ANDREW M. CUOMO
Governor
HOWARD A. ZUCKER, M.D., J.D.
Acting Commissioner
SALLY DRESLIN, M.S., R.N.
Executive Deputy Commissioner
April 9, 2015
DAL:
DHCBS 15-03
Subject: Home Health Aide Training Program
Requirements – Reminders and Request
for Information (Due April 30, 2015)
Dear Administrator:
Home Health Agencies that operate Home Health Aide Training Programs (HHATPs)
are required to comply with all provisions included in the “Guide to Operation of a Home Health
Aide Training Program” (Guide) dated July 1, 2013. The purpose of this letter is to remind
agencies about two key requirements and to request evaluation information.
Program Monitoring
As described on pages 11 and 12 of the Guide, all HHATPs are required to have policies
and procedures describing their quality management program and the annual evaluation of the
training program. Quality management processes need to focus on the overall operation of the
training program. Program monitoring must be conducted on at least a quarterly basis;
documentation of this monitoring must be included in the quality assurance minutes of the
sponsoring agency. In addition, an annual evaluation report must be submitted to the
sponsoring agency’s governing authority and to the applicable NYS Department of Health
(NYSDOH) Regional Office with the re-approval application.
This year, to ensure statewide compliance with the program monitoring component, the
Division of Home and Community Based Services is requiring all HHATPs to provide a copy of
the 2014 (or 2013) annual evaluation report by April 30, 2015 to:
Marjorie Brier-Lynch, RN
NYS Department of Health
Division of Home and Community Based Services
875 Central Avenue
Albany, NY 12206
Empire State Plaza, Corning Tower, Albany, NY 12237│health.ny.gov
Training Class Schedules
As described on page 14 of the Guide, all HHATPs must provide the applicable
NYSDOH Regional Office (see attached listing) with a schedule of anticipated classes every six
months (each April 1st and October 1st). Any changes to the submitted schedule should be
reported as soon as they occur. The schedule must include the dates, times and location of
each class and the name of the approved Nurse Instructor for each class. Attached for your use
is a form (and instructions) to transmit information about training classes to the Regional Office.
Please take this opportunity to review all requirements included in the “Guide to
Operation of a Home Health Aide Training Program” with those staff involved in the operation of
the HHATP.
If you have questions regarding this information, please contact the Division of Home
and Community Based Services at [email protected].
Sincerely,
Rebecca Fuller Gray, Director
Division of Home & Community Based Services
Office of Primary Care and Health Systems
Management
Attachments
Empire State Plaza, Corning Tower, Albany, NY 12237│health.ny.gov
New York State Department of Health Regional Offices
For Bronx, Kings, New York, Richmond and Queens Counties:
Home Care Program Manager
New York State Department of Health
Metropolitan Area Regional Office – New York Office
Home Health Aide Training Program
90 Church Street, 13th Floor
New York, NY 10007
(212) 417-4921
For Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester Counties:
Home Care Program Manager
New York State Department of Health
Metropolitan Area Regional Office – New Rochelle Office
Home Health Aide Training Program
145 Huguenot Street, 6th Floor
New Rochelle, NY 10801
(914) 654-7000
For Nassau and Suffolk Counties:
Home Care Program Manager
New York State Department of Health
Metropolitan Area Regional Office – Long Island Office
Home Health Aide Training Program
320 Carleton Avenue, Suite 5000
Central Islip, NY 11722
(631) 851-3607
For Albany, Clinton, Columbia, Delaware, Essex, Franklin, Fulton, Greene, Hamilton, Montgomery,
Otsego, Rensselaer, Saratoga, Schenectady, Schoharie, Warren and Washington Counties:
Home Care Program Manager
New York State Department of Health
Capital District Regional Office
Home Health Aide Training Program
875 Central Ave.
Albany, NY
(518) 408- 5287
For Broome, Cayuga, Cortland, Chenango, Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga,
Oswego, St. Lawrence, Tioga and Tompkins Counties:
Home Care Program Manager
New York State Department of Health
Central New York Regional Office
Home Health Aide Training Program
217 South Salina Street
Syracuse, NY 13202
(315) 477-8472
For Alleghany, Cattaraugus, Chautauqua, Chemung, Erie, Genesee, Livingston, Monroe, Niagara,
Ontario, Orleans, Schuyler, Seneca, Steuben, Wayne, Wyoming and Yates Counties:
Home Care Program Manager
New York State Department of Health
Western Regional Office – Buffalo Office
Home Health Aide Training Program
584 Delaware Avenue
Buffalo, NY 14202
(716) 847-4320
HOME HEALTH AIDE TRAINING PROGRAM (HHATP)
SCHEDULE OF CLASSES WITH LOCATION OF CLASS
LICENSE
NUMBER
HHATP NAME
OP CERT NUMBER
DATE OF CLASS:
TIME OF CLASS:
LOCATION:
ADDRESS
CITY
STATE
ZIP CODE
ADDRESS
CITY
STATE
ZIP CODE
ADDRESS
CITY
STATE
ZIP CODE
ADDRESS
CITY
STATE
ZIP CODE
ADDRESS
CITY
STATE
ZIP CODE
PHONE NUMBER:
RN INSTRUCTOR NAME:
DATE OF CLASS:
TIME OF CLASS:
LOCATION:
PHONE NUMBER:
RN INSTRUCTOR NAME:
DATE OF CLASS:
TIME OF CLASS:
LOCATION:
PHONE NUMBER:
RN INSTRUCTOR NAME:
DATE OF CLASS:
TIME OF CLASS:
LOCATION:
PHONE NUMBER:
RN INSTRUCTOR NAME:
DATE OF CLASS:
TIME OF CLASS:
LOCATION:
PHONE NUMBER:
RN INSTRUCTOR NAME:
Directions for Completing HHATP Schedule of Classes Form
Home health aide-training programs must provide the Department with a schedule of anticipated
classes biannually using this form. Approved programs are expected to submit an anticipated
schedule of training every six months each October 1st and April 1st.
Please complete each box that corresponds with the requested information. This includes the
training program name, and the license number or operating certificate for each agency
sponsoring the training program.
The schedule must include the dates, times and location of each class, phone number and the
name of the Nurse Instructor of the program. This information should be sent to the
Department’s home care program manager or designee in the region where the program is
located. Subsequent changes to the submitted schedule should be reported as soon as they occur.