2015 Circle Ten Council
Summer Camp Leader Guidebook
Circle Ten Camping FAQ
Camp Reservations and Fees
2015 Summer camping season
2015 fee schedule
Summer camp payment schedule
Reservation Information
Refund policy
General Camp Information
Camp Trading Post
Wi-Fi at camp
General Health and Safety
Wristbands
Alcohol & Illegal Substances
Tobacco Policy
Camp Curfew
Personal Firearms
Fires, Liquid & Propane Fuel
Vehicles in Camp
Personal Bicycles
Health Lodge
Inclement Weather
Camp Emergencies
Medical Response Procedures
Medical Insurance
Youth Protection Training Req.
Visit http://circleten.org/summer-camp
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Camp Community
Camper Code of Conduct
Pre-camp Parent meeting
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Merit Badge Program
Helpful Hints for Merit Badges
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Order of the Arrow
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CampMaster V.4 User Guide
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Making a reservation
Managing the reservation
Adding participants
Making an online payment
Scheduling participants for courses
Managing the event
Report definitions
Checklist and Forms
Camper Equipment Checklist
Unit Equipment Checklist
Summer Camp Reservation Form
Adult In Camp State Compliance
Form
Notes Page
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2015 Leader Guide to Summer Camp
CIRCLE TEN CAMPING FAQ
How do I make a reservation request to come to camp in 2015?
There are two easy ways to make a request. Fill out the form on page 34 of this guidebook and turn in
the form along with the $100 deposit to either of the Circle Ten Council Service Centers (8605 Harry
Hines, Dallas or 5600 US Hwy 75 South, Fairview) or you can log on to
www.circle10.camp-master.com and enter a request through our online portal. Once we have
processed your request and your $100 deposit, we will inform you that your reservation is confirmed.
Are there videos of the Circle Ten camping program online?
You bet. Go to http://circleten.org/summer-camp for an all new separate video for each camp and a
super cut featuring both camps!
How do I pre-register for Merit Badges at a Circle Ten Camp?
All merit badge pre-registration is done through the CampMaster website. Please refer to pages 22-29
of this guide for more details. If your unit completes inputting your Scouts’ schedule six weeks prior to
your arrival, you will have your Scouts’ at-camp merit badge schedule within four weeks of your arrival.
Can I view my unit’s reservation details in CampMaster?
Yes, however, due to security concerns over access to youth contact information only accounts that
are designated “unit leader” can see and execute unit related functions (like reservations). Someone
that already has the “unit leader” designation can promote others to “unit leader”.
Can I view the times of the merit badges when I sign my Scouts up for merit badges?
Yes, but only after the schedule has been finalized. One of the advantages of the CampMaster
system is that it allows the management team to balance the class size over several offerings of the
same merit badge. (i.e. instead of 35 people in a class at 9 a.m. and 5 people in the same class at
10 a.m., we can balance it out automatically to 20 participants per class.) Keep in mind merit badges
will be on a first come, first serve basis and popular classes do fill up. Individual class schedules will
be available to the camp leader after May 10, 2015.
Why does the number of available classes reduce as I input my Scouts’ merit badges?
Some classes are only offered at certain times of the day. Due to this fact there are some classes that
are mutually exclusive to one another. Meaning if you sign up for one of these, the other will not be
available because they are only offered at the same time. CampMaster intuitively removes classes
from the list that fall in to this mutually exclusive category and they are not selectable at a lower
priority.
Who do I contact about special dietary needs?
Please inform the Camp Director of any special dietary needs prior to your arrival at camp. We will do
our very best to accommodate any special needs. You can also input them into CampMaster.
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2015 Leader Guide to Summer Camp
CIRCLE TEN CAMPING FAQ
Will I have Wi-Fi available at camp?
Wi-Fi will be available for ADULTS ONLY. Speeds and availability are subject to change, per the
Camp Director.
Are there funds available for Scouts that need financial assistance?
Yes, there are camperships available for Circle Ten Scouts to attend Circle Ten camps. Contact your
District Executive for the appropriate paperwork. In 2014 we awarded over 500 camperships to local
Scouts.
What if our unit is changing out adult leadership during the week?
During the registration process please pay for the total number of adults that will need tent space on a
daily basis. For example if you are changing out adults on Wednesday, with no overlapping evenings,
simply account for both leaders with one adult registration. You may pay for any overlapping meals in
the Trading Post ($6 per meal). Please be sure to have all adults check-in/out at the camp
headquarters.
What if we have visiting adults that will not attend the full week?
Any adult not accounted for in your registration fees will need to pay for any meals they eat in the
dining hall. They can do this at the Trading Post ($6 per meal).
What type of tent is provided to the troops?
One standard 7’X9’ Boy Scout wall tent will be provided. Each tent will house two boys or two
adults.
Does the camp have picnic tables and shelter in the campsites?
Most campsites have a permanent shelter in the campsite. Please see the campsite listing on page
35 to see which campsites have permanent pavilions.
Is there power available in the campsite for c-pap machines?
It varies by camp. Check the corresponding program guides for availability.
Will we be sharing a campsite?
Be sure to check the campsite maximums on the reservation form. If you are bringing fewer people
than the campsite will hold, then chances are you will be sharing your campsite with another unit.
What Order of the Arrow Programs will be available at camp?
We will have a call-out ceremony on Friday night and will also offer the opportunity for qualifying
Arrowmen to earn the Brotherhood honor.
What pre-order items are available in 2015?
This year we will be providing a brand new camp water bottle to every scout from those troops that are
paid in full by May 15, 2015. Camp T-shirts will be available for purchase in the trading post.
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2015 Leader Guide to Summer Camp
CIRCLE TEN CAMPING FAQ
Is Monday morning check-in an option?
Yes. Please inform the Camp Director prior to your regularly scheduled arrival day that your troop will
need to arrive on Monday. Monday morning check-in will begin at 6 a.m. The earlier you can arrive
the better chance that your boys will not miss out on any of the fun.
Is there a way to get my swim check done before we arrive at camp?
Yes. On Saturday May 9, 2015, the council will provide an opportunity to complete your swim check.
In order to participate, you must call Brittany Stanley (214-902-6714) and sign up for a time. All other
pre-camp swim checks must be approved by the Camp Director prior to conducting them. The
Aquatics Director reserves the right to re-test any camper.
What forms are needed for Check-in?
1)
2)
3)
4)
5)
6)
7)
8)
Six things are needed when you check in at a Circle Ten Camp. Please have each of the following
forms in a separate stack .
Complete roster of all youth and adults in attendance.
Completed medical forms for all youth and adults in attendance.
A numbered face-to-face Youth Protection completion certificate dated in the last two years for every
adult that will spend a night in the campsite with the boys.
Copy of the sex offender database check (see page 15) for every adult in attendance.
Adult in Camp State Compliance form for each adult.
Copy of your unit’s Severe Weather Hazards Training card.
Out of Council and all LDS units will need to bring two (2) copies of their local insurance claim form
Please bring with you all of your financial records for camp, but they will not be necessary to complete
check in.
Is there more information about the summer camp programs at Circle Ten Council?
Yes. There is a separate program guide for each camp. They are available online at
http://circleten.org/summer-camp or you can always contact the Council Camping Director, Scott
Arrington, at [email protected] or 214-902-6778.
CIRCLE TEN QUICK TIPS
Keep your forms to turn it at camp separated by
type, as not all forms will be dropped at the same
place
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2015 Leader Guide to Summer Camp
CAMP RESERVATION & FEES
Please note the date changes for 2015. Payment due dates have been adjusted. Also, we are pleased to announce new savings opportunities for camping later in the summer.
2015 CAMPING SEASON
Week 1: June 14-20
Week 2: June 21-27
Week 3: June 28—July 4
Week 4: July 5-11
Week 5: July 12-18
Week 6: July 19-25*
*Camp Constantin/Jack D. Furst Aquatic Base only
CAMP AVAILABILITY
Scout Troops and Varsity Teams
Trevor Rees-Jones Scout Camp
Week 1
Week 2
Week 3
Week 4
Week 5
Camp Constantin/Jack D. Furst Aquatic Base
Week 1
Week 2
Week 3
Week 4
Week 5
Week 6
Be sure to check http://circleten.org/summer-camp for updates concerning remaining availability
CIRCLE TEN QUICK TIPS
Is your favorite campsite already booked? Try a later week. There is
usually better availability in July, and with the new July Summer Special
offer you can save money, too! See page 6 for more details.
Visit http://circleten.org/summer-camp
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2015 Leader Guide to Summer Camp
CHANGES FOR 2015 IN CAMP RESERVATION & FEES
2015 CAMP FEE SCHEDULE
$100 deposit due with reservation
$240 for each Circle Ten Scout
$135 for each Circle Ten Adult (2 leaders free regardless of number of scouts attending)
$250 for each non-Circle Ten Scout
$145 for each non-Circle Ten Adult (2 leaders free regardless of number of scouts attending)
JULY SUMMER SPECIAL
New for 2015
This year we are offering a special rate for units that choose to camp later in the summer.
Units attending weeks 4-6 will receive a $10 per person discount!
All out of Council units registering for weeks 5 or 6 will pay the Circle Ten rate!
2015 CAMP PAYMENT SCHEDULE
New for 2015
In order to better serve our customers we have adjusted our schedule of when payments are due. Please see the
schedule below for details.
$40 per boy due Thursday, January 15, 2015
$100 per boy due Monday, March 16, 2015
Payment due in full May 15, 2015
$30 late fee per boy due for payments received after May 15, 2015
Exception will be made for new scouts that cross-over after April, 2015
CIRCLE TEN QUICK TIPS
Payment due dates:
January 15
March 16
May 15
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2015 Leader Guide to Summer Camp
CAMP RESERVATION & FEES
ADULT LEADER FEES
BSA policy requires that at least two adult leaders accompany each troop to summer camp. One leader must
be at least 21 years of age. Other leaders must be at least 18 years of age. Circle Ten Council encourages
adult leader participation by offering the opportunity for 2 adult leaders to attend free of charge. All adult
leader fees will be based on the Camp Fee Schedule on page 6.
CAMPSITE RESERVATION
There are 2 easy ways to request a reservation for Circle Ten Summer Camp in 2015: 1. Fill out and return
the reservation form (page 34) in this leader guide to either of the Council Service Centers along with your
$100 deposit, OR 2. You can request a reservation by logging in to your CampMaster account
(www.circle10.camp-master.com) and clicking on the upcoming events tab at the top of the page. You can fill
out an electronic version of the reservation form as well as place your deposit with a credit card.
Once you have made the request, you will have a confirmation e-mail sent within forty-eight hours to the address listed in your CampMaster account. If you do not have a CampMaster account, you can create one at
the above site or we can create one for you with the information from the paper form. For more information
on the CampMaster process please refer to page 22 of this guide.
Keep in mind that if you have fewer scouts then the prescribed maximum for a campsite you will, in all
likelihood, be sharing that campsite with another unit(s).
CIRCLE TEN QUICK TIPS
Don’t forget you can make your reservation online or in
person at any Circle Ten Council Service Center
Visit http://circleten.org/summer-camp
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2015 Leader Guide to Summer Camp
CAMP RESERVATION & FEES
REFUND POLICY
The $100 per troop deposit fee is part of the total camp fee and is not refundable or transferable. Up to one
week before your scheduled arrival at camp, a refund of 85% will be made if a scout must cancel after he has
paid his full fee. A refund of 60% will be made for cancellations made between two and seven days before
arrival date. A refund of 25% will be made for cancellations less than 48 hours before the opening of your
camp session and up to the scheduled day of arrival. These refunds will be reviewed with you during the
camp check-in procedure, and processed from our Dallas office.
To qualify for a refund the changes must be made using the online registration system and
a request must be made by the troop in writing or by e-mail.
E-mail refund request [email protected]
or mail to:
Circle Ten Council,
ATTN: Lynette Hendricks
8605 Harry Hines Blvd.
Dallas, TX 75235-3014
Communications must be received prior to your troop’s arrival at camp. All refund checks are made payable
to the troop, not to an individual.
No refunds will be given to a scout or adult who has not cancelled his reservation in writing prior to the troop’s
week at camp. There will be no refunds after October 1, 2015.
CIRCLE TEN QUICK TIPS
Our Refund Policy is based on how many business days prior to your scheduled arrival day at
camp that you notify the council office of your cancelation details:

85% refund for up to seven business days

60% refund for two to seven days

25% for less than 48 hours
Changes must be made in the online registration system AND a request submitted must be
made by the troop in writing or email.
NO REFUNDS AFTER OCTOBER 1, 2015
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2015 Leader Guide to Summer Camp
GENERAL CAMP INFORMATION
Camp Trading Posts
If Scouts and Scouters are looking for refreshments, the Trading Post will be the place to be during those
warm camp days. In addition to snacks, other items including BSA supplies and equipment, handicraft materials, merit badge books, camp t-shirts and other souvenirs will be available. Our Trading Post will open exclusively for program supplies for the first twenty minutes following breakfast each weekday morning.
Wi-Fi access at camp
We realize that a strong capable internet connection is a prerequisite for many adult Scouters to give a week
out of their busy schedules. We pledge to do our best to provide that connection for every adult leader who
comes to summer camp with their unit. However, please keep in mind that many of our camp properties are
in remote locations with limited bandwidth available. Furthermore, it may be necessary to limit access to the
connection at certain times in order to manage some of the online aspects of our camping operation. You can
expect to receive a schedule of network availability during the check-in process when you arrive at camp.
With the low bandwidth in mind, please do not plan on streaming any audio or video while at camp. If you
must attend a webinar or other high bandwidth work-related event, please discuss with the Camp Director.
We would also request that youth be encouraged to take full advantage of being in an outdoor environment
and leave the internet alone for a few days, unless there are specific merit badge course requirements. There
will be internet lab time made available to those Scouts who qualify.
CIRCLE TEN QUICK TIPS
Visitor meals can be purchased at the Trading Post for $6
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2015 Leader Guide to Summer Camp
HEALTH & SAFETY AT CAMP
Wristbands in camp
As part of the check-in process when you arrive, your unit will be issued one
wristband per registered youth and adult. It is important that every registered
person wears the wristband properly as this is part of our Youth Protection program. If a wristband is broken or lost during the course of your week, you may
replace it at the camp office. During the course of the week, it is expected that
new leaders, family members, and program guests will visit camp. All guests
must check in at Camp Headquarters to register and receive a camp wristband. Anyone without a wristband will be asked to immediately report to the
Camp Director or Camp Ranger.
CIRCLE TEN
QUICK TIPS
Please help us insure
the safety of your campers by asking all of your
guests to check in at the
camp office upon arrival
Alcohol, Illegal Drugs, Controlled Substances
The consumption, possession or use of alcohol, illegal drugs, or controlled substances is not permitted.
Violators will be asked to leave camp. Additional actions may be taken, including notification of local law
enforcement officials.
Tobacco
Smoking or the use of any tobacco product is not permitted in the presence of youth members at any Circle
Ten Council Camp. Smoking or use of tobacco in or around buildings or around Camp Program Areas is
PROHIBITED. Every camp will have a designated area for smoking. Please ask the Camp Director where
the appropriate smoking areas are when you arrive.
Camp Curfew
No Scout may be out of his campsite after 10:30 p.m., unless accompanied by an adult or with authorization
from the Program Director or Camp Director to participate in an activity.
Firearms, Ammunition, Fireworks, Bows and Arrows
Personal firearms of any type (including rifles, shotguns, handguns, BB/paintball/air soft guns, black powder,
cannons, potato/tennis ball bazookas, catapults, blow guns, bows, arrows, sling shots), ammunition, laser
pointers, and fireworks are not allowed in camp. The Camp Director reserves the right to confiscate and return upon departure from camp any item that may be considered a potential risk to the general health and
well-being of the camp.
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2015 Leader Guide to Summer Camp
HEALTH & SAFETY AT CAMP
Fires, Liquid and Propane Fuels
When you arrive at camp your check-in procedure will include a fire ban status report. Due to the rural nature
of our camps, often times the local Fire Marshal will mandate a burn ban. The camp management team has
assured the local authorities of full cooperation when a burn ban is in effect. Please understand that at times
special dispensation can be made at the discretion of the local marshal to allow programmatic burns when
appropriate. If there is no ban, fires are to be built only in designated areas and under proper supervision.
Liquid or propane fuels are to be used only under adult supervision. Liquid fuels of any type cannot be used
to start fires. Liquid fuel must be stored in approved containers and, along with propane cylinders, must be
stored under lock and key. Under NO circumstance is any quantity of fuel to be stored in the campsite. Empty cylinders and cans must be given to the Camp Director for disposal. BSA policy prohibits the use of open
flames in tents. This includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking
material. This also includes cigarette smoking.
Transportation
The troop must make arrangements for safe transportation of your Scouts to and from camp. Seat belts are
required for all occupants of motor vehicles. The bed of a truck or a trailer is never an appropriate place for
Scouts or Scouters to ride.
Vehicles in Camp
Council policy requires that all leaders’ and visitors’ vehicles be parked in the camp
parking lot while camp is in session. On Sunday, one vehicle may be designated, if
you desire, to carry gear to your campsite after you check in.
After unloading, it must be promptly returned to the parking area. Troops may leave
one unattached equipment trailer at their campsite. No personal vehicles are permitted in camp past 5:30 p.m. on Sunday afternoon. Persons with physical disabilities
will be accommodated on an individual basis.
 BSA policy does not permit personal watercraft (such as jet skis or equivalent).
Any leaders bringing a personal watercraft will be asked to leave them trailered in
the parking lot.
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CIRCLE TEN
QUICK TIPS
Personal vehicles
should be parked in
the parking lot
during your summer camp session.
2015 Leader Guide to Summer Camp
HEALTH & SAFETY AT CAMP
Personal Bicycles
We welcome anyone that would like to bring their bicycle to camp. Keep in
mind that all BSA policies must be followed while riding, which includes wearing a helmet.
CIRCLE TEN
QUICK TIPS
Bicycles are welcome at
all summer camps, but
don’t forget your helmet!
Personal Possessions
Camp is an outdoor experience. Personal items such as cell phones, MP3
players, CD players, radios, televisions, electronic games, etc. are not
appropriate for an outdoor experience. Circle Ten Council strongly
discourages bringing them to camp. In all cases, personal valuables (watches, wallets, and money) should
not be left out in the open at camp. Nothing should be brought to camp that cannot be replaced. It is impossible to provide security for these items. It is recommended that each unit bring a lockable storage container
to secure valuables while not in the campsite. CIRCLE TEN COUNCIL IS NOT RESPONSIBLE FOR ANY
LOST, STOLEN, OR BROKEN ITEMS.
Closed Toed Shoes
While sandals and flip-flops are certainly comfortable to wear around town, summer camp is not the best
place to wear them. There’s a lot of walking over rugged and uneven terrain. All of our camps have a no
open-toe shoes policy. Aqua—shoes are recommended for most lakefront activities. Please see your individual Camp Program Guide for specific requirements.
Health Lodge
The Health Lodge is staffed by a medical professional and is available for camp emergencies. Leaders must
conduct their own first aid in camp, just as if you were on a weekend camping trip. Please do not use the
Health Lodge for minor injuries such as scrapes, splinters, or bug bites. In the event of a medical emergency
such as broken bones, sprains, deep cuts or sickness, please send the affected scout to the Health Lodge
with a buddy and/or leader. DO NOT LEAVE THE CAMP WITH A MEDICAL EMERGENCY WITHOUT HAVING SOMEONE CHECK-IN WITH THE HEALTH LODGE OR CAMP DIRECTOR.
Inclement Weather
Be assured that our biggest concern is the safety of our campers and staff. Should severe weather threaten
camp, we will take the appropriate steps to ensure everyone’s safety. Please see the individual Camp Program Guides for specific procedures on inclement weather.
Camp Emergencies
Only the Camp Director or the Camp Ranger can declare an emergency in camp. This could include, but is
not limited to, thunderstorms, tornados, lost camper, or other camp-wide emergency. To report an
emergency, a leader should contact the nearest staff member who will notify the Camp Director or Camp
Ranger. You will receive a separate emergency procedures pamphlet when you arrive at camp with complete
details on emergency situation procedures.
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2015 Leader Guide to Summer Camp
MEDICAL RESPONSE PROCEDURES
Trips to hospitals and doctors’ offices from camp
Except for emergencies, it is the responsibility of the unit leadership to provide transportation for campers
who require the attention of a doctor or the services of a hospital.
YOU MUST CHECK OUT OF CAMP.
Youth protection guidelines must be followed when transporting unit member(s) to the doctor or hospital.
Remember to take the insurance forms with you for completion at the doctor or hospital. You may
Obtain your Scout’s health record from the Health Lodge before going to the doctor or hospital.
The adult leader must be prepared to pay for any prescription that the doctor may prescribe for the patient.
Circle Ten Council will not pay for prescriptions, hospital, or emergency room bills.
The Camp Director will work with you to notify the parents in the event of any serious illness or injury. If
parents will not be at home during the week of camp, have them advise you how they may be contacted,
including phone numbers. Directions to doctors’ offices and hospitals are available at the Health Lodge.
Medical Insurance
Non-LDS Circle Ten Council-registered Scouts and Scouters are covered by Circle Ten Council insurance.
LDS-chartered Circle Ten Council Troops need to bring their insurance claim forms to Camp Headquarters
upon arrival to camp. Out-of-council units must provide proof of insurance (you need to bring 2 insurance
claim forms to Camp Headquarters when you arrive at camp). Parents attending camp must be registered as
adult members of their Troop in order to be covered by insurance.
CIRCLE TEN QUICK TIPS
All CircleTen Camps are staffed with trained and certified medical response
personnel. If your unit has a leader that could be a resource to our medical
team, please let the office know. Non-emergency transport of participants to
the hospital is the responsibility of the individual unit.
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2015 Leader Guide to Summer Camp
HEALTH & SAFETY AT CAMP
Policy on insurance claims
It is necessary that all accidents, illnesses, or tick bites to be reported to the Health Lodge. Claims for treatments must be filed with HSR Insurance Company by the parents or guardian. Medical expenses incurred
after leaving camp, due to an accident or illness first manifested while at camp must be submitted immediately to the HSR Insurance Company. Information on coverage and claim forms are available online at http://
http://circleten.org/insurance-policy-claim-forms.
This supplemental insurance protection begins when the camper leaves home and ends upon his return
home from camp. Dental: The policy only covers dental bills for broken teeth resulting from an accident at
camp. All other dental bills must be paid by parents.
Physical exams
Each Scout and adult leader attending camp must bring to camp a current completed Annual Health and
Medical Record form 680-001 (parts A, B & C). It must be the latest BSA medical Item #680-001 (you can
find this on the bottom right hand corner of every page of the current form). You can find the current form at
the following web address:
http://www.scouting.org/filestore/healthsafety/pdf/680-001_abc.pdf
In compliance with Texas Department of Health Regulations, all health forms will be returned at the end of
camp. Shots must be dated with year, or official shot records must be attached to the medical forms. We will
accept photocopies, but none can be made while at camp. Scouts and leaders are given a medical re-check
upon arrival in camp by the camp medical officer, but no medical examinations can be given at camp. A first
aid station is located at camp and staffed by persons trained to handle minor accidents and illnesses. Special
arrangements for treatment of more serious cases have been made with physicians and the hospital nearest
the camp.
CIRCLE TEN QUICK
TIPS
CIRCLE TEN QUICK
TIPS
Both youth and adults MUST have all
three parts of the BSA medical form
completed in the previous 12 months
prior to arrival at camp.
Your medical forms will be available
for pick up upon your departure.
Keep in mind that copies of medical
forms are acceptable.
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2015 Leader Guide to Summer Camp
HEALTH & SAFETY AT CAMP
Youth Protection Training for Camps
Texas YC06-0014
State of Texas Administrative Code for Camps (Resident Camp, Webelos Camp, Day Camp and Twilight
Camp, Winter Camp)
Day Camp/Twilight Camps/Webelos Resident Camp and Boy Scout Resident Camps:
All Camps—Any Adult attending Camps within the State of Texas MUST take the new State of Texas
required Training, Youth Protection Texas YC06-0014 which includes Camp Leadership Youth
Protection Begins With You, A Guide for Camp Staff!
Circle Ten Council, in an effort to ensure that we comply with National BSA and State requirements, will
offer this training at each Day Camp/Twilight Camp Training Session and during each week at Webelos Resident Camps, Boy Scout Resident Camps, NYLT and Winter Camp.
Training – The new State of Texas Required Training is ONLY done by face-to-face (No Exceptions) This
face-to-face Youth Protection WILL count towards your Youth Protection certification for
Charter Renewal or Youth Protection Training for Boy Scouts of America!
Definitions of Adults at Camp
Staff/ Volunteer
As defined by the State of Texas - Supervisor/counselor--Camp personnel or youth group leader,
18 years of age or older, who is responsible for the immediate supervision of campers.
Visitor
Any Parent or Grandparent, who visits camp for Lunch, Ceremonies or Parent Day,
Items that are required for a Licensed and Non-Licensed Camp under the State of Texas Administrative
Code:
Annual Criminal Background Check
Annual State of Texas Sex Offender Background Check https://records.txdps.state.tx.us/DPS_WEB/
SorNew/index.aspx
Face-to-face Facilitator Led Youth Protection Training - BSA YPT 100-023 2011 Printing (Camp Leadership – Youth Protection Begins With You, A Guide for Camp Staff!)
Volunteer Information Sheet OR Adult in Camp State Compliance form (page 36 of this guide).
CIRCLE TEN QUICK TIPS
Every adult leader staying overnight in the campsite must complete the online background check approval
and submit three documents to the office


Completion certificate for Youth Protection Course YC06-0014
A print Screen from the State of Texas sex offender database check

Completed Adult in Camp State Compliance form
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2015 Leader Guide to Summer Camp
CAMP COMMUNITY
Just being at summer camp is valuable to a Scout. The experience of working and playing with other Scouts
teaches life lessons and develops life-long friendships. Keeping this in mind, it is important not to schedule so
many activities that the Scout won’t have the time to enjoy himself at camp. Time spent with his patrol or
Troop learning new skills, teaching others, or just having fun is probably the most important time he will spend
at camp.
Each boy becomes a Scout citizen when he arrives at camp with rights, privileges and responsibilities. The
Scout Oath and Scout Law are the foundation of the camp experience. Scouts and leaders alike are charged
to live up to the high standards of the Oath and Law. By living up to these standards, we will ensure that all
Scouts and leaders will leave camp having had a rich experience and with many memories.
The summer camp experience at Circle Ten Council Camps is provided to every Scout and leader regardless
of race, sex, color, national origin, age, political belief, religion, or disability. If you believe you have been discriminated against, contact the Camp Director or Scott Ferguson at Circle Ten Council (214) 902-6700 immediately.
You may also contact:
Civil Rights Department
701 West 51 Street
Mail Code E-609
Austin, TX 78751
(512) 450-3630 – voice
(512) 450-4313 – TDD
(512) 450-4748 – fax
Code of Conduct
Scouts, adults, and staff are expected to follow
and adhere to the Scout Oath and Scout Law at all
times. Consider using the Code of Conduct in
your unit found on the next page
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2015 Leader Guide to Summer Camp
CAMP COMMUNITY
CAMPER CODE OF CONDUCT
Much like in the day to day operations of your troop, it is often best to clearly define behavioral expectations
to your boys well ahead of time. While all of the things in your troop code of conduct should apply at camp,
there are some special things that should be addressed prior to arrival at camp. It’s always a good idea to
hand these expectations out, go over them with the boys and have them sign and return it to you for your
records. Make sure to bring the signed copies to camp with you! Here are some suggestions of things that
you might want to include:

Observe the Scout Oath and the Scout Law during my time at camp.

Wear my official Scout uniform and camp identification throughout the week.

Wear appropriate clothing and footwear to participate in aquatics, sports, and camp programs.

Actively participate in my merit badge sessions, programs and Troop activities.

Be personally responsible for breakage, damage, or loss of property.

Observe quiet hours and lights out.

Keep my tent clean, gear organized, and dispose of trash in the proper place.

Observe all rules regarding the use of the swimming pool, shooting ranges, fire rings, and all other camp
facilities.

Understand that the purchase, possession, or consumption of alcoholic beverages or illicit drugs at the
camp will not be permitted and will result in immediate dismissal from camp. This standard shall apply to
all youth and adult participants. Compliance with state law and BSA policies will apply at all times.

Comply with federal, state and city laws and BSA policies, including those which prohibit the use of fireworks, firearms, and gambling. Infraction of these laws and regulations will be cause for immediate dismissal from camp.

Comply with the Circle Ten Council rule prohibiting the use of private vehicles in camp without permission from camp leadership.

At all times, be the considerate guest of your Circle Ten Council Camp.
________________________
Signature of Scout
_________________________________
Signature of Parent or Guardian
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2015 Leader Guide to Summer Camp
Pre-camp Parent meeting
The following is a suggested agenda for a pre-camp parent meeting covering summer camp orientation for
Scouts, parents, and leaders. We recommend this meeting be held sometime in May and conducted by the
Camp Scoutmaster and Camp SPL.
PRE-CAMP MEETING AGENDA
A. Welcome and purpose of meeting (slide show of last year’s camp running before opening)
B. Travel Information
1. When to meet, what to wear, route, method of transportation
2. What to bring for the trip:
A. Annual Health and Medical Record (680-011) updated/ signed and dated each year by
parents). Medical forms should be given to the Scoutmaster (photocopy medical form
before signing. Send photocopy with original signature – parents keep original) for review at l
east one week prior to the day the troop leaves for camp. Shot records must include
dates of inoculation.
3. When and where the troop will return
C. Schedule at camp
1. Visitors’ day/date/time and special troop arrangements (No personal pets allowed on camp)
2. Order of the Arrow Call-Out Ceremony schedule
D. How parents can reach their sons
1. Mail (details under Introduction; Camp Specifics section of the Camp Leader’s Guide)
2. Emergency telephone number (please emergency only). Note: Please remind parents that the
camp telephone number is for medical and family emergencies only! Parents are asked to use
this number only for emergencies. Circle Ten Camps are not equipped with a paging system.
E. What to bring to camp, also what not to bring-Camper Equipment Checklist
F. Program Schedule
1. What’s available for advancement?
2. What are we doing for fun (hikes, Ranger Programs, games, canoe trips, etc.)?
3. What are we planning for service projects or campsite improvements?
4. Procedure for registering your Scout in CampMaster.
5. Camp Participation Awards the troop is planning to earn.
G. Expenses to anticipate
1. Merit badge costs
2. Items available in the Trading Post and pre-orders
3. Extra program costs (handicraft, archery, shotgun shooting, and rifle shooting)
H. Questions from audience
I. Troop slides and pictures from last year
J. Inspirational closing
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2015 Leader Guide to Summer Camp
MERIT BADGE PROGRAMS
The merit badge program is the backbone of any summer camp program. In this section you will find information on the policies and procedures at Circle Ten Camps in regards to the merit badge programs.
Many merit badges can be completed at camp; however because of time requirements, special projects, or
other considerations, some merit badges require pre-requisites or special skill levels. Please consult the program guide book for the camp you will be attending for complete information on merit badge offerings.
Your unit will be able to sign up individual Scouts for classes March 1 and will begin closing April 30.
For each week later in the summer you will have one additional week to input your Scouts’ classes (please
note dates below). The sign up process will be delivered through the CampMaster web site. You will sign up
your Scouts for a class, not a specific class time. The CampMaster system will balance all of the Scouts that
want a particular class over all of the times that the class is offered. Due to feedback from you (the unit leaders that have attended our camps in the past) we will be imposing hard caps on many of our most popular
classes. Priority will be given to those units who submitted their schedules first and we will do our best to accommodate the class requests of every youth. If your Scouts would like to schedule an hour off, that is an
option that will be available during the sign-up process.
Merit Badge Scheduling deadline by week
Week 1
April 30, 2015
Week 2
May 7, 2015
Week 3
May 14, 2015
Week 4
May 21, 2015
Week 5
May 28, 2015
Week 6
June 4, 2015
Our goal for the 2015 camping season is to deliver your Scouts’ tentative class schedule back to you four
weeks prior to your arrival in 2015. This should allow for ample opportunity for you to communicate back to
your Scouts and help you in your camp planning and preparation.
During your camping session you will be able to log in to your CampMaster account and view a daily record of
what your Scouts accomplished the previous day, including attendance and requirements completed. If you
would like a printed daily report you may request that through the Camp Director.
At the close of your session you will be provided, as part of your check-out packet, a written record of the unit
advancements that your Scouts accomplished during the week. Circle Ten Council Summer Camps do not
award any merit badges. That is the purview of your unit committee. This report does not tie into any other
online advancement system that your unit may be using. It is strictly a record between the summer camp and
your unit so that you may award badges appropriately. No Circle Ten Camp will provide blue cards for any
merit badges that were earned during their week at camp.
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2015 Leader Guide to Summer Camp
MERIT BADGE PROGRAMS
Here are some other helpful hints as you go about including the summer camp merit
badge program into your unit program:

Complete the required online scheduling in CampMaster before the deadline for your week.

Avoid scheduling and age conflicts by reviewing the merit badge sessions and activities for which
your Scouts have registered.

A Scout comes to summer camp to have fun, to have a learning experience, to learn a skill and,
yes, possibly to earn a few merit badges. Encourage a Scout to take several merit badges, but
not to schedule so many that camp is no longer fun.

Discuss the merit badge requirements with your Scouts. You know each Scout’s capabilities.
Guide him to ensure that he has fun while experiencing new things at camp.

Give a Scout alternatives and choices. Sometimes a Scout’s desires are bigger than his abilities.
Guide the Scout toward merit badges for which he is best suited. Remember some merit badge
sessions are limited due to equipment limitations, skill level required, and safety considerations.

Check requirements for any equipment the Scout may be required to bring.

The summer camp merit badge program is designed so that Scouts teach Scouts. You may offer
assistance to the staff member at the merit badge session, but remember the staff member is in
charge.

The Scout must successfully demonstrate the intent of the requirement to receive a completion for that requirement. This is the Merit
Badge Counselor’s call. Attendance is not justification for completion. Only those requirements that can be completed at camp will
be recorded as complete. It will be the troop’s responsibility to
issue full credit/earned status.

No requirement may be changed, deleted, or added to any badge.

Verify your Merit Badge Completion record in CampMaster prior to
departing camp to ensure Scouts get credit for their accomplishments.
CIRCLE TEN
QUICK TIPS
Be sure that each Scout has
a balance between age
appropriate advancement
and fun in their Merit Badge
schedule
Per BSA Policy, we do not award Merit Badges. That task belongs to your unit committee. At
the conclusion of your camping experience you will be given a report detailing the requirements that
the boys completed for your committee to use in awarding any advancements.
OTHER CAMP PROGRAMS
BE SURE TO CHECK OUT ALL OF THE GREAT PROGRAM INFORMATION IN YOUR CAMP
SPECIFIC PROGRAM GUIDE, AVAILABLE IN JANUARY BY GOING TO
http://circleten.org/summer-camp
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2015 Leader Guide to Summer Camp
ORDER OF THE ARROW
The Mikanakawa Lodge proudly supports our Circle Ten Camps by equipping and training a camp
chief for each camp. During the week, your Scouts will have the opportunity to take their Brotherhood walk and ceremony. All eligible Arrowmen are welcome to attend. The camp chief will also
conduct a Call Out ceremony on Friday night. There will be a meeting with the camp chief during
your week of camp to discuss all of the details of the OA ceremonies that will take place.
If you are coming from outside of Circle Ten Council and would like Mikanakawa Lodge to call out
your youth, we will need you to bring with you:
1.
2.
A letter from your home lodge (not chapter) granting us permission to call out the person
A listing from the lodge of names that are eligible to be called out
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
Make a Unit Reservation
Only Unit Leaders logged into the Council Reservation System (CampMaster) as a Unit Leader can
make a reservation for a Unit (See Login Status for more information on Unit Leader access). A list
of events is accessible on the home page. All events are listed in chronological order and will include
both Individual and Unit Events. Additional Information may be available by clicking on “Flyer”. If the
event has multiple offerings, the first date will show in the Blue Banner and “Multiple Dates” will
show below the date. If the event is OPEN for Reservations, a red button will be available. Click on
the button to begin the process of making a reservation and follow these steps:
1. From your Circle Ten Council Reservation Home Page, locate the event you wish to make a
reservation in the list of events. Scroll down until you find the event.
2. If the event is open to accept a reservation, click on Red Button
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
3. Complete all of the required information needed to complete the request. Since you may be a
member of a Pack, Troop, and Crew, please select the appropriate Unit and enter the expected number of Scouts and Adults attending and select a campsite if requested. This information may vary from one event to another. Click on Next Step
NOTE: Some events are set up for request only and confirmation will occur at some future date
after the request is reviewed by Council. Other events are automatic reservation and your reservation will be confirmed immediately. Some events may require payment to confirm the event.
4. If the Event is one that council must approve before it is confirmed, the event will show up
as a requested (REQ) event in the drop down list under My Reservations. Once it is confirmed, you will receive notice and the event will now show as a confirmed (ACT) event in
the list of events (example of an event that requires confirmation: Summer Camp typically
requires confirmation to make sure the requested campsites and capacity is available for
time requested.)
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
5. Once the event has been confirmed there are several operations that can be completed
going forward. They are as follows:
A. Add Participants attending the event. This could be Scouts and Adults
B. Make an Online payments
C. Schedule Participants for courses. (Participants must be loaded into CampMaster
before this operation can be accomplished)
D. Print reports
NOTE: Some events are for registration only and may not have a course schedule. If the event
has courses, the start date for scheduling may or may not be open at the time the reservation is
made. Check the event detail for Course Scheduling Times.
Add Participants Attending the Event
6. To add Participants there are 3 options.
A. Option 1 is to add each participant individually. See Step 7 below.
B. Option 2 is to use TroopMaster, create an export file and then upload into
CampMaster. (See Step 8 below)
C. Option 3 is to copy participants from a previous event. (Note: This is only available
after an event has been established and participants included)
7. Add Participants Individually:
A. Navigate to the event page selecting it from My Reservations in the top menu bar or in
the list on the right side of your home page
B. Click on Participants in the menu bar and select Add Participants. (See screen shot
next page)
C. Complete all of the requested information especially noting the Required Information
by the red letter R. Be sure to save the information. Complete this process for each
individual
8. Upload Participants via TroopMaster:
A. Navigate to the event page selecting it from My Reservations in the top menu bar or in
the list on the right side of your home page
B. Click on Participants in the menu bar and select Import Participants (See screen shot
next page)
C. It is necessary to create an export file from TroopMaster/PackMaster with the necessary fields of information before this step can be completed. Create one export file for
Scouts and a different export file for Adults. (Follow the instructions listed in this option.)
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
9. Copy Participants from a previous Event
A. Navigate to the event page selecting it from My Reservations in the top menu bar or
in the list on the right side of your home page
B. Click on Participants in the menu bar and select Copy Past Participants (See screen
shot below)
C. Select the event to COPY FROM in the drop down list. Participants will be listed in
the left box. Click on the participants that will participate in the upcoming event and
same. Add additional Participants as outlined in Step 7.
10. Once all Participants have been loaded into CampMaster they will appear in a list as seen in
the screen shot below.
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
Make Online Payment
11. To make an Online payment follow these steps:
A. Navigate to the event page selecting it from My Reservations in the top menu bar or
in the list on the right side of your home page
B. Click on Payments and select Make Online Payment
C. Make changes to the number of Scouts and Adults committed for the event. (The
ability to make this adjustment will depend on the specific event.)
D. Click on Next Step and complete the payment process.
NOTE: The current amount due may or may not be the total amount due for the
event depending on the payment schedule for the specific event)
E. Choose to make either a Credit Card Payment or an Electronic Check Payment.
(See screen shot below.)
F. Complete the necessary information. IMPORTANT: Be sure to change the address
and name to match the billing address for the credit card and the exact name on the
card. Check that you have read the Refund Policy and click on Proceed to Confirmation Page. Click on Confirm Payment to complete the payment process.
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
A. If using the Electronic Check option, complete the necessary information including
Bank Routing #, and Account # and Submit for Payment.
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
Scheduling Participants for Courses
General Information: To schedule a Participant for Event Courses they must have been added as Participants for the Event. (See Add Participants Attending the Event above). The scheduling system is NOT a First Come First Serve program. All Participants have equal access to all
courses prior to the deadline for the Closing of Scheduling. This deadline will vary depending on
the event. The deadline is available on the Event Detail page.
IMPORTANT: Exact times for Courses are not visible at the time of Course Scheduling. As
the requests are made, the program balances the demand over the times built into the program. If it
is apparent by the event staff that more times are needed to accommodate the course demand and
staff along with resources are available (boats, canoes, etc.) the staff may add additional instructors
and/or times to the schedule to meet the needs of your Scouts.
After the deadline for Course Scheduling (Note: Course Scheduling Deadline on Event Page), the
staff will review the course demand and make adjustments to the schedule. Generally a few days
after the close, Unit Leaders will be notified that the schedule is firm and approved. At that time
Unit Leaders can print Schedule Reports which will indicate the time scheduled for each Participant.
12. Click on the Participant in the list on the Event page. (See Screen Shot below)
11. From the Edit Participant menu click on Course Schedule tab to the right of the blue menu
bar.
NOTE: This option will not appear until after the Participant has been added to the event and the
contact information Saved. This is also the menu where modifications can be made to the contact information and special needs.
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14. Make any changes necessary in contact information and scroll down to the bottom of the
participant’s contact page.
15. If the Participant wishes to Buddy with another Scout in the Unit, select the Scout from the
drop down list of Participants. (This is an option and is not required)
16. Courses for the event are selected on the basis of the Participants priority of choices.
Select the top choice in the 1st drop down list. Select the next choice in the 2nd drop down
list. Complete this until there are not choices available.
NOTE: As selections are made, the choices may be reduced based on the previous choice. This
indicates that the previous choice has eliminated other choices because of offering times and
course times. (Example: If the 1st choice is an all day course, there will not be any other choice to
select. If the 1st choice is a 2 hour course it may eliminate other choices. Rearrangement of priorities may produce more available courses)
17. To rearrange course selections, click on the Clear button and restart the process.
Previously selected Courses will remain visible to aid in the re-selection process.
18. Be sure to Save Participant once the scheduling process is complete.
NOTE: Making changes to the course selection can occur as many times as needed until the posted deadline when Course Scheduling closes. (See Event Detail for that date) Making changes after the Course Scheduling closes is still available by sending the request to the Event Staff. At this
point it is subject to the availability of the courses. Changes can also be made at camp.
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2015 Leader Guide to Summer Camp
CAMPMASTER USER GUIDE
Managing the Event
General Information: Once the schedule has been confirmed (generally about 1 week prior to
the arrival at camp), Unit Leaders will receive a confirmation email. At this point in time, Unit Leaders can log back into the event and print numerous Reports to get ready for camp.
19. Navigate to the event page selecting it from My Reservations
20. Click on Reports in the blue menu bar at the top of the page
21. Clicking on a specific report will generate that report.
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22. Report Definitions:
A. Participant Roster: A list of Scouts and Adults attending the event with contact
information. If a roster is required at camp, take a copy of the report for check-in.
B. Participants Schedule: This is a report of ALL Scouts showing their Course
Schedule and Times.
C. Participant Schedule Handout: This is a report that shows All Scouts schedule
but in a format that can be “cut” and given to the Scout.
D. Detail Course Offering: This report is generally available at the time the event is
established. It is a detail description of course offerings, the length of the course (not
specific times), whether it is a Partial or a Merit Badge that can be completed at camp,
and any fees or special instructions associated with the course.
E. Course Requirements Offered: This report shows the specific requirements for
Merit Badges that will be offered during camp.
F. Course Progress Report: This report will not be useful until camp has started
and when camp has concluded. This report shows attendance and completion progress for each Scout. If internet access is available at camp and the camp staff updates the information daily during the time at camp, the information will be available for
Unit Leaders to view a Scout’s progress. This report will be available to view for several years following the event or until the Council decides to archive the information.
23. To print a report select the desired export format and click on Export and Print.
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2015 Leader Guide to Summer Camp
WHAT TO BRING WITH YOU TO CAMP
Camper Equipment Checklist
We suggest that each item of clothing and equipment be labeled with the Scout’s name, address, and troop
number. This will be helpful in returning lost items to their owners.
Scout Uniform
Optional Equipment





Official shirt
Official shorts/long pants
Scout belt
Scout socks (2 pair)
Scout hat (if part of troop uniform)









Camp Uniform (used daily-6 days)













Camp or troop T-Shirts
Handkerchief or bandana
Socks (3-5 pair)
Sweater or jacket
Swim trunks
Raincoat or poncho
Underwear
Hiking shoes and tennis shoes (closed-toe)




Necessary Equipment




















Bath towel and soap with dish
Shower shoes (closed-toe)
Toothbrush and toothpaste
Comb or brush
Drinking cup
Water bottle/canteen
Sleeping bag or 3 blankets and pillow
Cot or sleeping pad
Sleepwear
Flashlight (extra batteries)
Bible or prayer book
Boy Scout Handbook
Small backpack (book bag)
Notebook paper and pencil or pen
Jeans or long pants (extra pair for Swimming & Lifesaving Merit Badge)
Long sleeve shirt (for Swimming & Lifesaving Merit
Badge)
Insect repellent (non-aerosol)
Hat or cap
Sunscreen
COMPLETED Annual Health and Medical Record (680001) – including doctor’s signature
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



Wristwatch
Sunglasses
Personal first aid kit
Musical instrument
Sewing kit
Digital Camera (for Photography MB)
Pocket knife (and Totin Chip)
Binoculars
Clothes line (and clothes pins)
Mosquito netting
Work gloves
Battery operated fan & extra batteries
Envelopes, paper, and stamps (don’t forget to write
home)
Mask, fins, snorkel (for Swimming Merit Badge or Snorkeling BSA)
Survival kit (for Wilderness Survival Merit Badge)
Fishing pole and tackle (license if 17 or older)
Roller skates or in-line skates, elbow & knee pads, and
helmet for Skating Merit Badge
Spending money
Ear plugs
Water Shoes
Day pack or fanny pack
NOT SUGGESTED
Cell phone
MP3 player
Other Electronic Devices
Collections of Value
Other valuables
DO NOT BRING
Fireworks
Firearms
Valuables
Alcohol or drugs
Sheath knife
Pets (including parents’ night)
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2015 Leader Guide to Summer Camp
WHAT TO BRING WITH YOU TO CAMP
Unit Equipment Checklist – What to Bring
We suggest that each Troop bring these items to camp. Please label each item with your Troop number. This
will be helpful in returning lost items to the Troop.
Necessary Equipment












US Flag
Troop Flag
Patrol Flags
Troop Library
Troop First Aid Kit
Rake
Shovel
Broom
Troop bulletin board
Rope (for camp gadgets & knot instruction)
Axe yard items (hand axe, bow saw, sharpening stone, etc.)
Secure (lockable) storage bin
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2015 Leader Guide to Summer Camp
2015 CIRCLE TEN COUNCIL SUMMER CAMP
Reservation Request Form
PLEASE PRINT CLEARLY
Troop __________
Council _______________ District______________Date __________
Camp Leader _____________________________ Business Phone ______________________
Mailing Address ___________________________ Cell/Home Phone ____________________
City/State ________________________________
Zip Code ______________________
E-mail ________________________________________________________________________
Expected Attendance Youth: _________
Expected Attendance Adults: __________
2015 CAMPING SEASON
Staff Week: June 7-13
Week 1: June 14-20
Week 2: June 21-27
Week 3: June 28-July 4
Week 4: July 5-11
Week 5: July 12-18
Week 6: July 19-25*
* Camp Constantin – Jack D. Furst Aquatic Base only
Camp Availability
(Check preference)
Trevor Rees-Jones Scout Camp
Week 1 _____
Week 2 _____
Week 3 _____
Week 4 _____
Week 5 _____
Preferred Campsite:
Camp Constantin, Jack D. Furst Aquatic Base
Week 1 _____
Week 2 _____
Week 3 _____
Week 4 _____
Week 5 _____
Week 6 _____
1st Choice: ______________________________
2nd Choice: ______________________________
3rd Choice: ______________________________
(See reverse for campsites and capacities)
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2015 Leader Guide to Summer Camp
CAMPS, CAMPSITES & CAPACITIES
Clements Scout Ranch/Trevor Rees-Jones Scout Camp
Armadillo Den*
Beaver Lodge*
Black Bear*
Cedar Gap*
Cypress Knee*
Dogwood Ridge*
40
40
34
40
40
40
Elm Flats*
Gum Ridge*
Hickory Hill*
Hillside *
Howling Coyote*
Lone Wolf *
40
40
40
34
34
34
Pine Cove*
Post Oak Point*
Prairie Dog Colony*
Red Oak
40
40
40
40
Camp Constantin/Jack D. Furst Aquatic Base
Antelope View
Breezy Point*
Crows Point*
Deer Run*
Eagle Wing
40
40
50
50
30
Echo Valley*
Hawks Nest*
Hooten Hollow*
Indian Mound*
Morning Star*
50
30
40
40
30
Mountain View*
Possum Hollow *
Rocky Ledge
Sandy Point
Skull Ridge
40
50
30
40
30
*Indicates campsite has a permanent pavilion.
Only campsites at Trevor Rees-Jones Scout Camp have electricity
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2015 Leader Guide to Summer Camp
ADULT IN CAMP STATE COMPLIANCE FORM
Name:______________________________________________________
First
Middle
Unit:____________________________
Birth Date:_________________
Last
mm/dd/yyyy
District:________________________
Council:___________________
Type & Number
The Following questions are required by the State of Texas Youth Camp Safety Act and must be completed to attend a Texas Youth Camp.
Scouting Background (position, council, year):__________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
Experience Working with Youth in other orginazations:___________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
Previous Residences (last 5 years):___________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
Current Memberships (religious, community, business, labor, or professional):_______________________________________________________________________
______________________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________________
References. Please list those who are familiar with your character as it relates to working with youth. References will be checked when
necessary.
Name:___________________________________________________________ Phone:_____________________________________
Name:___________________________________________________________ Phone:_____________________________________
Name:___________________________________________________________ Phone:_____________________________________
Additional Information. Mark each answer Yes or No.
Do you use illegal drugs? _____YES
_____NO
Have you ever been convicted of a criminal offense? _____YES
_____NO
Have you ever been charged with child neglect or abuse?
_____YES
_____NO
Has your Driver’s License ever been suspended or revoked
_____YES
_____NO
Other than the information above, is there any fact or circumstance involving you or your background that would call into
question your being entrusted with the supervision, guidance, and care of young people?
_____YES
_____NO
A criminal background check is required by the State of Texas within 90 days of camp and will be conducted by the Circle Ten Council. I
have or will complete my authorization for the background check online prior to my arrival at camp.
Signature:______________________________________-------_________
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Date:_________________________________________
2015 Leader Guide to Summer Camp
NOTES
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2015 Leader Guide to Summer Camp