Attachment A
RULES & SAFETY REGULATIONS
For health and safety reasons, the counselors must ensure that all conference participants are aware of and abide by all of the
Rules and Safety Regulations as stated below:
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Pets and animals are prohibited throughout all residential and dining facilities. Breach of this provision will result in a
$50.00/day/room charge for cleaning and fumigation beginning the 1st day of the conference and ending on the day
the animal is removed from UC SAN DIEGO’s premises.
o Exception: Service animals for individuals with disabilities (as defined by the Americans with Disabilities Act)
are permitted in the residential and dining facilities.
Cooking is prohibited in the residential halls.
Misuse of fire safety equipment, such as pulling the fire alarms and pranks involving the fire hoses and fire
extinguishers, are prohibited. Such misuse of the fire safety equipment is a felony and will result in the removal of the
involved party(s) from UC SAN DIEGO, and UC SAN DIEGO may seek legal action.
Acts that are a threat to safety i.e. setting fires in trash cans, using lighter fluid in a prank, open flames, using charcoal
grills, using candles, and water fights are prohibited in all housing areas. Such behavior will result in the removal of all
parties involved from UC SAN DIEGO, and UC SAN DIEGO may seek legal action.
UC SAN DIEGO is committed to creating and maintaining a community in which all people who participate in programs
and activities at UC SAN DIEGO can work together in an atmosphere free of all forms of harassment, exploitation, or
intimidation. Specifically, every program participant should be aware that UC SAN DIEGO is strongly opposed to any
acts of discrimination based on race, ethnicity, sex, gender identity, age, disability, sexual orientation, religion, and
political beliefs, and we will confront and appropriately respond to such acts. Physical abuse, threats of violence,
harassment, or any conduct that threatens the health and safety of any person is strictly prohibited.
The use of foul language is prohibited. UC SAN DIEGO, at its sole discretion, reserves the right to refuse service to any
Organization or individual whose actions are deemed inappropriate.
Throwing any object (includes water balloons) from the windows or balconies of the halls, apartments or dining
facilities is prohibited and will result in fines as well as removal of all party (s) involved from UC SAN DIEGO
campus/conference.
Posting on exterior balconies or railings of apartment rooms or residence hall suites is prohibited. Chalking is restricted
to residential areas and extra cleaning fees will apply.
The possession or discharge of firearms, fireworks, or other explosive substances is prohibited. The possession of BB
guns, pellet guns, air guns, sling shots, M80's, or lethal weapons of any form, (martial arts equipment included), is
prohibited. Dart throwing inside or within the vicinity of the housing and or dining facilities is prohibited. Such
possession is a felony and will result in the removal of the party(s) involved from UC SAN DIEGO and UC SAN DIEGO
may seek legal action.
Destructive and/or dangerous horseplay which could result in injuries or damage to the facilities or furnishings is
prohibited.
Chemicals are not permitted to be stored in the housing facilities. Chemicals must be stored in a lab.
Under no circumstances may the room or apartment to which a conference participant is assigned be used by any
other person without the prior approval of the Conference Service Coordinator.
Radios may be played only in a conference participant’s room at a reasonable volume so as not to disturb the other
participants. No amplified instruments and/or musical instrument without a volume control may be played in the
housing facilities.
Alcoholic beverages are only allowed in private rooms if ALL occupants and parties present are 21 years or older.
Campus policy further prohibits the possession or consumption of alcoholic beverages in the public areas of campus at
any time, without prior UC SAN DIEGO approval. No large volume containers of alcohol such as kegs or pony kegs are
allowed. The use of alcohol or drugs shall in no way limit the responsibility of individuals for their actions.
Smoking is strictly prohibited in any indoor or outdoor spaces, including parking lots, private residential space, the Medical
Center campuses, and all UC Facilities.
Keep doors locked at all times. Attendees must carry their room keys or access cards with them when away from their
rooms.
Quiet hours are mandatory between 11:00pm and 6am.
Attachment A - Page 1
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RESIDENTS LIVING IN THE HALLS AND APARTMENTS ARE EXPECTED TO CONDUCT THEMSELVES IN A MANNER
CONSISTENT WITH UC SAN DIEGO, LOCAL, STATE, AND FEDERAL LAWS.
o UC SAN DIEGO Reference Links:
 UC San Diego Principles of Community, http://www.ucsd.edu/explore/about/principles.html)
 UC San Diego Policy and Procedures Manual 510 - Use of University Property:
http://adminrecords.ucsd.edu/ppm/docs/toc510.HTML )
 UC San Diego Student Conduct Code: https://students.ucsd.edu/_files/student-conduct/conductcode-updates/2013-14-sccrw-final.pdf
Attachment A - Page 2
Attachment B
UNIVERSITY OF CALIFORNIA, SAN DIEGO
CONFERENCE SERVICES
EMERGENCY PREPAREDNESS
CAMPUS EMERGENCY NOTIFICATIONS
Campuswide Emergency Information
For more in depth information regarding emergency preparedness on campus please visit the campus
emergency website: http://blink.ucsd.edu/safety/emergencies/campuswide.
For information regarding the emergency status of UC San Diego please visit http://ucsd.edu/emergency or call
(888) 308 – UCSD (8237)
Emergency Phone Numbers
Fire
Police
Medical (Paramedic)
First-Aid (Student Health)
Poison Control
Campus Phone
911 or 4-HELP
911 or 4-HELP
911 or 4-HELP
x43300
(800) 876-4766
Cell Phone
(858) 534-HELP (4357)
(858) 534-HELP (4357)
(858) 534-HELP (4357)
(858) 534-3300
(800) 876-4766
If a campus phone is available to you, do not dial 8 for an outside line. Simply dial 911 which will
connect directly with the Campus Police dispatcher from any campus telephone.
From a pay telephone, or cell phone (858) 534-HELP will connect directly to the Campus Police
dispatcher.
Opening cover door of Emergency Call Box Stations will also put you in communication with the
dispatcher. There are two dozen such call boxes found on the campus. They are bright yellow in color
with a red light attached on top. The light is illuminated at night for easier identification.
Remain calm while waiting for assistance. The Campus Police dispatcher will contact the necessary emergency
services. Stay off the phone – the only exception being a case of poisoning when you would receive
instructions from the Poison Control Center.
When you report the emergency, tell the operator “THIS IS AN EMERGENCY.”
CALMLY STATE:
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Your name
The building and room location of the emergency
The nature of the emergency – fire, flooding, etc.
Whether injuries have occurred
Hazards present that may affect responding emergency personnel
A phone number near the scene where you can be reached
Attachment B, Page 1
BUILDING EVACUATION
Evacuation will result in all persons leaving the building and moving to a designated assembly area outside.
Evacuate the building if the fire alarm system has been activated and/or after there is a strong earthquake.
Proceed to the area indicated on the attached map.
General guidelines for managing an orderly and safe evacuation include:
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Keep yourself and others calm.
Exit locations and gathering areas are indicated on maps posted on the back of the door.
Announce the situation loudly and clearly to all individuals. Give clear directions – direct
persons to nearest exits, stairwells – remind individual NOT to use elevators during evacuation.
Take your keys, and close your doors.
Keep existing groups together. Contact people should lead their group out of the structure.
Assist persons with disabilities. Use a pre-assigned “buddy system.”
Quickly check all rooms and corridors and stairwells to ensure that all individuals are leaving the
area.
Account for all evacuees – key personnel from each group should quickly ascertain that all
individuals have safely reached the assembly area.
WAIT FOR INSTRUCTIONS. DO NOT RE-ENTER THE BUILDING UNTIL
EMERGENCY PERSONNEL ANNOUNCE THAT IT IS SAFE TO DO SO.
CONSIDERATIONS FOR PEOPLE WITH DISABILITIES
Group coordinators will be aware of persons with disabilities in the group and will ensure that all disabled
persons are successfully evacuated during an emergency or drill. Appropriate evacuation procedures should be
prearranged between the disabled individuals and the people assigned to assist them.
NOTE: Individuals may have an unobservable disability and may or may not self-identify before an
emergency. Such disabilities may include arthritis, a cardiac condition, chronic back problems, asthma, a
learning disability, etc. These persons may need additional help during emergency situations. Request that all
persons who feel that they may need special assistance notify the group contact so that arrangements can be
made in advance to meet their needs.
GENERAL GUIDELINES
All exit corridors and smoke tower stairwells are protected by self-closing doors. These are the safest areas
during an emergency. Disabled persons are advised to proceed to them immediately. The group coordinator is
asked to check all exit corridors and exit stairwells first for any stranded persons.
If there is no imminent danger and there are no special problems evacuating the person, place him/her into or
next to the stairwell. Be certain someone stays with the person.
No one should attempt to use an elevator to evacuate during an emergency – use the available stairs.
Attachment B, Page 2
SPECIFIC RECOMMENDATIONS
Visually Impaired Persons
Tell the person the nature of the emergency and offer your arm for guidance. This is the preferred method when
acting as a “sighted guide.”
As you walk, tell the person where you are and where obstacles are located. When you reach safety, orient the
person where you are and where obstacles are located. When you reach safety, orient the person to the location
and ask if further assistance is needed.
Hearing Impaired Persons
Campus buildings are equipped with audible fire alarms, which should be activated during an emergency;
however, persons with impaired hearing may not receive the audible signal. Use an alternative warning system.
Several methods can be used, including:
Write a note to tell the person of the situation, the nearest evacuation route and where to meet outside. Sample
script: “FIRE – Go out the rear door on your right. NOW. Meet outside on the front lawn.”
OR: Turn the light switch on and off to gain their attention, then indicate through gestures or in writing what is
happening and what to do. Do not use this technique with the light switch if you smell natural gas in the area.
Persons Using Crutches, Canes, or Walkers
In evacuations, these individuals should be treated as if they were injured. Carrying options include using a
two-person, lock-arm position or having the individual sit on a sturdy chair (preferably with arms), which is
then lifted and carried.
People Who Use Wheelchairs (Non-ambulatory)
Most non-ambulatory persons will be able to exit safely without assistance if they are on the group floor. If you
are assisting a non-ambulatory person, be aware that some people have minimal ability to move and lifting them
may be dangerous to their well-being. Some individuals have very little upper trunk and neck strength.
Frequently, non-ambulatory persons have respiratory complications – remove them from smoke and vapors
immediately. Some people who use wheelchairs may have electrical respirators; they should be given priority
assistance, as their ability to breathe may be seriously in danger.
Non-ambulatory persons’ needs and preferences vary. Always consult with the person as to his/her preference
regarding:
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Ways of being moved.
The number of people necessary for assistance. If carrying a person more than three flights, a
relay team will be needed.
Whether to extend or move extremities when lifting because of pain, braces, etc.
Whether a seat cushion or pad should be brought along.
Being carried forward or backward on stairs.
After-care if removed from the wheel chair.
Attachment B, Page 3
Remember to check the intended route for obstructions before transporting the individual. Delegate others to
bring the wheelchair. When the wheelchair is left behind, remove it from the stairwell and place it so it does
not obstruct the egress of others. Reunite the person with their wheelchair as soon as it is safe to do so.
Wheelchairs have many movable or weak parts, which were not constructed to withstand the stress of lifting
(i.e., the seat bar, foot plates, wheels, movable armrests, etc.). If the chair is battery-powered, remove the
batteries before moving it. Make sure that the foot rests are locked and that the motor is off. If a seat is
available, secure the person in the chair.
FIRE RESPONSE PROCEDURES
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Alert all persons in the area that a fire exists.
Small fires can be extinguished without evacuation of personnel. However, an immediate
readiness to evacuate is essential if the fire cannot be easily controlled.
Group coordinators direct the evacuation of the building quickly. Stay low to the floor to avoid
breathing smoke.
Feel all of the doors at the top for heat. DO NOT open the door if it feels warm to the touch.
Activate the nearest fire alarm pull box.
Call the Campus Police at 911 or 534-HELP.
Report the exact location of the fire including information on injuries and/or flammable materials
present in the area.
Close (do not lock) all doors and windows in the area to confine the fire and smoke.
Quickly move to the designated assembly area outside. Group coordinators should account for
everyone’s presence. Report anyone missing to emergency response personnel immediately.
Remain away from the building until directed by emergency response to return to your work
area.
Assist arriving emergency response personnel, as required.
Clothing on Fire
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Drop the person on the floor and roll to smother the flames or
Drench with water if safety shower is immediately available.
Obtain medical help – call 911 or 534-HELP.
FIRE PREVENTION MEASURES
Some of the most frequently violated fire codes on campus include:
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Propping fire doors open to stairwells – they must remain closed at all times.
Obstruction of extinguishers, alarm pull boxes and ceiling sprinklers.
Become familiar with the location and usage of fire extinguisher and fire alarm pull boxes. If you have
questions, ask Conference Services.
Report unsafe fire conditions to your Conference Services or to the Fire Safety Division at EH&S (534-3660)
for prompt assistance.
Attachment B, Page 4
FIRE EXTINGUISHERS
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Do not use a fire extinguisher unless the fire is small and you are familiar with its operation and
have a clear path of escape behind you.
Check label on the extinguisher to make certain the extinguisher type can be safely used on the
type of material burning.
Class A extinguisher – Used on wood or paper fires
Class B extinguisher – Used on burning liquids (chemicals, grease, etc.)
Class C extinguisher – Used on energized electrical equipment fires
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(NOTE: It is unsafe to use an “A” extinguisher on burning liquids or electrical
fires)
Operation Instructions
Grab the nearest extinguisher off the wall
Pull the pin in the handle
Aim the nozzle at the base of the flames
Squeeze the handle while sweeping the nozzle back and forth
Report the empty extinguisher to Conference Services or the Housing & Dining Services
Maintenance Department for replacement.
EARTHQUAKE RESPONSE MEASURES
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When strong shaking is felt, get under a desk table, door arch or stairwell. If none are available,
move against an interior wall and cover head with your arms. Remain under cover until the
movement subsides.
Stay away from large windows, shelving systems or tall room partitions.
After the shaking has stopped, survey your immediate area for trapped or injured persons and
ruptured utilities (water, gas, etc.).
If minor damage has occurred in your area, inform Conference Services immediately.
If severe building damage has been sustained, evacuate the structure immediately. Use the stairs,
not the elevators.
Provide CPR and first-aid to seriously injured persons, if trained.
Move to the assembly area indicated on the attached map and await instructions from emergency
response personnel.
Injured persons may be taken to the two-triage areas – Student Health and Internal Medicine
Group (refer to Disaster Plan Maps). Minor injuries will be treated at regional first-aid locations.
Emergency personnel will distribute food, water, first-aid supplies, etc., as part of the campuswide response program.
Personnel designated to provide emergency response services for the campus will report to their
prearranged area to await instructions from the campus Emergency Operations Center (EOC).
Information on missing persons and/or ruptured utilities must be reported to the appropriate
personnel immediately.
Attachment B, Page 5
FIRST AID STATION
STAFF ASSEMBLY LOCATION
RESIDENTS ASSEMBLY LOCATION
SUPPLY CONTAINER
HOUSING A
F CILITIES
DINING SERVICESACILITIES
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CAMPUS LOOP ROAD
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Track
and
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Campus
Loop Road
Village East
Café Ventanas
Supercomputer
Center
Parking
RIMA C
Hopkins Parking
Structure
Pangea Dr.
Goody’s
P310
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Marshal l
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Parking
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Parking
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Natatoriu m
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