EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Rules of Travel Reimbursement Request Workshop 2015 EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Outline 1. 2. 3. 4. Procedure. Eligibility. Components. Form. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Procedure EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Procedure 1. 2. 3. 4. 5. 6. Accept invitation email. Complete online form. Attach supporting documents. Sign online form. Submit online form. Receive reimbursement within 60 days after submitting online form. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Deadline to Submit Online Form 19 May 2015 EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Eligibility EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Eligibility 1. Accept online invitation. 2. Register bank details. 3. Receive no third party reimbursement. 4. Choose economic transport. 5. Arrive and depart close to the start and end of the meeting. 6. Sign meeting attendance sheet. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Components EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Non-eligible Expenses • Meeting registration. • Transport costs related to obtaining visa. • Medical insurance. • Travel insurance. • Luggage insurance. • Car rental, road tolls, fuel costs. • Telephone and Internet use. • Printing costs and postage. • National and local taxes. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Accommodation Expenses • 120 EUR per person per night. • Do not submit accommodation expenses receipts. • Only one of the room sharing participants must claim. • Formula: H = 120 X (D + 1) where H: Accommodation reimbursement (EUR) D: Number of meeting days • Maximum for Workshop 2015: D = 2 → H = 360 EUR • Your maximum is calculated by the online form. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Meal Expenses • • • • 20 EUR per person per meal. Do not submit meal expenses receipts. Maximum 2 meals per day. Formula: M = 20 X (2 X D +B + A) where M: Meal reimbursement (EUR) D: Number of meeting days B: Number of eligible meals before meeting days A: Number of eligible meals after meeting days • Maximum for Workshop 2015: D = 2, B = 1, A = 1 → M = 120 EUR • Values of B and A depend on your departure and arrival times. • Your maximum is calculated by the online form. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Travel Expenses • Air ticket must be economy class costing maximum 1200 EUR. Receipts must show: • Price, • E-ticket number or boarding passes. • Train or bus must be the most economical on first or second class. • Car distance maximum 2000 km: • Travelling on your own is 0.20 EUR per km. • Travelling with other eligible participant is 0.30 EUR per km. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Local Transport Expenses • Any other non-taxi local transport costs (L) from home to home. • Maximum claim is 80 EUR. • If L < 25 EUR • Submit no receipts. • Provide written details. • If L > 25 EUR • Submit receipts. • Provide written details. • Any other taxi local transport costs from home to home. • Maximum claim is 80 EUR. • Use only when no other alternative exists. • Use only when depart before 07:00 and arrive after 22:00. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Other Expenses • Short term visa: • Submit receipt. • Extra night: • Will not approved by COST Office. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form • Do not send any printed forms to the secretary. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form • Your nominated bank account name must contain your own name. EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Online Claim Form EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Gift EPICONCEPT Epigenetics and Periconception Environment COST Action FA1201 Primula vera
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