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www.concepttc.com
PROFESSIONAL
CONFERENCE
ORGANISERS
Concept Travel & Conferences
Company Profile
Concept
A Smart way of Conferencing!
We are a full-service conference
and corporate event planning
company. We work with national
and international healthcare,
scientific and research
associations, government
organisations and corporate
clients.
We stay abreast of all relevant trends
in technology, ensuring early adoption
wherever appropriate. We know how
to apply technical innovations both
to your event and behind the scenes
to our own systems, resulting in
efficiency, accuracy, transparency and
exceptional service delivery.
Concept brings to you a professional &
exceptional team of people who make
your special event a memorable one.
As a top-level professional conference
organiser we deliver flawlessly
executed conferences and events. As
a full-service company, we can manage
every aspect of your conference
or event from beginning to end.
Alternatively, we are happy to work
alongside any other agency you desire,
providing our services and expertise in
complement to theirs.
We take a meticulous systems-based
approach to every project we manage.
At the outset, we prepare a detailed
documentation that will govern its entire
life cycle: a project plan, a strategic
marketing plan, budget and cashflow
projections, a sponsorship plan and a
comprehensive risk assessment, which
we re-evaluate throughout the project.
We manage your involvement over
the life of the project to ensure the
demands on your time are predictable,
scheduled and clearly defined. We
keep our processes transparent and
our reporting to you full, accurate and
prompt. And we keep the entire project
under control and on target: for quality,
timeline and budget. Working with
world-class experts from across the
spectrum of industry disciplines, we are
constantly exposed to new ideas and
new approaches in design, technology,
marketing and communications.
Associate Companies
From a small beginning in 1998, “Explore India
Hotels & Resorts P Ltd.” has grown from strength
to strength to become a premiere organization
in the country, unmatched for its quality of highly
personalized service. Our pursuit of these
commitments will continue to provide our clients a
total package on Travel and Tourism backed by assured quality of service.
Pioneering and professionalism is the way of life at Explore India. Five young
pioneers and entrepreneurs got together in 1998 to establish Explore India. Since
then, Explore India has grown to be one of the leading Travel Organizations in the
country.
Nestled at the edge of Ranthambore National
Park in Rajasthan and set over an area of 10
acres, The Pugmark is the true combination
of sheer comfortability and resplendent luxury.
The judicious blend of modern architecture and
inventive landscaping are the glittering gem of the resort. And as far as services
and facilities are concerned, The Pugmark has left no stone unturned in catering
modern conveniences in order to serve all guests flawlessly.
Welcome to Atulya Niwas, an unending series of
endearing and simply irresistible experiences are
coming alive for you, just immerse yourself with the
feeling.
Services
Conference Management
Organising successful conferences have been the core competency
of Concept Conferences business. We deliver more than just
superbly run meetings: we add the vision and flair that will
transform your conference into a genuinely inspiring experience.
We organise conferences for healthcare, scientific and academic
associations, professional associations, government & non
government organisations. We provide a comprehensive conference
management service, from vision setting and concept development
to ensuring every last detail is perfect on the day. We also organise
exhibition and all your conference functions including awards
ceremonies, dinners and special events.
Our conference management
services include:
•
Concept development and vision setting
•
Venue and supplier contract negotiation
•
Ongoing management of all suppliers
•
Sponsorship and exhibitor sales and management
•
Marketing, promotion and website development
•
Risk management and contingency planning
•
Rigorous financial management
•
Detailed project management and reporting
•
Abstract upload, review and publishing coordination
•
Seamless event coordination and rollout
•
Social Media
•
Mobile App
•
Room inventory management system
•
Transportation
•
Tours / Entertainment
•
Audio Visuals – lighting at the Halls, selecting the right screens placements
•
Putting in place Traffic flow system – Effective crowd control
•
Negotitions with F & B – Price ,
•
Menu Planning, Complimentary items, Guarantees & Overset, Service Ratios.
Preferred Partner
Every year we do bulk buying of rooms for our leisure &
Conference business from almost all chain hotels in the world
which helps us to get unmatchable rates from Hotels around the
Globe.
Specializing in conventions
We believe in detailing of each aspect of conference as we
Understand that it takes much more than a great venue and
State of the art facilities to ensure a successful conference.
That’s why we dedicate a highly experienced consultant to
Exclusively look into your requirements right from the begning.
We are glad to put our experience to use in a wide range of areas.
Designing, developing and producing conference brochures, mobiles
App, easy registration process, organizing translators and guides
fluent in a number of international and regional languages for
Non-English speaking delegates, recording conference proceedings
and publishing conference dailies with maximized advertising
Revenues will be undertaken by us.
How to Boost Attendance
Considering the fact that the annual meeting is the single
source of non-dues revenues for most associations &most exhibitor
view a sizeable base of interested, qualified buyers as linchpin of the
successful trade show. Consequently, it’s in the best fiscal interest of
your organization to ensure thetas many delegate as Possible turn
out for your event. Promotion is the key to increase attendance
figures, provide that the rest of “Four Ps” – Product, Price & place
have been properly deployed.
Conference vision and strategy
We know from long experience that vision setting and strategic
Planning are vital for a world-class conference. They result in more
compelling marketing, more lucrative sponsorship and exhibitor
partnerships and higher delegate attendance. We’ll help you develop
a strategic vision and comprehensive project, sales and marketing
plans – and action every step. Our sophisticated project and financial
management systems ensure every contingency is anticipated,
planned for and Perfectly implemented.
Making your conference exceptional
When it comes to the conference itself, we make sure every detail of
ambience and service is note-perfect. Partly this comes from long
experience; our conference managers have vast individual and
collective experience at the highest levels of the conference industry.
Much of it, however, comes from the sheer talent and personality
of our team. We are privileged to have on board a group of smart,
dedicated people with a flair for getting the details absolutely right.
Technology
Conference Software
Features of our software:
•
Prepare detailed comprehensive Pre event checklists
•
Pre Conference Budgeting
•
Comprehensive Delegate Notes Management
•
Comprehensive and customized Reporting
•
Customized Name badges
•
Total accommodation Management
•
Total Accommodation Management for up to 25000 hotel rooms at a time
•
Complete Travel Management including air, ground transport
and travel
•
Complete Payment/ refund Management
•
Complete Finance & Expense Management
•
Comprehensive individual delegate reporting
•
Customized data presentation in almost 100 formats
•
Post meeting delegate certificates
•
Detail reporting on individual delegates
•
Online Registration
•
Online Accommodation Booking
•
Online Payments and receipts
•
Online / Offline Registration
•
Website Management
•
Delegate Communication & Support
•
Providing live chat and email support facility for all delegates.
•
All queries to be addressed and resolved in 48 hours with receipt.
•
Providing support for queries like non receipt of email, confirmation, transfers etc to delegates to ensure all delegates get the right information.
•
Providing communication support to speakers and ensuring all
their arrangements are in place.
•
Periodically communicating with the delegates via e-mail and
SMS about new announcements, program updates and other
important features. Posting on facebook and twitter to ensure
delegates get all updates in real time.
Snap Shots
of conference
Software
Mobile App.
•
Creating mobile app to work on Android, IOS and BB platforms so all delegates can get updates in real time.
•
Ability to create personal calendars and agenda’s in the mobile app with an option to setup alarms and reminders for selected sessions.
•
See who has checked-in to the event and communicate with them through the app.
•
Provide speaker bio-data, pictures, maps, abstracts, program and other details on the app.
•
Sending our push messages through the app to inform delegates about updates & notifications.
•
Creating branding opportunities on the mobile app so more mileage can be given to sponsors/
exhibitors.
Snap Shots of Mobile App
Services
Corporate Travel Desk
If it’s on the map…we will take you there. We at Concept have plans
tailor-made, customized itineraries based on your specific needs.
Our effort is to fine tune your tour to match your budget, schedule,
logistics as per availability of the various factors.
Whether you are individuals, groups or corporates, each of your
requests can be fulfilled. We provide a wide range of types of
accommodation and services that will cover all your specific needs
concerning destination, atmosphere, personal taste and price. Our
relation with suppliers and negotiation power gives us an edge to
quote you the best possible rates.
For all your travel requirements, both inbound & overseas do contact
us and give us an opportunity to serve you, to make your trip a
memorable one.
Our services
include:
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India Tours
International Tours
Customized Tours
Hotel Reservation
Car Rental
Services
Leisure Travel
We specialise in tailor made tour packages and luxury
holidays to suit every requirement. Our aim is to design
the perfect luxury holiday that is customised to meet
your requirement. The customised itineraries are
perfectly balanced, such as to make you feel the pulse
of the destination. At the end, the leisure traveller gets a
vacation experience and happy memories to last for a
life time.
Our services
include:
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India Tours
International Tours
Customized Tours
Hotel Reservation
Car Rental
Our Offices…
Those who have trusted us...
Associate Clients
Corporate Clients
www.concepttc.com
CONCEPT CONFERENCES PVT LTD
F8, 2nd Floor, Kalkaji Market,
New Delhi 110019 (India)
Tel: +91 11 46661018, Fax: +91 11 46661000
E-mail: [email protected]