SOFTWARE IXBRL - RTI - HMRC - FRSSE - RATE SELF ASSESSMENT - DEADLINE -SUBMISSION ACCOUNTS COMPAC - LEDGER - TIME & F TRIAL BALANCE - FRSSE - JOURNAL - SOLE CORPORA CT600 -EXPORT - COMPUTACAPITAL ALLOWANCES - IMPORT- FIL PAYROLL BATCH ENTRY - PAYSLIP NET TO GROSS - EP60 - EMPLOYE SELF- AS DIVIDEND - SUBMISS RAPID DATA ENTRY - FTSE 350 ABOUT 1650 ACCOUNTAN SUPPORT - SSA FINALIST ESTABLISHED IN 1989 PRICE ANNUAL LICE DIRECT DEBIT - 3 YEA 2014 ACCOUNT TRANSPARENT contents message from james cryne 3 client manager PLUS Manage client deadlines & data 4-5 company secretarial 6-7 Accounts production Straightforward iXBRL accounts 8-9 Accounts Plus Flexible iXBRL accounts 10-11 Tax professional No-nonsense tax software 12-13 corporation tax CT600 filing with iXBRL built in 14-15 ARITHMO trust tax payroll bureau p11d vat filer about us 16-17 18 19 20 21 22-23 support 24 our values 25 Hello Accountants Count On Us - these four words are not only the strapline of our company, they define our place in the market today and reinforce the fact that we believe in making great software that works for accountants. We genuinely believe that we’ve built the best value, integrated practice software on the market today. As well as producing iXBRL ready accounts and tax returns, our software enables you to submit your abbreviated accounts directly to Companies House. The last 12 months have been busy for us here at Keytime, we recently acquired the cloud-based bookkeeping system Arithmo and 2014 sees the launch of our new Company Secretarial module. You can read more about Company Secretarial and Arithmo on pages 6, 7, 16 and 17. Our promise to you is to provide quality service, honest pricing and accept all feedback as an opportunity to improve our service. We like to speak to our customers plainly and honestly about what our software can and can’t do, and we clearly spell-out the process of migrating to us. Ultimately, we want to make your practice better. Why not take a look at what we have to offer and try any of the products online for free at www.keytime.co.uk. Or, call us on 0161 484 3500. James Cryne 2 Prices 26-27 Managing Director, Keytime 3 client manager Plus pricing features £490 per year Track the conversations you have with your clients; however they take place (phone, email, letter, in person) unlimited clients Reduced cost for smaller client numbers see p 26-27 Create clients and the data is passed to Tax Professional, Corporation Tax, Trust Tax, Accounts Production, Accounts Plus and P11D automatically Submit 64-8 forms online All prices exclude VAT Straightforward document management Support Available by phone, email and online at support.keytime.co.uk see page 24 moving to keytime Switching software supplier Powerful scheduling and task management, however big your team is Create staff grades; assign multiple charge-out rates per grade is usually accompanied by a chorus of claims about how “all your data will come across”. Track time, calculate fees and generate invoice reports, with comprehensive WIP reporting Mail merge with Microsoft Word* Microsoft Outlook emails are automatically captured and logged against client records * Find out exactly where you are up to with our powerful filtering and reporting tools * Requires Microsoft Office 2007 or higher Client Manager Plus Client Manager is the central nervous system of our software; passing data between the various packages and keeping the brain of the operation (that’s you) informed about everything that is going on. We include Client Manager for free with all of our software, and take it further with Client Manager Plus, which gives you features to organise, measure and bill the work you do. With Client Manager Plus, you get comprehensive deadline tracking, time & fees, reporting and communication tools to make it easier to run your practice and delight your clients, without it becoming a second job. We don’t make that claim; while we can typically bring across the standing data, This is our integration bar, it provides you with a clear insight as to which products are integrated and to what level. the only promise we make The bar illustrates three levels of integration: is this: We’ll bring across what we can. 4 try online at keytime.co.uk or book a demo on 0161 484 3500 • • • HIGHLY- This product is highly integrated with the Accountants’ suite MOSTLY -This product is mostly integrated with the Accountants’ suite PARTIALLY- This product is partially integrated with the Accountants’ suite 5 NEW MODULE Company secretarial pricing features £490 per year Download company records from Assists with compliance by Companies House for creation in maintaining due dates for annual unlimited clients Company Secretarial and Keytime returns and accounts Reduced cost for smaller client numbers see p 26-27 Client Manager A change to a company or officer Synchronise existing company record in any module triggers an records with data held at appropriate form and filing reminder Companies House in Company Secretarial Contains over 30 of the most Maintains shareholder’s and share popular Companies House forms register support.keytime.co.uk File forms online or on paper (file an Handles share transactions and see page 24 annual return online and save £27) dividends, produces dividend All prices exclude VAT Support Available by phone, email Quick, efficient and effective and online at voucher This year we are excited to announce the launch of our new Company Secretarial module which enables you to complete your Company Secretarial duties in a quick and efficient manner. The program, which integrates with Accounts Production and Client Manager, enables you to download company records directly from Companies House so you can create them in Company Secretarial. The program will also synchronise existing company records with the data held at Companies House. Filing deadlines are imported directly from Companies House and rolled forward automatically. This enables you to avoid those late filing penalties. 6 try online at keytime.co.uk or book a demo on 0161 484 3500 7 accounts production formats features Sole trader Automatic balancing of journals Partnership new for 2014 LLP Limited by shares Limited by guarantee pricing Import trial balances from most bookkeeping & accountancy packages including our new bookkeeping module - Arithmo Post journals and make adjustments quickly £490 per year unlimited clients Reduced cost for smaller client numbers see p 26-27 All prices exclude VAT Produce draft accounts, final accounts for signature, abbreviated accounts and dormant accounts Send data and attach accounts seamlessly to Corporation Tax or Tax Professional Review unlimited history Submit abbreviated and dormant accounts directly to Companies House Automatic iXBRL tagging Finishing up the final tagging takes under a minute Export to spreadsheet and PDF Support moving to keytime Available by phone, email Changing your final accounts While we can generally bring and online at: package is usually straightforward, across most client data into Client support.keytime.co.uk as you typically import the trial Manager, we don’t make claims like see page 24 balance from the bookkeeping or “all your data will be imported”. accountancy package. Our promise is simple: We’ll bring across what we can Filing to Companies House with Keytime couldn’t be easier. See what Straightforward final accounts Accounts Production is designed to do three things well: • To take you from trial balance to final accounts quickly • To make iXBRL compliance automatic • Submit directly to Companies House When those three things happen, you can reduce the amount of time you spend wrangling the data, allowing you to apply your expertise sooner and more profitably. We have received lots of feedback about the journal screen in Accounts Production and have improved this for 2014 to make your life easier. We believe Accounts Production is the perfect choice for straightforward final accounts for small limited companies (limited by share or guarantee), LLP’s, partnerships and sole traders. two of our users say about the experience by visiting: www.keytime.co.uk/keytime_filing.php 8 try online at keytime.co.uk or book a demo on 0161 484 3500 We provide you with sensible defaults, so you can spend less time fiddling with the software. 9 Accounts plus compac formats features Sole trader Comprehensive customisation, Produce draft accounts, final giving you complete control over accounts for signature and your account formats abbreviated accounts Import trial balances from most Designed to work well for clients bookkeeping & accountancy with incomplete records Partnership Limited by shares LLP Custom pricing packages Optimised for speed, with extensive £550 per year Post journals and make adjustments unlimited clients quickly Reduced cost for smaller client numbers see p 26-27 Pre-tagged iXBRL layouts provided directly to Companies House Integrates with Keytime Tax Sales & Purchase Ledger, Fixed Professional and Corporation Tax Assets Register and Time & Fees All prices exclude VAT keyboard shortcuts Submit abbreviated accounts Ledger available as optional modules Support Handles limited companies of any Available by phone, email size and online at support.keytime.co.uk see page 24 see pages 26-27 moving to keytime Changing your final accounts Our promise is simple: package is usually straightforward, We’ll bring across what we can as you typically import the trial Accounts that meet your standards Accounts Production isn’t the right tool for every job, or indeed, for every accountant. We didn’t build it that way. For accounts that require absolute control over the format, we present Accounts Plus powered by Compac. You get a range of standard formats, correctly tagged for iXBRL. From those templates, you can customise to the precise layout your client requires. Accounts Plus can be used as the only accounts production software for your practice, or you can use it to complement Accounts Production; process the bulk of your clients through Accounts Production, with the speciality accounts completed with Accounts Plus. We offer favourable terms to support this way of working; call us on 0161 484 3500 for details. balance from the bookkeeping or accountancy package. 10 11 tax professional formats features Individual return File online to HMRC with pre-filing View the full submission history for validation built-in individual or all returns Easy to use Capital Allowances View reports, including return calculator as standard status tracking and proformas Drill down feature to resolve Show clients a comprehensive submission errors breakdown of how their tax bill was Partnership return pricing £490 per year unlimited clients Reduced cost for smaller client numbers see p 26-27 All prices exclude VAT calculated, including payments on Dividend database included at no account extra charge - Covers FTSE 350 Complete previous year and draft Comprehensive Capital Gains next year returns at no extra calculator built-in charge Support moving to keytime Available by phone, email Switching software supplier is the totals of boxes on the tax and online at usually accompanied by a chorus of return etc.), we generally can’t bring support.keytime.co.uk claims about how “all your data will across transaction data (schedules see page 24 come across”. of dividends and the like). The only promise we make is this: We don’t make that claim. While Comprehensive tax software since 1997 We’ve been making software to make Self-Assessment simpler since it started, and we’ve used that experience to make a tax package that ticks all the right boxes for accountants. Tax Professional allows you to enter your client’s figures quickly and accurately, either using our Rapid Data Entry screens, or directly into the tax return boxes, so you spend less time form-filling. Your clients want to know how much they have to pay, so we include a comprehensive calculation summary, and a range of reports for you to use. We’ll bring across what we can. we can typically bring across the standing data (names, addresses, 12 try online at keytime.co.uk or book a demo on 0161 484 3500 13 Corporation Tax formats features CT600 Short Online filing to HMRC, including attachments and amended returns CT600 Full pricing iXBRL computations produced automatically £490 per year Works well with accounting periods of any length Intuitive, simple and accurate Manage losses, deficits and excess amounts easily Export to PDF unlimited clients Reduced cost for smaller client Attach iXBRL accounts from Accounts Production, Accounts Plus, or 3rd party software Easy to use Capital Allowances Calculator Calculates Research & development relief Convert short return to full return and vice versa numbers see p 26-27 All prices exclude VAT Corporation Tax is our tool for filing CT600 returns and iXBRL accounts to HMRC. We’ve made the process as simple as possible, so that you can import figures from Accounts Production, produce iXBRL computations and file online with the minimum of fuss. If you need to handle variable accounting periods, file earlier periods or amended returns, we’ve made it straightforward. Support moving to keytime Available by phone, email Switching software supplier is standing data (names, addresses and online at usually accompanied by a chorus of etc.), we generally can’t bring support.keytime.co.uk claims about how “all your data will across transaction data. see page 24 come across”. We’ll bring across what we can. We don’t make that claim; while we can typically bring across the 14 try online at keytime.co.uk or book a demo on 0161 484 3500 15 arithmo pricing features £40 Import and reconcile bank balances and statements per company per year see p 26-27 All prices exclude VAT Support Available by phone, email and online at Standardised reports available for you to download such as trial balance, profit and loss, balance sheet, and customer statements 24 hour secure* passwordprotected access support.keytime.co.uk see page 24 Invoicing Record income and expenses Make adjustments to your client’s accounts without having to visit their offices Cloud bookkeeping made simple Branding tailored for your firm Unique login for your clients Calculates VAT on a cash, accruals or flat rate basis Most reports link to Microsoft Excel/Adobe PDF Integrated with Keytime Accounts Production Arithmo is a fully scalable bookkeeping system that enables the accountant to take control of how their clients record business transactions. The package can also be fully branded in your company colours and include your logo. Its easy-to-use interface means you’ll be up and running in minutes, making Arithmo one of the easiest pieces of bookkeeping software on the market. * Our servers are hosted and managed by Rackspace one of the world’s leading hosting providers and data encryption is provided by Thawte “Arithmo is definitely good value for money. I have been very impressed with its flexibility as a package. It helps the client, but also helps us, so it’s a win-win situation.” David Netton - Key Accounting Services 16 try online at keytime.co.uk or book a demo on 0161 484 3500 17 Trust tax payroll bureau Trust returns? Sorted Auto-enrolment included We’ve used the proven technology behind Tax Professional to build a complete solution to filing SA900 returns to HMRC. Payroll was our first product, and has gained recognition from HMRC for the 13th consecutive year. This means we have used the appropriate specifications and guidance to develop the software. We’ve drawn upon this experience to bring you a proven payroll solution that works for all sizes of business. We know that you are likely to have a handful of trust clients at most, so we offer a 5 return licence for just £70 per year. If you need more than 5, but less than unlimited, other reduced licences are available - see pages 26-27 for more As standard, Payroll Bureau handles unlimited numbers of companies and employees. Reduced licences are available - details. see pages 26-27 for more details. pricing features formats features Weekly £490 per year File online to HMRC with pre-filing Auto-populates and completes the unlimited returns validation built in R185 for you Reduced cost for smaller Automatic maintenance of the tax View the full submission history for client numbers see pool individual or all returns p 26-27 Fortnightly 5 returns All prices exclude VAT File attachments & amended Complete previous year and next returns year returns at no extra charge RTI PDF payslips Auto-enrolment Batch entry of variable data (hours Monthly Lunar (4 weekly) worked) for speedy processing Annual pricing £70 per year Comprehensive reporting, including £400 per year unlimited employees Multi-company as standard User-definable security levels Net to gross calculations Send payment data to BACS Send data to P11D software All prices exclude VAT 18 try online at keytime.co.uk or book a demo on 0161 484 3500 try online at keytime.co.uk or book a demo on 0161 484 3500 19 p11d VAT filer Benefit from our P11D experience File VAT returns online, quickly Our P11D software offers unlimited companies and employees as standard, and a fast, effective way to process and file P11D returns to HMRC. We’ve built a fast, secure way to file VAT returns and ECSL submissions online for all of your clients. From one location, see instantly when each of your clients need to file, complete the VAT return in seconds, and keep a full audit history of who filed and when. Like the Trust software, we offer a 5 return licence for the P11D software which is available for £65 per year. If you need more than 5, but less than unlimited, other reduced licences are available - see pages 26-27 for details. pricing features £200 per year File online to HMRC with pre-filing Integrates with Keytime Payroll and validation built in Tax Professional to reduce re-entry unlimited returns of data Reduced cost for smaller client numbers see p 26-27 Print multiple copies of a P11D easily £65 per year Full calculation of all taxable benefits Reduced licences are available - see pages 26-27 for details. pricing features £220 per year Online filing of VAT returns and Automatically validate European ECSL submissions VAT numbers multi-company All prices exclude VAT Handles a variety of VAT return Produce a PDF copy of the return View the full submission history periods for your client’s records All sections included Full audit trail of internet filing User-definable security levels 5 returns history All prices exclude VAT 20 try online at keytime.co.uk or book a demo on 0161 484 3500 21 About us 1989 Company founded to build payroll software 1997 Introduction of Self Assessment tax software - 250,000 copies sold 2003 Launch of Keytime Accountants Suite 2005 Acquired LKA Consultants & their Objective Tax range 2006 Client Manager launched 2009 TestDrive facility launched at keytime.co.uk. Accounts Production released. New support website at support. keytime.co.uk 2010 Client Manager Plus launched. iXBRL versions of Corporation Tax & Accounts Production launched. VAT Filer launched. Compac acquired & Accounts Plus (Compac) added to the suite 2011 iXBRL version of Accounts Plus launched. Updates to Client Manager Plus. CompanyView integration added 2012 File direct to Companies House from Accounts Production and Accounts Plus 2013 RTI incorporated into Payroll. Featured on Companies House website 2013 Acquired cloud-based bookkeeping system Arithmo 2014 Launch of Keytime Company Secretarial 2014 Auto enrolment in Payroll 22 We’ve been building software for over 20 years, working with accountants to solve their problems. Over 1650 accountancy practices trust us to deliver great software at a fair price, and we take that trust seriously. Our software has been shortlisted for the last five years in the Software Satisfaction Awards, the only awards which are voted for by the users of the software. Here’s what some of our customers have to say about us: “I cannot fault the technical staff and the whole team. They held my hands during the initial stages and I am now enjoying the software. Most importantly, they know the software doesn’t tick all boxes and they are listening to ideas and willing to make changes.” Femi Alakija - Orchard Accountants “I’ve been with them since 2008. Good pricing structure, excellent support, (very) approachable team and still willing to listen and update. A software house that really does what it says on the can! If it was the X-Factor, I’d be giving four yeses.” Chris mann quotes “Top class service that was delivered with patience and good humour. Something other software providers would do well to copy.” ranbir singh - M S Jassel & Co “Very helpful and informative. Better than HMRC helpline!” julie cooper -j humphry associates “I really must compliment you on the training given to the support staff. I have never come across staff who are so well versed in the operations of the programs.” David Lonsdale- john a edgar & Co “We think you and your team are FANTASTIC. The support and assistance you have given us this week and last has been outstanding and we don’t know what we would have done without you. Thank you so very much for all your hard work.” Anna- Vatax london ltd “Always very helpful and phone gets answered very quickly. The support is what keeps me buying Keytime.” Richard terhorst - rht business advisors ltd “Keytime were significantly ahead of the integrated tools in both product ratings and users’ willingness to recommend.” AccountingWeb - October 2013 23 Our values support call 0161 484 3500 monday to friday email online We work hard to make our pricing transparent and easy to understand. We offer a three year price fix and a 5% discount for paying by Annual Direct Debit. Plain English We make a conscious effort to be clear and informative in everything we say, so that you can always understand us. 08:45 - 17:00 [email protected] http://support.keytime.co.uk Use our dedicated support portal to ask us questions, report problems, give feedback, make suggestions and check the status of existing enquires 24 hours a day. Every query we receive (however it gets to us) is logged in our state-of-the-art ticketing system. Since we started counting in December 2009, we’ve successfully answered over 50,000 tickets. We are also pleased to announce that in 2013, we had an overall customer satisfaction score of 97% bettering our previous score of 96% in 2011 and 2012. updates We issue regular updates to our software, free of charge. Release notes are published on the support website. training Our dedicated training team can help you get the most out of your software, whether you need a full walk-through, or a focused session on one particular feature. Training is available online, or at your premises - see page 27 for details. 24 Fair pricing Support who care We invest heavily in our support team and the systems that they use, so that you get the best support possible. We solve problems Our aim is to take technology, and turn it into something that works for you, and solves your problems. We listen The number one responsibility of everyone at Keytime is to listen to you. We use what you tell us to make better software. We evolve We believe that software should continually improve. We’ve added iXBRL, filing to Companies House, RTI, automatic balancing of journals, auto-enrolment and a host of improvements to the software. No matter how much we invest in R&D, our prices only increase slightly each year and we always give you the option to fix your pricing for three years. 25 26 Hotel Required < 90 miles £50 Hotel may be required based on location < 30 miles £25 No hotel required plus expenses (see page 26) onsite extra days online extra hours We charge a reduced rate for additional training past the first hour/day: £220 £110 £50 first hour FIRST DAY £100 £650 All prices exclude VAT ACCOMMODATION Online training Onsite Training £150 vat filer COST per day + 90 miles ELECTRONIC STATIONARY (SEE PAGE 26) Distance p11d payroll bureau Training expenses ARITHMO Reduced cost for smaller employee numbers + Time & fees ledger ELECTRONIC PAYSLIPS - £135 (UNLIMITED) ELECTRONIC P60s - £90 (UNLIMITED) + Sales & purchase ledger Electronic stationary + fixed assets register * Active refers to clients/employees that have been/will be processed in the registration year accounts plus Pricing for Tax & Trust Tax refers to the number of tax returns filed in the current tax year Pricing for Arithmo is £40 per company per year £50 per hour £400 per day £60 £115 £115 £200 £400 £150 £270 £120 £215 £85 £120 25 10 5 £65 add user 50 £130 Add user £550 £240 £325 £325 £40 £70 Trust Tax Pricing for P11D & Payroll refers to the number of active* employees PER COMPANY accounts production Client Manager Plus COMPANY SECRETARIAL corporation tax tax professional 5 & VAT Filer refers to the number of active* clients unlimited £130 £490 £365 £245 £130 £130 £130 £130 £130 £490 £490 £490 £490 £490 £365 £365 £365 £365 £365 £245 £245 £245 £245 £245 unlimited 50 Pricing for Accounts Production, Accounts Plus, Client Manager, Company Secretarial, Corporation Tax unlimited We like to give our customers a choice which is why we offer finance-free monthly payments on orders over £800 + VAT. £130 Monthly payments When you pay by Direct Debit, you make our life easier. To say thank you, we offer a 5% discount to all customers who pay by Annual Direct Debit. £130 £130 £130 £130 £130 Annual Direct Debit discount Sign up for three years, and we’ll lock the price you pay to our 2014 prices. 25 3 year price fix All of our software is sold as an annual licence, which includes the use of the software, support & updates. 10 Annual licence Add user prices keytime objective limited Pennine House, Denton Lane Chadderton, Oldham, OL9 8PU
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