EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Rules of Travel
Reimbursement
Request
Workshop 2015
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Outline
1.
2.
3.
4.
Procedure.
Eligibility.
Components.
Form.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Procedure
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Procedure
1.
2.
3.
4.
5.
6.
Accept invitation email.
Complete online form.
Attach supporting documents.
Sign online form.
Submit online form.
Receive reimbursement within 60
days after submitting online form.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Deadline to Submit Online Form
19 May 2015
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Eligibility
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Eligibility
1. Accept online invitation.
2. Register bank details.
3. Receive no third party
reimbursement.
4. Choose economic transport.
5. Arrive and depart close to the
start and end of the meeting.
6. Sign meeting attendance sheet.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Components
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Non-eligible Expenses
• Meeting registration.
• Transport costs related to obtaining
visa.
• Medical insurance.
• Travel insurance.
• Luggage insurance.
• Car rental, road tolls, fuel costs.
• Telephone and Internet use.
• Printing costs and postage.
• National and local taxes.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Accommodation Expenses
• 120 EUR per person per night.
• Do not submit accommodation expenses
receipts.
• Only one of the room sharing
participants must claim.
• Formula:
H = 120 X (D + 1)
where
H: Accommodation reimbursement (EUR)
D: Number of meeting days
• Maximum for Workshop 2015:
D = 2 → H = 360 EUR
• Your maximum is calculated by the
online form.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Meal Expenses
•
•
•
•
20 EUR per person per meal.
Do not submit meal expenses receipts.
Maximum 2 meals per day.
Formula:
M = 20 X (2 X D +B + A)
where
M: Meal reimbursement (EUR)
D: Number of meeting days
B: Number of eligible meals before meeting days
A: Number of eligible meals after meeting
days
• Maximum for Workshop 2015:
D = 2, B = 1, A = 1 → M = 120 EUR
• Values of B and A depend on your departure and
arrival times.
• Your maximum is calculated by the online form.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Travel Expenses
• Air ticket must be economy class costing
maximum 1200 EUR. Receipts must
show:
• Price,
• E-ticket number or boarding passes.
• Train or bus must be the most
economical on first or second class.
• Car distance maximum 2000 km:
• Travelling on your own is
0.20 EUR per km.
• Travelling with other eligible
participant is
0.30 EUR per km.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Local Transport Expenses
• Any other non-taxi local transport costs (L) from
home to home.
• Maximum claim is 80 EUR.
• If L < 25 EUR
• Submit no receipts.
• Provide written details.
• If L > 25 EUR
• Submit receipts.
• Provide written details.
• Any other taxi local transport costs from home to
home.
• Maximum claim is 80 EUR.
• Use only when no other alternative exists.
• Use only when depart before 07:00 and arrive
after 22:00.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Other Expenses
• Short term visa:
• Submit receipt.
• Extra night:
• Will not approved by COST
Office.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
• Do not send any printed forms to
the secretary.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
• Your nominated bank account
name must contain your own
name.
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Online Claim Form
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Gift
EPICONCEPT
Epigenetics and Periconception Environment
COST Action FA1201
Primula vera