Registration #____________ Date Rec’d: TRIBUTE ARTIST REGISTRATION Name: / / 2015 PARTICIPATION FEES: **Note: There are NO REFUNDS ON FEES! EARLY REGISTRANTS RECEIVE MOST BENEFITS! Stage Name: WHAT YOU RECEIVE IS BASED ON DATE YOUR REGISTRATION ARRIVES IN THE FESTIVAL OFFICE! Address & Postal Code: Home Phone: ( ) Cell Phone: ) ( YOU ARE NOT CONSIDERED REGISTERED UNTIL PAYMENT HAS BEEN RECEIVED IN FULL. All Youth – registered on or before May 15th - $113.00 incl. HST Standard Rate – March 1st to April 30th - $152.55 incl. HST Last Chance Rate – May 1st to May 15th - $163.85 incl. HST Amount: $ Email: Method: Cash Cr. Card M. Order PERSONAL CHEQUES WILL BE RETURNED ! Arrival: TUE WED THR FRI SAT & Time:_____________ Please complete your Arrival date to help us with scheduling. Thank you! Category Options: Circle ONE Circle ONE PRO Early Years or Concert Years NON PRO Early Years or Concert Years YOUTH Junior (3-10yr) or NON-COMPETITIVE Expiry Date: CVC/CVV CODE: FAX TO FESTIVAL OFFICE (705) 445-4755 COMPETITION REGISTRATION DIVISION: Credit Card #: Senior (11-17yr) No category is required! Only ADULT COMPETITORS are eligible for the UETAC in Memphis! OR EMAIL TO: [email protected] YOUTH: MONTH PLEASE PROVIDE DATE OF BIRTH DAY YEAR Are you available for Media Events? YES / NO Do you perform other Tributes? YES / NO If so, who? ________________________________________________ Participant Name: WAIVER & AGREEMENT I agree to the following terms & conditions: I will abide by ALL the Festival rules as presented My name/image/likeness/photo/bio/voice and audio/visual footage can be used by the Festival in perpetuity without compensation or payment I will appear in a variety of performances, both paid and non paid. I will read the FULL version of the rules & regulations upon receiving confirmation of my participation including the Judging Consideration List, if I am a Competitor. X____________________________________________________ Waiver MUST be signed to participate. ACCOMMODATIONS If you do not circle your choices below, we will not include you in ANY performance opportunities YOUR PARTICIPATION LIST Non-Paid Performances: (Circle your choices) Please review description of each event before selecting! Thursday – “First Hurrah Pub Crawl” Thursday – Goodwill Appearance Friday – Awesome Street Party Friday – Charity Venue Appearance Saturday – Tribute Artist Parade Sunday – Morning Gospel Worship Service **Please note: You can only participate in this event if you are NOT part of the Inspirational Elvis “Invitation Only” competition! Sunday – Charity Venue Appearance PAID PERFORMANCES: (Circle your choices) Please review description of each event before selecting! **Note: Based on Availability & Registration date Accommodations are your responsibility to source, secure and pay at your own expense, unless otherwise notified by the Festival. Thurs/Fri/Sat/Sun – Café Performance A discounted rate is available to Tribute Artists. The group code is available by email to [email protected] or by calling the Festival Office at (705) 444-2500 Ext. 3279. Thurs/Fri/Sat/Sun – Shuttle Bus Performer Our HOST HOTEL for 2015 IS: Blue Mountain Resort 1-877-445-0231 Thurs/Fri/Sat/Sun – Hurontario St. Performer **NEW** Thurs/Fri/Sat/Sun – “Dining With the King” Program Breakfast / Lunch / Dinner Sat. Afternoon – Around Town Venue Tour Performer Do you have a Sound System for free use by the Festival? YES / NO If YES, please bring the equipment with you! YOU MUST SELECT AT LEAST ONE NON-PAID OPTION AS PART OF YOUR PARTICIPATION IN OUR FESTIVAL. church. A capacity crowd every year! Limited opportunity for 4 to 6 ETAs. You can only participate in this event if you are NOT part of the Inspirational Elvis “Invitation Only” competition! PAID PERFORMANCES: Based on Availability! We will not guarantee your inclusion in the options below. We will rely on your selections for consideration. OPTION DESCRIPTIONS Thurs/Fri/Sat/Sun – Café Performance Non-Paid Event Options A 45-minute performance at a participating Venue. Time and day is at the Venue’s discretion that best suits their needs. Bring your own tracks! Equipment may be required. Receive a flat fee. Thursday–“First Hurrah Pub Crawl” - Hours: 5pm to 1 am Thurs/Fri/Sat/Sun – Hurontario St. Performer Our second night of the Festival continues with a Karaoke style Pub Crawl throughout Town at participating Venues. You are asked to perform, free of charge, at as many venues as you would like to attend, using your own tracks for whatever length of time YOU want to sing. This event inspires additional business for the participating venues as a “Thank You” for their support of the Festival but also provides a free opportunity for the fans to see you up close & personal and cheer you on. Thursday – Goodwill Appearance – Hours: 11 am to 8 pm A free performance for the shut-ins & seniors that are confined to a Nursing Home or Assisted Care facility. Bring your own tracks. Multiple performers included at each Facility. Youth can participate. In the spirit of Elvis, please help bring a smile to someone’s face that otherwise cannot attend the festival events. Friday – Awesome Street Party – Hours: 11 am to 10 pm A performance on our largest attended stage with more than 10,000 people will watch. Choose to perform one (1) Elvis song live with our Houseband or with your own track! All registered ETAs should perform in this event, if possible. This is not judged! Saturday–Tribute Artist Parade–Hours: 8 am to 10:30 am Ride in a classic car as our ETA Parade entertains the fans! Although this is voluntary, we encourage you to participate for the fans sake, if not your own! After all, that’s what you are here for, right? Sunday – Gospel Worship Service–Hours: 9 am to 11 am A celebration of worship through the music of Elvis. Officiated by a local A short 30 minute appearance with your own tracks. Equipment & tech are supplied. Various locations – all outdoors! Receive a flat fee. Thurs/Fri/Sat/Sun – “Dining With the King” B/L/D B/L/D stands for Breakfast/Lunch/Dinner Circle only ONE choice! A 45 minute track performance at a time to be determined. Receive a flat fee. Equipment may be required. Thurs/Fri/Sat/Sun – Shuttle Bus Performer **NEW** A three hour shift is required. You will perform for the riders on the shuttle buses arriving into town and back out to their destinations. Very informal, fun performances! An hourly fee will be paid to you and you are not required to perform for the entire three hours. Just a few songs and photo opportunities for each new set of passengers! Friday/Sunday – Charity Venue Appearance There will be a maximum of two local charity venues for participation on each day. Equipment is supplied. Bring your own tracks. Receive a flat fee for a 20 minute performance. Sat Afternoon – Around Town Venue Tour Adults perform a 45 minute set with tracks for a flat fee. Youth perform 15 to 20 minutes (Junior) or 30 to 45 minutes (Senior) for a flat fee at a participating venue. Equipment is supplied. FEES VARY DEPENDING ON THE TYPE OF PERFORMANCE AND ALL ARE BASED ON AVAILABILITY AT TIME OF REGISTRATION. WAIVER/APPROVAL FORM Date: Name: ____________________________________________ (Please Print) To: Rosemarie O’Brien, Collingwood Elvis Festival FAX TO: (705) 445-4755 or EMAIL TO: [email protected] Sign Off Deadline: Immediately upon registration CAUTION: Please ensure that you have thoroughly read the Official Rules and Guidelines for both the Collingwood Elvis Festival and the Ultimate Elvis Tribute Artist Contest before completing and signing this Waiver. Once you have accepted the terms and conditions as written, you are bound by them. Failure to comply or failure to inform yourself by reading through the documents will not be accepted as an argument or condition for exception, or reinstatement if you are disqualified or eliminated from participation for any reason, at any time before the Festival, or at any time throughout the Festival weekend. WAIVER: By placing my signature upon this document, I attest that I have thoroughly read, or had the documents read to me, and I fully understand all the terms, conditions, rules and guidelines as set out in the Registration and accompanying documents. I hereby agree to participate in the Collingwood Elvis Festival based upon these terms and conditions and I accept that the rules and guidelines as written shall form part of my Registration Form. X _____________________________________________________________ As Participant in the 2015 Collingwood Elvis Festival FOR OFFICE USE ONLY: Approved by: _____________________ Date Received: ________________________ Collingwood Elvis Festival 97, Hurontario Street, Town Hall, 2nd Floor, P.O. Box 157 Collingwood, ON L9Y 3Z5 Tel: 705-444-2500 Ext. 3279 Fax: 705-445-4755 Email: [email protected] REGULAR COMPETITION CRITERIA A Sample Score Sheet is attached. The following judging criteria will be used in all competition rounds with (1) being lowest (Does Not Match Elvis), and (5) being mid-range (Matches Elvis Somewhat) with (10 or better) being highest (Matches Elvis Exactly), as applicable: i) Vocals (Out of 15 points) – Ability to match the sound and quality of Elvis’ singing voice in the era and category represented. ii) Performance (Out of 10 points) –Ability to perform in the style in which Elvis would have performed with respect to timing, melody and correct delivery of lyrics iii) Stage Presence/Showmanship (Out of 10 points) – Ability to re-create the charisma Elvis created when performing on stage through the usage of the stage and the audience, without performance enhancements. iv) Appearance (Out of 10 points) – Ability to match the look, styles and movements of Elvis in the specific category & era represented. v) Overall Tribute to Elvis/Authenticity (Out of 10 points) – Looking at overall performance, how authentic is the representation in terms of the legacy of Elvis Presley. The rule of thumb for judging purposes is that each Competitor is required to “play” the entire stage and runway. However during some ballads Elvis did not move around on stage but rather stood stationary throughout the performance so this judging rule will be applicable to the song material historically and the manner in which it was performed by Elvis. Competitors are to rely on their talent and use of their individual performance techniques without assistance of enhancements. USE OF ANY KIND OF PROPS OR MUSICAL INSTRUMENTS, OF ANY KIND, BY COMPETITOR, IS STRICTLY PROHIBITED DURING ANY ROUND OF COMPETITION, and can result in disqualification from competition or other disciplinary measures such as point loss as the Festival may deem appropriate. See attached list for clarification and specifics. LOCATION & TIMES All rounds of competition will be conducted inside the Eddie Bush Memorial Arena – 97 Hurontario St. i) Qualifying (Friday)–All Adult & Youth Divisions regardless of previous wins – 4 pm to completion ii) Semi-Finals (Saturday) - All Adult Divisions – 11 a.m. to 5 p.m. iii) Grand Finals (Sunday)–All Adult & Youth Divisions - 6 p.m. to 10:30 p.m. Name:________________Category: EARLY/CONCERT Song#1:____________________ Song#2:_____________________ GENERIC SAMPLE ONLY Elvis Medleys, vocally-eliminated tracks, use of Props or Instruments are NOT permitted in ANY round of competition (Only circle one score and do not erase or change once selected.) 1. VOCALS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 (Ability to match sound & quality of Elvis’ singing voice in the era/category represented.) Notes/Comments:_____________________________________________________________ 2. PERFORMANCE 1 2 3 4 5 6 7 8 9 10 (Ability to perform the style in which Elvis performed with respect to timing, melody and correct delivery of lyrics.) Notes/Comments:_____________________________________________________________ 3. STAGE PRESENCE/SHOWMANSHIP 1 2 3 4 5 6 7 8 9 10 (Ability to re-create the charisma Elvis exuded on stage through use of stage & audience.) Notes/Comments:_____________________________________________________________ 4. APPEARANCE 1 2 3 4 5 6 7 8 9 10 (Ability to match the look, styles, movements in the specific category/era represented.) Notes/Comments:_____________________________________________________________ 5. OVERALL TRIBUTE TO ELVIS/AUTHENTICITY 1 2 3 4 5 6 7 8 9 10 (Based on overall performance, how authentic is the representation in terms of the legacy of Elvis) Notes/Comments:______________________________________________________________ NOTE: In the event of a “tie”, the score given in #1 (Vocals) will be used as the determining factor. If a “tie” still exists use standard order of numbering (ie. #1, #2, #3, #4) until winner is established. ___________________ ___________________ Total Score: __________ / 55 Judge’s Name Judge’s Signature (PRINTED PLEASE) Verified by: __________________ 7 HOW COMPETITION ROUNDS ARE CONDUCTED Competitors will be told their specific judging timeframes in advance. If, as a result of a first “no show” call, a competitor is moved to the end of their round, then they will be judged last and will have until the competition round closes to arrive and be judged. FRIDAY – Qualifying Round- one (1) song with competitor-supplied background/karaoke style tracks Competitors are not permitted to provide their own band, instruments, or backup singers. a) A combined maximum, including all categories and divisions, of 100 or less registered competitors will be accepted into the overall competition. b) All Competitors, including Youth, regardless of previous experience, placement or wins, will be required to attend the Qualifying Round at the appropriate location. c) Youth Competitors will be judged first between 4:00 p.m. to approximately 4:45 p.m. d) Non-Professional (CONCERT YEARS) competitors will be judged second beginning promptly at 4:45 p.m. to approx. 7:15 p.m. e) Dinner break for Judges 7:15 p.m. to 8 p.m. f) Non-Professional (EARLY YEARS) competitors will be judged beginning promptly at 8:00 p.m. to 9:15 p.m. g) Professional (EARLY YEARS) competitors will be judged last at approximately 9:15 p.m. to 10:00 p.m. h) Judges break 10:00 p.m. to 10:30 p.m. approximately i) Professional (CONCERT YEARS) competitors will be judged last at approximately 10:30 p.m. to completion Youth Competitors only – three (3) Finalists will be selected during the Qualifying Round, in each Division and those finalists will immediately move on to the judging for the Sunday Night Grand Finals A combined maximum of 40 Adult competitors (up to 20 from each Division), will move on to the Semi-Final Round on Saturday Saturday – Semi-Final Round - two (2) songs with competitor-supplied background/karaoke style tracks Competitors are not permitted to provide their own band, instruments, or backup singers. a) Professional (EARLY YEARS) competitors will be judged first strictly between 11:00 a.m. – 12:30 p.m.; b) Professional (CONCERT YEARS) competitors will be judged next between 12:30 p.m. – 2:00 p.m.; Judges Break from 2:00 p.m. to 2:30 p.m. Non-Professional (EARLY YEARS) competitors will be judged second strictly between 2:30 p.m. – 4:00 p.m. Non-Professional (CONCERT YEARS) competitors will be judged last between 4:00 p.m. – 5:30 p.m. b) A combined maximum of 12 Adult competitors (up to 6 from each Division) will move on to the Grand Finals Round on Sunday evening consisting of a guaranteed 1st, 2nd, and 3rd place in each category/division. An additional six (6) Youth finalists, pre-determined from the Qualifying Round, will also appear at the Grand Finals consisting of a guaranteed 1st, 2nd, and 3rd place in each category/division. Sunday Night - Grand Finals - two (2) songs live with the official Festival Houseband Competitors are NOT permitted to provide their own band, background music or vocallyeliminated tracks of any kind, instruments, backup singers or props (including scarves, leis, teddy bears etc.) of any kind. a) Youth competitors will be judged first beginning at 6 p.m. until all Youth competitors have performed; Non-Professional competitors will be judged second immediately following the Youth categories; Professional competitors will be judged last immediately following Non-Professional categories; Winners will be announced following a short break in the program. b) Following announcement of the regular competition results, the Competitor with the Highest Overall Score, professional or non-professional, will be announced as the Collingwood Elvis Festival Representative to proceed to the Ultimate Elvis Tribute Artist Contest to be held in Memphis, Tennessee in August. Youth competitors are not eligible for Memphis. ABSENT COMPETITORS: Please note that all Tribute Artist competitors are expected to be on-site 15 minutes prior to all their applicable judging times to allow for sign-in. Once the MC calls a Competitor’s name for performance, if he/she is not on-site and available the MC will call the official time for the Judges, and that Competitor will be moved to the end of the judging time slot as the final performer in that division. The performances will then continue. If at the conclusion of the judging for that Division, he/she is not on-site and available once the ND MC calls their name a 2 and FINAL time, that Competitor will be immediately disqualified without recourse, refund or further consideration. THERE WILL BE NO JUDGE CALLBACKS UNDER ANY CIRCUMSTANCES,WITHOUT EXCEPTION. JUDGING TIMES WILL BE STRINGENTLY ADHERED TO! PERFORMANCE CONFLICTS: Should a Competitor accept a paid gig or venue performance that may conflict with his/her judging time it will be the Competitor’s sole responsibility to get to their judging location on time or chance disqualification. The Collingwood Elvis Festival and their staff, judges and volunteers will not accept any responsibility or liability should a Competitor be unavailable for his/her scheduled judging time due to other commitments accepted by the Competitor, of their own choosing, which results in his/her disqualification or elimination. Collingwood vs. Memphis The Collingwood Grand Finals are considered to be a Qualifying Round of Competition for the Ultimate Elvis Tribute Artist Contest held each August in Memphis, Tennessee, however the general “rule of thumb” regarding our Competition is that “Collingwood rules, regulations, practices and procedures will always supersede Memphis rules” as it relates to how our competition and its associated “rounds” are conducted including Sunday evening’s Grand Finals. We have confirmed this with Elvis Presley Enterprises and Graceland in order to avoid any confusion among the competitors or the fans. Our Memphis representative will be the competitor in the Grand Finals having the overall highest score and may be in the Professional or Non-Professional category. Competitors who have pre-qualified for the UETAC at another festival/competition location are not eligible to represent the Collingwood Elvis Festival as per rules of the UETAC and must relinquish the position and the prize money to the next runner-up with the highest score but will retain the Grand Champion title & prize money here in Collingwood. SOUVENIR PROGRAM 5 LINE BIO & PHOTO NAME:_________________________________________ No longer than 5 full lines of information due to space limitations. The Festival reserves the right to edit the length and content if necessary. Some items to consider including: • Tell fans about you • First Elvis memory • A welcome message to fans Accomplishments in your life or career • # of years as a Tribute Artist or coming to the Festival Please use the space below to create your bio. *Note: You MUST send a “superior quality” high-resolution photo of yourself, preferably in costume, colour or black & white is acceptable, together with this bio, by email to [email protected] or you will NOT be included in the Souvenir Program. NO PASSPORT OR UNFLATTERING PHOTOS PLEASE!!!! THIS IS A PROFESSIONAL QUALITY PROGRAM FOR SALE TO FANS. SOUVENIR PROGRAM 5 LINE BIO & PHOTO NAME:_________________________________________ No longer than 5 full lines of information due to space limitations. The Festival reserves the right to edit the length and content if necessary. Some items to consider including: • Tell fans about you • First Elvis memory • A welcome message to fans Accomplishments in your life or career • # of years as a Tribute Artist or coming to the Festival Please use last year’s: _____ photo ______ bio (Please check off choices). If you do not check off choices, we will expect to receive the item(s) above within two weeks of receiving your registration. Please use the space below to create your bio. *Note: You MUST send a “superior quality” high-resolution photo of yourself, preferably in costume, colour or black & white is acceptable, together with this bio, by email to [email protected] or you will NOT be included in the Souvenir Program. NO PASSPORT OR UNFLATTERING PHOTOS PLEASE!!!! THIS IS A PROFESSIONAL QUALITY PROGRAM FOR SALE TO FANS. JUDGING CONSIDERATION LIST Allowed for Use Not Allowed for Use Equipment Costuming Props Instruments Retro Microphone Retro Mic Stand Wireless Mic Long Mic Cords Equipment available, used and provided by Festival Sound Company on stage Wigs Bracelets Rings Watches Necklaces Appropriate Makeup Sideburns Black leather suit Jumpsuits with or without fringe Stuffed animals (ie. Bears, Dogs) Scarves Flowers or Leis String/Hand Puppets Guitar Picks Drumsticks Sunglasses on stage Penny Loafers Canes Belt Buckles Bibles Cumberbunds “Lyric or Cheat Sheets” for song Army or G.I. attire Fringe adorned shirts performances Contact Lenses or VocallyPrescription Glasses eliminated Costume Belts background tracks Gold Lame Jackets and or Pants Blue denim jeans and or jacket Applicable Elvis attire worn during the appropriate era Scarves/Leis as an accessory but not to be handed out Boots of any kind worn by Elvis during his career Capes of any kind worn by Elvis but not to be handed out Velvet or satin shirts Guitars of any kind Pianos or keyboards of any kind Ukulele Harmonicas Morrocas Tamborines, Claves, Blocks Flutes Castanets, Finger Cymbals, Spoons, Triangles, Shakers, Bells of any kind Drums including bongos, congas, tom toms, djembe, African drums or handheld cymbals Any musical instrument that is being used by the Festival Houseband STANDARD RATE ENTITLEMENT LIST For those ETAs who register prior to April 30th, 2015 EMAIL TO: [email protected] or fax to (705) 445-4755 Make your selections below by checking off your choice(s). If you are a Finalist in the Competition, a Guest ticket will be provided to you. PLEASE DO NOT ACCEPT THESE IF YOU WILL NOT BE ABLE TO USE THEM. THEY ARE FOR YOUR BENEFIT AND ARE NOT TO BE PASSED ON TO FANS! You will receive ONE ticket for you AND one Guest to each show selected below. Seats are located in the Tribute Artist Green Bleachers only. Saturday Night Show □ PLUS Any ONE (1) additional Arena Show Thursday Night Show □ OR Sunday Inspirational □ NAME:_______________________________ PHONE: ( ) ________________ Additional Show Tickets: “Green or Orange section” floor tickets to any show can be purchased through the Festival office at a 10% discount, if available. Please pass my tickets on to someone else as I am not able to use them. □ FESTIVAL SONG SELECTION FORM Friday Awesome Street Party Name:_______________________ Email: _________________________ Phone: ( )___________ Return this form to MARCO SPADAFORA, Bandleader at [email protected] Select your songs by visiting www.thecasinobrothersband.com from the Elvis Song List available on the website. In 2015, you MUST be a Festival Champion (Any year or division) or a 2014 FINALIST (any division) to perform with the Houseband. The band performs from 5 p.m. to 10 p.m. ONLY. Please choose 3 Elvis songs in your order of preference. The Festival will try to accommodate your 1st choice but the final selection remains with the Festival Office from your 3 song choices provided. You will sing 1 or 2 of your choices as time & stage availability permits. Know your songs! TIME: 5 p.m. to 10 p.m. on Hurontario Street. Song 1 Version or Special Ending: Band or Track Song 2 Version or Special Ending: Band or Track Song 3 Version or Special Ending: Band or Track Time Restrictions: Please schedule me sometime around: (Earliest) p.m. Beginning at 5 p.m. Please schedule me sometime before: p.m. Last by 9:45 p.m. (Latest) You will be provided with your scheduled appearance time & confirmed song choice(s) in advance of the Festival. If there is a conflict please notify the Festival Office IMMEDIATELY so that we can change your appearance to a more suitable time. This is an extremely difficult & time sensitive event to schedule so please get your Selection Form in as early as possible. THIS EVENT IS NOT PART OF THE JUDGING/COMPETITION. IT IS A FUN AND SOCIAL EVENT. FESTIVAL SONG SELECTION FORM Friday Awesome Street Party Name:_______________________ Email: _________________________ Phone: ( Return this form to MARGARET FORSYTHE, at [email protected] )___________ Please choose 3 Elvis songs in your order of preference. The Festival will try to accommodate your 1st choice but the final selection remains with the Festival Office from your 3 song choices provided. You will sing 1 or 2 of your choices as time & stage availability permits. Know your songs! There are no Karaoke screens or lyric sheets available. TIME: 11a.m. to 10 p.m. on Hurontario Street. Song 1 Version or Special Ending: Track only Song 2 Version or Special Ending: Track only Song 3 Version or Special Ending: Track only Time Restrictions: Please schedule me sometime around: (Earliest) p.m. Please schedule me sometime before: p.m. (Latest) You will be provided with your scheduled appearance time & confirmed song choice(s) in advance of the Festival. If there is a conflict please notify the Festival Office IMMEDIATELY so that we can change your appearance to a more suitable time. This is an extremely difficult & time sensitive event to schedule so please get your Selection Form in as early as possible. THIS EVENT IS NOT PART OF THE JUDGING/COMPETITION. IT IS A FUN AND SOCIAL EVENT.
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