepared vouchers, processed A/P, processed payroll, processed deposits and balanced bank accounts. Prepared MPPDC monthly and annual financial statements. Prepared FY15Q2 staff allocations. Completed arrangements for October Quarterly Dinner Meeting to be held at Sandpiper Reef Restaurant in Mathews County. Assisted Michael Aukamp, Dunham, Aukamp and Rhodes, LLC with annual audit visit. CLOSED FY15 PROJECTS 35 This Page Left Intentionally Blank 36
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