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SHIPS Vehicle Maintenance Application
Optimize Vehicle Maintenance Operations, Improve CSA Scores, Reduce Parts Costs,
and Increase Driver Satisfaction with EBE’s Vehicle Maintenance Application.
SHIPS Vehicle Maintenance Application (VMA) is a comprehensive,
integrated solution suite which allows carriers to optimize their
internal or outsourced maintenance operations. VMA incorporates
EBE’s workflow solutions to provide Purchase Order Processing,
Price Sourcing, Roadside Inspection Monitoring, Dispatch and
ComCheck Integration, Warranty and Recall Management,
Mechanic Performance KPI, Inventory Control, and so much more.
As a fully integrated business solution, VMA streamlines all aspects
of your maintenance processes; making sure your trucks get
serviced efficiently, on time, every time. Through the application,
your personnel can monitor and manage all aspects of fleet
maintenance; from parts warranty information, to deprecation of
asset values, to DVIR citations and personnel certifications -ensuring that your staff makes the right decisions and avoids
unnecessary equipment downtime.
VMA’s comprehensive functionality includes:
- Asset Management
Benefits of SHIPS VMA
- Reduce Operating Costs through
increased visibility to parts costs
and operations performance
- Increase Driver Satisfaction
through reduced downtime and
quick response to breakdowns
- Increase Mechanic Productivity
through KPI monitoring
- Ensure CSA Compliance
- Maximize Inventory Investment
- Increase Asset Life and Utilization
- Improve Warranty Recovery
Process
- Work Orders
- Breakdown Logs
- Warranty Watch
- Preventative/Scheduled Maintenance & Recalls
- Triggers & Metering
- Regulatory, Compliance and Certification
- Purchasing
- Inventory Management
- Reporting
File reports remotely as soon as a breakdown
occurs to get your trucks back on the road
quickly and efficiently
- Browser/Tablet/Smartphone Connectivity
- Asset Depreciation
- System Configuration & Security
4430 Kennedy Drive
East Moline, IL
800.447.0612
[email protected]
www.ebeships.com
SHIPS Vehicle Maintenance Application
SHIPS Vehicle Maintenance Application Offers Comprehensive Functionality
Asset Management
• VMA can be the system of record for your assets or, though integration,
can leverage the data residing in your dispatch system.
• Relevant documents such as certiﬁcates, manuals, warranties, recalls, titles
and other information concerning an asset are maintained within
the VMA system.
• Detain assets that have CSA weighted DVIR failures via dispatch integration.
• Breakdown workﬂow applications integrate purchasing and T-Chek/
COMcheck MasterCard functionality.
Work Orders, Requests & Completion
• Create work orders from electronic or paper DVIRs which are then routed,
by domicile, through workﬂow to assign a technician and set priorities.
• Update asset availability status in dispatching systems and provide overdue
alerts for repair completion.
• Create GL codes using labor, parts and miscellaneous expenses contained
within the work order and breakdown documents.
• Interface with COMPASS website to retrieve roadside inspection reports
to create work orders as needed.
Breakdown Log
Purchasing
• Interfaces with EBE’s Purchase Order Manager to automatically issue
purchase orders at the time of the purchase, instead of waiting until
the invoice is received.
• Interfaces with EBE’s accounts payable workﬂow solutions to ensure
adherence to your company’s accounting best practices.
• Workﬂows established to gain rapid approval of parts purchases
from maintenance or purchasing supervisor.
• Triggers automated purchase requests for low stock items needed
for inventory or scheduled maintenance.
• Provides visibility into best-priced parts when purchasing from vendors.
• Offers Interface capability into Ameriquest Fleet Management.
Inventor y Management
• Tracks purchases, prices and quantities of inventory.
• Automatically submits request for quotes to suppliers when part levels
reach the re-order level.
• Interface with EBE’s document management system for electronic
importing of price quotes received via email.
Repor ting
• Breakdown workﬂow form that gathers needed information to send
roadside assistance to the vehicle.
• Provides audit trail by user, dates and time stamps all T-Chek and
Comdata transactions.
• Notiﬁes dispatcher and customer of service failure and revised ETA.
• Creates workﬂow to complete necessary paperwork to create payment
terms with service provider.
• Report on-demand functionality delivers customizable reports as needed
or triggered by a scheduler.
• Offers more than 75 standard reports with the ability to ﬁlter customized
results as needed.
• Generates detailed parts performance reports based on cost,
meter, or production life.
• Creates and provides visibility to KPI information by mechanic,
asset & facility.
Warranty Watch
Browser, Smar tphone or Tablet based Connectivity
• Tracks warranty parts by time, meter or miles.
• Interfaces with the PO manager to create a zero balance PO when
replacing a warranty part.
• Provides workﬂows that monitor warranty reimbursement payments
from vendors.
• Creates alerts for drivers to bring warranty parts back to a terminal location
when work is performed outside the service network.
Preventive Maintenance, Scheduled Maintenance & Recalls
• Schedule maintenance based on meter readings, time intervals
or customer-conﬁgured settings.
• Recall items are automatically scheduled with other maintenance activities.
• Track scheduled maintenance by asset type and parts needed to ensure parts
are stocked for scheduled events.
Triggers & Metering
• Gain insight to PM schedules through KPI reports on meter statuses.
• Provides integrated meter readings through mobile communication systems.
• Automatically create work orders and maintenance tasks from
user-deﬁned triggers.
• Workﬂows established to create triggers on PM schedules or A
d-Hoc events.
Regulatory, Compliance & Certification
• Interface with EBE’s recruiting and compliance systems to track certiﬁcations
and licenses for mechanics.
• Interface into EBE’s document management system to control access
to documents.
• Provides visibility through system logs to audit all maintenance actions
performed on each record.
www.ebeships.com
• VMA allows for management to receive alerts, participate in workﬂows
and view dashboards from mobile devices.
• View Calendar of maintenance events anytime from anywhere.
• Approve POs and other operational events and workﬂow while
on the road.
• Use of ruggedized tablets allows you to manage your maintenance
operation right from the shop ﬂoor.
Asset Depreciation
• Provides real-time visibility to current value of individual assets by
VIN and/or Unit Number.
• As titles or other purchase documents are scanned into VMA, the
length of the depreciation schedule is entered into the application.
• The depreciation length triggers an amortization table that writes the
current value of the asset to a table by VIN and or Unit Number
on a daily basis.
System Configuration & Security
• VMA may be conﬁgured as a Cloud-based solution or hosted on-site
behind the carrier’s ﬁrewall.
• Security is conﬁgured in Active Directory or through EBE’s security system.
• Notiﬁcations and alerts can be sent through various channels
including text, email or posted to Web-based dashboards.
For more information on Vehicle Management Solutions,
contact [email protected] or call 800.447.0612