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ndraising id
fantastic fu
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AN
to raise money for CL
Picture This: CLAN Landmark Walk
CLANnow
@CLANnow
Picture This:
Your donation
could provide
an activity for
our children’s
group
T hank yo u...
for choosing to raise
funds for CLAN
Cancer Support!
It currently costs over £2 million every
year to ensure our free support services
are widely available. We rely on the
generous support of individuals, families
and companies to ensure this continues.
Whether you know what fundraiser
you would like to do or are looking for
some useful hints and tips, this pack has
everything you need to make your event
a success and raise as much money as
possible for CLAN.
We offer a relaxed, welcoming and caring environment
both at CLAN House, our support and wellbeing centre
in Aberdeen, and at our many bases in the community.
CLAN aims to help people live with and beyond their
or their loved one’s cancer diagnosis and improve the
quality of life for all those who turn to us for help and
support.
We cannot wait to hear from you and find out what
exciting fundraising adventure you will be taking on.
If you have any questions please do not hesitate to
contact us, we are always happy to help.
You can read more about our services
on our website at www.clanhouse.org
What we do...
CLAN Cancer Support is a well-established local charity
providing emotional and practical support to people
affected by cancer across north-east Scotland, Moray,
Orkney and Shetland. Whether affected personally, as
a carer, family member or close friend our services are
freely offered to all from pre-diagnosis and diagnosis,
through treatment and beyond.
Picture This: Why not hold a tea or coffee
morning with your friends to raise funds..?
Why we need
your help
You can help us in so many ways – attending,
organising or sponsoring events, becoming a
volunteer, nominating CLAN as your workplace
‘charity of the year’, providing opportunities for CLAN
to attend information events, lunch and learn sessions
and so much more. By supporting CLAN, you will help
us continue to support thousands of people in their
communities on a daily basis.
Here are some examples of what your
support can provide...
£1
can provide 100 leaflets
detailing our services
£2 5
can provide breakfast for
one day for all guests staying
at CLAN Haven
£40
can provide a counselling or
complementary therapy session
£11 5
can provide transport
services to our clients for
one day
£2 0 0
can put on an activity
for our Children’s and
Teen’s Groups
£2 50
can provide training for one
support volunteer
£8 5 0
can operate CLAN House
(excluding CLAN Haven)
for one day
£1 0 0 0
can provide 25 group
activity classes
including relaxation
and yoga
Figures are correct as of January 2015.
3
Picture This: Bring out the daredevil in
you... why not do a charity skydive... or
play safe - a golf day is always a great
fundraising idea or you could have a
bake-off with your friends...
Getting
started...
Need to buy photo
or use another
7 steps to organising a fun,
safe and successful fundraising event
Step 1
Step 3
Get some fundraising ideas...
Keeping it safe and legal
Take a look at our Fundraising A-Z in the centre
pages to help inspire your fundraising.
No one likes a rule breaker, so to keep your
event in the clear check out our guidelines and
advice on page 7.
Step 2
Make a plan and promote...
The key to any successful event is forward
planning and promotion. Our top tips can be
found page 6.
Step 5
Making your
fundraising go further
We can provide a range of helpful tools to help
make your fundraising go further, find out more
on pages 12 & 13.
Step 4
Grow your pound...
Everything you need to know about getting
sponsored and making your pound go a little
further can be found on page 11.
Step 6
Let US know...
We would love to hear about your
fundraising plans so please keep in
touch, find out how on page 13.
Step 7
After the event..
.
Put your feet up and have a nice cup of tea
while reading page 16 to find out
how to get the money you raised to us.
4
uestions?
still got q
We are happy to speak to you anytime,
just give us a call. You can find contact
details on the back page.
5
Keep it
safe...
n
a
l
p
a
e
k
a
M
of action
Once you have decided what
your event is, spreading
the word is key to its success.
It is always a good idea to consider the
health, safety and legal side of any event.
Here are some guidelines to follow when
planning your event:
It is a good idea to come up with a timeline for
organising and promoting your event. Some of
the basics could include:
Events
Carry out a full risk assessment of your event. You can
find out more and download a template from the
Health and Safety Executive website.
• What your event is
• Date, time and location of your event
• Where you can buy tickets or find out more
information
• That you are raising money in aid of CLAN
• Our web address www.clanhouse.org
• Our Registered Charity Number SC022606
Posters
We can provide you with the CLAN Logo and standard
text for you to use when creating your event posters.
Logo guidelines
The CLAN logo is important to us. If you would like to
use it please contact your local CLAN Coordinator who
will provide you with an official version of our logo
along with our branding guidelines.
If your event involves the public you will need to have
public liability insurance. Check with the venue first as
they may already have insurance that covers your event.
Press & local media
Asking a local radio station or newspaper to cover your
event is a great way to let others know what you are
doing and why. Contact your local CLAN Coordinator
for a template press release, simply add in your event
details and send to the media.
Online
Promoting your event online is free and can be very
effective.
• Send an email to all your contacts.
• U
se social networking sites like Facebook and Twitter
for promoting your event and telling your friends
about it. Do not forget to ask them to share it too.
• C
reate an event page on Facebook and invite all your
friends to attend.
6
For information on food hygiene regulations please
check the Food Standards Agency website.
Ensure that your event is properly and adequately
supervised.
Public Collections
We do not encourage public collections, however if
you are considering carrying out any public collection
you must obtain a licence from your local authority in
advance.
Keep it
legal!
Lotteries & Raffles
Regulations regarding lotteries can be complicated so
if you plan to hold a lottery of any kind please contact
your local authority for guidance.
Here are some general rules to follow for small raffles
(for example if held as part of an event or party):
• T icket sales and the announcement of results must be
held during the event.
• All tickets should be sold at the same price and no
discounts for bulk buys (three for two).
• Tickets should not be sold to anyone under the age
of 16.
Counting Money
Protect yourself, always have two people present to
count any money raised.
Please note the above is guidance only.
CLAN Cancer Support cannot accept any responsibility for your
event, nor for anyone who participates in it.
7
Your
Fundraising
stock
ea We have a
Afternoon T ps, saucers, cake
a cu
n
of vintage te
which you ca
re
o
m
d
n
a
s
stand
event.
hire for your
Baker
Hughes 10
K
Run for CL
AN
in Aberdee
n’s
Baker Hug
hes
10K.
e
t th
Car Wash Ge sk for a
and a
sponges out
turn.
donation in re
Dinner Dance Put on
a
ceilidh or dance in yo
ur school,
community centre or
church
hall and have a ball.
Easter Egg Hunt
A great game for
the
kids and a great w
ay to raise funds
to
o. Hide
goodies in your ga
rden or local park
an
d ask
for a donation to
take part in the hu
nt.
Fashion Show Pu
t on a show
with CLAN Charit
y Shop goods
but with your very
own models.
8
AN Ask your
Go Purple for CL to
ol
workplace or scho
N. Get in touch
Go Purple for CLA
pack today.
for a fundraising
irthday
Happy B with CLAN by
e
in
Celebrat
onations
d
r
o
f
g
askin
ts.
ds or gif
r
a
c
f
o
u
lie
Justgiving You can
raise money online by
setting up a justgiving
page; an easy way to
raise funds.
Ladies Lunch G
et the girls
together for a la
dies lunch or w
hy
not book a table
at the CLAN Lun
ch.
Nippy Dipper
Pin Pals Wear one of CLAN’s pin badges and
encourage your friends and family to do the
same to show your support for CLAN.
Quiz Night Become
a quiz master for the
evening and ask your
friends and family to
enter teams.
In-house Events Come
along to one of CLAN’s
in-house events with your
friends and family.
Recycle We can recycle your old mobile
phones and receive a donation for it.
Skydive Face your fear and see
Karaoke Night
Tidy Up
clear
Have a good old
ur
out and donate yo
the
to
unwanted items
s.
CLAN Charity Shop
Host your own
karaoke party.
ke
ate
on the ultim
challenge by
arathon
running a m
and getting
r it.
sponsored fo
Marathon Ta
Take part in the
annual Boxing
Day Nippy Dipper.
ch
Victory Night Wat
Up-Helly-Aa
a big
CLAN a part of your special day,
we can organise personalised
wedding favours.
ur
AN as yo
L
C
e
s
o
o
YPI Ch YPI (Youth
r
charity fo y Initiative).
p
o
r
Philanth
9
Organise a party
for Shetland’s
infamous Up-Helly-Aa.
game with all your
nearest and
dearest.
Wedding Favours Make
Overseas C
hallenges
From trekkin
g the Great
Wall of Chin
a, to cycling
from Londo
n to Paris,
there’s som
ething for
everyone.
the world from 3,000 metres up.
g Invite
Xmas Evenind friends
n
your family a
ht of festive
over for a nig
delights.
Zum
b
-
How athon
you z long can
umb
a for
?
10
r
u
o
y
g
n
i
k
Ma
.
.
.
r
e
h
t
r
u
f
o
g
g
n
i
s
i
fundra
r
u
o
y
w
o
Gr
po und
Tools to help...
Once you have decided what event or
challenge you are going to do, the next
step is encouraging people to donate and
it is now easier than ever.
Contact your local CLAN Coordinator to arrange these,
though we do ask that you return items to us as soon as
possible after your event.
Sponsor Forms
Online Giving
Online giving is now more popular than ever. It is quick
and easy to set up, simply go to the website and follow
the step by step guide. You can then send your link to
family, friends and colleagues through social media and
email.
www.justgiving.com
www.virginmoneygiving.com
CLAN pens
and logo bugs
CLAN keyring and pin-badge
CLAN bags
Gift Aid
Gift Aid is a government scheme which enables
charities to reclaim the tax on their donations. By asking
people to gift aid their donations we can claim an extra
25p for every pound from HM Revenue & Customs, at
no extra cost to you or your supporters. Simply follow
the instructions on your sponsor form or if using online
giving, the website will sort this for you.
CLAN
information leaflets
PVC banner: 6ft x 2ft “Fundraising for CLAN”
banner, suitable for indoor and outdoor use
Match Giving
Some companies will pledge to match whatever
monies you raise and donate it to the cause. We are
happy to help fill in any forms that are required.
11
CLAN Merchandise
There are a number of items we can
provide to help raise awareness and funds
for CLAN at your event.
Approach your family, friends and colleagues and
you will be surprised how quickly the donations start
coming in.
We can provide a personalised sponsor form for your
event or challenge. Simply contact your local CLAN
Coordinator and we will send one to you.
CLAN donation
buckets, boxes
and houses
CLAN t-shirts
CLAN
wristbands
!
.
.
w
o
n
t
k
e
L us
We love to hear about our supporters fundraising plans.
Standing Orders
Please contact your local CLAN Coordinator with details of your event so we can provide any items or advice
you may require. We may also help to promote your event on our website www.clanhouse.org and in our
Fundraising What’s On guide.
You can pledge to make a regular donation to CLAN by
completing a standing order form. Ask your local CLAN
Coordinator for details.
CLAN Cancer Support will process your information lawfully and in accordance with the principles of the Data
Protection Act 1998. It will be kept securely and will not be disclosed to any third party.
12
13
Picture This: As a company, there
are a number of ways you could
support CLAN... We will help you
make your event a success!
e
t
a
r
o
p
r
o
C
g
n
i
s
i
a
r
d
n
Fu
As a company, there are a number of ways in
which you can support CLAN.
LAN as
Nominate C
your workplace charity
You could get involved by attending CLAN events such
as in-house events, golf days and corporate dinners. We
have a range of CLAN merchandise which you could
sell for us at your workplace reception. We also have
donation houses which could be placed around your
workplace.
Lunch & Learn
We can come to your workplace or you and your
colleagues can visit CLAN House or any of our
community bases. We will do a short talk about CLAN
and the services we provide. This is a great way to help
us spread the word about CLAN and the support we
can offer.
Corporate Favours
If you are hosting a corporate event and need favours,
we can help. We can provide CLAN merchandise with a
personalised card attached and the option of including
your company logo, event name and event date for a
minimum donation of £1.50 each.
14
Volunteering
CLAN Charity Shops
Does your company have an Employee Volunteering
Day? Why not give your hours to CLAN? You could help
at one of our many fundraising events or in one of our
CLAN charity shops.
The sale of donated goods in our charity shops is a
vital source of revenue. We have two charity shops
in Aberdeen and one each in Ballater, Kirkwall and
Lerwick.
GAYE
Each shop has a wide range of clothing, accessories,
household items and books. Much of the stock is new
or nearly new. Our charity shops also regularly organise
fashion shows, auctions and special sales.
This is a simple and tax efficient way for your employees
to make a regular donation to CLAN through their pay
packet. All donations are tax free, so it costs less to give
more.
If your company is not already part of the Give As You
Earn scheme, you can find further information at
www.cafonline.org.
Sponsorship Opportunities
We have a variety of sponsorship opportunities
available for various events throughout the year.
Ranging from £300 upwards, your support could help
to make our event a success.
Donations Drive
Without donations our shops simply would not
function. You can organise your own donations drive
at home or at your workplace. Encourage the whole
family to have a clear out and donate any unwanted
items.
Set a time and a place for your colleagues to drop
off donations, we can even arrange for these to be
collected by our CLAN van.
What can and
cannot be donated
You would be amazed at the range of items we can
accept, even clothes that are no longer wearable can be
donated so we can recycle them and receive a donation
for doing so.
However there are a few things that we cannot accept:
•
•
•
•
•
•
Electricals
Videos
Broken toys
Cuddly toys
Marked cushions or quilts
Large pieces of furniture
You can find your nearest CLAN Charity Shop on our
website www.clanhouse.org
Other ways to give
We are all being encouraged to write a will and leaving a
legacy to charity is becoming very popular. Leaving a gift
of money to CLAN can be a tax efficient way of giving.
Trust funding is vital in allowing us to offer our support
services, free of charge, to anyone affected by cancer and
we are very grateful to the many trusts that support us.
Call our fundraising team on 01224 647000 to find out
more about legacy giving and trust funding.
15
After
.
.
.
t
n
e
v
e
r
you
The hard work has been done, you should be
feeling proud. Take a moment to reflect on your
achievement and the support you have enabled
CLAN to give.
The money you have raised can be donated to us in few
different ways, but please always include a note with your
contact details and an outline of what your event was.
• Drop into CLAN House or any of our community bases
with cash or cheques, please contact your local CLAN
Coordinator to arrange a suitable time.
• Send a cheque made payable to CLAN to:
Fundraising Department, CLAN House,
120 Westburn Road, Aberdeen, AB25 2QA.
• Donate online via our justgiving page
www.justgiving.com/supportCLAN
• Make a donation by credit or debit card by calling the
fundraising team on 01224 647000
• Pay your donation direct into CLAN’s bank account,
please contact your local CLAN Coordinator for the details.
Acknowledgement
We send a letter, certificate or card of
acknowledgment for every donation
we receive. We have a two week policy
for this, if you have not received yours by
then please do not hesitate to contact us.
16
Visit CLAN
You are always welcome to visit any of our
CLAN centres to have a look around
and see what your support has enabled
us to provide.
And finally, keep in touch!
Find us on Facebook
www.facebook.com/CLANnow
Follow us on Twitter - @CLANnow
Sign up via our website to
receive our e-newsletter CLANnow
www.clanhouse.org
Contact us:
www.clanhouse.org
[email protected]
01224 647000
Your local CLAN Coordinator is:
Design sponsored by
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Your
logo here
CLAN Cancer Support, CLAN House,
120 Westburn Road, Aberdeen, AB25 2QA
CLAN Cancer Support
Registered Scottish Charity No. SC022606
Sponsorship opportunity
available