City of Coquitlam
REQUEST FOR OFFERS
RFO No. 15-03-01
Sale of Power Container
Offers will be received on or before 2:00 pm (local time)
Thursday, April 9, 2015
(Closing date and time)
Obtaining RFO Documents
RFO Documents are available for downloading from the City of Coquitlam’s website:
www.coquitlam.ca/BidOpportunities
Printing of RFO documents is the sole responsibility of the Bidders.
Viewing is recommended
The Power Container is available for viewing on:
Date:
Time:
Thursday, March 26, 2015
10:00 am – 11:00am (local time)
Location:
Town Centre Works Yard
1250 Pipeline Road, Coquitlam, BC
(Beside the Town Centre recycling depot)
Addenda
Bidders are required to check the City’s website for any updated information and addenda before
the closing date at the City website: www.coquitlam.ca/BidOpportunities
Offers
The City reserves the right to accept or reject any or all offers or accept an offer deemed to be in
the best interest of the City and will not be responsible for any costs incurred by Bidders in
preparing an offer.
D. Trudeau, Purchasing Manager
Issue Date: March 17, 2015
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
A.
INSTRUCTIONS TO BIDDERS
1.0
Offer
The City of Coquitlam (the “City”) requests offers for the Sale of a used Power
Container (herein referred to as the “Goods”) as shown in the pictures attached. The
Purchaser is responsible to arrange shipping, packing, loading and removing the
Power Container. Also Refer to the following pictures:
•
•
B.
Attachment 1 - Power Container Contents
Attachments 2-5 - Pictures
TERMS AND CONDITIONS OF SALE
All sales are governed by these terms and conditions:
2.0
Condition of Goods
The Goods are offered for sale “as is” without warranty of any kind, including
warranty of fitness for a particular purpose. The City does not warrant the accuracy or
completeness or that the power container will function without error, failure or
interruption. The City makes no representations or warranties, expressed or implied
as to the quantity, kind, character, quality, weight, size or description of the Goods, or
the condition, performance, merchantability or fitness for any use or purpose.
3.0
Liability
No action may be brought by any company or person against the City for any loss or
damage of any kind caused by any reason or purpose including, without limitation,
reliance on the functioning or service of the Goods.
4.0
Title and Ownership
Title to and ownership of the Goods will transfer to the Purchaser as and when
payment is received and cleared, and the Goods are removed.
5.0
Agreement
This RFO document together with a City sales receipt constitute the entire agreement
with respect to the goods purchased between the Purchaser and the City. Time will be
deemed to be of the essence in all respects.
6.0
Acceptance
The City of Coquitlam reserves the right to accept or reject any offer and the highest
price may not necessarily be accepted.
The City reserves the right to accept offers received after the closing date but is not
obligated to accept any offer.
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
Page 2 of 5
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
7.0
Withdrawal of Offer
Offers may be withdrawn upon request by an authorized representative of the
company sent to email: [email protected] prior to time set as closing time for
receiving Offers.
8.0
Freedom of Information and Protection of Privacy Act
Bidders are advised that offers are subject to the Freedom of Information and
Protection of Privacy Act (FOIPP) and contents of their submission may be disclosed, if
required to do so pursuant to the Act.
9.0
Cost of Offer
The City will not assume any responsibility or liability for any costs incurred by the
Bidder in the preparation of the offer.
10.0 No Claim
Except as expressly and specifically permitted in this RFO, no Bidder shall have any
claim for any compensation of any kind whatsoever; as a result of participating in this
RFO including accepting a non-compliant offer and by submitting an offer each Bidder
shall be deemed to have agreed that it has no claim.
11.0 Price Offer
Unless otherwise stated, price offered is to:
•
•
be firm for 60 calendar days from offer closing date
be in Canadian dollars
12.0 Withdraw from Sale
The City reserves the right to withdraw from the sale if the Goods have not been
removed by the Purchaser without incurring any liability except as provided in this
paragraph. If, through withdrawal, loss or error, the Goods cannot be transferred to
the Purchaser, the City’s liability will be limited to a refund of the purchase price or
such portion as the City, in its sole discretion, determines to be equitable.
13.0 Payment
Payment shall be made within five (5) business days, or as stated in the email
notification to be sent to a Purchaser on acceptance of the offer by the City and prior
to any removal of the Goods.
Payment shall be made in person at Coquitlam City Hall, Revenue Services
Department, 3000 Guildford Way, Coquitlam, BC, V3B 7N2, in the form of electronic
payment using Visa, Mastercard or American Express, or as otherwise set out. All
payments must be in Canadian funds.
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
Page 3 of 5
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
Payments that cannot be made in person and purchases over $50,000 are subject to
payment by Canadian bank draft, made payable to the “City of Coquitlam”, or as
otherwise agreed to at time of sale.
Sale will be subject to the Goods and Services Tax (GST) and British Columbia
Provincial Sales Tax (BC) as applicable at the time of sale in accordance with the Excise
Tax Act.
14.0 Failure to Remit Payment
If the Purchaser’s offer is accepted by the City and for whatever reason the Purchaser
fails to remit payment in accordance with these Terms and Conditions of Sale, the City
may cancel the sale, resell the Goods and the Bidder: (a) forfeits the Goods and any
money paid to the City and; (b) is responsible for any deficiency and all costs (including
advertising, handling and storage) associated with re-selling the Goods.
15.0 Removal
The Purchaser, upon acceptance of the Purchaser’s offer by the City will at the
Purchaser’s expense, pack, load, and remove the Goods within ten (10) business days
after receiving notice that the Goods are ready for removal.
The Purchaser will arrange, in advance, a suitable date for the pick-up of the Goods
that is mutually suitable.
The Purchaser will be provided with the exact address and location of the Goods for
removal when payment has been successfully processed by the City. The location of
the Goods will be in the City of Coquitlam, British Columbia.
16.0 Failure to Remove
Should the Purchaser fail to remove the Goods in accordance with these Terms and
Conditions of Sale, in addition to any other remedies, the City may cancel the sale,
resell the Goods and the Purchaser (a) forfeits the Goods and any money paid to the
City; and (b) is responsible for any deficiency and costs (including advertising, handling
and storage) associated with re-selling the Goods.
17.0 Identification
In order to pick up the Goods, the Purchaser must present the sales receipt along with:
One (1) piece of Government issued ID that shows the Purchaser’s picture, name,
address and signature together (examples: Valid Driver’s License, Passport); and
One of the following in the name of the Purchaser: Heath Care Card, Credit Card, Debit
Card, Employee ID Card, Social Insurance Number Card.
Please note that at time of pick-up, the Purchaser may be asked to provide the credit
card used to remit the electronic payment.
Page 4 of 5
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
The City in its sole judgment, will not ship or release the Goods until such a time as the
Purchaser provides identification and evidence of proper authorization used for
method of payment.
18.0 Damage to Property or Goods
The Purchaser will be responsible for any damage to property or the Goods resulting
from the removal of the Goods sold.
19.0 Limitation of Liability
The City is not responsible for any claims, demands, or actions of any nature that may
be incurred by the Purchaser, the Purchaser’s employees, subcontractors or agents, in
relation to the Goods including the sale, handling, removal, use, dismantling,
decontamination or destruction of the Goods.
The Purchaser agrees to hold harmless the City and its employees, subcontractors and
agents for any and all claims, demands and actions, in relation to the Goods, for which
the bidder is legally responsible, including those arising out of the negligence or willful
harm of the Purchaser, the Purchaser’s employees, subcontractors or agents.
20.0 Shipping
The Purchaser is responsible for arranging shipping for the Goods at their expense and
will provide the City with the required identification prior to release of the Goods.
21.0 Law
Sale and purchase of Goods shall be governed by and construed in accordance the
laws of the Province of British Columbia, Canada which shall be deemed the proper
law thereof.
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
Page 5 of 5
City of Coquitlam
REQUEST FOR OFFERS
RFO No. 15-03-01
Sale of Power Container
Offers will be received on or before 2:00 pm (local time)
Thursday, April 9, 2015
(Closing date and time)
Offer Submission Instructions
Offers are to be uploaded electronically through Qfile, the City’s file transfer service
accessed at website: http://qfile.coquitlam.ca/bid
1. In the “Subject” field enter: RFO Number and Name
2. Add files in .pdf format and Send
(Ensure your web browser remains open until you receive 2 emails from Qfile to
confirm upload is complete)
Bidders are responsible to allow ample time to complete the submission process.
For assistance, phone 604-927-3060 or Fax 604-927-3035.
OFFER SUBMISSION FORM
Complete and return this Offer
Submitted by:
(Company Name)
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
Offer Form
1. OFFER
.1 Power Container and contents “as is”:
Offer Price
stated in Canadian Funds
$
2.
7% BC PST $
3.
5% GST $
TOTAL PRICE OFFER $
2. ADDENDA
We acknowledge receipt of the following Addenda related to this Request for Offers and have incorporated
the information received in preparing this offer:
Addendum No.
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
Date Issued
Date Received
Page 2 of 3
City of Coquitlam
RFO No. 15-03-01 – Sale of Power Container
Offer Form
3. AUTHORIZATION
We hereby submit our Offer for the Goods as specified in strict accordance with all Terms and Conditions and
information provided in this RFO.
Company Name:
Address:
Phone:
Fax:
Name and Title of Contact
for communication related
to this RFO
(please print)
Contact Email:
Name & Title of Authorized
Signatory:
(please print)
Signature of Authorized Person:
Date:
The signature above is an authorized representative that can bind the company to statements made in this
Offer. For the purpose of this RFO, electronic signatures will be accepted.
–End of Offer Form–
File #: 03-1220-20/15-03-01/1 Doc #: 1935936.v2
Page 3 of 3
City of Coquitlam RFO 15-03-01 - Attachment 1 - Power Container Contents
QTY UMT
MATERIALS
PRICE
j
Total
23,020.62
City of Coquitlam RFO 15-03-01 - Sale of Power Container - Attachment 2
City of Coquitlam RFO 15-03-01 - Sale of Power Container - Attachment 3
City of Coquitlam RFO 15-03-01 - Sale of Power Container - Attachment 4
City of Coquitlam RFO 15-03-01 - Sale of Power Container - Attachment 5
City of Coquitlam RFO 15-03-01 - Sale of Power Container - Attachment 6