CONFEDERATED TRIBES OF THE UMÄTILLA INDIAN RESERVATION 46411TrMÍNE WAY, PENDLETON, OR 97801 (s4t)276-3s70 FAX (s41) 276-9060 POSITION DESCRIPTION POSITION TITLE Administration II SALARY Pay Range: 5 $3 0,045.48-$3 3,683. 8 8 annually (DOE/DOQ) DEPARTMENT: Department of Science & Engineering LOCATION: Position will be located primarily at the Nixyaawii Governance Center, Mission, Oregon, Confederated Tribes of the Umatilla Indian Reservation, and may require work to be done at the Hanford Site in Richland, WA. EMPLOYMENT STATUS: Full Time with benefits package Non-Exempt Status This position is funded by grants and is based on continuance of future funding. SUPERVISED BY: TBD OPENING DATE: April 8,2015 CLOSING DATE: Open until frlled, first review April 22,2015 CTUIR MISSION STATEMENT Exercise the Tribe's sovereign authority to achieve the maximum protection of resources identified in the Treaty of 1855, to protect newly acquired lands wherein the Tribe has a vested interest, to protect the lands of all the citizens and residents of the Umatilla Indian Reservation. This position will protect human life, water, land, air, and wildlife by exercising professional skills and abilities in the protection of the resources of the Confederated Tribes of the Umatilla Indian Reservation. GENERAL STATEMENT OF DUTIES This position will help implement the mission of the Department of Science and Engineering: "To apply a holistic scientific approach to objectively address scientific and engineering issues that impact the Treaty Rights, trust resources, environment, natural resources, health, or culture of the CTUIR. " This position will urii.t the DOSE Program Managers and Department Director by Greet visitors, provide administrative support for the department, answer telephone, manage and assist with correspondence, take minutes at staff or other meetings, order and manage office supplies. As sistant/Receptionist Department of Science & Engineering Adminishative Page 1 of4 Revised: 0410812015 EXAMPLES OF JOB DUTIES & RESPONSIBILITIES o Must provide high quality of customer service to visitors, staff and members of the community. o o o o o o o o o o o Must greet visitors and answer telephone and relay messages to appropriate staff. Ability to communicate effectively orally and in writing through memorandums, emails, coffespondence and reports. Knowledge of administrative and clerical procedures for office management. Ability to manage and organize records for the department. Ability to preparing purchase requests for the department. Will reconcile purchase order with requisitions. Will also be responsible to order office supplies for the department. Collaborate with other staff to track department property. Ability to schedule meetings through SharePoint to include drafting the agenda, take notes, write up meeting minutes or summary. Responsible for making travel arrangements for the department, including registration, airline and hotel, and advance travel request. Ability to work with little supervision Ability to edit, format, and finalize technical letters and reports. Knowledge and ability to prepare outreach displays and compile departmental publications. Other duties as assigned that pertain to this position. SUPERVISORY AUTHORITY: None SIGNATORY AUTHORITY: None ACCESS TO SENSITIVE AREAS: NONE REQUIRED MINIMUM QUALIFICATIONS (It is the responsibilitv of the applicant to demonstrate in writing he/she does meet the following minimum qualifications.) 1. Associate of Science Degree from an accredited college or university in business administration, administration, office professional or closely related freld PLUS five years demonstrated administrative work experience in a technical setting. 2. Demonstrated reliable work attendance and time management. 3. Demonstrated ability to accomplish multiple simultaneous tasks. 4. Demonstrated ability to follow through on independent assignments, and to determine what is necessary to carry out verbal and written instructions. 5. Demonstrated ability to draft routine correspondence, compile edited versions, and write memoranda at the direction of senior staff, able to polish technical letters into signature-ready format. 6. Demonstrated advanced computer skills tailored to the specific job, such as SharePoint, advanced Word, 7. 8. 9. Excel, Outlook, PowerPoint, or graphics software. Demonstrated ability to carry out assigned duties/projects in an efficient and timely manner with minimal supervision and must be able to handle multiple projects and work within defrned timelines. Must have a valid state driver's license, reliable transportation, and meet Tribal insurance requirements. A skills test will be given as part of the interview process. PHYSICAL DEMANDS 1. Ability to stand and walk around for long periods of time. 2. Ability to sit in automobiles and/or airplanes for travel to conferences, seminars, 3. Ability to carry and lift items up to 30 lbs. Administrative Assistant/Receptionist Department of Science & Engineering Page 2 of 4 and training. Revised: 0410812015 Pursuant to Tribal'Worker's Benefit Code, Section 4.02.4. "All workers shall disclose any pre-existing physical or mental disorder and/or disability that could potentially affect or impair the worker's ability to perform in a reasonable and safe manner the activities involved in the position in which they work. Disclosure shall be made in the employment application or interview before commencing employment or before commencing new job duties after job reclassification, reassignment, promotion, demotion, or other change in job duties. The content of such disclosure shall be made promptly by the covered worker after submitting a claim for benefits under this Code." SELECTION PROCESS Tribal Personnel Policies Manual, Section 3.01: Employment Preferences The Tribe's employment preferences shall be as follows: be the policy of the Tribe to provide preference in hiring opportunities within the Tribal govemment to CTUIR members and to other Indians enrolled in federally recognized tribes. This CTUIR member and Indian preference shall be applicable in all employee hiring, promotion, and transfer decisions. 1. Indian Preference. It shall 2. Veteran's Preference. It shall be the policy of the Tribe to provide preference in hiring opportunities to veterans honorably discharged from the United States Armed Forces. 3. The employment preferences set forth in this section shall apply to all Tribal programs regardless the program's funding source, and shall apply to all classes of positions referenced in section 3.06. of 4. Except for the employment preferences authorized under this section, it shall be the policy of the Tribe that no employee or job applicant shall be discriminated against in pursuit of employment or career growth due to race, color, religion, gender, sexual orientation, age or national origin. All CTUIR Tribal positions are competitive. All employment applications and supportive employment material will be evaluated based on the relevance of the applicant's qualifications and experience as it applies to this position. Applicant's who demonstrate that they meet the minimum qualifications and experience most relevant to this position will be considered qualihed to compete for this position and be eligible for an interview. DRUG FREE WORICLACE The Confederated Tribes of the Umatilla Indian Reservation has a "Drug Free Worþlace Policy" and will conduct Pre-Employment Drug Testing. A pre-employment drug test is required before any employment offer is to be made. All tribal employees classified as safety sensitive are subject to random Alcohol and Drug testing pursuant to the Tribal Personnel Policies and Procedures Manual. APPLICATION DEADLINE Complete Tribal employment applications will be accepted until at 4:00 P.M., on the posted closing date as found on Page 1 of this announcement, or postmarked by that date. ONLY THOSE TRIBAL EMPLOYMENT APPLICATION PACKETS WHICH ARE COMPLETE, WITH ALL ADDITIONAL REQUIRED INFORMATION, AS FOUND IN THE 6'REQUIRED EMPLOYMENT APPLICATION PACKET MATERIAL" BELOW WILL BE CONSIDERED. Employment application packets received after the application deadline will not be considered. It q hilifv of the annlicant to is the ualification req sufficient evidence to show fullv meet the uirements. REQUIRED EMPLOYMENT APPLICATION PACKET MATERIAL Administrative Assistant/Receptionist Department of Science & Engineering Page 3 of 4 Revised: 04 /0812015 1 Completed Tribal Employment application. 2. Cover letter explaining your qualifications and experience relevant to the functions of this position. 3. 4. 5. 6. 7. 8. Personal resume identifying your qualifications and experiences relevant to the functions of this position. Completed CTUIR's Supplemental Application Form if applicable. Copy of High School diploma or GED. Copy of Offrcial College transcripts. Tribal and Indian preference: Must provide copy of Tribal Enrollment Card, Certificate of Indian Blood or such with Federally Recognized Tribe. Veteran's preference: Must provide proof of honorable service and discharge or completed Form DD2l4. APPLICANT RESPONSIBILITY It is the absolute responsibility of the applicant to provide suffrcient evidence to show they fully meet the minimum qualification requirements. Applicants failing to meet the minimum qualifications ale not granted interviews. If it is questionable as to whether an applicant meets the minimum qualifications, an interview may be granted solely to make that determination. OBTAIN AND SUBMIT APPLICATION TO: Confederated Tribes of the Umatilla Indian Reservation Office of Human Resources Staffrng and Onboarding 46411Timíne Way Pendleton, OR. 97801 Phone: (541) 276-3570 orFax: (541)276-9060 To be considered, application package must be post marked by the closing date. + o{ Patricia Farrow, Interim Staffing/On-Boarding Manager Applicant Review and Acknowledgement I have read the foregoing position description and understand the requirements of the position for which I am applying. I further certiff that I fully meet the minimum qualifications for the position as advertised. (Original signature must be placed onfile in the employee's personnel/ìle when/if hiredfor this position.) Date Applicant Signature Administrative Assistant/Receptionist Department of Science & Engineering Page 4 of4 Revised: 0410812075