EVERYTHING YOU NEED FOR ACA COMPLIANCE From Full-Service to Targeted Consulting HOW WE CAN HELP YOU Since its enactment in 2010, we have made it our business to understand the Affordable Care Act (ACA). We offer employers a full suite of ACA compliance services. We provide recognized expertise, focused attention, and exceptional service to: • E ase the demanding compliance burden of the ACA. • Provide the compliance evidence you must have. • Generate required employer information reports. We are practicing consultants with a legal background dedicated to ACA compliance and understand the ACA’s Shared Responsibility Provisions (aka “Employer Mandate”). Our commitment is to help you understand your responsibilities, protect your interests, and avoid potentially devastating penalties for non-compliance. REVIEW REPORT TRACK REASSESS PLAY OR PAY DECISION MONITOR ASSESS OUR FULL SUITE OF ACA COMPLIANCE CONSULTING SERVICES INITIAL ASSESSMENT STEP 1 Pick One Option STEP 2 ONBOARDING ACA STARSM Pick One Option TRACKING & REPORTING Initial Assessment: A complete audit of your workforce and relevant policies as they relate to ACA compliance. At the conclusion you receive a comprehensive written compliance report. Onboarding: Similar review to Initial Assessment without the written report and best practice recommendations; historic data is loaded into HB Solutions tracking and reporting software. ACA STAR: Our signature service, which is an outsourced solution to the ACA, whereby HB Solutions’ expert Help Team supports your implementation and ongoing compliance. Tracking & Reporting: A lower touch option for tracking and reporting; clients receive core ACA reports, including required annual IRS information reports, without the support and assessment services. 866.820.3167 | www.acahelp.com EVERYTHING YOU NEED FOR ACA COMPLIANCE For employers seeking full-service help navigating health care reform and protecting their interests, we offer a comprehensive two-step solution. Step one of our service includes one of the following: INITIAL ASSESSMENT OR ONBOARDING Initial Assessment Our Initial Assessment begins with a detailed, one-time evaluation to assess your compliance readiness, which includes a complete audit of your employment policies as they relate to ACA compliance. We assess the financial impact of “Play or Pay” decisions; identify existing vulnerabilities; analyze your potential penalties and associated costs; and make detailed recommendations, including identifying measurement periods beneficial for you. You can be confident we take into consideration the impact of all of your employment policies and decisions. This can be purchased as a stand-alone service. Initial Assessment Deliverables • Review current employee benefits policies, plans, and costs • Review timekeeping and payroll policies and practices • Review contracts/collective bargaining agreements • R eview benefits programs and costs to determine financial impacts of “Play or Pay” decisions • P roject how provisions of the ACA may affect plan design or contribution changes under consideration • Determine if an employer is considered a “large” employer under the ACA • D evelop reports identifying vulnerabilities and recommendations, including an analysis of potential penalties and associated costs • P rovide analysis and recommendations regarding measurement, administrative, and stability periods • Detailed review of independent contractor/1099 population • A nalyze the future cost of an employer’s health plans and determine which plan options will be subject to the “Cadillac” tax Onboarding Our Onboarding process consists of an initial workforce evaluation that mirrors the process completed through our Initial Assessment. This service does not include a written compliance report or best practice recommendations, but includes all of the necessary data validation and migration for a client to commence either ACA Star or Tracking & Reporting on an ongoing basis, when an Initial Assessment is not purchased. 2 www.acahelp.com Step two of our service includes the following options: ACA STARSM OR TRACKING & REPORTING ACA STARSM ACA STAR is ideal for employers that are confident about compliance readiness but want to outsource monitoring and tracking employees, assessing data, recommending employee-by-employee changes, and generating required reports for employees and the IRS. Our ACA STARSM (Support, Track, Assess, Report) proprietary process includes our custom-designed, rules-based data analysis tool. Through ACA STAR we help you meet your month-to-month and annual ACA compliance obligations. ACA STAR is all about working closely with you, on an ongoing basis, to support your ACA implementation, track employee eligibility, and assess employee-level data for compliance. On a monthly basis we also monitor and assess your data, and recommend, as appropriate, needed changes in employment status for individual employees. We are not only “on-call” for you, but also complete your required employer reports that must be delivered annually for your workforce and the IRS. In order to fully utilize our custom-designed, rules-based data analysis tool, this option includes data validation and data migration assistance. ACA STARSM Deliverables Support of ACA Implementation Assess Employee-Level Data for Compliance • ACA compliance training for HR personnel • Determine full-time employee eligibility under the ACA, based upon selected measurement periods for various types of employees (e.g., seasonal, variable, and ongoing) • Monthly updates based on up-to-date workforce data • Updates on ACA regulatory and legislative changes as they occur • On-call guidance and troubleshooting advice • Make recommendations on the most advantageous measurement period for your workforce Track Ongoing Employee Eligibility • Assess employee health premium contributions to ensure ACA affordability requirements are met based on optimizing safe harbor rules • Review existing records systems for the efficient exchange of workforce data • Provide ongoing assessment of employee population hours and health plans for continued compliance • Aggregate employee hours of service for each month and during specified measurement periods Report Required Employer Information • Track employee health premium contributions on a monthly basis • Generate required annual Section 6055 employer information reports for your employees • Convert tracked workforce information into analytical reports and implementation plans for ensuring ACA compliance • Generate required annual Section 6056 employer information reports for the IRS www.acahelp.com 3 Tracking & Reporting Our focused Tracking & Reporting service is for employers confident about their ACA compliance readiness and their existing resources to manage and reassess workforce employment parameters, but want to outsource required tracking and reporting. Tracking & Reporting only is designed for employers who are fully aware of evolving ACA requirements; have full confidence in the accuracy of their data collection; complete their own monthly ACA data assessments; and conduct their own strategic analyses, but for business purposes want to outsource tracking and reporting for ACA compliance. • R eview current records systems for data exchange capabilities with the HB Solutions proprietary data analysis tool • Review current employee population and structure, including employee counts and locations • R eview full-time, variable and seasonal employee classifications to assist you with proper tracking under the ACA employer mandate • A nalyze service providers, independent contractors and others paid through accounts payable • Determine how hours will be calculated for non-hourly employees • Analyze your collected data to identify compliance issues • Identify affordability safe harbors on an employee-by-employee basis • Generate required annual Section 6055 employer information reports for your employees HB Solutions llc is a consulting subsidiary of the law firm of Harris Beach pllc. It was established to provide non-legal consulting services to organizations and individuals in the private and public sectors across numerous industries. In addition to Affordable Care Act (ACA) Compliance, its consulting services include Educational Institution Assistance, EMRG® (E-Discovery Management Resources Group), Energy, Health and Human Services, Human Resources, Information Technology, Marketing and Communication Services, and Municipal and Local Agency Assistance. HB Solutions is not in the business of providing legal advice or legal services, and the protections of the client-lawyer relationship do not exist with respect to the services provided by HB Solutions. During the course of implementing our ACA compliance engagement, there will of necessity and on occasion be legal issues that arise for which the client will require qualified legal advice. The client may, of course, elect to engage its current legal counsel, pursue the legal services provided by Harris Beach and its ACA practice, or seek additional outside legal advice. HB Solutions strongly encourages you to consult legal counsel of your choice on specific matters, as appropriate. If you obtain legal services from Harris Beach, the scope of those services and the fee and billing arrangements would be under a separate contract with Harris Beach and determined directly with the appropriate attorney. 4 866.820.3167 | www.acahelp.com | [email protected] 04/13/2015 | 00003 | © 2015 • Generate required annual Section 6056 employer information reports for the IRS
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