GRAYS HARBOR COUNTY COMMISSIONERS’ AGENDA Monday, March 16, 2015 - 2:00 p.m. Administration Building, 100 W. Broadway, Suite 1, Montesano, WA 98563 CALL TO ORDER & PLEDGE OF ALLEGIANCE BIDS: None HEARINGS: 1. Department of Commerce CDBG Public Services Grant PUBLIC COMMENT on County related items, limited to three minutes. At the podium please state your name and address. Questions are best answered by appointment. Requests of action by the Board should be submitted in writing to the Clerk of the Board for consideration of placement on any weekly agenda. CONSENT AGENDA: Request Approval 1. Minutes: -Morning/Regular Meeting: March 9, 2015 2. Commissioners: -Set Hearing Date – March 30, 2015 – Ordinance amendment for expanding the description of a “disorderly house” to include adjacent property -Set Hearing Date – March 30, 2015 – Ordinance amending Section 15.04.020 of the Grays Harbor County Code allowing for the exemption of certain agricultural buildings from permit requirements of the code -Set Hearing Date – March 30, 2015 – Ordinance amending Section 17.64.010 of the Grays Harbor County Code relating to Architectural Features 3. Public Health: -Data Sharing Agreement with WA State Dept. of Early Learning for the Parents as Teachers Program -Agreement with GRuB for the Cultivating Root Program for cooperative partnership 4. Public Services: -Set bid date - May 4, 2015- 2015 Traffic Control Devices Stockpiling Contract -One year extension to March 24, 2016 for Preliminary Plat Approval for Big Lodge Ridge Plat, Case 2007-2409 5. Correspondence: -Use permit, Elma Game Association-Fishing Derby, Vance Creek Park, April 25, 2015 from 5:00 a.m. to 1:00 p.m. PRESENTATION: 1. Garden Program Presentation - Kristina Alnajjar, Public Health and Social Services Health Educator COMMISSIONERS: 1. Superior Court Indigent Defense Contract – Jakob McGhie, for Class B and C non-violent cases Convene as Board of Health: 1. Resolution – approving Temporary Food Permitting requirements for the Montesano Senior Lunch Program DEPARTMENTS: Forestry: Request Approval 1. Timber sale contracts: Cranberry Creek No. 1- Sierra Pacific Industries for an estimated value of $930,971; Saddle Hill No. 3 - Sierra Pacific Industries for an estimated value of $537,677; Stafford Ck. No. 5 Cedar Salvage - JBC Cedar, LLC for an estimated value of $83,525 Management Services: Request Approval1. Authorization for the Central Services Director to sign a 3 year purchase agreement with CenturyLink for phones and licenses for the ShoreTel phone system Public Health and Social Services: Request Approval 1. Contract with Coastal Community Action Program for Homeless Housing Services in the amount of $829,251 for the contract period of January 1, 2015 through December 31, 2015 2. Contract with the Department of Social and Health Services for the Working Advance Program for the contract period of July 1, 2015 through June 30, 2016 Public Services: Request Approval – 1. Accept contract as complete and release the retainage to Rognlin’s Inc. for the Cedar Creek Bridge Replacement 2. Authorization to negotiate a contract with David Evans and Associates for Bridge Design Services for the Big Creek, Mox Chehalis Creek and Vesta Bridge Replacements 3. Award the bid for two (2) four door compact vehicles to Five Star Dealerships for a total of $39,461.76 4. Award the bid for one (1) 4x4 police utility to Whitney’s Chevrolet for a total of $37,259.32 5. Award the bid for one (1) 2x4 police utility pursuit vehicle to Five Star Dealerships for a total of $34,628.25 6. Award the bid for one (1) self-propelled, non-pick up sweeper to Papé Machinery Inc. for a total of $53,436.25 7. Digital Submittal Certification – County Road Administration Board reports for 2014 8. Amendment No. 1 to the Office of Financial Management Contract for the Elma-Porter Flood Mitigation Project – reduces the project approval to $114,000 to match actual expenses 9. Award 2015 aggregate stockpiling contracts items 1, 2 and 4 to Northwest Rock Inc. and item 3 to Quigg Bros. Inc. for a total project amount of $186,655.26 Sheriff’s Department: Request Approval 1. Safety and Justice Challenge Grant Application ANNOUNCEMENTS: CORRESPONDENCE: ADJOURN: COMMISSION CALENDAR For the week of March 16, 2015 Monday, March 16 9:00 a.m. 2:00 p.m. Morning Meeting BOCC Meeting/ Large Meeting Room Tuesday, March 17 10:30 a.m. Special Meeting re: 2nd Floor Conversion/ Conf. Room 1/ All Commissioners Wednesday, March 18 Thursday, March 19 8:00 a.m. 9:30 a.m. 11:00 a.m. 5:30 p.m. 7:00 p.m. Legislative Steering Committee/ Olympia/ Commissioner Gordon Disability Board/Forestry Building/Commissioner Gordon Flood Authority Conference Call/Commissioner Raines Greater Gray Harbor/GGH/Commissioner Cormier Council of Governments/Port of Grays Harbor/Commissioner Raines Friday, March 20 NOTE: This is an “open” agenda. The Commissioners or Clerk of the Board may add, delete, or change items prior to or at the meetings. This does not include legally advertised public hearings. All meetings involving multiple Commissioners are held in Conference Room No. 1, unless otherwise noted MORNING AGENDA March 16, 2015, 9:00 a.m. Commissioners and Clerk of the Board Roll Call 1. Review Calendars and Agendas 2. Commissioner Safety Meeting – no updates REQUESTS: Travel: Public Health and Social Services: (paid for by grants) 1. Chona Lorico 04/14-15/15 Breastfeed & WIC Seattle 2. Lena Stoddard 04/17/15 Poverty Training Tumwater 3. Kristina Alnajjar 04/19-21/15 WA NDS Conference Lynnwood 4. Jamie Bumstead 04/17/15 Poverty Training Tumwater Superior Court: 1. Stephen E. Brown April 26-29, 2015 S.C.J.A. – Spring Conference Skamania $745.00 2. Stephen E. Brown May 11-12, 2015 Superior Ct-Children’s Justice Conf. Seattle $349.00 Purchases: Public Health and Social Services: 1. Computer for Vital Records – purchase with administration funds Public Services: 1. Laptop for ER&R - $1,500 Hire: Public Health and Social Services: 1. Social Service Housing Resource Specialist II – Range 19 Step 1 2. Part Time - Social Service Program Specialist II – Range 19 Step 1 3. Fiscal Analyst/ Grant Reporting – Range 21 District Court: 1. Receptionist to Assistant Infraction/Criminal/Civil Manager - Heather Villalobos UPDATES/ DISCUSSION/ OTHER DECISIONS: 1. Commissioner reports on meetings attended 2. Department Credit Card for Central Services 3. Mandatory training for county employees on Understanding Discrimination, Harassment and Retaliation 4. Proposed 2015 General Fund Reductions 5. Public Health and Social Services - Participation in a Department of Health grant to reduce teen pregnancies Scheduled Meetings with Department Administrators/Representatives: 9:00 a.m. Calendars and Agenda review 9:30 a.m. Executive session under RCW 42.30.110 (g) to review applicants for Secretary/Receptionist Norma Tillotson, Deputy Prosecuting Attorney will be present 9:45 a.m. Dan Lindgren, Assessor Software discussion 10:15 a.m. Larry Smith, Forestry Agenda Item 10:30 a.m. Joan Brewster, Public Health & Social Services Agenda items and requests 11:00 a.m. Public Services: Kevin Varness, Russ Esses & Jeff Nelson: Agenda items & department updates