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SPONSORSHIP
EXHIBITOR
PROSPECTUS
EAST AFRICAN
COMMUNICATIONS
ORGANISATION
(EACO)
2nd ICT EXHIBITION
THEME: “IMPROVING PEOPLE’S LIVES IN
EAST AFRICA THROUGH DIGITAL INCLUSION”
24th - 26th June 2015
Kampala Sheraton Hotel - Uganda
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ORGANISER
COUNTRY HOST
OTHER EAST AFRICAN COUNTRY REGULATORS
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
Word from the Minister
Welcome to the EACO 21st congress and 2nd ICT Exhibition
that is happening for the first time in Kampala Uganda.
During your stay, you will get the opportunity to experience first
hand the dynamic communication sector in Uganda. At the expo
you will have the opportunity to interact and do business with
communication sector regulators, telecom operators, postal
companies, broad casters, media companies, ICT developers and
Institutions. All this in the name of “improving people’s lives in
east africa through digital inclusion”
With a youthful population of 80% under thirty years, Uganda is
a fertile ground to develop and test the communication solutions
of the future and an ideal location for investment in the heart of
East Africa.
We also hope you will have an opportunity to experience
Uganda’s legendary hospitality, friendly people and agreeable
climate. For those wanting to explore more, you can share our
culture through a traditional cultural night, Kampala night life,
the source of the Nile, or trek the famous mountain gorillas.
Enjoy the EACO 21st congress and 2nd ICT Exhibition and your
stay in Uganda.
Karibu
Rt. Hon. John Nasasira MP
Min. of Works and Transport
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ABOUT THE EACO CONGRESS AND EXHIBITION
The East African Communications Organisation (EACO) was established to strengthen and
promote cooperation in the development and provision of postal, telecommunications and
broadcasting services in the East African Community (http://www.eaco.int).
The EACO Congress and Exhibition is a bi-annual flagship event widely recognised as the most
innovative and thought-provoking congress on ICTs in the region. The Congress is held in a
different East African country every two years and brings together a unique mix of leaders in
business, government and civil society to address pressing concerns and to understand important
emerging trends. The congress has previously been held in Nairobi - Kenya (2013), BujumburaBurundi (2012) Kigali- Rwanda (2011), Kampala - Uganda (2010), Dar-es-Salaam - Tanzania
(2009).
The EACO Congress and Related Meetings will take place along the side-lines of the EACO
exhibition from 22nd to 26th June 2015. The events are scheduled to take place simultaneously
at the Sheraton Hotel, in Kampala, Uganda. The exhibition will be held from 24th to 26th June
2015.
The exhibition will present a new opportunity for EACO member organisations and the ICT
sector as a whole in the East African region to showcase the socio-economic benefits that the
sector presents to the citizens in the region.
The exhibition will highlight the reach and role of ICT’s as well as best practices in various
aspects of life ranging from health, education, economic activities, and other developmental
opportunities.
ABOUT THE 2015 HOST
The EACO exhibition will be hosted by the Uganda Communications Commission (UCC) and the
EACO Secretariat. It will be organized in collaboration with a designated Events Management
Agency yet to be named. The Uganda Communications Commission (UCC) is the regulatory body
of the communications sector in Uganda. It was established by the Uganda Communications
Act 2013 to facilitate and enable the development of a modern communications sector and
infrastructure in Uganda.
UCC is the regulator of the Communications sector, oversees the orderly development of
communications services including telecommunications, broadcasting, postal services, film
distribution and broad band through Licensing; Spectrum management; Tariff regulation;
Research and development; Consumer protection and empowerment; Policy advice &
implementation; Rural communications development and Capacity building. 4
EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
Alongside this event, EACO will be organizing its 2nd ICT Exhibition
at the same venue from 24th to 26th June 2015 and other preCongress events that will include a Workshop on Digital Inclusion
and Internet Governance that will be facilitated by the Internet
Society.
This Exhibition which will attract regional and international ICT
exhibitors, will not only create a forum for EACO members and other
stakeholders in the ICT sector to network, benchmark and establish
partnerships but will afford an opportunity to EACO members and
stakeholders in the ICT sector to showcase their products, ICT
solutions/applications, services and initiatives.
Preparations for the events are well underway by the host country
Uganda and Uganda Communications Commission (UCC) in
particular. EACO wishes to invite you to participate in this Exhibition
and pre-Congress Workshop above.
Information about the Congress and ICT Exhibition will also be
available on the EACO website http://www.eaco.int and that of
Uganda Communications Commission http://www.ucc.co.ug by end
of April 2015.
Any request for further information should be sent to the email
address [email protected] and [email protected].
INTRODUCTION
T
he East African Communications Organization (EACO) is
organizing its 21st Congress and Assemblies meetings from
22nd to 26th June 2015 at Sheraton Hotel, Kampala, Uganda.
Please reserve the above dates and plan to participate in these
important events.
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DETAILS OF EACO CONGRESS
AND EXHIBITION 2015:
Date:
22nd to 26th June 2015
Theme:
“IMPROVING PEOPLES LIVES IN EAST
AFRICA THROUGH DIGITAL INCLUSION”
Edition:
21st Congress and 2nd ICT EACO Exhibition
Venue:
Sheraton Hotel, Kampala-Uganda
Target number of
participants:
1,000
Mon: 22nd Assemblies
Event program:
Exhibition
Tue: 23rd Assemblies
Wed: 24th Launch of Workshop and Official
opening of exhibition
Thurs: 25th EXCOM, Joint Working
Committee meeting, and exhibition
Fri: 26th Congress and exhibition
KEY DATES
May 1
May 30
June 6
June 20
June 24
June 25
June 26
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Sponsorship and Exhibition Application open
Deadline for inclusion in Exhibitor’s Manual
Final payments due for Exhibition space
Stand / booth installations begin on site
Exhibition opens to public
Opening Ceremony
Exhibition hall closes at 6:00pm, dismantling begins
EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
It is anticipated that the exhibition will attract various
stakeholders across the sector both within and beyond the
East African region. International investors interested in the
ICT sector in East Africa will also be targeted to participate
either as exhibitors or as visitors. It will incorporate thematic
elements in consonance with the ICT trends in the region and
in reflection of the needs of the EACO members. Exhibitors
will include but will not be limited to:
▪ ICT regulatory agencies
▪ ICT policy organizations
▪ Telecommunication and GSM providers
▪ ICT solution manufacturers and vendors
▪ Internet Service Providers
▪ Hardware and Software providers
▪ Postal and courier services providers
▪ ICT equipment vendors
▪ Broadcasting Service providers
▪ Development partners promoting
adaptation of ICT to bridge the digital
divide
WHY EXHIBIT
WHO SHOULD EXHIBIT?
▪ Internet Mobile Applications and
Solutions
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PROMOTE AND SHOWCASE
You can present your brand, company and products to conference
and exhibition attendees, and meet potential clients face to
face. Use the exhibition space to demonstrate your services and
products to over 1,000 potential partners and customers. The
organising team behind the event will work with you every step
of the way; creating the very best conditions for forging lasting,
meaningful connections and business with our delegates.
NETWORK AND CONNECT
Why sponsor the event? The EACO Conference and Exhibition
2015 gives you the opportunity to connect with enthusiastic
ICT experts and innovators, technology industry leaders,
professionals, corporate and influential experts who will be
attending this event. This is the first time the EACO exhibition
has been brought to Uganda, so the coverage, buzz and
anticipation will be huge!
Sponsors wishing to connect with professionals and showcase
proven 21st Century ICT solutions, including new tools,
technologies, products, services, and strategies are welcome!
When you sponsor this event we are dedicated to making you
part of a truly great exhibition experience. That’s why we like
to call our sponsors “partners”: We like to work together and
offer everyone the most out of this event.
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
SPONSORSHIP
OPPORTUNITIES AND BENEFITS
OPPORTUNITY
Price ($)
Exhibition space size
Available spots
PLATINUM
GOLD
SILVER
BRONZE
$50,000
$20,000
$8,000
$3,500
6x5m
5x4m
4x3m
3x3m2
1
5
8
Unlimited
20min
10min
1hr
30min
F/C Back pg
F/C inside
cover
F/C ½ pg
200 word
advertorial
2
1
½
¼
2
2
2
Sponsor ad campaign on print and electronic media, worth $8,000
Co-branding and all the publicity for the Exhibition
Promotion (roll up, etc) at the workshop venue
Keynote Speech during lunch
Workshop opportunity with in the Exhibition
Logo on conference bag and delegate badges
Branding at the main event banner
Logos on invitations, reminders and conference program
Inclusion of logo on the screen during breaks
Inclusion of logo in printed media
Announcement of partnership in social media
Full slide on screens for your use during breaks
Recognition at all plenaries
Acknowledgement at opening address
Exhibition space
Host customised conference social evening or excursion - Cost by
sponsor
Bag inserts
Inclusion in Event Guide
Logo in the conference website footer
Logo in Conference Facebook page
Inclusion (logo and text) on the sponsor page
Full page ad(s) in the printed exhibition catalogue
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OTHER SPONSORSHIP OPPORTUNITIES
▪ Supply of 400 branded lanyards for the Conference and
Exhibition
▪ Evening receptions - Social evenings (Guvnor Nightclub,
Carnival Restaurant)
▪ Teas and Lunches
▪ Excursion (Ndere Centre, Source of the Nile, Jinja)
▪ Awards (Best Exhibitor, Best Attended, Best Innovator,
etc)
BESPOKE SPONSORSHIP PACKAGE
If your company would like to discuss relevant in-kind contributions
to be recognized towards sponsorship or would like to associate
sponsorship with priority ICT issues for your company or has
specific marketing and sponsorship goals, we can offer bespoke
opportunities at the EACO Congress / Exhibition 2015.
We provide varied opportunities for corporate involvement including
but not limited to issue-focused sponsorship, tours, networking
activities, show bags, speaker souvenirs, equipment / facilities,
printing or any other product or service that has a corresponding
cash value.
We are interested in working with you on your sponsorship
priorities, we cherish the diversity of our network and understand
that every organisation is different. To accommodate this, the
EACO organising committee welcomes any further ideas you may
like to discuss and build into a possible partnership.
Don’t miss the chance to position your company amongst the
leaders in the ICT industry in East Africa and align with your
branding priorities.
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
EXHIBITION SPACE AND APPLICABLE RATES
All potential exhibitors are invited to make applications for exhibition space.
Location assignments will be made on a first-come first -served basis with
preference given to full payments. The Event Management Agency in liaison with
Uganda Communications Commission reserves the right to accept or reject, in its
sole discretion, any application to exhibit and to determine the eligibility of any
proposed exhibit.
EXHIBITION SPACE
Standard Booth
The exhibition hall will have an open floor plan with a standard exhibition space
size of 3m X 3m or 9 square meters. Each exhibitor will be provided with one
table, 2 chairs and one 500w single phase socket. This space costs $ 3500.
However, exhibitors are free to request for bigger exhibition space at an extra cost.
Space will be allocated according to the exhibitor’s choice but final arrangements
will be determined by the Event Management Agency.
s
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Customized Booth
Exhibitors may upgrade their stand to a customized designer stand upon
request. Extra costs will apply.
REGULATOR PACKAGE
Each regulator will be have an exhibition space size of 5m X 4m or 20 square
meters. Each exhibitor will be provided with one table, 2 chairs and one 500w
single phase socket. There are extensive branding opportunities within the stand
area.
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
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8M
Rwenzori Ballroom
8M
FOOD COURT
33
32
21
35
59
60
34
49
50
36
10
11
12
17
18
Tables
24
19
Hospitality
zone A
Entrance
23
37
58
48
Entrance
53
52
51
16
27
26
25
30 M
54
6m
22
Hospitality zone C
12 M
15 M
45 M
9
14
56
Platform
8m
15
55
Entrance
8
13
28
30
29
7
6
61
46
20
47
5
57
12 M
3
Tables
2
1
43
44
15 M
HOSPITALITY ZONES
SEMI-PRIME AREA
PRIME AREA
DEAD CORNER
38 39 40 41 42
31
45
4
KEY
EXHIBITION FLOOR PLAN
Hospitality
zone B
EXHIBITION FLOOR PLAN
From Sheraton Main gate
ADVERTISING IN EVENT CATALOGUE
We will give out an event catalogue to every participant and visitor to
the congress and exhibition
Advertising rates on the events full colour catalogue:
Full page advert: UGX2,100,000 inclusive of VAT
Half page advert: UGX1,350,000, inclusive of VAT
Quarter page advert: UGX 950,000 inclusive of VAT
NB: All artwork to be provided by sponsors on booking.
ADDITIONAL SERVICES
First Aid on site through out the event
Security External and Internal Hotel Security
Secure Storage Facilities to store your equipment
Printing services for Promotional and Branding materials, e.g banners,
t - shirts, brochures, etc
THANK YOU OUR 2013 CONGRESS SPONSORS
(This space has been left blank for the sponsors EACO Congress /
Exhibition 2013).
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
SPONSOR / EXHIBITION APPLICATION
Company Name:__________________________________________
Invoice Address:__________________________________________
Contact person: This person will be responsible for all correspondence relating to this
conference
Name:____________________________________________________
Phone: _________________________ Mobile:___________________
Email: ____________________________________________________
TOTAL amount (Inclusive of 18% VAT)_________________________
Please reserve stand no _______ during the EACO Exhibition 2015.
DATES: 24 - 26 June 2015, Sheraton Hotel Kampala, Uganda.
A. Sponsorship Category Offer: Platinum Gold
B. Booth selection: Standard Booth
Silver
Bronze
Customized Booth
Preferred name on the fascia board (Company Name) ____________
We undertake to observe and be bound by the events standard Terms & Conditions (a copy
of which is available on request). All payments should be made to Uganda Communications
Commission (UCC) 10 days before the date of the exhibition.
Cancellation Policy: 50% administration fee is to be charged in case of booking cancellation 7
days prior to the exhibition dates
Signature: _________________________________________________
Date: _____________________________________________________
(Principal / Director / Authorized Officer)
PLEASE COMPLETE THIS FORM AND EMAIL OR FAX BACK TO ……
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PAYMENT DETAILS:
Direct Debit: ______________________________________________
Name: ___________________________________________________
Account Bank:_____________________________________________
BSB:_____________________________________________________
Account Number:___________________________________________
Reference: Your Company’s Name
GENERAL INFORMATION
Cancellation Policy
Cancellations up to and including 15th June 2015 will incur a 50% of the booth
price as cancellation fee. There will be no refunds after 16th June 2015 (unless
we can re-sell the space). All refunds will be actioned after the conference.
Condition of Payment
Sponsorship / exhibitor entitlements will only be delivered upon receipt of a
booking form and full payment.
Condition of Advertising
For acknowledgement of sponsorship in the various mediums, sponsors must
secure their support and send logo by 1st June 2015 (high resolution jpeg file on
a clear background).
Disclaimer
The information contained in this Prospectus is correct at the time of going to
print. The Organising Committee reserve the right to change without notice any
part of the program, the set-up or speakers. Updates prior to the conference
will be published on www.____________ and www.________________, but it
is the responsibility of exhibitors to check with the event organiser regarding
arrangements at the time of the conference.
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
Exhibition Floor Plan
A floor plan is provided. Should changes to the floor plan be necessary due to
demand, confirmed exhibitors will be notified of any relevant adjustments to
the layout.
Privacy Policy
In addition, your name, organisation and country of origin may be published on
the delegate list which is provided to delegates, exhibitors and sponsors at the
event. If you do not wish your details to be included in this list, please contact
us. Ph:________________________________
Insurance
Sponsors and exhibitors are strongly advised to arrange general, health and
travel insurance for their staff and goods. The committee and organisers will not
accept any liability for loss or injury.
Exhibition Space Allocations
Exhibition space will be allocated on the 22nd June 2015 based on preferences.
The allocation order will be in relation to the level of sponsorship and when full
payment received.
Special Requests
Any special requests for sponsorship packages must be pre-approved in advance
by the _____________________________________________
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SEE YOU AT THE EACO 21ST
CONGRESS AND 2ND ICT
EXHIBITION
24th TO 26th JUNE 2015,
SHERATON KAMPALA UGANDA
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EACO 21st Congress and 2nd ICT Exhibition 24nd to 26th June, 2015 Kampala Uganda
CONTACTS:
Geoffrey Sengendo
Head of International Relations
Uganda Communications Commission
UCC House, Plot 42 - 44 Spring Road, Bugolobi
P.O.Box 7376, Kampala, Uganda
Phone: (256) 414 339 000, 0312 339 000
Mob: (256) 772 461 461 / (256) 700 461461
Fax: (256)414 348 832
E-mail: [email protected]
Website: www.ucc.co.ug
Twitter: @ucc_official
Facebook: Uganda Communications Commission
Blog: www.ucc123.blog.com
CONTACTS:
Moses Zikusoka
Head Marketing & PR
Events Warehouse
Address: Plot 1085 Kiwafu Road
Kansanga/P.O. Box 2906
Kampala Kiwafu Rd, Kampala, Uganda
Phone:(256) 41 4250260
Mob: (256) 782 076 825
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