1. business and industrial
2. construction

REGISTRATION OF CONSTRUCTION
FIRMS AND SPECIALIST WORKS
CONTRACTORS
IMPORTANT NOTICE

Form CICF1


Kingdom of Swaziland
Construction Industry Council
Established by Act No. 14 of 2013
IT IS VERY IMPORTANT THAT YOU READ THE
PROCEDURES, RULES, TERMS AND CONDITIONS
FOR
REGISTRATION
INCLUDED
IN
THIS
DOCUMENT BEFORE ATTEMPTING TO FILL IN THE
REGISTRATION FORM.
INCOMPLETE FORMS WILL NOT BE CONSIDERED
AND THUS DELAY THE REGISTRATION PROCESS.
IT
IS
IMPORTANT
THAT
ALL
THE
DOCUMENTATION REQUESTED FOR SUBMISSION
ON REGISTRATION ACCOMPANY THIS DOCUMENT
UPON SUBMISSION.
Dlanubeka Building
Ground Floor, Suite No. 5
P.O. Box 5020
Mbabane
Swaziland
Tel: +268 404 9848
Fax: +268 404 8527
Email: [email protected]
Website: www.cic.co.sz
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
LETTER OF APPLICATION
The Chairperson
Construction Industry Council
P.O. Box
Mbabane
Suite No. 5, Ground Floor, Dlanubeka Building
Mbabane
Swaziland
Dear Sir/Madam
Being duly authorised to represent and act on behalf of.........................................................................................................................(herein under
referred to as “the Applicant”), in my capacity as the CEO/Managing Director of same and having reviewed and fully all the information requested, do
hereby apply to be considered for registration and categorisation/annual renewal with the Construction Industry Council for Building, Civil, Electrical,
Mechanical, Specialist Contractor Works (delete as appropriate).
I do consent and duly authorise the Construction Industry Council and/or its authorised agents to conduct ant enquiries or investigations to verify the
truthfulness of the statements, documents and the general information submitted in connection to this application, and to seek clarification from our
bankers and clients regarding any financial and technical aspects of the application.
This letter of application will also serve as authorisation to any individual or authorised representative of any institution referred to in the supporting
information, to provide information deemed necessary and as would be requested by yourselves (Construction Industry Council or your Agents) to
verify statements and information provided in this application, such as the resources, experience and compliance of the Applicant.
I also understand that should the findings of such an exercise indicate dishonesty on my part, my application would not be considered and as such my
company would not be registered and categorised.
Signed: ..................................................................
Form CICF1
Date: .................................................................
Page 2
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
PROCEDURE, RULES, TERMS & CONDITIONS FOR REGISTRATION
1) Procedure for registration: The construction firm shall submit an application in the prescribed proforma to the Construction Industry Council
(CIC) together with necessary documents in support of application. The CIC will take action to verify the credentials and antecedents of the
construction firm and issue a “Registration Certificate” to the construction firm in the eligible Category and for the work discipline applied for.
(a) Work Discipline
The registration of construction firms will be done for the following Items of work:
i.
General building works;
ii.
General civil works;
iii.
Electrical contracting works
iv.
Mechanical contracting works;
v.
Specialist works;
vi.
Individual artisan works.
(b) Categories for Registration
The categories for Registration will be accorded as detailed below :
i.
General Building works will be registered as either B1, B2, B3, B4, B5 or B6.
ii.
General Civil works will be registered as either C1, C2, C3, C4, C5 or C6.
iii.
Electrical contracting works will be registered as either E1, E2, E3 or E4.
iv.
Mechanical contracting works will be registered as either M1, M2. M3 or M4. The categories for registration B6, C6, E5 and M5 refer to
entry point of contractors while B1, C1, E1 and M1 refer to the largest construction firm in that category.
v.
Foreign construction firms shall be registered as BF, CF, EF or MF (F standing for foreign); and joint ventures shall be registered as
BFS, CFS, EFS or MFS for those between a Foreigner and Swazi (F for foreign and S for Swazi, and BSS, CSS, ESS or MSS for those
between two Swazi construction firms. contractors..Joint ventures consisting of foreign construction firms will be registered as BFF, CFF,
ESS or MSS.
vi.
Specialist works will be registered as follows:
Sa - Air conditioning, and refrigerator contractors
Sb - Landscaping and gardening works contractors
Form CICF1
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
vii.
Form CICF1
Sc - Shopfitting and carpentry works contractors
Sd - Fencing works contractors
Se - Tree cutting contractors
Sf - Plumbing works contractors
Sg - Borehole drilling works contractors
Sh - Painting works contractors
Si - Bricklaying works contractors
Sj - Electrical works contractors
Sk - Flooring (tilling and/or terrazzo) works contractors
Sl - Water proofing works contractors
Sm - Aluminium works, partitions and ceiling works contractors
Sn - Premix concrete works contractors
So - Security installations, access control, cctv installations contractors
Sp - Glazing works contactors
Sq - Quarrying and crushing contractors
Sr - Mechanical and ventilation contractors
St - Exterior decoration contractors
Su - Road Signage and markings contractors
Sv - Road and highway rehabilitation and maintenance
Foreign specialists shall have the letter F at the end of their registration code, for example StF for foreign exterior decoration
contractors.
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
(c) Fees and Tender Value Ranges
The following fees will apply to the tender value ranges for each eligible category per construction Firm:
Building Works
Category
BF
B1 (former category M)
B2 (former category M1)
B3 (former category A)
B4 (former category B)
B5 (former category C)
B6 (former category D)
Category
BF
B1 (former category M)
B2 (former category M1)
B3 (former category A)
B4 (former category B)
B5 (former category C)
B6 (former category D)
Form CICF1
a) Registration
Aggregate Value of Contracts (E)
From
To
Foreign Firms
25 Million
120 Million
10 Million
25 Million
5 Million
10 Million
2 Million
5 Million
0.5 Million
2 Million
0
0.5 Million
b) Annual Renewal
Aggregate Value of Contracts (E)
From
To
Foreign Firms
25 Million
120 Million
10 Million
25 Million
5 Million
10 Million
2 Million
5 Million
0.5 Million
2 Million
0
0.5 Million
Fees (E)
30 000
15 000
10 000
5 000
3 000
2 000
1 000
Fees (E)
30 000
6 000
5 000
4 000
3 000
2 000
1 000
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Civil Works
Category
CF
C1 (former category 3)
C2 (former category 4)
C3 (former category 5A)
C4 (former category 5B)
C5 (former category 6A)
C6 (former category 6B)
Category
CF
C1 (former category 3)
C2 (former category 4)
C3 (former category 5A)
C4 (former category 5B)
C5 (former category 6A)
C6 (former category 6B)
Form CICF1
a) Registration
Aggregate Value of Contracts (E)
From
To
Foreign Firms
25 Million
120 Million
10 Million
25 Million
5 Million
10 Million
2 Million
5 Million
0.5 Million
2 Million
0
0.5 Million
b) Annual Renewal
Aggregate Value of Contracts (E)
From
To
Foreign Firms
25 Million
120 Million
10 Million
25 Million
5 Million
10 Million
2 Million
5 Million
0.5 Million
2 Million
0
0.5 Million
Fees (E)
30 000
15 000
10 000
5 000
3 000
2 000
1 000
Fees (E)
30 000
6 000
5 000
4 000
3 000
2 000
1 000
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Electrical Works
Category
EF
E1 (former category M)
E2 (former category A)
E3 (former category B)
E4 (former category C)
Category
EF
E1 (former category M)
E2 (former category A)
E3 (former category B)
E4 (former category C)
Form CICF1
Registration
Aggregate Value of Contracts (E)
From
To
Foreign Firms
4 Million
10 Million
2 Million
4 Million
1 Million
2 Million
0.5
1 Million
Annual Renewal
Aggregate Value of Contracts (E)
From
To
Foreign Firms
4 Million
10 Million
2 Million
4 Million
1 Million
2 Million
0.5
1 Million
Fees (E)
10 000
3 000
2 000
1 500
1 000
Fees (E)
10 000
3 000
2 000
1 500
1 000
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Mechanical Works
Category
MF
M1 (former category M)
M2 (former category A)
M3 (former category B)
M4 (former category C)
Category
MF
M1 (former category M)
M2 (former category A)
M3 (former category B)
M4 (former category C)
Registration
Aggregate Value of Contracts (E)
From
To
Foreign Firms
4 Million
10 Million
3 Million
4 Million
2 Million
3 Million
0.5 Million
2 Million
Annual Renewal
Aggregate Value of Contracts (E)
From
To
Foreign Firms
4 Million
10 Million
3 Million
4 Million
2 Million
3 Million
0.5 Million
2 Million
Fees (E)
10 000
3 000
2 000
1 500
1 000
Fees (E)
10 000
3 000
2 000
1 500
1 000
Specialist Works
Specialist works shall pay a registration fee of E2 000 and an annual renewal fee of E2 000 with the exception of tree felling specialist works
which shall pay E1 000 for registration and annual renewal respectively. Foreign specialists will be required to pay double the amount.
Bank Details
Name of Bank: Swazi Bank
Name of Account: Construction Industry Council
Type of Account: Call Account
Account No.: 7703 685 7201
Branch Code: 770009
NB: Bank Deposit slip shall be produced as proof of payment upon submitting registration form.
Form CICF1
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
(d) Conditions for Categorization of Contractors:
There shall be a categorization of construction firms as, determined by the Council Board every three years and the Council Board shall
consider the following factors in the categorization process:
i.
Capacity (30%)
- maximum annual turnover in any one year during the past 3 years (certified and/or invoiced)
- fixed and moveable assets.
- Directorship qualifications
- professional staff (for larger construction firms - engineers, quantity surveyors, architect).
- technical staff (technicians i.e. diploma related construction field).
- skilled staff (artisans or on-job training)
- Financial/Accountants - member of professional association.
- bookkeeper (accounting diploma or on-job trained bookkeeper/clerk)
- financial statements
ii.
Ownership (20%)
- no. of shares held by Swazi citizens.
iii.
Management (20%) - no. of management staff made up of Swazi citizens.
iv.
Investment (10%)
- existence of permanent offices in Swaziland.
v.
Experience (10%)
- determined by previous projects undertaken.
vi.
Workload (10%)
- current work being undertaken.
(e) Processing Time
Applications for registration shall be open from the 16th January to the 15th March of each and every year. Thereafter registration certificates shall be
issued and a list of registered contractors shall be published at the end of March of every year. After this process, registration certificates shall be
issued and a list of further registered construction firms shall be published at the end of September of each year, with the exception of new applicants.
2) Rules for registration: The Registration of construction firms and specialists shall be done at the Construction Industry Council (CIC) offices.
a) Building, Civil, Electrical, Mechanical and Specialist Works to be registered into the contractor’s registry shall lodge an application with
the CIC in form CICF1.
b) In the case of any changes in the Partners/Directors, the construction firm shall be required to report to the CIC within one month of the date
of such change.
Form CICF1
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
c) The name, address and other particulars of the Firm/Company should exactly match with those mentioned in all the
License/Registrations/Certificates issued by various authorities. It is construction firm’s responsibility to keep all the
Licences/Registrations/Certificates issued by various authorities up to date. A construction firm should produce all the renewed
Licences/Registrations/Certificates to the CIC well before their expiry.
d) A construction firm may not be disqualified from registration in the event that the required documentation is either incomplete or not
submitted. In this instance, a construction firm will be allowed time to correct or submit the required documentation.
e) Construction firms should be registered with Ministry responsible for company registration either as a limited liability company, partnership
or sole proprietorship.
f) A construction firm should have permanent staff that is qualified and experienced. Part-time employees and consultants cannot be
considered as personnel resources for the registration process.
g) It is mandatory for a construction firm to have a Technical Director as a requirement for registration. The Technical director shall be a shareholder, partner or sole-proprietor with certain minimum technical qualifications in the requisite field of application. For purposes of
verification, the contractor will have to submit the necessary academic and professional certificates, Memorandum and Articles of
Association in the case of limited liability companies.
h) Construction firms who own plant and equipment will be required to produce proof of ownership such as blue books and/or invoices in their
company or personal names to prove ownership.
i) Construction firms will be required to have operational facilities. Construction firms must have successfully completed at least 3
construction works within their categories for eligibity to be considered for a higher category..
j) New applicants applying for registration shall be assessed on the basis of experience and capacity.
k) Construction firms should demonstrate that they have sufficient resources to undertake a project.
l) A construction firm that wishes change categories is free to apply to the Council, and the Council shall grade the construction firm to
determine eligibility at the prescribed registration intervals.
m) In the event that a construction firm is not satisfied with their new category as decided by Council in the grading process, the construction
firm will be allowed to appeal to the Minister responsible for Public Works.
n) Late renewal by contractors will carry a penalty of 20% of the renewal fees.
3) Information required for registration
The following information must be provided:
a) Certified copy of company registration.
Form CICF1
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
b)
c)
d)
e)
f)
g)
h)
i)
j)
g)
h)
i)
Certified copies of share certificates.
Proof of registration with the Swaziland Contractors Association.
Form C.
Form J.
Certified copy of current tax clearance certificate.
Certified copy of current trading license.
Certified copies of identity documents of directors
Certified copies of identity documents, testimonials and/or qualifications for individual artisans.
Financial statements for the three years immediately preceding the application.
Certified copies of work permits of foreign employees.
Certified copies of academic qualifications.
Curriculum vitae for directors and key permanent staff.
Form CICF1
Page 11
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
(Please Position Association Stamp on Text Box Below)
SECTION A - Type of Application
Association Name:
i) New Application for Registration
ii) Additional Work Discipline
iii) Registration Renewal
Name of Authorised Officer:
Signature of Authorised Officer:
SECTION B - Company Details
Name of Company:
Trading as:
Type of Company:
Sole Proprietorship
Partnership
Foreign Company
Joint Venture
Public
Private
Other:
Subsidiary
(please specify)
Date of Registration:
Place of Registration of Company:
Company Registration Number:
Tax Registration Number:
Company Physical Address in Swaziland:
Company Head Office Physical Address:
Form CICF1
Page 12
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Head Office Postal Address:
Telephone No.:
Fax:
Email:
Present Category Registering for:
Work Discipline Applying for:
Specialist
Buildings
Civils
Electrical
Mechanical
: (specify)
Business Representative: Name:
Fax:
Position:
Cell No.:
Email:
Signature:
Directorship and Share Dividends (submit certified copy of qualifications and CVs)
Name of Director(s)
Form CICF1
Nationality
Qualifications
ID/Passport No.
Country of Residence
Cellphone No.
% Shares
Page 13
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Management Decisions and Control (submit certified copies of qualifications and CVs)
Name
Management/Supervisory Position
Form CICF1
Activity Responsible for
Qualification
Years of Experience
Nationality
ID/Passport No.
Page 14
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Permanent Professional and Technical Staff (begin with professional staff and submit certified copies of their qualifications and CVs)
Name
Position
Form CICF1
Qualification
Years of Experience
Nationality
ID/Passport No.
Activity Responsible for
Page 15
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Determining Financial Capability:
i) Annual Turnover (attach financial statements for the 3 years immediately preceding the application)
Financial 1 Year end:
Total Turnover:
Financial Year 2 end:
Total Turnover:
Financial Year 3 end:
Total Turnover:
ii) Available Capital (attach financial statements for the 3 financial years immediately preceding the application and , if applicable, the description and proof of financial
assistance)
Company's Banks
Bank Name
Branch Name
Branch Code
Account Holder Name
Account Number
Account Type
Telephone No.
iii) From Annual Financial Statements
Total Assets (submit inventory of plant and equipment with copies of registration booklets and or receipts and state their sizes and ages) E
Total Liabilities (as per the latest financial statements) E
Form CICF1
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REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Track Record (list principal projects executed in the last 5 years and submit certificates of completion for each project)
Project Name
Form CICF1
Location
Completion Date
Contract Sum
Client and Telephone No.
Type of Contractor Work (eg
main contractor, subcontractor, joint venture) and
total percentage value of share
of the contract if applicable.
Page 17
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
Current Workload
Project Name
Form CICF1
Location
Contract Status
Contract Sum
Client and Telephone No.
Type of Contractor Work (eg
main contractor, subcontractor, joint venture) and
total percentage value of share
of the contract.
Page 18
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
DECLARATION
I/We declare that all the particulars and information provided in this application are complete, correct and true and we agree that in the event that any of the
particulars or information provided is are found to be untrue or fraudulent, my/our registration as a contractor with the Construction Industry Council may be
revoked.
I/We also declare that all the documentation that was submitted to the Council for registration is correct and true.
I/We agree that in the event of revocation of registration, any registration fees paid to the Construction Industry Council shall be forfeited.
I/We declare that in the event that the nature of my/our business changes and/or I/we no longer carry out operations in terms of our registration I/we will
notify the Construction Industry Council in which case my/our registration may be revoked or my/our classification and categorisation may be revised.
Declared at……………………this …… day of ………………………….20….…… by the following, who are duly authorised to sign.
_________________________
_____________________________
__________________________
Name (Print)
Signature
Title/Designation
_________________________
_____________________________
__________________________
Name (Print)
Signature
Title/Designation
Witnessed by:
Form CICF1
Company Stamp
Page 19
REGISTRATION OF CONSTRUCTION FIRMS AND SPECIALIST WORKS CONTRACTORS
For Official Use:
Date of Receipt of Application:
d
d
m M y
y
y
y
CIC Stamp
Registration Certificate No:......................................
Approved: : Yes
Details Verified: Yes
No
No
Signature of Approving Officer:........................................................................................
Form CICF1
Page 20