Harvard College Financial Aid Office
86 Brattle Street Cambridge MA 02138
(p) 617.495.1581 / (f) 617.496.0256
(e) [email protected]
Harvard College Study Abroad Supplement
2015-2016
Deadlines: May 1 (fall study) and October 30 (spring study)
Submit this form to the Griffin Financial Aid Office by May
1st (fall or full year study) or October 30th (spring
study). If you are receiving financial aid and are approved
for academic credit for study abroad, your aid should be
available to be applied toward your program costs. Please
note that you must also submit a complete 2015-2016
Upper Class Financial Aid Application by May 1, 2015.
If a program is more than a Harvard semester, we can
provide additional grant up to $5,000 more. Normally, if a
budget is more than $5,000 above your Harvard standard
budget, the costs in excess of that $5,000 threshold will
not be eligible for additional scholarship funding. A
subsidized loan will usually be available to meet these
additional expenses.
General Information
Meeting Your Term-Time Job Expectation
Optional: Your aid package normally includes a termtime job expectation. If you would prefer a subsidized
loan to meet the job expectation while you are abroad,
please indicate below:
 accept term-time job loan for study abroad
Your name __________________________ Class ____________________
Email ____________________________________________________________
Semester(s) of study:
 Fall
 Spring  Both
Study Abroad Program Information
All study abroad programs must be approved for academic
credit by the Office of International Education (OIE) in
advance for you to be eligible for financial aid.
Program________________________________________________________
Contact person_________________________________________________
Phone_________________ Email _________________________________
Housing:  Host Family  Dormitory  Independent
Meals per week provided by housing/program:__________
Anticipated Budget for Study Abroad
Use the Study Abroad Budget Planning Worksheet on page 2
to give us detailed information about your anticipated
expenses. As a matter of policy, all expenses should be
education-related, and attached documentation of all
costs is required. Please attach copies of your program
description showing anticipated costs. Normally, we will
construct your budget from the official program costs, a
standard travel allowance for the host country (unless
otherwise documented), and a standard personal
expense/book allowance. For programs that do not
include living expenses, please provide estimates and
detailed documentation. Keep in mind that living
arrangements should be similar to standard college
options (dormitories, shared apartments, etc.). We
generally expect the personal expense/book allowance to
be similar to the one here at Harvard (2014-2015 amount
is $1,821 per semester).
Once we approve your budget, we will subtract your
normal parent contribution and student contribution from
this budget. The remaining amount will be met with grant
aid. That means if your budget is less than that of a
Harvard semester, you may be receiving less grant but the
costs to your family should be the same.
Unexpected Expenses Loan
Optional: You may take out up to $2,000 beyond the costs
of your budget in Harvard loan funds to have with you
while abroad in case of unexpected expenses. If you do
not use these funds, you can return them after the
program ends and there will be no interest. If you would
like this emergency loan, please indicate below:
 accept unexpected expenses study abroad loan in
the amount of $____________
Payments
*Be sure to sign up for direct deposit through the Student
Receivables Office (instructions are on their website)*
Your financial aid credits will first be posted to your
Harvard term bill to cover any necessary fees and
outstanding balances. Any remaining credits will then be
deposited into the bank account you have on file with the
Student Receivables Office by July 1st (fall or full year study)
or December 1st (spring study). Please make sure to enroll
in direct deposit with the SRO in order to receive your
funds. It is your responsibility to use these funds to
make any necessary payments to your program or host
institution.
Please note that if you receive any funding from your
study abroad host program, this will be treated as any
other outside award and you must report this funding
to the Financial Aid office.
By signing below,
funds (including
disbursed to you
expenses related
program.
you acknowledge that any financial aid
grants, loans, and outside awards)
are to be used solely for educational
to your OIE-approved study abroad
Student’s Signature (required)
___________________________________
Harvard ID
_____________
Date
Your Name:
Harvard College Study Abroad Budget Planning Worksheet
Attached documentation of all costs is required
EDUCATION-RELATED EXPENSES
YOUR REQUEST
APPROVED AMOUNT
Tuition and Fees





Program Tuition
Program Fees
Confirmation Deposit (only if in addition to tuition/fees)
Application Fee
Harvard Student Services Fee
Tuition and Fees Total:
$1,264
Room and Board



Housing Costs not included in Program Fee
Meals not included in Program Fee
Housing & meals during breaks (documentation of housing lapse
required)
Room and Board Total:
Personal Expenses


Books and course supplies
Personal expenses
Personal Expenses Total ( approx. $1,821/semester is the normal max)
Travel (Standard is $1250 for Europe; $650 for Mexico; $1100 for Caribbean; $850 for Cent. Amer.; $1500 for Middle East, $2250 for
Asia; $2,500 for Africa; $1550 for South Amer.; $1200 for Turkey/Western Russia; $2900 for Australia/NZ)

International Airfare
Travel Total:
Additional Non-Discretionary Expenses





Program health insurance
Vaccinations/ Immunizations
Passport and photos
Visa
Local Transportation to school (bus/subway pass—only if required for


Internet Access
Other (please itemize in detail)
getting to class)
Non-Discretionary Expenses Total:
TOTAL EDUCATION-RELATED BUDGET
Unexpected Expenses Loan (up to $2,000)
TOTAL COST WITH ADDITIONAL LOAN