1. business and industrial
2. business operations
3. business plans

Conference on
Laser Ablation
COLA 2015
Sponsorship & Exhibition
Opportunities
Cairns, Australia
31 August – 4 September 2015
www.cola2015.org
Preamble
COLA-2015 brings together Australian
and international scientific leaders in
academia, government and industry.
COLA-2015 will further highlight forefront
application areas in pulsed laser
deposition,
nanoscience,
analytical
methods, materials, and micro-processing
applications.
International Conference On Laser
Ablation (COLA), established more than
20 years ago, serves as a platform to
bring together researchers, applied
scientists, engineers and students for
exchanging ideas and results on the
fundamentals and applications of intense
laser-matter interactions. Its major focus
is on the process of laser ablation,
material processing by an intense laser
beam focused on a sample surface, and
on the applications of this effect in
science, industry and medicine.
What are the benefits in
sponsorship or exhibition?
The five day program includes invited
lectures, presentations, three catered
poster sessions and the daily morning
and afternoon tea. Together with a full
schedule of exciting social functions, the
conference provides a variety of settings
for sponsors and exhibitors to interact
with
potential
clients
and
build
professional networks. By sponsoring or
exhibiting at the Conference you will have
the opportunity to:
Laser-material processing is nowadays a
multi-billion dollar industry. Laser–matter
interactions now include gentle and wellcontrolled modifications and handling of
bio-objects – cells and macromolecules.
Prof Andrei Rode
Australian National University
Chair and on behalf of
COLA 2015 committees
 Enhance your company profile and
build goodwill
Who attends the
Conference?
 Raise brand awareness and
acceptance
The program is multi-disciplinary by
nature, including laser interaction with
different material structures in a wide
range of intensity, wavelength and pulse
duration, and a broad scope of chemical,
solid-state physics and biological aspects
of laser-induced material transformations.
 Target your message
 Establish or renew professional
networks, and
 Demonstrate your products and
services.
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
2
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
Program at a glance
Day
Sunday 30 August 2015
Activities
Delegate registration
Welcome reception
Monday 31 August 2015
Official opening
Exhibition open
Conference sessions:
New Physics in Laser Interaction with Matter,
New trends in laser ablation
Coherent VUV and x-ray laser ablation
Poster session
Tuesday 1 September
Exhibition open
Conference sessions:
Pulsed Laser Deposition
Nanolithography and Nano-fabrication
Femtosecond temporal shaped beam interaction
Poster session
Wednesday 2 September
Exhibition open
Conference sessions:
Nanocluster formation in laser plume
Nano-patterning, nano-structuring and nanoperforation of surface
Non-equilibrium state of matter, Warm Dense Matter
Excursions
Conference dinner
Thursday 3 September
Exhibition open
Conference sessions:
Biological application
New trends in laser material transformation
Laser micro- and nano-printing
Poster session
Friday 4 September
Conference sessions:
Laser-matter interaction in confined geometry
Powerful fs fibre lasers, few cycle mid-IR lasers
Liquid phase laser ablation and colloidal nanoalloying
Prizes and awards
Conference closing address
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
3
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
Conference Sponsorship Opportunities at a
glance
Exhibition booth
Full registration
Exhibitor registration
Conference website
Conference signage
Conference handbook
Delegate information
Satchel insert
Welcome reception
tickets
Conference Dinner
tickets
Platinum Sponsor
AUD$10,000
(1 available)
Gold Sponsor
AUD$7,500
(2 available)
Silver Sponsor
AUD$5,000
(3 available)
2
2
2
Company name and
logo
Company logo
throughout the
conference venue
Full page
advertisement
1
1
1
Company name and
logo
Company logo
throughout the
conference venue
Half page
advertisement
No
1
No
Company name and
logo
Company logo
throughout the
conference venue
Half page
advertisement
Poster Session
Sponsor
AUD$2,500
(3 available)
No
1
No
Company name and
logo
Company logo at
relevant poster
session
75 word company
listing with logo
250 word company
listing with logo
Copy of delegate list
(name, organisation,
state/country), 1
week prior to
conference
2
2
100 word company
listing with logo
Copy of delegate list
(name, organisation,
state/country), 1
week prior to
conference
2
1
75 word company
listing with logo
Copy of delegate list
(name, organisation,
state/country), 1
week prior to
conference
1
1
Copy of delegate list
(name, organisation,
state/country),
provided at
conference
1
No
2
1
1
No
Additional Opportunities
Conference satchel
Conference USB stick
Conference Lanyards
Student presentation
prizes
Advertising in
conference handbook
Full page
Half page
Satchel insert
Exhibition Booths
Availability
1
1
1
1
Price
$1,750
$1,750
$1,750
$1,000
Unlimited
Unlimited
10
$990
$660
$330
$4,000
*Please note: all prices are in AUD and GST inclusive
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
4
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
Conference Sponsorship Opportunities
*Please note: all prices are in AUD and GST inclusive
PLATINUM SPONSOR
$10,000 (incl GST)
Exclusive opportunity
The Platinum level is the highest profile sponsorship associated with the Conference and entitles
the sponsor to:
 Recognition and acknowledgement as the Platinum Sponsor on the Conference website
 Company name and logo displayed throughout the Conference and at all plenary sessions.
 Opportunity for a five minute address to Conference delegates during the Conference dinner
 One full page (A4) advertisements in the Conference Handbook
 Double complimentary exhibition booth
 Two exhibitor only registrations
 Two complimentary full Conference registrations
 Two complimentary tickets to the Welcome Reception and Conference Dinner
 Opportunity to provide two items for inclusion in the Conference satchels
GOLD SPONSOR
$7,500 (incl GST)
Two available
Your investment entitles you to:
 Recognition and acknowledgement as a Gold Sponsor on the Conference website
 Company name and logo displayed at major Conference venues throughout the Conference
and at all plenary sessions
 One half page (A4) advertisement in the Conference Handbook
 One complimentary exhibition booth
 One exhibitor only registration
 One complimentary full Conference registrations
 One complimentary tickets to the Welcome Reception and Conference Dinner
 Opportunity to provide two items for inclusion in the Conference satchels
SILVER SPONSOR
$5,000 (incl GST)
Three available
Your investment entitles you to:
 Recognition and acknowledgement as a Silver Sponsor on the Conference website
 Company name and logo displayed at major Conference venues throughout the Conference
and at all plenary sessions
 Quarter page (A4) advertisement in the Conference Handbook
 One complimentary full Conference registrations
 One complimentary tickets to the Welcome Reception and Conference Dinner
 Opportunity to provide one item for inclusion in the Conference satchels
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
5
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
POSTER SESSION
$2,500 (incl GST)
Three available
Your investment entitles you to:
 Recognition and acknowledgement as a Poster session sponsor on the Conference website
 Company banners displayed during the relevant poster session
 Quarter page (A4) advertisement in the Conference Handbook
 One complimentary full Conference registrations
 Opportunity to provide one item for inclusion in the Conference satchels
CONFERENCE LANYARD
$1,750 (incl GST)
Exclusive
Delegates will receive a Conference lanyard attached to their name badge which is to be worn for
the duration of the Conference – another great promotional opportunity for your company or
organisation during the Conference.
Your investment entitles you to:
 Your logo (full colour) together with Conference branding printed on the Conference lanyard
 Recognition and acknowledgement as the sponsor of the Lanyard on the Conference website,
print material and onsite signage/slides
CONFERENCE SATCHEL
$1,750 (incl GST)
Exclusive
Your logo on the front of the satchel serves as a lasting reminder to delegates of your generous
support of the COLA 2015 Conference.
Your investment entitles you to:
 Company logo displayed on Conference website
 Company name and logo on delegate satchels
 Company logo and details printed in all official Conference brochures
CONFERENCE USB STICK
$1,750 (incl GST)
Exclusive
Your logo on a USB stick serves as a lasting reminder to delegates of your generous support of the
COLA 2015 Conference.
Your investment entitles you to:
 Company logo displayed on Conference website
 Company logo and details printed in all official Conference brochures
 Company logo on USB stick
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
6
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
STUDENT PRESENTATION PRIZES
$1,000 (incl GST)
Exclusive
Your investment entitles you to:
 Company logo displayed on Conference website
 Company logo and details printed in all official Conference brochures
 Company logo at the awards presentation
CONFERENCE HANDBOOK ADVERTISING (incl GST)
Full Page $990
Half Page $660
Your investment entitles you to:
 Colour advertisement in the Conference Handbook
SATCHEL INSERT
$330 (incl GST)
Conference Bag Insert $TBC per insert for no larger than one A4 sheet
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
7
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
Exhibition opportunities
EXHIBITION BOOTH
10 opportunities
$4,000 (incl GST)
Your investment entitles you to:
 Recognition and acknowledgement as an exhibitor on the Conference website and in the Conference
Handbook
 Company logo on the Conference website
 Complimentary registration for one staff member manning the booth, including access to sessions,
poster sessions, full day catering and a ticket to the Welcome Reception and Conference Dinner.
One exhibition booth consists of:

Size: 3m x 2m

Walls: 2.5m high matt anodised aluminium frame with white laminated infills

Fascia: Matt anodised aluminium frame 38cm high with white laminate infill

Sign: One computer cut vinyl lettering on white laminate infill (max 26 characters)

Lighting: Two 150-watt spotlights per booth mounted on light track inside fascia

Power: 1x 4amp power point
General Information for Sponsors and Exhibitors
Follow Up
To secure sponsorship or exhibition opportunities, please complete and return the form at the end of this
document. As sponsorship packages and exhibition booths will be sold on a ‘first come, first served’ basis,
please secure your package by making a 50% payment of fees to the Conference Secretariat as this will
generate a confirmation letter and tax invoice. The Conference Secretariat will be in touch with you in order
to ensure that your benefits are delivered. All amounts include GST.
Accommodation
Sponsors and Exhibitors will be able to book accommodation at Conference hotels where competitive room
rates have been negotiated. Further details will be provided with registration information.
Delegate Details
Provision of delegate details is subject to privacy laws—participants can choose not to be listed. Listed
delegate details will include name, organisation and state.
Cancellation Policy
Please read the sponsorship and exhibition conditions below, which outline the payments terms and
cancellation policy. By submitting the attached exhibition or sponsorship application form you acknowledge
and accept the terms and conditions.
Important Information for Sponsors
Sponsor Registration
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
8
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
If your sponsorship package includes complimentary Conference registrations, this entitles you to morning
tea, lunch and afternoon teas every day as well as entrance to all Conference sessions, the exhibition and
all poster sessions. Attendance at the Welcome Reception and the Conference Dinner is also included. It
is most important that you nominate the recipient(s) of all complimentary registrations.
Artwork for Advertisements
If your sponsorship package entails a complimentary advertisement, or if you are purchasing an
advertisement space in the Conference Handbook, you will be expected to provide the necessary artwork.
You will be advised in due course of artwork production specifications.
Banners
All banners to be supplied by the Sponsor/Exhibitor. Banner size will be 1m wide x 2m high.
Sponsorship Conditions
■ The organisers reserve the right to change the venue and duration if exceptional circumstances demand.
In the event of change of venue and/or duration, the agreement to participate will remain in force so long as
the sponsor is informed at least one month before the Conference.
■ In the case of cancellation by the Sponsor, notification in writing should be sent to the Conference
Secretariat. A refund of fees paid (less a cancellation fee of 50% of the value of the sponsorship) will be
made to any Sponsor cancelling before or on 30 April 2015. After that date refunds may not be possible.
■ 50% payment of fees must be made within seven (7) days of receipt of invoice.
Full payment must be made before 30 April 2015
■ Sponsors must obtain the permission of the Local Organising Committee (contact the Conference
Secretariat) when planning to promote the Sponsor’s involvement in the Conference.
Important Information for Exhibitors
Each Exhibitor must keep their display within the dimensions of the exhibition booth. Should your display or
exhibit require space or a layout other than that indicated above, we would welcome discussion to facilitate
your requirements. Please note that all custom design exhibition booths must be approved by the Local
Organising Committee. Exhibitors will be required to submit a plan to the Conference office no later than 30
April 2015 indicating the dimensions of the proposed booth for the Local Organising Committee’s
consideration.
Exhibitor Manual
Closer to the Conference date you will receive details of setup and venue information. The Exhibitor
Manual, including the final floor plan and details regarding bump-in and bump-out arrangements will be
forwarded approximately three months prior to the Conference.
Exhibitor Registrations
The Conference is an integrated event and all staff in attendance at your booth must be registered for the
Conference. Each paid booth or space entitles your organisation to one complimentary full Conference
registration. This entitles you to morning tea, lunch and afternoon tea on Monday to Thursday, morning tea
on Friday, entrance to Conference sessions and poster sessions plus attendance at the Welcome
Reception and Conference Dinner.
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
9
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
Extra Exhibition Staff
Additional exhibition staff must register by completing the registration form in the registration brochure. This
entitles registered staff to morning tea, lunch and afternoon tea on Monday to Thursday, morning tea on
Friday, entrance to Conference sessions and poster sessions plus attendance at the Welcome
Reception and Conference Dinner. If additional exhibitor registrations are required, these will be charged at
$350 per person.
Floor plans for exhibition
The floor plan for the exhibition has not yet been finalised. Please see attached for a proposed plan, but
please note that this is subject to change.
Booth allocation
Booths will be allocated on a ‘first come, first served’ basis.
Public Liability Insurance
Exhibitors are required to ensure that they are adequately covered for public liability insurance. This refers
to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. The Exhibitor
will indemnify the organisers in respect of any claim and demands in respect thereof.
Exhibition Conditions
■ The organisers reserve the right to change the venue and duration if exceptional circumstances demand.
In the event of change of venue and/or duration, the agreement to participate will remain in force so long as
the exhibitor is informed at least one month before the Conference.
■ In the case of cancellation by the exhibitor, notification in writing should be sent to the Conference
secretariat. A refund of fees paid (less a cancellation fee of $500) will be made to any exhibitor cancelling
provided the booth can be re-sold.
■ Final payment must be received by 30 April 2015.
■ 50% deposit must be received upon booking.
Conference Logistics PO Box 6150, KINGSTON ACT 2604 [email protected]
10
Ph: +61 2 6281 6624
Fax:+61 2 6285 1336
COLA 2015
Sponsorship/Exhibition Booking Form
Sponsor / Exhibitor Contact:
Position:
Organisation:
Postal Address:
State:
Phone:
Postcode:
Mobile:
Email:
I would like to purchase the following sponsorship/exhibition packages:
Cost: $
Cost: $
Cost: $
TOTAL: $
Exhibition Booth / Space 3m x 2m
Number of booths
Please indicate booth preference
(see floor plan for booth numbers)
(1)
Additional Exhibitor Staff @ AUD$350
@ AUD$4,000 (incl GST) each
(2)
(3)
Please book a place for
additional representative(s)
Names of representative(s) are:
SPONSORSHIP TOTAL
$
EXHIBITION TOTAL
$
TOTAL AMOUNT TO BE INVOICED (incl GST)
$
50% OF TOTAL (TO BE PAID UPFRONT)
$
I/we accept the terms and conditions of undertaking a Sponsorship and/or an Exhibition package for the COLA
2015 Conference
Name:
Signature:
Date:
I enclose cheque payable to: COLA 2015
I wish to pay by Electronic Funds Transfer. Bank details will be provided with your tax invoice.
I wish to pay by credit card and I hereby authorise you to charge the amount of AUD$
Please Charge my:
MasterCard
to my credit card
Visa
Card Number:
Expiry Date:
Card Holder Name:
Please send completed form with payment to:
Signature:
Conference Logistics
PO Box 6150, KINGSTON ACT 2604
F: +61 2 6285 1336 E: [email protected]
11