HEBE COTTAGE BOOKING FORM
After checking availability for your requested holiday dates please complete this
booking form and print out. After signing:


scan the completed booking form and send by email to
[email protected] OR
post to Liz & James Hitchcock, Laurel Cottage, The Street, Elmsett, Nr
Ipswich, IP7 6PE.
In the event of queries in relation to your booking please call 07767 290469 /
01473 658254
To secure your booking we require a 25% deposit of the full rental price with the
balance paid 8 weeks in advance of your arrival date. Where bookings are made
within 8 weeks of the arrival date we require the full rental price to secure the
booking. Prior to instructions on how to access the cottage being issued, we also
require a £100 payment of damage a breakages deposit which is normally
refundable.
We prefer payments via online banking to the following account:
Account name: J & E Hitchcock
Sort code: 40-25-31
Account number: 02307979
Reference: please insert your surname and ddmm of arrival date
Otherwise please send your cheque, payable to J & E Hitchcock, with your booking
form by post.
Please read our booking terms and conditions carefully before booking, as these
booking conditions shall be deemed to have been accepted by you when you
complete and sign the booking form.
Information required
Please complete below
Name of the hirer
Address
Post code
Email
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Daytime
telephone number
Evening telephone
number
Arrival date
Departure date
Number of guests adult
Number of guests child
Total holiday
price
£
Deposit 25%
£
Balance due 8
weeks prior to
arrival
£
Damage and
breakages deposit
£100
TOTAL
£
Please complete the details below for online banking refund of damage & breakages
deposit. If these details are not provided refunds will be made by cheque.
Your sort code
Your account number
Declaration: I am over 18 years old. I have read and I agree that this booking is
made in accordance with the Hebe Cottage Booking Terms & Conditions.
Hirers signature:
Print name:
Date:
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HEBE COTTAGE BOOKING TERMS & CONDITIONS
Please read our booking terms and conditions carefully before booking, as these
shall be deemed to have been accepted by you when you complete and sign the
booking form.
The Contract
The contract entered into is between the owners of Hebe Cottage (The Owners) and
the holiday maker (The Hirer). The contract is only effective once the completed
booking form and required payment has been received and written confirmation
has been sent to the Hirer. The Owners do not accept bookings from Hirers under
the age of 18. The contract is subject to English Law.
Booking
Bookings will be confirmed upon receipt by the Owners of the required deposit
payment which is 25% of the full accommodation rental. The outstanding balance
should be paid 8 weeks before the arrival date. Any incomplete payment 28 days
before the arrival date will be deemed to be a cancellation and the deposit payment
kept.
However if booking is made within 8 weeks of the arrival date, the full
accommodation rental will be required prior to the booking being confirmed.
Breakages and Damage
The Owners charge a refundable breakages and damage deposit of £100 for the
rental period. Under normal circumstances this deposit is returned in full between
7 and 14 days after the end of each rental period. Directions on how to access the
property will not be issued until the full accommodation rental and the security
deposit have been received by the Owners.
All damages and breakages are the legal responsibility of the Hirer and should be
notified to the Owners before the end of your holiday. These costs are deducted
from the breakages and damage deposit; should the costs exceed the total value of
the security deposit any balance is payable on demand. However, minor damage or
breakages will not normally be charged.
Confirmation of Booking
Once the Owners have issued a Confirmation of Booking, the Hirer is responsible
for the total published price of the property as shown on the confirmation. Any
amendments to an existing booking are not effective until acceptance in writing is
dispatched to the Hirer by the Owners and any additional funds paid.
Cancellation
If you are forced to cancel your holiday you should inform the Owners immediately.
Your deposit is non refundable. You will remain liable for full payment if you cancel
within eight weeks of your arrival date. If the property can be re-let then an
appropriate refund will be made, but the deposit is always non-refundable.
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Insurance
The Owners advise that you arrange holiday insurance for your stay that includes
cover for cancellation and your personal property.
No responsibility can be accepted for injury, loss or damage to guests or their
belongings whilst making use of the accommodation.
The Owners cannot accept liability for happenings outside its reasonable control
such as breakdown of domestic appliances, plumbing, wiring, and temporary
invasion of pests, damage resulting from exceptional weather conditions or the
owner’s negligence resulting in loss, injury or accident.
Occupancy
It is not permitted to exceed the maximum occupancy of 4 people for the cottage,
unless prior agreement has been given.
Hirers Responsibilities
The Hirer is responsible for the property and is expected to take all reasonable care
of it.
Cleaning
The property must be left clean and tidy, all equipment and utensils etc must be
clean and put away at the end of the hire period. Should the property be found to
require significant extra cleaning as a result of the condition in which it is left then
these additional costs will be deducted from the breakages and damage deposit.
Bins & Recycling
Please note the day your bin needs to be put out. There is a notice in the kitchen
telling you when this needs to be done. If the bins do not get put out it means the
next guests will be confronted with an over flowing bin which is not pleasant.
Similarly, if your party generates more refuse than the bins can accommodate,
please take the excess to the nearest recycling centre.
Smoking
Smoking is not permitted in the property.
Pets
Pets are not allowed in the property.
Use of the Accommodation
The Owners reserve the right to repossess the holiday home at any time, where the
Hirer or any member of the Hirers party has caused excessive damage or is found
to be conducting themselves in an illegal, offensive or immoral fashion. The Owners
shall not be liable to make a refund of any remaining portion of the hire terms paid.
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Availability
The Hiring Contract is made on the understanding that the property and its
facilities advertised will be available for the dates stated. In the unlikely event that
the property is not available through events arising outside the control of the
Owners then the Owners may be forced to cancel the booking. The Hirer will be
advised as early as possible and a full refund will be made. The Hirer will not as a
result have any further claims against the Owners.
Arrivals and Departures
Changeover Days
Full week breaks arrival and departure day is usually Friday, arriving 3pm
onwards departing the following week at 10am.
Weekend breaks are 3 nights – arrive Friday 3pm onwards departing Monday
10am.
Midweek breaks are 4 nights – arrive Monday 3pm onwards departing Friday 10am.
Key Collection / Deposit
You will be contacted a week prior to your arrival date with key instructions and
directions to Hebe Cottage. You should follow the instructions for depositing the
keys at the end of your stay.
Left Luggage
In the event that you leave something behind you in the property, please inform us
straight away so that the housekeeper can be aware to locate your property for you.
We are happy to post things back to you but will need to charge the relevant
postage and packing cost.
Complaints
If there are any problems that arise during your stay, you should contact the
representative of the Owners or the Owners themselves immediately and we will
endeavour to put the matter right as soon as possible. No correspondence can be
entered into in the case of complaints made after you have returned home when it
will be appreciated that it is quite impossible for them to be effectively investigated.
We will do all we can to rectify the matter for you during your stay. If we are unable
to do this and in the opinion of the Owners your complaint is justified, we will
arrange a re-imbursement of the cost of your holiday or part thereof. Our liability is
limited to the price you paid, except in the case of legal liability for personal
damage or injury.
Internet
Broadband is available for use in the cottage - there is unlimited download however the usage should not be abused and only used for legal purposes. No
warranty is given over the availability or speed of the broadband service.
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