March 30th , 2015
7:00 PM
TOWN OF HAY RIVER
REGULAR MEETING OF COUNCIL
AGENDA
PUBLIC INPUT
1. CALL TO ORDER
2. ADOPTION OF AGENDA
3. DECLARATION OF INTEREST
4. ANNOUNCEMENTS, AWARDS, CEREMONIES & PRESENTATIONS
5. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
a.. Regular Meeting of Council, March 16th, 2015 – page 2-14
b. Special Meeting of Council, March 23rd, 2015 – page 15-21
6. BUSINESS ARISING
7. ADMINISTRATIVE ENQUIRIES
8. BYLAWS
a. ByLaw – 2335/TAX/15 – Third and Final Reading – page 22-24
b. ByLaw – 2336/LND/15 - NFTI Lease – Third and Final Reading – page 25-26
9. NEW BUSINESS
a. 2018 AWG President Host Society – page 27-28
b. Federal Gas Tax Agreement Funding – page 29-30
c. Lease of Space for Town Hall Services – page 31-32
10. NOTICES OF MOTIONS
11. COMMITTEE OF THE WHOLE
a. Special Committees of Council Updates
12. IN CAMERA
a. Personnal - pursuant to Cities, Towns & Villages Act, S.N.W.T. 2003 c. 22, Section 23. (3), (e)
13. ADJOURNMENT
Page 1 of 1
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
The Regular Meeting of Council was held on Monday, March 16th, 2015 at 7:00 pm in the
Community Hall.
Present:
Mayor Cassidy, Deputy Mayor Jungkind, Councillors McKay, Mapes, Dohey, Maher,
and Coakwell
Staff:
David Steele – Senior Administration Officer, Harvey Harris – Director of Finance &
Administration, Ross Potter – Director of Protective Services & Ian Frankton –
Director of Recreation & Community Services.
Public:
Hay River Lions Swim Club & Members from NFTI
1.
CALL TO ORDER:
This Meeting was called to order at 7:00 pm with Mayor Cassidy presiding.
2.
ADOPTION OF AGENDA
#15-069
MOVED BY: CLLR DOHEY
SECONDED BY: CLLR COAKWELL
CARRIED
3.
DECLARATION OF INTEREST
Mayor Cassidy declared an interest in agenda item 12a) NFTI Lease – due to his wife being
on the board.
4.
ANNOUNCEMENTS, AWARDS, CEREMONIES & PRESENTATIONS
Deputy Mayor Jungkind – Congrats to Race Hay River for pulling off a successful weekend
of races this past weekend – there was many of out of town people attending.
Councilor Coakwell – Congrats to the organizers of the fishing derby this past weekend,
Mother Nature didn’t cooperate that well, but 1 fish was caught. Also, a reminder to get your
polar pond team registration in by Wednesday.
5.
MINUTES
Minutes of the Regular Meeting of Council, February 23rd, 2015
#15-070
MOVED BY: DEPUTY MAYOR JUNGKIND
SECONDED BY: CLLR DOHEY
That the Council of the Town of Hay River accepts the Minutes of the Regular Meeting
of Council, February 23rd, 2015 as presented.
CARRIED
Page 1 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Minutes of the Special Meeting of Council, March 2nd, 2015
#15-071
MOVED BY: CLLR DOHEY
SECONDED BY: DEPUTY MAYOR JUNGKIND
That the Council of the Town of Hay River accepts the Minutes of the Regular Meeting
of Council, March 2nd, 2015 as presented.
CARRIED
6.
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the Minutes of the March 16th 2015 Regular Meeting of
Council.
7.
MAYORS REPORT
a) January 2015
RECOMMENDATION:
#15-072
MOVED BY: DEPUTY MAYOR JUNGKIND
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Mayors Report for
January, 2015 as presented.
CARRIED
BACKGROUND:
Formal Meetings:
- Maxim Bloudov – Fur Harvesters NWT
- Harvey Werner
- Warren Gibb – Hay River Harbor Authority
- Robert Bouchard – MLA Hay River North
- Rocky Simpson – Concept Energy Services
- Collective Bargaining Negotiations
-Town Council/Northland Utilities/ATCO meeting
Informal Meeting:
-Wally Schumann – Poison Graphics
Formal Events:
- Arctic Winter Games International Selection Committee tour
Administration Meeting
As required
Page 2 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Prepared by:
Andrew Cassidy
Mayor
Date: March 12th, 2015
b) February 2015
RECOMMENDATION:
#15-073
MOVED BY: CLLR DOHEY
SECONDED BY: DEPUTY MAYOR JUNGKIND
THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Mayors Report for
February 2015 as presented.
CARRIED
BACKGROUND:
Formal Meetings:
- Doug Tenney – ATCO
- Joe Melanson/Steve Anderson – Hay River Chamber of Commerce
- Duncan Cook – Arctic Canada Construction
- Robert C McLeod – Minister of Municipal and Community Affairs
Page 3 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
- Aleta Fowler – CanNor
- Collective Bargaining Negotiations
- Emanuel DaRosa - NWTPC
Informal Meeting:
- Citizen of the Year selection committee
- Ice User groups
Formal Events:
- Chamber of Commerce Gala
- GNWT 2015 Budget Address
Administration Meeting
As required
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Prepared by:
Andrew Cassidy
Mayor
Date: March 12th, 2015
Page 4 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
8.
ADMINISTRATIVE ENQUIRIES
Director of Protective Services – Potter – Please to announce EMR course started this
past weekend, 4 member are taking it. We also have 2 more nurses joining the ambulance
team.
Director of Finance – Harris – I would like to inform Council that January’s water bills are
set to go out, and Februarys will be in the next couple weeks.
Councillor Dohey – Just wondering about McBryan Drive going out to the engineers?
SAO – Steele – Director of Public Works is discussing a number of projects with our
engineering firm, not sure of the status of these projects at this time.
Councillor Dohey – Can we get it done soon, would like to put emphasis on it and get a
follow up.
9.
PUBLIC WORKS COMMITTEE REPORTS
a) Public Works & Planning report
RECOMMENDATION:
#15-074
MOVED BY: CLLR DOHEY
SECONDED BY: CLLR COAKWELL
THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the report titled “Public
Works & Planning Monthly Report” for February 2015 as presented.
CARRIED
BACKGROUND:

Normal operation and maintenance activities were completed throughout the month of
February.
Item
Water License
Level of Activity
Report Title / Action Required
Timeline for
Submission
Annual Report
March 31 each year
Identify Surveillance Network Program station(s) with
signage.
At all times
Identify Water Supply and Waste Disposal Facilities with
signage.
At all times
Copies of Water License in the Town of Hay River office(s),
Solid Waste Disposal Facilities, and Water Supply Facilities
At all times
Notify Inspector prior to conducting maintenance work on
lagoon cells.
Prior to maintenance
activities
Biochemical Oxygen Demand and
Carbonaceous Biochemical Oxygen Demand trend analysis
Submitted
Sludge Management Plan
Submitted
Solid Waste Disposal Facility Drainage Study
Submitted
Page 5 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Solid Waste Disposal Facilities Operations Report to
measure, defines, and identifies the remaining lifespan of
the facilities and volumes of Waste the facilities can accept.
Submitted
Within 90 days of
issuance of the Water
License (Submitted)
Snow Disposal Plan
Review of the Snow Disposal Plan and submission of
updates/revision.
Inspection of constructed berms, dykes, and dams within
the Sewage Disposal Facility.
Annually – Annual
Reporting Requirement
Once every two years
during the summer
season by an Engineer
As-built plans and Record Drawings of the Sewage
Disposal Facilities, lagoon and associated structures,
sludge storage area, Solid Waste Facilities, and
Biotreatment Pad.
Within six months of
issuance of the Water
License (Submitted)
A surveyed description of the wetland and associated
structures that comprise part of the Sewage Disposal
Facilities
Notification of Modification
Within six months of
issuance of the water
Licence (Submitted)
60 days prior to the
proposed Modification
Modifications to Water Supply Facilities and Waste Disposal
Facilities
Interim Closure and Reclamation Plan for the Solid Waste
Disposal Facility
Within 90 days of
completion of the
Modifications
Final Closure and Reclamation Plan
At least six months
prior to abandoning any
Waste Disposal
Facilities
Final design drawings for the construction of any dams,
dykes, or control structures
Prior to construction
Updated plan for the operation and maintenance of the
Waste Disposal Facilities (Note that this can be one plan or
one plan for each Facility.)
Within 90 days of
completion
Within three months of
issuance of the Water
License (Under
Revision)
Review of Operation and Maintenance Plan and submission
of updates/revision
Annually – Annual
Reporting Requirement
Spill Contingency Plan in accordance with Indian and
Northern Affairs Canada’s 2007 “Guidelines for Spill
Contingency Planning”
Submitted
Review of Spill Contingency Plan and submission of
updates/revision
Annually – Annual
Reporting Requirement
As-built plans and Record Drawings
ecoEnergy Funding
Agreement
HRC 1407 - Water Treatment Plant (WTP) Biomass Heating
Feasibility Study RFP
One joint submission was received from Williams Engineering &
Arctic Energy Alliance.
Page 6 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Lift Stations #1 & #2
Lift Station #2
Lift Station #2 has been commissioned and is now online;
continuing to resolve some small deficiency items.
Servicing Standards
Public Works servicing standards are currently being reviewed
and revised internally.
Development and Building
By-Law
Capital Program:

The development standards used by the Town are currently being
reviewed and revised.
Currently meeting with Maskwa Engineering with respect to
providing support for the implementation of the Capital Plan.
The February 2015 O&M report is as follows:
Item
Level of Activity
Road Maintenance/Repairs
Sanding roads, snow clearing as required, management of
the snow dumps.
Vehicle and Equipment
Maintenance
Regular vehicle maintenance
Sewer Inspection/Repairs
Operate Lift Stations
Rebuild the circle lift system on the 140H Motor Grader.
Twice Daily Inspections
Flush sewer mains
Water Inspection/Repairs
Operate Water Treatment Plant
Service Connects/Disconnects As Required
Meter Reading
Weekly Sampling and Testing
Twice Daily Inspection of Facilities
Investigating possible breach in the intake to the Water
Treatment Plant.
Page 7 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Facilities Inspections/Repairs and
miscellaneous updates
Maintenance as required
Compressor at the Water Treatment Plant failed.
Temporary repair was made using parts from the
compressor in the Public Works Garage. Parts were
ordered and permanents repairs completed.
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:









Canadian Council of Ministers of the Environment (CCME)
Mackenzie Valley Land and Water Board (MV2009L3-0005)
Environment and Natural Resources Waste Management Guidelines
Alberta Environment. (2010). Standards for Landfills in Alberta. Government of
Alberta.
EBA Engineering Consultants Ltd. (2010). Town of Hay River Solid Waste
Management Facility, Operations Plan. Yellowknife, NT: EBA Engineering
Consultants Ltd.
Guidance Document on Federal Interim Groundwater Quality Guidelines for Federal
Contaminated Sites, May 2010
Bylaw 619 Garbage Collection
Bylaw 1516 Collection of Tipping Fees
Bylaw 1574 Town of Hay River Purchasing Policy
FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Prepared by:
Reviewed by:
Todd Pittman, P. Eng.
David Steele
Page 8 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Director of Public Works & Planning
Senior Administration Officer
Date: March 5th, 2015
Date: March 5th, 2015
b) Development & Building Permit Report
RECOMMENDATION:
#15-075
MOVED BY: DEPUTY MAYOR JUNGKIND
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Development and
Building Permit Report for the month of February 2015.
CARRIED
BACKGROUND:
SUMMARY


No permits were issued in February 2015.
5 Permits were issued in February 2014.
Background

The February Development and Building Permit Report is as follows:
DATE
DEV #
CIVIC ADDRESS
DESC. OF WORK
No permits issued
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
CONSIDERATIONS OR FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Page 9 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
Prepared by:
Reviewed by:
Todd Pittman
Director of Public Works & Planning
David Steele
Senior Administration Officer
Date: March 5, 2015
Date: March 5, 2015
c) Ice User Groups Report
RECOMMENDATION:
#15-076
MOVED BY: CLLR DOHEY
SECONDED BY: DEPUTY MAYOR JUNGKIND
THAT THE COUNCIL OF THE TOWN OF HAY RIVER directs Administration to shut
down the ice plant for Hockey Arena the week of March 9th.
CARRIED
BACKGROUND:
On March 4th Mayor Cassidy hosted an Ice User Group meeting to assess the need to
continue providing refrigeration to the arena slab. The user groups agreed that until the
strike ends, the facility will not be in use and all except figure skating were in favor of
removing the ice. Figure Skating maintained that 3 weeks of ice time would still provide
adequate time to prepare for their annual skating carnival scheduled for the end of March.
This timeline gives until the end of the week (of March 2nd) for the strike to be resolved or the
ice plant shut down will proceed. All groups understood and were fine with this action.
During the meeting there was discussion around the potential of opening the ice season at
the beginning of September in an effort to host ice-breaking tournaments and clinics to show
support to user groups for the 2015/16 season.
Representation:
Recreation Board
Minor Hockey
Figure Skating
Old Timers
Recreation Hockey
Women’s Hockey
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
Page 10 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
Savings on energy costs for the month of March 2015
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
10.
Prepared by:
Reviewed by:
Ian Frankton
Recreation Director
David Steele
Senior Administrative Officer
Date: March 5th, 2014
NOTICES OF MOTIONS
Date: March 5th, 2014
There were no Notices of Motions for the Regular Meeting of Council, March 16th, 2015.
11.
NEW BUSINESS
a) NFTI Lease
Verbal report from SAO David Steele
12.
BYLAWS
a) ByLaw No. 2335/TAX/15 Taxation Bylaw – First and Second Reading
#15-077
MOVED BY: CLLR MAHER
SECONDED BY: DEPUTY MAYOR JUNGKIND
THAT THE COUNCIL OF THE TOWN OF HAY RIVER give First Reading to ByLaw No.
2335/TAX/15 – Taxation Bylaw
CARRIED
Page 11 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
#15-078
MOVED BY: CLLR MAHER
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER give second Reading to ByLaw
No. 2335/TAX/15 – Taxation Bylaw
CARRIED
Let it be noted that Councillors Mapes and Coakwell were opposed to both readings
b) ByLaw No. 2336 NFTI Lease – First and Second Reading
#15-079
MOVED BY: CLLR MAHER
SECONDED BY: CLLR MCKAY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER give First Reading to ByLaw No.
2336 – NFTI Lease Bylaw
CARRIED
#15-080
MOVED BY: CLLR MAHER
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER give second Reading to ByLaw
No. 2336 – NFTI Lease Bylaw
CARRIED
Let it be noted that Councillors Mapes to both readings.
Mayor Cassidy left the room.
13.
IN CAMERA
#15-081
MOVED BY: CLLR DOHEY
SECONDED BY: CLLR MCKAY
That the Council of the Town of Hay River move to In Camera at 7:30pm.
CARRIED
Page 12 of 13
March 16th, 2015
7:00 pm
Town of Hay River
Regular Meeting of Council
#15-082
MOVED BY: CLLR DOHEY
SECONDED BY: CLLR JAMESON
That the Council of the Town of Hay River move out of In Camera
at 8:12pm.
CARRIED
14.
ADJOURNMENT
#15-083
MOVED BY: CLLR DOHEY
That the Regular Meeting of Council be adjourned at 8:13pm.
CARRIED
Certified Correct as Recorded on the 16th day of March, 2015.
These minutes were accepted by motion #__________.
Mayor
Senior Administrative Officer
Page 13 of 13
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
The Special Meeting of Council was held on Monday, March 23rd, 2015 at 12:00 pm in the Fire
Hall Training Room.
Present:
Mayor Cassidy, Deputy Mayor Jungkind, Councillors McKay, Candow (Called In),
Mapes, Dohey, Jameson, Maher & Coakwell
Staff:
David Steele – Senior Administration Officer, Ian Frankton – Director of Recreation &
Community Services, Ross Potter – Director of Protective Services, Harvey Harris –
Director of Finance & Administration & Stacey Barnes – Executive Assistant
1.
CALL TO ORDER:
This Meeting was called to order at 12:00pm with Mayor Cassidy presiding.
2.
ADOPTION OF AGENDA
#15-084
MOVED BY: CLLR MAHER
SECONDED BY: CLLR JAMESON
CARRIED
3.
DECLARATION OF INTEREST
There is no Declarations of Interest for the Special Meeting of Council, Monday, March 23rd,
2015.
4.
NEW BUSINESS
a) Emergency Services Monthly Report
RECOMMENDATION:
#15-085
MOVED BY: CLLR MCKAY
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER accepts the Emergency Services
Activity Report for the month of February as presented.
CARRIED
BACKGROUND:
Summary:
February was a quiet month for the Fire Department with a low number of Fire and
Ambulance calls. We also had put our training on hold due to the labor dispute as we have
number of firefighters that are union members. Our union firefighters were being threatened
with union action if they crossed picket lines. We did come up with an alternate location for
training which enabled us to get back on track the last Thursday of the month.
Online NFPA 1001 training is continuing and the group participating has now completed 16
Chapters of the course. This is taking a lot of home study which is not included in the hour’s
Page 1 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
portion of this report. We are expecting completion of the 1001 training for the 9 individuals
enrolled to be at the end of April with the practical testing which is being hosted in Hay River.
The Fire Chief conducted training with the RCMP dealing with navigation and the use of
Global Positioning Systems. This is a yearly initiative where the RCMP do their winter
indoctrination so they can become qualified to do winter search and rescue using
snowmobiles. Typically there are 3, 1 week courses held with 6 students from detachments
around the north per class every year. Our involvement with the course helps build a strong
relationship between the RCMP and our Fire Department.
7 members of the Fire Department participated in an H2S course that was sponsored by the
group dealing with the Frobisher Gas Well project so that we can provide emergency medical
response if required. The training provided to the members of the Fire Department were paid
for by the project members so no cost to the Town of Hay River.
Meetings:
PWS Committee Meeting
Council Meeting
Municipal Services Meeting
Northwest Territories Fire Chiefs Association Meeting
Management Meetings
Wildfires After Action Review Meeting
During the month of February 147 Volunteer hours were served by the members of the
HRFD for a year to date total of 396 hours.
STATISTICS
Patient Transfers
Medical Emergency Local
Medical Emergency Reserve
Medical Emergency Highway
Medical Emergency Out of Town
Patients
Body Transfer
Fires & Rescues
False Alarms
Ambulance Training
Fire Training
Special Training
Cleanup & Maintenance
Fire Permits
Fireworks Permits
Public Safety
Inspections
Child Seat Inspections
2013
18
10
0
0
0
2014
12
12
4
1
1
2015
10
4
0
0
1
2015 YTD
28
16
1
0
2
0
3
2
2
2
11
3
0
0
1
12
0
2
1
1
1
3
0
3
1
0
4
3
3
0
2
0
0
1
1
2
0
0
0
3
0
0
2
2
0
5
1
6
2
1
0
10
0
Page 2 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
MAINTENANCE
Ambulance 1
Medic 1
Pump 1
Pump 2
Pump 3
Tanker 1
Rescue 1
Rescue 2
Rescue 5
Weekly Checks
Weekly Checks
Weekly Checks
Weekly Checks, Repair Pump Panel Lights,
Weekly Checks
Weekly Checks
Weekly Checks
Weekly Checks
Weekly Checks
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
Fire Prevention Bylaw
FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Prepared by:
Reviewed by:
Ross Potter
Director Protective Services/Fire Chief
David Steele
Senior Administrative Officer
Date: March 20th, 2015
Date: March 20th, 2015
Page 3 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
b) 2015 Agreements with MACA
RECOMMENDATION:
#15-086
MOVED BY: CLLR JAMESON
SECONDED BY: DEPUTY MAYOR JUNGKIND
THAT THE COUNCIL OF THE TOWN OF HAY RIVER approve entering into contribution
agreements for the 2015 budget year with the MACA Department of the GNWT as follows, in
the amounts listed and for the undertaking of the services described within the respective
agreements:



$855,000 for Water & Sewer Services
$2,022,000 for various O&M Activities; and
$1,260,000 for Community Public Infrastructure.
CARRIED
BACKGROUND:
Annually the Town enters into four major contribution agreements with the Government of
Northwest Territories. Those are for water & sewer, O&M, Community Public Infrastructure
(CPI) and Gas Tax Funding. The amounts under these contribution agreements are
formulae driven. The Gas Tax Funding formula is under review, and the allocation to the
Town of Hay River has yet to be confirmed for the 2015 budget year.
The amounts received for these undertakings for the 2014 year were:
 $580,000 for Water & Sewer
 $1,938.000 for O&M
 $1,260,000 for CPI
Comparing the two years, 2015 represents an increase of $359,000 over 2014.
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
Requirement for funds to flow from GNWT as per allocation formulae. 2015 budget to be
reviewed and updated to reflect increases from originally anticipated and approved amounts.
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Page 4 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
Prepared by:
David Steele
Senior Administrative Officer
Date: March 23rd, 2015
c) Agreement with CanNor (NFTI)
RECOMMENDATION:
#15-087
MOVED BY: CLLR MAHER
SECONDED BY: CLLR DOHEY
THAT THE COUNCIL OF THE TOWN OF HAY RIVER advance a further $400,000 to the
Northern Farm Training Institute (NFTI) in accordance with the Contribution Agreement with
CanNor and cash requirements of NFTI through March 31, 2015 as most recently identified.
CARRIED
BACKGROUND:
The Town has entered into a $2,000,000 contribution agreement with the Federal
Government (CanNor) over two years, to support its partnership with the Northern Farm
Training Institute. The first year ends March 31, 2015 and so far the Town has advanced
$500,000 to NFTI from funds received from CanNor, towards achieving the deliverables
under the contribution agreement. There is an immediate need for an additional $400,000 to
fulfill other deliverables before the end of the current fiscal year.
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
Advancing of $100,000 funds currently on hand from CanNor, with further $300,000 from
CanNor to follow.
ALTERNATIVES TO RECOMMENDATIONS:
N/A
Page 5 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
ATTACHMENTS:
N/A
Prepared by:
David Steele
Senior Administrative Officer
Date: March 23rd, 2015
Let it be noted that Councillor Mapes was opposed.
5.
IN CAMERA
#15-088
MOVED BY: CLLR McKAY
SECONDED BY: DEPUTY MAYOR JUNGKIND
That the Council of the Town of Hay River move to In Camera at 12:18pm.
CARRIED
#15-089
MOVED BY: CLLR DOHEY
SECONDED BY: CLLR JAMESON
That the Council of the Town of Hay River move out of In Camera
at 12:59pm.
CARRIED
6.
ADJOURNMENT
#15-090
MOVED BY: CLLR CANDOW
That the Regular Meeting of Council be adjourned at 1:00pm.
CARRIED
Page 6 of 7
March 23rd, 2015
12:00 pm
Town of Hay River
Special Meeting of Council
Certified Correct as Recorded on the 23rd day of March, 2015.
These minutes were accepted by motion #15-______.
Mayor
Senior Administrative Officer
Page 7 of 7
BY-LAW NO. 2327/TAX/15
MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER
BEING A BY-LAW authorizing the Municipal Corporation of the Town of Hay River, in the
Northwest Territories, to raise certain sums of money by way of taxation to meet the
estimated expenditures of the Town, for the year of 2015.
PURSUANT TO SECTION 76 of the Property Assessment and Taxation Act, R.S.N.W.T.,
1988, c.P-10
WHEREAS the Council has approved the 2015 Budget which requires the Town to raise
property taxes of FOUR MILLION ONE HUNDRED TWENTY SIX THOUSAND ONE
HUNDRED NINE DOLLARS ($4,126,109.00) by mill rates levied on the assessed value of
the taxable land and improvements within the Town of Hay River; and
NOW THEREFORE, the Council of the Municipal Corporation of the Town of Hay River, in
regular meeting duly assembled, enacts as follows:
1.
A municipal rate of FIFTEEN POINT FIVE SIX (15.56) Mills shall be levied and
collected in respect of all taxable land and improvements within the Town of Hay
River for the following classes:
01 - Residential
02 - Commercial
05 - Urban Other
2.
A municipal rate of EIGHTEEN POINT SIX TWO (18.62) Mills shall be levied and
collected in respect of all taxable land and improvements within the Town of Hay
River for the following classes:
03 - Industry
04 - Institutional
3.
A Municipal rate of FOURTEEN POINT ZERO SIX (14.06) Mills shall be levied and
collected in respect of all taxable land and improvements within the Town of Hay
River for the following classes:
06 - Rural Residential Developed
07 - Rural Residential Non-Developed
08 - Rural Commercial
09 - Rural Industrial Developed
10 - Rural Industrial Non-Developed
11 - Rural Agricultural
12 - Rural Quarries & Minerals
4.
An additional education mill rate of TWO POINT FOUR NINE (2.49) Mills shall be
levied and collected in respect of all taxable land and improvements within the Town
of Hay River, as required by the Government of the Northwest Territories for School
Tax.
Page 1 of 3
BY-LAW NO. 2327/TAX/15
MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER
5.
The minimum tax levy in respect of any assessed property in the Town of Hay River
shall be ONE HUNDRED DOLLARS AND NO CENTS ($100.00).
6.
A prompt payment discount of FOUR PERCENT (4%) of the taxes levied pursuant
to this By-law will be made by the Town of Hay River when payment for the taxes so
levied is received within THIRTY (30) DAYS of the date of mailing of the Tax
Notices.
7.
Taxes are due and payable in full within SIXTY (60) DAYS of the date of mailing of
the Tax Notices.
8.
Any taxes remaining unpaid after SIXTY (60) DAYS from the date of mailing of the
Tax Notice, a penalty of ONE POINT FIVE PERCENT (1.5%) of the unpaid balance
of taxes owing will be added on the first day of the month following the expiration of
the SIXTY (60) DAYS and a further ONE POINT FIVE PERCENT (1.5%) of the
unpaid balance of the taxes owing on the first day of each and every calendar month
thereafter, so long as the taxes remain unpaid.
READ A FIRST TIME this 16th day of March, 2015.
______________________________
Mayor
READ A SECOND TIME this 16th day of March, 2015.
______________________________
Mayor
READ A THIRD AND FINAL TIME this
day of
, 2015.
______________________________
Mayor
Page 2 of 3
BY-LAW NO. 2327/TAX/15
MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER
CERTIFIED that this bylaw has been made in accordance with the requirements of
the Property Assessment and Taxation Act, R.S.N.W.T., 1988, C.P-10.section 76
and the bylaws of the Municipal Corporation of the Town of Hay River this
day
of
, 2015.
________________________________
Senior Administrative Officer
Page 3 of 3
BYLAW NO. 2336/LND/15
MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER
_____________________________________________________________________
A BYLAW OF THE MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER IN THE
NORTHWEST TERRITORIES, TO PROVIDE FOR THE LEASE OF LAND.
____________________________________________________________________________
WHEREAS pursuant to the Cities, Towns and Villages S.N.W.T., 2003, c.22, in force April 1, 2004,
Section 54. (2) which states:
54. (2)
A municipal corporation may only dispose of its real property if
(a) council has made a land administration bylaw and the disposition is made in
accordance with the land administration bylaw; or
(b) the disposition is specifically authorized or approved by a bylaw
AND WHEREAS pursuant to the Town of Hay River Land Administration By-law No.2178
Section 7)f) iv) which provides that “Special and unique circumstances or activities which in the
opinion of Council serve the public interest of the Town” eliminates the requirement to initiate
disposal of land through one of the methods listed in Section 7)b)
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Town of Hay River in the
Northwest Territories in regular meeting of Council duly assembled enacts as follows:
1.
2.
That the Town of Hay River applies the provision of Section 7)f)iv) of its Land Administration
Bylaw No.2178 and lease Lot 1163, Plan 4386, in the Town of Hay River in the Northwest
Territories, to the Northern Farm Training Institute;
That the terms of the lease include the following specific provisions:
a) The initial lease will be for a five(5) year term;
b) The property can only be used by the Northern Farm Training Institute for
purposes consistent with its registered mandate and work plan(s) as updated
annually or more frequently and endorsed by the Town of Hay River;
c) If the land is used for any purposes other than described in item 2b), the lease
can be cancelled at the sole discretion of the Town;
d) For the initial five(5) year term, value of the property for lease purposes will be
established at six hundred thousand dollars ($600,000) for each year, as agreed
to by both the Town and the Northern Farm Training Institute;
e) For the initial five(5) year term only, the annual lease amount will be forgone by
the Town as its in-kind contribution towards the wide range of Northern Farm
Training Institute’s initiatives. On a notational basis only, the value of that in-kind
contribution is considered to be $120,000 per year, totalling $600,000 over five
years, based upon an annual lease rate of 20% of assessed value per annum.
This in-kind contribution will be recognized in two equal instalments of $300,000,
on March 31, 2015 and March 31, 2016.
f) For property tax purposes, for each of the initial five(5) years property taxes will
be based upon the assessed value for both the land and its improvements, to be
updated as required on an annual basis;
g) For the duration of this initial lease, property tax will be assessed at the rates
assigned to the ‘rural agriculture’ class;
h) Based upon full compliance to the terms of this initial lease, the lease may be
considered for renewal for a further five(5) years with the lease rate and terms to
be determined by applicable bylaw(s) in place at the time of renewal; and
1
BYLAW NO. 2336/LND/15
MUNICIPAL CORPORATION OF THE TOWN OF HAY RIVER
i) Notwithstanding the provisions of any other bylaw(s), at the end of the initial five
year term, the only option available to the Northern Training Farm Institute to
maintain possession and use of this lot will be through lease, rather than through
purchase or other means.
3.
That the Deputy Mayor and the Senior Administrative Officer of the said Town of Hay
River are hereby authorized to execute the lease documents; and
4.
This bylaw will take force and effect upon its final reading.
READ A FIRST TIME this 16th day of March, 2015.
______________________________
Mayor
READ A SECOND TIME this 16th day of March, 2015.
______________________________
Mayor
READ A THIRD AND FINAL TIME this
day of
, 2015.
______________________________
Mayor
CERTIFIED that this bylaw has been made in accordance with the requirements of the
Cities, Towns and Villages Act, S.N.W.T., 2003, and the bylaws of the Municipal
Corporation of the Town of Hay River this
of
, 2015.
______________________________
Senior Administrative Officer
2
REPORT TO COUNCIL
DEPARTMENT:
RECREATION & COMMUNITY SERVICES
SUBJECT:
ARCTIC WINTER GAMES HOST SOCIETY
DATE: March 30th, 2015
RECOMMENDATION:
For discussion
BACKGROUND:
The South Slave has won the opportunity to host the 2018 Arctic Winter Games. The first step
in the process is to establish a host society for the purpose of staging the Games. Traditionally,
the host society has been brought into existence shortly after a community is awarded the
Games. As per the South Slave bid document and the AWGIC staging manual, the Host Society
will consist of twelve individuals responsible for a coordinating all the elements of the games.
How does council wish to select members of the Host Society to represent Hay River?
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
Arctic Winter Games International Committee Staging Manual, South Slave Arctic Winter
Games Bid Document
CONSIDERATIONS OR FINANCIAL IMPLICATIONS:
N/A
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
1
REPORT TO COUNCIL
DEPARTMENT:
RECREATION & COMMUNITY SERVICES
SUBJECT:
ARCTIC WINTER GAMES HOST SOCIETY
DATE: March 30th, 2015
Prepared by:
Reviewed by:
Andrew Cassidy
Mayor
David Steele
Senior Administrative Officer
Date: March 30th, 2015
Date: March 30th, 2015
2
REPORT TO COUNCIL
DEPARTMENT:
FINANCE & ADMINISTRATION
DATE: MARCH 30, 2015
SUBJECT:
FEDERAL GAS TAX AGREEMENT FUNDING – 2015 through 2018
RECOMMENDATION:
THAT THE COUNCIL OF THE TOWN OF HAY RIVER approve entering into a four year
contribution agreement for Federal Gas Tax Funding, commencing April 1, 2015, in the
following amounts under the GNWT’s fiscal year structure:




2015/2016
2016/2017
2017/2018
2018/2019
$1,016,000
$1,305,000
$1,305,000
$1.397,000
And that the Town of Hay River continue its commitment to make progress towards developing
and implementing an asset management plan as outlined in the Gas Tax Agreement.
BACKGROUND:
The Town’s multi-year agreement with the GNWT for Gas Tax Funding expired on March 31,
2014. The first year of the next five year agreement was signed last fiscal year, with this
agreement representing the four year balance of a five year planning period. The amount for
2015/2016 is comparable to that approved in respect to 2014/2015.
As in the preceding year, the GNWT has asked that the approval to enter into this agreement
includes a resolution of Council stating their commitment to make progress towards
developing and implementing an asset management plan as outlined in the Gas Tax
Agreement.
The Town acquired a capital asset management system a few years ago, and continues to
update and expand on the information therein. By its nature it requires periodic update, and as
of yet the Town has not achieved the desired/required level of data input. It will continue to
work on developing the system so that it can be better used in the Town’s management of its
extensive capital asset inventory, from both maintenance and replacement perspectives
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
1
REPORT TO COUNCIL
DEPARTMENT:
FINANCE & ADMINISTRATION
DATE: MARCH 30, 2015
SUBJECT:
FEDERAL GAS TAX AGREEMENT FUNDING – 2015 through 2018
A requirement to receive the allocated funding under the Federal Gas Tax Funding agreement.
ALTERNATIVES TO RECOMMENDATIONS:
N/A
ATTACHMENTS:
N/A
Prepared by:
David Steele
Senior Administrative Officer
Date: March 26th, 2015
2
REPORT TO COUNCIL
DEPARTMENT:
ADMINISTRATION
DATE: MARCH 30, 2015
SUBJECT:
LEASE OF SPACE FOR TOWN HALL SERVICES
RECOMMENDATION:
THAT THE COUNCIL OF THE TOWN OF HAY RIVER authorizes Administration to enter
into a Lease Agreement with Hay River Mobile Park Ltd. for three years plus two one year
renewal options for 4,628 square feet of office space at 62 Woodland Drive, Hay River, for
purposes of delivering Town Hall Services. At a rate of $32 per square foot the monthly
rent is $12,341.33 per month effective April 1, 2015. This rate includes all related regular
operation and maintenance costs associated with the rented space.
BACKGROUND:
In July 2014 the existing Town Hall was vacated due to air quality concerns, and it has
subsequently been determined that it would not be a prudent investment to spend large sums of
money on renovations and upgrades as the facility is already approaching the end of its useful
life.
Interim accommodations for staff has been provided with the use of existing Town facilities, but
this has created some limitations to desired and expected efficiencies and effectiveness, both at
the Administrative and Political levels. Limited financial resources and timelines prevent the
Town from moving forward on the construction of a new Town Hall, so other more practical
solutions need to be considered for at least the next few years.
In August 24, 2014 Administration initiated a Request for Proposals for Leased Office Space.
Proposals were put forward by two respondents. Of the two, that submitted by Jameson
Holdings Ltd. was determined to provide better value to the Town.
On October 6, 2014 Council directed Administration to explore the available options under
various refinements and scenarios. This lease is the outcome of that direction and exploration.
COUNCIL POLICY / STRATEGY OR GOAL:
N/A
APPLICABLE LEGISLATION, BYLAWS, STUDIES, PLANS:
N/A
FINANCIAL IMPLICATIONS:
Annual lease rent of $148,096.
1
REPORT TO COUNCIL
DEPARTMENT:
ADMINISTRATION
DATE: MARCH 30, 2015
SUBJECT:
LEASE OF SPACE FOR TOWN HALL SERVICES
ALTERNATIVES TO RECOMMENDATIONS:
Remain in interim accommodation for mid-term duration, or until other solutions present
themselves.
ATTACHMENTS:
N/A
Prepared by:
David Steele
Senior Administration Officer
Date: March 26, 2015
2