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Agenda
Property Maintenance Committee – FBC Halifax
Date: April 8th, 2015, 1200 - 1300 hrs board room
Agenda items;
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Update on the status of Sexton activities – Ken
a. Coordination of maintenance activities
Work plan for 2015 – finalized
Space study committee – progress to date - Ken
Flooring for the assembly room status - Ken
Heating system repairs and control work for heating system - Ken
Handrails for the sanctuary – Ken
Church pew refurbishing – Ken
Property condition assessment – Dave
Exterior window upgrades - Ken
Relocation of the Creche to the primary room - Ken
Snow on the CE Wing flat roof – Ken
Refinishing of the exterior wooden doors – Dr. Eisner
New Business
Next meeting –May 13, 2015
Closing the Parsonage 1290
Oxford Street
Updated April 8th, 2015
NO.
ACTIVITIES
ACTION
Status
1.0
Fuel – we will remove ourselves from the automatic fill up procedure with
our fuel oil supplier. We will use a “will call” feature to keep fuel oil in the
tank as required. Second fuel delivery this year was late March
Ken
Completed
2.0
Heat – reduce the heat in the parsonage to a minimum.
Ken
Completed
3.0
Electrical - we will de energized the electrical systems with the exception
of the exterior lighting circuits as well as one electrical power circuit for
the telephone system
Telephone – we will maintain the telephone service in order for the
communications for the security system to work.
Ken
Completed
Ken
Completed
5.0
Water – we will close the water service at the meter in the house, drain
the water from the hot water tank, water piping and fill the water traps
will antifreeze.
Wayne
Outstanding
6.0
Garbage cans / green bins – clean and secure the garbage cans / Green
bin to the garage in the parsonage.
Wayne
Outstanding
7.0
Notify the insurance company of the change in use.
Alana
Completed
8.0
Set up a schedule to have Wayne walk thru the parsonage on a daily basis
to confirm no issues with the parsonage.
Ken
Completed
9.0
Locks – arrange for the locks in the parsonage to be changed.
Wayne
Outstanding
4.0
FBCH Capital Works Program
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Rank
10
11
14
3
5
4
15
16
2
1
12
13
8
9
6
7
DEG
11
12
16
1
10
9
17
18
3
2
14
15
8
13
5
4
6
7
Project list 2015/2016
Refinish varnish on new wooden exterior doors
New rear wooded doors on Assembly room, Crèche and maintenances room
Repaint lower level hallways
Planning for the heating system replacement
Replacement of the HVAC Controls
Replacement of the Heating systems piping and radiators
Install inspection hatches in lower level hallway
Continue asbestos mitigation program.
Replacement of the ceiling in the north stairwell
Masonary repairs on the north elevation above the north stairwell
Reroofing work for the main sanctuary roof
Repointing of the interior of the church tower
Replacement of the combustion air intakes for the three boilers
Exterior window upgrades
New flooring in assembly room ( funding from the auxiliary for this project)
New flooring in classroom off assembly room ( funding from the auxiliary for this
project)
Property condition assessment—long term replacement needs and estimated costs
Evaluation of main sanctuary roof and church tower replacement/repair need/timing
March 11, 2015 – PROPERTY MAINTENANCE COMMITTEE
FIRST BAPTIST CHURCH HALIFAX
Present: ; Ken Margeson, Chair, Property Maintenance; Doug Eisner, Member;
Joanne Stonehouse, Past President, Church Aux.; Alan North, Member; Dave Gibson,
Chair, Board of Management;
Regrets: Ken Myers, Member; Naomi Nonnekes, Chair, Board of Trustees; Anthony
Zadeh, Member; Sheila Stanley, Chair, Personnel: Louise Schurman, Secretary
1. Update on the status of Sexton activities – Wayne’s forecast return to work is
mid May. Nature of the leave is a medical leave.
2. Work plan for 2015 – draft work plan will be circulated after the meeting, and
we will need everyone’s comments.
3. Marvin windows replacement – Ken Margeson
Marvin Windows continues with issues. We are keeping a record of any
further issues with these windows.
4. Space study committee – progress to date – Ken Margeson
5. Ken is preparing a question and answers presentation to the Congregational
Meeting.
6. Asbestos work
a) Plan for the department of labor and BoM – Dave Gibson has prepared a
number of volumes of documents for the Department of Labor, and these
can be brought forward to BOM for the next meeting.
7. Grant Activities
a) Wrap up Report – Ken Margeson
8. Flooring for the assembly room status – Alan North
The FBC auxiliary has revised its decision to move forward with the funding
for the flooring replacement, and will be funding this project. We will retain
Cynthia Street to prepare a set of specifications for the project. Anticipated
start will be July 04th
9. Heating system repairs and control work for heating system – Ken
Margeson: First meeting of the sub-committee to be scheduled for
this month. Sub-committee – A. Zadeh; B. Whalen; N. Nonnekes; K.
Margeson
10. Handrails for the sanctuary – Alan North / Ken Margeson
Handrails are proposed for Sanctuary: we have looked at several layouts, and
have finalized a layout. We will be meeting with Rodney Enterprises shortly
on site to review the particulars for this project.
11. Church pew refurbishing – Alan North:
Church pews need to be cleaned / and a polish applied. Alan is to review a
polish that we can try to see how it works.
12. Fee proposal for interior glazed windows is anticipated from Nova Windows,
who is working with Cynthia Street.
13. The minutes from February have been revised, as revision 1 Dated April 7,
2015, and are attached to these minutes.
14. Dr Eisner will contact the exterior door supplier for the recommended
maintenance program for the exterior doors.
15. New Business
16. Next meeting, April 08, 2015
Respectfully submitted,
Ken Margeson P.Eng.
FEBRUARY 11, 2015 – PROPERTY MAINTENANCE COMMITTEE
FIRST BAPTIST CHURCH HALIFAX REVISION1 ARPIL 7, 2015
Present: Sheila Stanley, Chair, Personnel; Ken Margeson, Chair, Property
Maintenance; Doug Eisner, Member; Marlene Dexter, President, Church Aux.; Alan
North, Member; Dave Gibson, Chair, Board of Management; Louise Schurman,
Secretary
Regrets: Ken Myers, Member; Naomi Nonnekes, Chair, Board of Trustees; Anthony
Zadeh, Member;
1. Update on the status of Sexton activities – Sheila Stanley
Sheila informed the Committee that Wayne McPhee, Sexton will be off work
for the next few weeks. Jennifer is working the interior 5 hours/day and
Peter is looking after snow removal. Ken will be monitoring the Parsonage.
It has been decided Wayne and Ken will meet prior to every PMC Meetings.
Shared understanding of warranties as to who is responsible for all
documentation and procedures for follow-through should a problem arise.
2. Work plan for 2015 – review previous and create forecast
3. Marvin windows replacement – Ken Margeson
Marvin Windows continues with issues – Wayne has had them come and
caulk 3-4 times and leakage persists. We will in future keep improved
records and documentation in order to demand better service from Marvins.
4. Space study committee – progress to date – Ken Margeson
Ken is preparing a question and answers presentation to the Congregational
Meeting.
5. Asbestos work
a) Plan for the department of labour and BoM – Dave Gibson
Almost finished, just wandering around taking pictures. Taking down
ceiling by vault. Abatement work being done by elevator.
6. Grant Activities
a) Wrap up Report – Ken Margeson
7. Flooring for the assembly room status – Ken Margeson
Flooring project funded by the Church Auxiliary has been withdrawn and
money will be returned to Church Auxiliary Account as stated by President,
Marlene Dexter.
8. Heating system repairs and control work for heating system – Ken
Sub-committee – A. Zadeh; B. Whalen; N. Nonnekes; K. Margeson
9. Handrails for the sanctuary – Alan North
Handrails are proposed for Sanctuary, they would be of brass and come from
a company in Montreal. Handrails and brackets are a specialty of Warren
Hoeg during his career days and Alan will call him as Alan is out of touch with
these fixtures. It appears there are issues in the balcony where height is a
risk factor and on the chancel steps the flooring is limestone and concrete.
10. Church pew refurbishing – Ken
Church pews need to be cleaned.
11. New Business
12. Next meeting, March 11, 2015
Meeting adjourned at 1:10 p.m.
Respectfully submitted,
Ken Margeson