ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 GARHWAL MANDAL VIKAS NIGAM INVITATION FOR SUBMISSION OF EXPRESSION OF INTEREST (EOI) FOR THE ASSIGNMENT OF ARCHITECT for TOURISM SECTOR Assignment no : UK/UEAP-T(GMVN)/DDN/ARCH 01; Issuing Date: 16.05.2015 Loan No. & Name: 3055-IND, Uttarakhand Emergency Assistance Project 1. The Government of India has received loan from Asian Development Bank, hereinafter referred to as ADB; towards the cost of Uttarakhand Emergency Assistance Project (UEAP); part of this loan is being used for eligible payments under the Consulting Services named above. 2. The Project Implementation Unit (PIU) -the Implementing Agency (IA) is the “Employer” headed by the Program Manager, PIU-Tourism (GMVN),UEAP acting for the State Disaster Management Authority (SDMA), the Executing Agency-EA for UEAP invites “Expression of Interest (EOI)” from reputed and experienced consultants having extensive technical and working experience of specific or similar nature. Interested consultant/firms can submit their EOI through hard copy at the office address given below on or before 25.05.2015 17:00 Hrs. The details of Terms of References (TOR) are available at www.uk.gov.in/tenders and www.gmvnl.com. The format for EOI and TOR may also be collected from the office during office hours of working days. The address of the office is :ance Project (Tourism Sector) Assistance Project (Tourism Sector) 4. Garhwal Mandal Vikas Nigam Limited (GMVN ) Building 74/1, Rajpur Road, Dehradun – 248001,Uttarakhand, India Tel.: +91-135-2746817/2749308/2742171, Fax: +91-135-2746847 3. 4. The details of the assignment/package are: Date of Publication of EOI : Time and Deadline for Submitting EOI: Duration of Assignment (in months): Tentative Commencement Date of Consulting Services: 16.05.2015 17:00 Hrs, 25.05.2015 6 person months June 2015 Anticipated Completion Date of Consulting December 2016 Services: Types of Consultants: Individual consultant Number of Assignment/Package: One, UK/UEAP-T(GMVN)/DDN/ARCH 01 Selection Method: Least Cost Selection 5. The interested consultants/firms can collect the printed Terms of References (TOR) on request from the address mentioned above in hardcopies during office hours or vide emails or download it from the designated websites. 6. Any “Corrigendum” and / or “Addendum”, if issued, will only be uploaded in the website of the “Employer” as given above. Program Manager PIU-Tourism(GMVN),UEAP UEAP-PIU (Tourism ) Architect 1 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 TERMS OF REFERENCE FOR THE ASSIGNMENT OF ARCHITECT I INTRODUCTION Government of Uttrakhand is currently implementing the Uttrakhand Emergency Assistance Project (UEAP) for which a Financing Framework Agreement (FFA) was signed by the Government of India and Asian Development Bank (ADB) on 5 Feb 2014. There is a Design and Supervision Consultants (DSC) engaged to provide support to the Garhwal Mandal Vikas Nigam (GMVN) & Kumaon Mandal Vikas Nigam (KMVN) - PIUTourism, the Implementing agency and The State Disaster Management Authority (SDMA), the Executing Agency. The existing Design & Supervision Consultants will assist the Government of Uttrakhand in overall Design and Supervision of the Uttrakhand Emergency Assistance Project. This TOR covers the terms of reference for the Architect who shall work individually/in tandem with the existing DSC for the design and supervision activities and support the DSC / GMVN& KMVN to achieve the desired outcomes of the Uttrakhand Emergency Assistance Project for Reconstruction and Restoration Tourism Sector. II BACKGROUND OF PROJECT The cloud burst and torrential rains during June 15-17, 2013 has resulted in erosion of long stretches of, major landslides and caving of roads and pathways, and complete disruption of vehicular movement and road connectivity. Large area in Uttrakhand had been completely cut of and more than 100,000 persons including tourist and pilgrims were evacuated. The impact on the affected population due to the loss of connectivity has been manifold. The food supply, Health care education Tourism and the live hood of the affected population has been completely disrupted The region of the disaster includes the holy pilgrimage circuit constituting Kedarnath, Badrinath, Gangotri, and Yamunotri, and the road connectivity to these places has been the worst affected and has completely disrupted the pilgrimage. Some of the popular trekking routes in te3h hi9gher ranges of the Himalayas have also been affected and these trekking destinations have been cut off. Besides the physical damages, the calamity has also severely affected the livelihood of the people dependent solely on the flow of pilgrims and tourists. The Government of Uttarakhand was extremely proactive in relief operations in the immediate aftermath of the flood and also received support from GOI for this. It is four month since the disaster and the process is gradually moving form immediate relief to early recovery and planning for longer-term recovery and reconstruction. Opening of roads has been initiated and is in progress. India has applied for a loan from the Asian Development Bank (ABD) towards the cost of Uttarakhand Emergency Assistance Project. Uttarakhand Tourism Development Board, Government of Uttarakhand has identified the ‘Reconstruction & Restoration works for Tourism Sector’. The project will support the recovery of communities form the flood event in the disaster affected five districts of Rudraprayag, Chamoli, Uttarkashi, and Pithoragarh & Bageshwar in Uttarakhand. The Sub Projects Identified are: I. Provision of Tents/Tourist Accommodation (FRP Huts) in five disaster affected districts of Rudraprayag, Chamoli, Uttarkashi, and Pithoragarh & Bageshwar. UEAP-PIU (Tourism ) Architect 2 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 II. Reconstruction & Rehabilitation of Damaged Tourism Assets in Rudraprayag District III. Improved connectivity to tourist attractions focusing on the improvement of last-mile connectivity, improved connectivity to tourist attractions focusing on the improvement of last-mile connectivity; IV. Enhanced quality of natural and cultural tourist attractions to ensure convenience and safety for visitors; V. Greater participation by local communities in tourism-related economic and livelihood activities; VI. Strengthened capacity of concerned sector agencies and local communities for planning, development, management, and marketing of tourist destinations and attractions; and VII. Promoting private sector participation and small businesses The proposed construction work will involve use of modern equipment’s and construction practices. As the construction activities are to be carried out in ecologically and environmentally sensitive areas, environmental norms and guidelines developed for the project needs to be strictly adhered to. The services of the Architect for the reconstruction and restoration works for tourism sector will broadly include furnishing engineering designs, supervision and quality assurance. The services of the Architect shall necessarily include administering and supporting existing DSC/GMVN & KMVN to insure successful and timely completion of construction works packages of ADB assisted reconstruction and restoration works. III Program Organisation Structure The State Disaster Management Authority (SDMA), Government of Uttarakhand will be the Executing Agency (EA) and GMVN/KMVN will be the Implementing Agency (IA) for the UEAP (Tourism Sector) for Uttarakhand. IV Objective The prime purpose of the assignment of the Architect is providing direct and indirect support to the existing DSC/GMVN & KMVN to ensure the effective coordination and implementation of the Investment program. The existing DSC shall be responsible for effectively leading and taking initiative to manage, execute and implement the Emergency Assistance Project including carrying all necessary surveys and design the subproject plus ensuring proper construction supervision. The existing DSC will work closely with the PIU for sustainable capacity building of PIU and will assist in operational sing the procedures and in implementing institutional development, capacity building, monitoring and quality assuring the outputs of the PIU-Tourism (GMVN & KMVN). The expected person month for the Architect is estimated at 6 pm. The Architect will report to PMU and GMVN & KMVN - PIU Tourism and assist the existing DSC for overall achievement of the objective of the UEAP. The assignment of the Architect shall be immediate. V SCOPE OF WORKS The scope of services of the Architect shall be to support DSC / PIU for fulfilling the various objectives of the Tourism Department will include but not necessarily be limited to the following: UEAP-PIU (Tourism ) Architect 3 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 Preparation of Detailed Architectural designs, Manuals, Guidelines and Systems (i) (ii) (iii) Check, on behalf of the PIU and DSC/GMVN & KMVN , the line level, layout of the construction to ensure conformity with the contract, propose and present for approval any change in the plans that may be deemed necessary indicating any effect the change may have on contract and prepare all change/ variation orders; (iv) Assess and enforce, on behalf of the PIU and DSC/GMVN & KMVN, the adequacy of contractors’ inputs in terms of material, equipment’s, construction machinery, workers, and construction approach and methodologies as per the Standard Construction Management System; (v) Monitor and enforce, on behalf of the PIU, and as detailed out in Safety Manual, the measures taken to ensure safety of the workers, other project personnel, general public and works. (vi) Furnish detailed drawings, with revisions as necessary, to the contractor; (vii) Establish a process for third party inspections, attend third party inspections, if required, and provide certification on the quality of the supplies based on such inspections; (viii) Work as the engineer or employer's representative within the context of conditions of the construction contracts; After physical completion of contract, prepare planned maintenance procedures; check installation and commissioning; monitor preparation of the “as built” drawings. Assist the PIUs in disseminating information on the Investment Program, on aspects such as design, cost estimates, role and responsibilities of various stakeholders, etc, as per ADB’s public communication and other policies and the Government procedures as prescribed by the relevant authorities; (ix) (x) VI Prepare standard specifications for all works, based on the approved Indian standards, and use these to carry out the detailed design and drawings of the subprojects ensuring the highest standards of quality in design and construction; Supervise and monitor construction of all subprojects on behalf of the PIU and assist DSC/GMVN & KMVN ; (xi) Assist in preparation of quarterly progress reports for submission on work progress against the agreed timelines, compliance monitoring and other issues under the contract to the PIUs and PMUs; (xii) Assist in conducting regular meetings with the key stakeholders of the Investment Program, as advised by the PIUs, and a bi-weekly meeting with the concerned PIUs and contractors working in the field to discuss progress and issues related to implementation and prepare minutes for recording and circulation; (xiii) Participate in, and support the PMUs, PIUs and DSC to prepare all necessary documents for, progress reviews and a comprehensive mid-term review, to be conducted by the Government and ADB at various intervals according to the agreements with the Government; and (xiv) Prepare all other reports as required by the PIUs. Indicative staffing The requirement of the Architect shall be for 6 person months UEAP-PIU (Tourism ) Architect 4 ADB LOAN NO. 3055 –IND VII. It is expected that the architect will have the following credentials: · · · · · · VIII Relevant general management or technical education and background; A thorough understanding of the systems, procedures guiding the implementation, management and administration of loan projects supported by the ADB; Practical working experience in the management and administration of projects supported by the ADB at the field level and project management and administration; A thorough working experience of the management and administration of externally assisted projects in India; Have a demonstrated ability to work closely and effectively together with existing staff of the DSC, counterpart staff of executing agencies and public sector organizations in the State of Uttarakhand ; and Have extensive in-country experience in undertaking design and construction supervision contracts. The details of the education and experience desired for each position and terms of reference of each Consultant are as follows: · · · · · · IX UK/UEAP-T(GMVN)/DDN/ARCH 01 Education and Experience: Degree in Architect. 7 years or more in design & construction supervision of tourism related building / design of eco-tourism and associate work. Candidates having more than 60 year of age shall be physically and medically to serve in strenuous mountainous terrain. Responsibility Appraisal of subprojects. Architectural Design. Construction supervision OUTCOMES AND DELIVERABLES The Architect shall assist the existing DSC/GMVN & KMVN to produce and submit to the PIU the design reports, monthly, quarterly reports, completion report UEAP-PIU (Tourism ) Architect 5 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 Expression of Interest (EOI) for Consultant I. Consulting Firm/Consultant Information CMS Number(if any): Consultant Name: Country of Incorporation: Acronym: II. Assignment Specific Qualifications and Experience Your EOI shall demonstrate technical competence and geographical experience based on project references. A. Technical Competence Highlight the technical qualifications of your entity/ consortium in undertaking similar assignments. * Provide details of past experience working with similar project authorities With reference to the attached project sheets (attachment 1), and in the context of the assignment's TORs, summarize the relevant technical competence of your firm / consultant to demonstrate experience, expertise and specialization in working with special emphasis on specific requirements of this project. B. Geographical Experience Present experience in similar geographic areas. In the context of the assignment's TORs, summarize the relevant geographical competence of your firm / consultant. Please mention specifically, for each firm or associate or partner the experience of working in similar geographical area. UEAP-PIU (Civil Aviation) 6 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 C. Management Competence (Please answer each question in one paragraph of 3-5 sentences) 1. Describe standard policies, procedures and practices that your entity has to assure quality interaction with clients and outputs. Please state if your company is ISO certified. 2. How will your firm / consultant handle complaints concerning the performance of experts or quality of the reports submitted for this assignment? What internal controls are in place to address and resolve complaints? 3. How will you ensure the quality of your firm / consultant performance over the life of this assignment? 4. Describe standard policies, procedures and practices that your firm / consultant has put in place to avoid changes/ replacements of personnel and to ensure the continuity of professional services once contracted. 5. Describe what social protection practices you have in place to safeguard the well-being of yourself/your proposed experts? Specifically describe arrangements you have in place for medical, accident and life insurance coverage during the assignment. D. Other Information (maximum of 500 words) UEAP-PIU (Civil Aviation) 7 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 Project References Please select most relevant projects to demonstrate the firm's/consultant’s technical qualifications and geographical experience. Select only relevant 10 project references as per the format provided in Attachment 1: Project Description Sheets. Period Client Project Country Firm Comments on Terms of Reference This may include, but not limited to comments on clarity of the assignment's inputs, outputs, outcome and impact: Key considerations in approaching this assignment (no more than 9,000 characters summarizing approach and methodology) UEAP-PIU (Civil Aviation) 8 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 EOI Attachments 1. Consultant / Firm’s registration details Eligibility Declaration We, the undersigned, certify to the best of our knowledge and belief: We have read the advertisement, including the terms of reference (TOR), for this assignment. Neither the consultant/firm nor its associate or any of its experts prepared the TOR for this activity. We confirm that the project references submitted as part of this EOI accurately reflect the experience of the specified consultant/firm. We further confirm that, if any of our experts is engaged to prepare the TOR for any ensuing assignment resulting from our work product under this assignment, our consultant/firm and the expert(s) will be disqualified from short-listing and participation in the assignment. The consulting entity/expert proposed in this EOI are eligible to participate in ADB-funded, supported and -administered activities The consultant/firm are NOT currently sanctioned by the ADB or other MDB. Neither the consultant/firm has ever been convicted of an integrity-related offense or crime related to theft, corruption, fraud, collusion or coercion. The proposed consultant named in this EOI, have confirmed his interest in this activity in writing. The proposed consultant named in this EOI, have confirmed his eligibility to participate in this activity in writing. The proposed consultant named in this EOI, has authorized in writing to represent him in expressing interest in this activity. The proposed consultant/firm is not a subsidiary of and/or dependent on the Executing or the Implementing Agency or individuals related to them. We understand that any misrepresentations that knowingly or recklessly mislead, or attempt to mislead may lead to the automatic rejection of the proposal or cancellation of the contract, if awarded, and may result in further remedial action, in accordance with ADB's Anticorruption Policy (Attachment 1) PROJECT REFERENCE SHEETS [Using the format below, provide information on each assignments for which your firm/consultant for this assignment, was legally contracted either individually as an entity or as one of the major companies within a joint venture or sub-consultancy, for carrying out consulting services similar to the ones requested under this assignment. Use a maximum of 10 pages indicating 10 reference projects from last 10 years.] UEAP-PIU (Civil Aviation) 9 ADB LOAN NO. 3055 –IND UK/UEAP-T(GMVN)/DDN/ARCH 01 Project or Assignment Name/Title : Country Location: Approx. Value of the Contract (in INR): Location within Country: Duration of Assignment (in months): Name of the Client: Address and Contact Details of the Client: Participation (P £ As Lead Firm £ As Associate Firm £ As an Individual applicable): Total No. of PersonApprox. Value of the Services Months of the Provided by your Firm under the Assignment: Contract (in /INR): Start Date of End Date of Assignment: Assignment: Name of Joint Venture Partner or Associates, if No of Professional Person-Months any: provided by JV Partner/Associates: Name of senior regular full-time employees of your firm involved and functions performed (indicate most significant profiles such as Project Director/ Coordinator, Team Leader): Narrative Description of Project/ Assignment: Description of Actual Services Provided in the Assignment: Name of the Firm/Entity: Signature of the Authorized Representative of the Firm: UEAP-PIU (Civil Aviation) Name Representative: of Designation: 10
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