Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Guide: Monitoring Programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections 28 May 2015 1 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 2 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Contents About the Health Information and Quality Authority ......................................................... 4 1. Purpose of this guide ................................................................................................. 5 2. Background............................................................................................................... 6 2.1 The Role of the Health Information and Quality Authority ........................................ 6 2.2 Prevention of Healthcare Associated Infection - A Key Patient Safety Intervention ...... 6 2.3 The role of standards and continuous monitoring in improving quality and safety in healthcare .................................................................................................................... 9 3. The monitoring programme……………………………………………………………………………………..10 3.1 The programme aims and objectives……………………………………………………………………10 3.2 The monitoring approach for unannounced inspections…………………………………………12 3.3 Authorised Persons…………………………………………………………………………………………….12 3.4 Unannounced inspections……………………………………………………………………………………13 3.4.1 The inspection………………………………………………………………………………………………13 3.4.2 Before the inspection……………………………………………………………………………………..14 3.4.3 During the inspection……………………………………………………………………………………..14 3.4.4 Observation, and discussion with staff and patients…………………………………………..15 3.4.5 Documentation review……………………………………………………………………………………17 4. After inspection………………………………………………………………………………………………………19 4.1 Risk identification, assessment and notification ................................................... 20 4.2 Findings…………………………………………………………………………………………………………..20 5. The Report............................................................................................................. .21 5.1 Publication of reports ......................................................................................... 22 6. Expected hospital response …………………………………………………………………………………..23 7. Continuous monitoring post inspection ...................................................................... 24 Appendix 1 – Hygiene Observation Tool ........................................................................ 25 Appendix 2 – Risk matrix ............................................................................................. 38 Appendix 3 – Risk escalation process map ................................................................... ..40 Appendix 4 - References……………………………………………………………………………………………..42 3 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority About the Health Information and Quality Authority The Health Information and Quality Authority (HIQA) is the independent Authority established to drive high quality and safe care for people using our health and social care services. HIQA’s role is to promote sustainable improvements, safeguard people using health and social care services, support informed decisions on how services are delivered, and promote person-centred care for the benefit of the public. The Authority’s mandate to date extends across the quality and safety of the public, private (within its social care function) and voluntary sectors. Reporting to the Minister for Health and the Minister for Children and Youth Affairs, the Health Information and Quality Authority has statutory responsibility for: Setting Standards for Health and Social Services – Developing personcentred standards, based on evidence and best international practice, for those health and social care services in Ireland that by law are required to be regulated by the Authority. Supporting Improvement – Supporting health and social care services to implement standards by providing education in quality improvement tools and methodologies. Social Services Inspectorate – Registering and inspecting residential centres for dependent people and inspecting children detention schools, foster care services and child protection services. Monitoring Healthcare Quality and Safety – Monitoring the quality and safety of health and personal social care services and investigating as necessary serious concerns about the health and welfare of people who use these services. Health Technology Assessment – Ensuring the best outcome for people who use our health services and best use of resources by evaluating the clinical and cost effectiveness of drugs, equipment, diagnostic techniques and health promotion activities. Health Information – Advising on the efficient and secure collection and sharing of health information, evaluating information resources and publishing information about the delivery and performance of Ireland’s health and social care services. 4 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 1. Purpose of this guide This is a guide to the Health Information and Quality Authority’s (the Authority) programme of monitoring hospital’s compliance with the National Standards for the Prevention and Control of Healthcare Associated Infections. This guide explains the approach that the Authority takes when monitoring the compliance of acute hospitals with these Standards1. It refers to unannounced inspections only. Section 2 of this document provides background information including the role of the Authority, quality and safety in healthcare and the role of standards and continuous monitoring in improving quality and safety in healthcare. Section 3 provides details on the Authority’s monitoring programme for unannounced inspection against Infection Prevention and Control Standards. This includes the programme aims and objectives, and monitoring approach. Section 4 outlines the Authority’s risk identification, assessment and notification process for unannounced inspections. Section 5 outlines the Authority’s reporting process for unannounced inspections. Section 6 outlines the response expected from hospitals on receipt of inspection report findings. Section 7 outlines the Authority’s continuous monitoring approach post-inspection. 5 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 2. 2.1 Background The Role of the Health Information and Quality Authority The Health Information and Quality Authority (the Authority) was established in 2007 to promote safety and quality in the provision of health and personal social services for the benefit of the health and welfare of the public. Under section 8(1)(b) of the Health Act 2007, the Authority has, among other things, the function of setting standards on safety and quality in relation to services provided by the Health Service Executive (HSE) or a service provider in accordance with the Health Acts 1947 to 2007. Under section 8(1)(c) of the Health Act 2007, the Authority also has the function to monitor compliance with standards and to advise the Minister for Health and the HSE as to the level of compliance of the HSE and service providers with the standards. 2.2 The Prevention of Healthcare Associated Infection – A Key Patient Safety Intervention Many countries, including Ireland, have identified the need to further advance the quality and safety of services for patients through a process of continuous improvement. It is recognised internationally that the setting and implementation of standards, and monitoring hospital’s compliance with them are important levers in driving improvements in quality and safety in healthcare. The World Health Organization (WHO) defines a Healthcare Associated Infection as “An infection occurring in a patient during the process of care in a hospital or other healthcare facility which was not present or incubating at the time of admission. This includes infections acquired in the hospital, but appearing after discharge, and also occupational infections among staff of the facility”2. Every patient has the right to receive high quality healthcare in a safe environment without acquiring a preventable Healthcare Associated Infection or multidrugresistant organism such as Meticillin-Resistant Staphylococcus aureus (MRSA), or multidrug-resistant Gram-negative organisms such as multidrug-resistant Klebsiella pneumoniae. However, Healthcare Associated Infections are a common adverse event for patients. A national survey in Irish hospitals in 2012 revealed that just over 1 in 20 (5.2%) patients in hospital on the day of survey had a Healthcare Associated Infection3. At their extreme, Healthcare Associated Infections can result in patient mortality. More often they result in serious illness, prolonged hospital stays or longterm disability. Healthcare Associated Infections result in a high personal impact for patients, their families, and the health service at large. Healthcare Associated 6 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Infections impact on the ability of hospitals to deliver services as they require the reallocation of scarce resources to deal with the consequences of infection. They therefore also generate a significant additional financial burden for the healthcare system. Healthcare Associated Infections are not inevitable consequences of healthcare. International evidence indicates that Healthcare Associated Infections can be both prevented and reduced by up to 50% or more2,4. Every healthcare provider must recognise that the prevention and control of infection is an essential element of their corporate and clinical governance responsibility in delivering safe, effective and person centred care to patients. In doing so, healthcare providers must act to embed infection prevention and control practice in their organisation to protect patients against the risk of infection. As part of its continued approach to monitoring against the National Standards for the Prevention and Control of Healthcare Associated Infection, the Authority will focus its monitoring approach in hospitals to determine compliance with hand hygiene best practice, environmental hygiene performance, and effectiveness in the implementation of infection prevention care bundles; three such measures proven to reduce Healthcare Associated Infection risk. While monitoring will predominately focus on these areas, other elements of the Standards will also be incorporated if needed, as identified on the day on inspection. Education and training of healthcare staff on Infection Prevention and Control practices is fundamental to the prevention and control of healthcare associated infections and the transmission of multidrug resistant organisms. Healthcare staff should be equipped with the knowledge, skills and competencies to enable correct decision making and evidence-based practice. Infection Prevention and Control education programmes should be developed using a framework that defines the core knowledge and skills required for each staff group which is determined by the degree of contact and care with patients.5 The Authority will focus on the education and training of staff on Infection Prevention and Control as part of its monitoring approach to determine compliance with the Standards. In recent times, the Authority has predominantly focused on hospital performance with respect to hand hygiene and environmental hygiene as part of its inspection programme against the National Standards for the Prevention and Control of Healthcare Associated Infection. Both hand hygiene and environmental hygiene are key standard precautions for preventing infection in hospitals and other acute care settings6. A healthcare environment that is clean and well maintained can not only reduce the risk of infection for patients, but also acts to instill confidence in patients and visitors in the wider provision of services by the organisation7. Conversely, poor environmental hygiene performance may pose both a clinical and confidence risk. Hand hygiene is internationally recognised as the most important and effective way 7 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority of reducing and preventing Healthcare Associated Infections. Improvement in hand hygiene performance has been associated with reduced infection related morbidity and mortality experienced by patients.6,8 Hand hygiene is also an essential component of infection prevention care bundles. Infection prevention care bundles are internationally recognised as a structured collection of evidence-based best practice interventions that when performed collectively, reliably and continuously result in measurably better outcomes for patients. Care bundles to reduce the risk of different types of infection have been introduced across many health services over the past number of years, and indeed there have been a number of Irish guideline documents published over recent years which have recommended their introduction across the Irish health system.9-12 The use of invasive medical devices such as intravascular and urinary catheters plays an essential role in patient care. However, invasive medical devices can predispose patients to infection as the device can enable microorganisms to bypass the patient’s usual protective mechanisms by acting as a point of entry into the blood stream or urinary tract.9 Intravascular catheter related blood stream infections may be commonly identified, are costly to treat and can potentially cause serious illness or patient mortality.13 Such infections are a potential dangerous complication of healthcare. However they need not be an inevitable consequence of healthcare provision. In some instances, the routine application of evidence based interventions during insertion, care or removal of catheters can significantly reduce the chance of an infection. For example, in the case of central vascular catheter associated infection in intensive care units, a statewide study carried out in a number of Michigan hospitals (the Keystone ICU project) set out to identify the potential benefit of the routine introduction of a “bundle” of evidence based measures to reduce infection associated with central vascular catheter insertion and care, as part of a collective improvement initiative.14 This programme showed that the median rate of catheter related blood stream infections associated with central vascular catheters decreased from 2.7 per 1,000 patients to zero within three months of project commencement, and decreased by 66% in total during the first 18 months of the initiative. The benefit from the intervention was sustained after 18 months and had a potential to significantly reduce morbidity and costs. Other healthcare systems have subsequently translated the findings of this project to their own setting, with similar positive results. Further infection prevention care bundles have likewise been developed, and have been integrated into relevant Irish national guidelines in areas ranging from central and peripheral vascular catheter line insertion and care, to urinary catheter insertion and care, surgical site infection prevention, and ventilator associated pneumonia 8 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority prevention.9-12 Their routine adaptation into practice requires a coordinated hospital approach. It is essential that invasive medical devices which have the potential to cause infection are managed in line with evidence-based best practice to ensure that, where possible, related infections are prevented and reduced. The uniform implementation of invasive medical device infection prevention care bundles are proven to prevent infection associated with their use, and Irish hospitals are expected to have them embedded in practice to reduce infection rates and protect patients. 2.3 The role of standards and continuous monitoring in improving quality and safety in healthcare The National Standards for the Prevention and Control of Healthcare Associated Infections, which are available on the Authority’s website www.hiqa.ie, should be applied across the Irish health and social care system. The aim of these Standards is to provide a framework for health and social care providers to prevent or minimise the occurrence of Healthcare Associated Infections. These Standards are designed to promote an environment that maximises safety, quality and accountability in health and social care services. They aim to promote a culture of responsibility and accountability among all staff involved in the management and delivery of health and social care services. The National Standards for the Prevention and Control of Healthcare Associated Infection are comprised of 12 Standards. These Standards were produced by the Authority with the assistance of an external expert advisory group, and are designed to encompass all of the key elements that a Healthcare provider should have in place to protect patients against the risk of Healthcare Associated Infection. These Standards include; a focus on hospital leadership, governance and management, the availability of appropriate resources, and technical standards related to environmental hygiene, hand hygiene, outbreak management, surveillance and antimicrobial stewardship (best usage of antibiotics). International experience has demonstrated that the implementation of evidencebased standards in healthcare settings, together with continuous monitoring of compliance with these standards is a key quality and safety improvement measure. It is the role of each hospital to assure itself, its patients and the public that it is providing safe high quality care by demonstrating that they are meeting the National Standards for the Prevention and Control of Healthcare Associated Infection at all times. The Authority, through its monitoring programmes, aims to provide assurances to the public that hospitals are meeting these Standards, and are making any necessary quality and safety improvements that are required to fully safeguard patients against the risk of infection. 9 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 3. The monitoring programme 3.1 The programme aims and objectives The aim of the Infection, Prevention and Control Standards together with the monitoring programme is to contribute to the reduction and prevention of Healthcare Associated Infection. This monitoring programme is aligned to the Authority’s mission to promote safety and quality in the provision of health and social care services for the benefit of the health and welfare of the public and will operate with the Authority’s values: Our mission The mission of the Authority is derived from the statutory functions described in the Health Act 2007 and can be summarised as: “Drive high quality and safe care for people using our health and social services.” Our values Putting people first — we will put the needs and the voices of patients, and those providing them, at the centre of all of our work. Fair and objective — we will be fair and objective in our dealings with people and organisations, and undertake our work without fear or favour. 10 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Open and accountable — we will share information about the nature and outcomes of our work, and accept full responsibility for our actions. Excellence and innovation — we will strive for excellence in our work, and seek continuous improvement through self-evaluation and innovation. Working together — we will engage with people providing and people using the services in developing all aspects of our work. Find out more on the Authority’s website: www.hiqa.ie. The Authority has designed an evidence-based monitoring approach and developed a monitoring guide and associated tools. The monitoring programme should influence hospital’s adoption and implementation of evidence-based practice that is known to contribute to the prevention and control of Healthcare Associated Infections. In order to contribute to reducing Healthcare Associated Infections and drive quality and safety, the Authority will: Assess if hospitals have the essential elements in place to prevent and control Healthcare Associated Infections, with a particular focus on environmental hygiene, hand hygiene and the effective implementation of evidence based infection prevention care bundles. Establish if failure to have these essential elements in place poses a serious risk to the health or welfare of patients. Seek assurances from hospitals that they are safeguarding patients through the mitigation of high risks. Carry out unannounced on-site inspections of the environment, equipment and hand hygiene in order to assess the hygiene as experienced by patients at that given time. Monitor the implementation of care bundles in order to assess that the general principles of best practice are applied in the management and care of patients in whom an invasive medical device, such as a peripheral vascular catheter (PVC) or a urinary catheter are being used. Provide hospitals with the findings of the inspections so that hospitals develop and publish prioritised quality improvement plans (QIPs). Inform the public through the publication of the Authority’s findings. 11 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 3.2 The monitoring approach for unannounced inspections The Authority commenced it’s monitoring programme against the National Standards for the Prevention and Control of Healthcare Associated Infection in the last quarter of 2012 and continued throughout 2013 and 2014. In 2015, unannounced inspections will continue to be undertaken in acute public hospitals. If the findings from an inspection are deemed to be sufficiently unacceptable, the Authorised Persons will carry out a second inspection within six weeks of the first inspection. The format followed for the second inspection will be tailored towards inspection of the issues identified during the first inspection. This approach intends to drive rapid improvement between assessments. The reasons for the intended re-inspection, and general nature of that inspection will be communicated to the hospital following the first assessment. The monitoring programme will predominantly focus on the essential capacity and capability factors necessary to implement three of the practices that international research has shown to contribute significantly to reducing Healthcare Associated Infections and improve patient safety:1 1. Hand hygiene compliance, and the systems in place in hospitals to support good practice with hand hygiene. 2. The cleanliness of the environment and equipment. 3. The effectiveness in implementation and monitoring in use of infection prevention care bundles, for example peripheral vascular catheter care bundles and urinary catheter care bundles. 3.3 Authorised Persons Inspections will be conducted by Authorised Persons, employed by the Authority. Authorised Persons are appointed in accordance with section 70 of the Health Act 2007 for the purposes of monitoring compliance with standards. All Authorised Persons will carry an authorisation card together with a form of personal identification. Authorised Persons will work within the powers described in the Health Act 2007.15 All Authorised Persons must comply with the Authority’s Code of Conduct,16 which is available on the Authority’s website, www.hiqa.ie. 12 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 3.4 Unannounced inspections The aim of unannounced inspections is to assess hygiene in the hospital as observed by the inspection team and experienced by patients at any given time. It focuses specifically on the observation of the day-to-day delivery of services and in particular environment and equipment cleanliness, and compliance with hand hygiene practice. In addition, following the publication of this guidance document, the Authority will also commence monitoring of practice in the implementation of infection prevention care bundles, as recommended in numerous national best practice guidance publications. In particular this monitoring will focus upon peripheral vascular catheter and urinary catheter care bundles, but assessment of performance may include other care bundles as recommended in prior national guidelines as the situation arises. Inspections will generally be within core working hours. However, weekend and out-of-hours inspections may be carried out. Authorised Persons, on arrival at the hospital site, will contact the hospital Chief Executive Officer (CEO)/hospital General Manager/Person in Charge. The Authorised Persons will use the Hygiene Observation Tool (See Appendix 1) to gather information about the environment and hand hygiene compliance. Documents and data will be reviewed on site during the inspection. Staff practices for the prevention and control of Healthcare Associated Infections may be observed. Authorised Persons will also talk to staff members about their role and practice in the context of the Standards. These members of staff will be identified as the observation is taking place, and will vary in role (for example, medical staff, nursing staff, and support staff). 3.4.1 The inspection The aim of the inspection is to gather information about the cleanliness of the hospital’s environment and its facilities, as well as the hospital’s performance in relation to hand hygiene and effective implementation of infection prevention care bundles. The main focus of the inspection relates to Standards 3, 6 and 8 of the National Standards for the Prevention and Control of Healthcare Associated Infection1, but other Standards may be observed and reported on if concerns arise during the course of an inspection. It is important to note that the Standards may not be assessed in their entirety during an inspection and therefore findings reported are related to selected criteria within a particular Standard. In line with the Authority’s inspection programme for 2014, re-inspections will be carried out in some hospitals within six weeks of the first inspection where performance is deemed to be poor during initial inspection. The format followed for 13 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority re-inspections will continue to be tailored towards inspection of the issues identified during the first inspection and an assessment of any improvements observed between the first and second inspections. The aim of re-inspections is to rapidly drive improvement in relation to poor practice or performance identified during the initial inspection. The inspection will also take into account any previous Quality Improvement Plans (QIPs) that the hospital may have produced in response to prior inspections from the Authority. Inspection will aim to determine progress in the implementation of these QIPs as part of the overall monitoring approach at each hospital. 3.4.2 Before the inspection Prior to an inspection, key pieces of information relating to the hospital such as previous inspection reports, any relevant information received by the Authority relating to the hospital, and data that the hospital has published, such as QIPs and hospital performance in the national hand hygiene audits are examined by the inspection team. Particular issues that may need to be addressed during the inspection are discussed by the inspection team in preparation for the inspection. 3.4.3 During the Inspection On the day of the unannounced inspection, the inspection team contacts the hospital Chief Executive Officer (CEO)/hospital General Manager (GM)/Person in Charge on arrival at the hospital and informs them of the general plan for the inspection. Hygiene observation tools are used by the inspection team to gather information about the cleanliness of the environment and equipment as well as monitoring hand hygiene practice in one to three clinical areas depending on the size of the hospital. The inspection team may talk with staff and patients during the inspection and review documentation at both ward and senior management levels. At least three sources of information are gathered and analysed by the inspection team to assess the level of compliance with the Infection, Prevention and Control Standards.1 This process is known as ‘triangulation’ and is shown in Figure 1 below. Details on key findings from the inspection are communicated by the inspection team to Ward Managers and Senior Management during the inspection. In addition, specific issues identified by the inspection team which are considered to present a risk to the health or welfare of patients are assessed using the Authority’s Risk Matrix (Appendix 2) to determine the likelihood and the impact of the identified risks. The inspection team will inform the Senior Management team during the inspection of any high risks which require immediate action to allow them to put the necessary actions in place to address the risks. High risks are also escalated in line with the Authority’s escalation process (Appendix 3) which includes formal written 14 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority notification of the identified risk to the CEO/GM and the requirement to formally report back to the Authority with an action plan to reduce and effectively manage the risk. The risk is also communicated to relevant Hospital Group and Health Service Executive senior management. Documentation Compliance Observation Talk with staff and patients Figure 1: Triangulation of Evidence. 3.4.4 Observation, and discussion with staff and patients In order to obtain information about the environment and physical facilities for the prevention and control of Healthcare Associated Infections, Authorised Persons will observe the environment. The areas to be inspected will be selected by Authorised Persons on the day of the inspection. The observation component will typically include inspection of between one and three clinical areas dependent upon the relative size of the hospital. Once the areas have been selected for observation, the Authorised Persons will meet with the member of staff responsible for that area, and discuss practices and performance related to Infection Prevention and Control. Authorised Persons may also revisit areas previously inspected to determine progress in implementation of prior hospital quality improvement plans. The Authorised Persons will also assess hand hygiene using a broad approach. This will include an assessment of the hospital’s progress in implementing the five key areas of the multi-modal strategy recommended by the WHO to improve hand 15 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority hygiene compliance.8 The adoption of this approach is strongly evidence based,17-22 and is recognised and supported both nationally and internationally as a strategy to promote reliably high achievement of optimal practice in hand hygiene. The key areas of the multi-modal strategy are; system change (creating a physical environment that makes performing hand hygiene easier and therefore more likely to happen) training and education evaluation, audit and feedback reminders in the workplace the implementation of measures to promote an effective institutional culture of safety. Authorised Persons will observe hand hygiene opportunities using a small sample of staff in the clinical areas of the hospital where inspection is underway. This is intended to replicate the experience at the individual patient level over a short period of time. It is important to note that the results of the small sample observed are not statistically valid and therefore should not be used to draw conclusions on hand hygiene compliance in all groups of staff, and across the hospital as a whole. The data derived are not intended for, and should not be used for the purpose of external benchmarking. The underlying principles of hand hygiene opportunities are based on the observation of the ‘Five Moments for Hand Hygiene’ that are promoted by the WHO.8 These are: before touching a patient before clean/aseptic procedure (for example, the hand hygiene practice of staff accessing medical invasive devices such as vascular catheters and urinary catheters) after body fluid exposure risk after touching a patient after touching a patient’s surroundings. In addition to hand hygiene opportunities, other important components of hand hygiene will be observed by the Authorised Persons, as advised in national hand hygiene guidelines.23,24 Such observance will include: the technique used for hand hygiene – where an unobstructed, uninterrupted view of the episode occurs the duration of hand hygiene action 16 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority the presence of physical barriers such as wrist and hand jewellery (except plain wedding bands), false nails, nail varnish or long sleeves covering the wrist area. Following the publication of this guidance document, the Authority will also commence monitoring of hospital performance in the implementation, ongoing utilisation and audit of the use of infection prevention care bundles. This will require Authorised Persons to discuss details in relation to the implementation of infection prevention care bundles with frontline staff on wards, and observe their implementation in practice with the assistance of staff. The Authority will predominantly focus on assessment of peripheral vascular catheter, and urinary catheter care bundles. However other infection prevention care bundles which have been advised for implementation in national guidelines, for example for central vascular catheters and ventilator associated pneumonia, may also be assessed in the clinical setting should it be relevant to the patient population on the ward in question. 3.4.5. Documentation review Authorised Persons will review documentation relating to the cleanliness of the physical environment, such as environmental hygiene audits. Documentation relating to the management of equipment, linen, water systems and waste disposal will also be reviewed (See Appendix 1). In particular, copies of the following documents will be explicitly requested from senior management at the beginning of the inspection: the hospital’s infection prevention and control annual report for 2014 the hospital’s infection prevention and control programme plan for 2015 policies related to hand hygiene, including training, audit and uniform policies. Other components of the management of care bundles and the impact on patients will be assessed. These include: policies procedures and guidelines related to all infection prevention care bundles that are in use in the hospital monitoring of adherance to care bundle implementation at a ward/unit and hospital wide level an assessment of the systems in place for surveillance of catheter associated urinary tract infections (CAUTI), and the rate of CAUTI 17 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority an assessment of the systems in place for surveillance of intravascular catheter-related infections and catheter related blood stream infections (CRBSI), and the rate of CRBSI an assessment of the measures in place to feedback performance to staff at ward and hospital level of care bundle implementation adherence rate, and associated invasive device infection rates (eg CAUTI, CRBSI) other preventative strategies in place to prevent infections associated with invasive medical devices to include communication, risk identification, education, training records, feedback, audit, root cause analysis, reporting, and other quality improvement measures methods to ensure patient information on intravascular catheters, urinary catheters and infection prevention. Should these be unavailable on the day of inspection, the Authority may request that these be provided by the hospital post-inspection to inform the overall evaluation. With respect to hand hygiene, training records and the results of hand hygiene audits will be reviewed and included as part of the findings of the report. The results of national hand hygiene audits which are reported by acute hospitals to the HSE Health Protection Surveillance Centre, and published on their website www.hpsc.ie, will also be examined and reported upon. The review of local audits will also focus on quality improvement programmes associated with these audits. Records and audits may also be viewed at a corporate level within the hospital. 18 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 4. After inspection 4.1. Risk identification, assessment and notification During the course of inspections, Authorised Persons may identify specific issues that they believe may present a risk to the health or welfare of patients (please note this applies to any risk identified and may not be related to the National Standards for the Prevention and Control of Healthcare Associated Infection). If risks are identified, the Authorised Persons will use the Authority’s Risk Matrix (Appendix 2) to assess the likelihood and the impact of the identified risks. Any high risks to the health or welfare of patients identified during the inspection will be escalated in line with the Authority’s escalation process (Appendix 3). High risks which require immediate mitigation, will be brought to the attention of the accountable person(s) for the service at the time of the inspection.* This is to allow them to implement the actions necessary to mitigate such risks. Formal written notification of the identified risk will also be issued to the accountable person(s) within two working days of the risk identification, with the requirement to formally report back to the Authority stating how the risk has been mitigated within two working days of the risk identification. In the case of high risks which do not require immediate mitigation, formal written notification of the identified risk will be issued to the person(s) accountable for the service within two working days of the risk identification with the requirement to formally report back to the Authority with an action plan to reduce and effectively manage the risk within five working days of the risk identification. Details of any risks identified which relate to the National Standards for the Prevention and Control of Healthcare Associated Infection will be included in the report of the monitoring inspection. Identified individual who has overall executive accountability, responsibility and authority for the delivery of high quality, safe and reliable services. * 19 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 4.2 Findings Authorised Persons will judge the level of a hospital’s performance against each standard criterion assessed. The Authority will provide hospitals with a report of findings of the inspection to outline performance on the day of the inspection, and identify scope for improvement if necessary. 20 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 5. The Report The purpose of inspection reports is to provide assurance to the public that hospitals have implemented and are meeting the aspects of the National Standards for the Prevention and Control of Healthcare Associated Infection inspected against. In addition, where room for improvement is identified, these inspections intend to drive improvement in hospital infection prevention and control practice. The inspection report will outline the Authority’s overall assessment in relation to the inspection, and includes key findings of relevance. A list of additional low-level findings relating to non-compliance with the standards will be provided to the hospital for completion. However the Authority’s overall assessment, which will be cogniscent of these low-level findings allied to the higher level findings, will be fully outlined in the published report. In some circumstances, re-inspection may also need to occur to promote rapid improvement. Where this occurs, a single report will be generated following the second inspection. This report will include the key findings of both inspections and any improvements observed between the first and second inspections. The report will direct hospitals to develop and publish prioritised quality improvement plans (QIPs) in order to provide assurance to patients and the public. In addition, each report will take note of progress achieved in implementing prior QIPs related to the Standards as a result of previous inspections. Details of any risks identified which come under the remit of the National Standards for the Prevention and Control of Healthcare Associated Infection will be included in the report of the inspection. In the case of a single inspection, the Authority will send a copy of the draft report together with a feedback form to the identified accountable person(s) within 10 working days of the on-site inspection. This is to allow the accountable person the opportunity to review the draft report and provide feedback in line with due process. Where a reinspection is deemed to be necessary within six weeks of the initial inspection, a final report will be compiled with findings from both the first inspection and the reinspection contained within. In this situation, the Authority will provide a copy of this draft report with a feedback form to the identified accountable person(s) within 20 working days of re-inspection. The accountable person(s) should complete the feedback form provided with the report, and return this to the Authority within five working days of receipt of the draft report and feedback form. 21 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 5.1 The Authorised Persons will review the feedback and may make changes, as a result of the feedback provided by the accountable person, prior to finalising the report for publication. Publication of reports The findings of inspections are made publicly available and are published on the Authority’s website, www.hiqa.ie. The Authority will provide a copy of the final report to the identified accountable person(s) prior to publication. In addition, information in relation to the monitoring programme will be communicated to relevant senior personnel within the Health Service Executive. This is set out in Appendix 4. 22 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 6. Expected hospital response In the event that the Authority identifies high risks (either immediate or nonimmediate), it is the responsibility of the hospital to respond as previously outlined in section 4. Each hospital is accountable for the development of a quality improvement plan (QIP) that identifies the improvements necessary to comply with the Infection, Prevention and Control Standards. In designing their QIP, each service provider must ensure that each risk identified by the inspection process is directly addressed. Each QIP must be approved by the hospital’s accountable person - who has overall executive accountability, responsibility and authority for the delivery of high quality, safe and reliable services. The QIP should outline each risk identified, the proposed action(s) intended to address that risk, a timeline to complete each action, and an identified person who will be responsible for ensuring each task is completed. Each hospital must publish and make its QIP accessible on its website within six weeks of the date of publication of the Authority’s report. At that time, the hospital must also provide the Authority with details of the web link to its QIP. As the QIP is implemented over time, the hospital should update its website to publically demonstrate progress against the proposed plan and indicate to the Authority that this has taken place. 23 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 7. Continuous monitoring post inspection It is the responsibility of the hospital to design their QIP, provide the necessary resources to enable it to progress within the required timeframe, and fully implement its QIP to completion. The Authority will continue to monitor the status of the hospital’s QIP, alongside other relevant outcome measurements and key performance indicators. This overall continuous monitoring approach may include: review of data and other relevant documents (including publicly-available information) review of the hospital’s QIP information provided by other regulators information provided by patients meetings with hospitals meetings with patients hospital feedback. Once the various sources of information have been analysed and the risks have been assessed, the Authority’s responses may include: seeking the necessary assurance from the hospital that it is safeguarding patients through the mitigation of risk hospital interview to clarify any issues, and identify how it is managing potential risk a second inspection within six weeks of the first inspection advising the hospital group CEO of the Authority’s concerns advising the HSE and/or the Minister for Health of the Authority’s concerns undertaking an investigation as to the safety, quality and standard of the services if the Authority believes there is a high risk to the health and welfare of a person receiving services and that the risk may be the result of any act, failure to act or negligence on the part of the HSE or a hospital/hospital group. 24 Page 25 of 64 Appendix 1 – Hygiene Observation Tool National Standards for the Prevention and Control of Healthcare Associated Infections Observation Tool for Unannounced Monitoring Inspections Hospital: ____________________________________________________________________ Date/Time (start and finish) of Assessment: ____________________________________________________________________ Area(s) Assessed: ____________________________________________________________________ Authorised Persons (insert initials): Lead: _______________________________________________________________ Initial Discussion with CEO/ General Manager Name/Title: ____________________________________________________________________ Name/Title of other attendees present ____________________________________________________________________ Page 26 of 64 Number of beds open: _____________________________________________________________________________ Are there any infection risks in the hospital that we need to be informed about?: ____________________________________________________________________ Has there been an outbreak in the last month: ____________________________________________________________________ Are there any building works ongoing?: ____________________________________________________________________ __________________________________________________________________________________________________ Is the Infection Prevention and Control Team involved in providing advice relating to mitigating potential risk to patients posed by building works?: ___________________________________________________________________ What education/communication has been conducted with staff to minimising the risk of Aspergillus infection during these works?: ____________________________________________________________________________________ ___________________________________________________________________________________________ Page 27 of 64 Hospital Layout ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ Proceed to areas selected for observation Area/Speciality/Time: ____________________________________________________________________ Initial discussion with Area Manager/person responsible for that area Name/Title: _______________________________________________________________ Ward Layout/No. of Beds/No. of isolation rooms: _______________________________________________________________ Page 28 of 64 Single x __ 4-bedded x __ 8-bedded x __ 2-bedded x __ 5-bedded x __ En-Suite x __ 3-bedded x __ 6-bedded x __ Other x __ How many patients are currently accommodated on the ward? _________________________________ How many patients are isolated?: _______________________________________ How are isolation rooms allocated?: Single En-Suite x __ Single x __ Cohorted x __ If cohorted, how are rooms allocated?: _______________________________________________________________ ______________________________________________________________________________________________ Are there any restricted areas?: ____________________________________________________________________ ______________________________________________________________________________________ Page 29 of 64 Section A: General Environment Yes No Yes 1. The facility is clean and well maintained 7. Skirting boards 2. The corridors are clutter free 8. Signage 3. Air vents – are these on a cleaning programme 9. Walls 4. Curtains and blinds 10. Windows 5. Floors incl. edges and corners 6. Radiators No Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 30 of 64 Section B: Patient Areas 1. Bed frames Yes No Yes 6. Fixtures are clean incl. switches, sockets, data points, light fittings, call bells 2. Bedside storage 7. Floors incl. edges and corners 3. Bedside tables 8. High and low surfaces 4. Chairs/stools covered in impermeable intact material 9. 5. Curtain rails No Mattresses/Covers/Pillows Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 31 of 64 Section C: Patient Equipment Yes No Yes 1. Blood pressure cuffs 11. Oxygen equipment plus nebulisers 2. Cardiac monitors 12. Resuscitation trolley 3. Commodes 13. Stand aids and accessories 4. Dressing trolleys 14. Suction apparatus 5. Hoists and accessories 15. Temperature probes 6. IV pumps/syringe drivers 16. Wheelchairs and cushions 17. Work station and equipment in clinical areas is visibly clean incl. phones/computers/keyboards/fax machines 7. IV stands 9. Near patient testing equipment, e.g. blood gas machines, blood glucose monitors Observation monitoring trolley 10. Oxygen saturation probes 8. 18. 19. No Is there a responsible person for cleaning work station and equipment? Patient notes trolleys Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 32 of 64 Section D: Patient Toilets/Washrooms 1. 2. 3. 4. 5. Toilets/washrooms are clean, tidy, well maintained, free of rust, blood or body substances, dust, debris, spillages and clutter. This is monitored and records are maintained Baths and accessories Foot operated non-clinical waste disposal bin is available High and low surfaces and wall tiles Hand washing facilities incl. liquid soap and paper towels Yes No Yes 6. 7. 8. 9. 10. No Sanitary waste disposal available Showers and accessories Sinks/components/accessories Toilets/seats/accessories Air vents Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 33 of 64 Section E: Clean Utility Yes No Yes 1. A foot operated non-clinical waste disposal bin is available 7. Clinical hand wash sinks including component parts, should be clean and well maintained with no blood, body substances, rust, dust, debris or spillages 2. A foot operated clinical waste disposal bin is available All equipment both in use and storage, including component parts, should be clean and well maintained with no blood, body substances, rust, dust, dirt, debris or spillages 8. Equipment/supplies are stored appropriately Liquid soap, warm water and paper hand towels and alcohol hand rub are available 4. All sterile stock is in date 10. The environment is tidy, well maintained, free of rust, blood, body substances, dust, dirt, debris, spillages and clutter 5. Appropriate designated clinical hand wash sinks are available. They should be appropriately located, accessible and free from obstruction Clinical areas signage should be clean, 11. The room is secure (check if risk assessment done if not secure) 3. 6. 9. No updated, well maintained and laminated if paper based signage is used Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 34 of 64 Section F: Dirty Utility Yes No Yes 1. A foot operated clinical waste disposal bin is available 9. 2. A foot operated non-clinical waste disposal bin is available 3. A macerator/bed pan washer is available, fully functioning and within service date Appropriate designated hand washing facilities incl. availability of liquid soap and paper towels A separate sink is available for cleaning patient equipment and is clean A sluice hopper is available for the disposal of body fluids and is clean 10. Signage should be clean, updated, securely fixed, well maintained and laminated if paper based 11. The integrity of fixtures and fittings is intact 12. There is no inappropriate storage of items 4. 5. 6. 7. Floors including edges and corners are free of dust and grit 8. High and low surfaces and wall tiles No Patient washbowls/bed pans should be decontaminated between each patient and stored clean, dry and inverted 13. The room is secure (check if risk assessment done if not secure) 14. Used instruments are safely stored in an appropriate container prior to collection for autoclaving Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 35 of 64 Section G: Waste Disposal 1. 2. A foot operated clinical waste disposal bin is available A foot operated non-clinical waste disposal bin is available Yes No Yes 6. 3. 4. 5. tagged and secured before leaving the area of production stored in a secured designated sub-collection area at point of origin (e.g. ward, clinic) until collection Primary healthcare risk waste packages must not be stored in corridors or other locations accessible to unauthorised personnel Rigid bins are no more than 3/4 full or filled above manufacturer’s guidelines* Waste bags are no more than 2/3 full Waste receptacles are: 7. Clinical waste should be: No 8. 9. labelled correctly clean, well maintained and the lids are closing correctly Waste should be segregated, and segregation should adhere to national colour coding Within healthcare risk waste, all special waste including drugs and cytotoxic drugs or materials are appropriately segregated 10. Evidence of education on waste management for staff (ask staff member) Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 36 of 64 Section H: Sharps Management 1. 2. 3. 4. An empty sharps bin is available on the resuscitation trolley Sharps bins have not been over filled above the manufacturer’s guideline and are free of protruding sharps Sharps bins have been assembled correctly and details completed Sharps trays with integral sharps bins are available for use at the point of care Yes No Yes 5. 6. No The temporary closing mechanisms on sharps bins are engaged The brackets and frames for sharps bins are clean Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 37 of 64 Section I: Isolation Rooms Yes No Yes 1. Are patients who need contact isolation precautions isolated in a single room or cohorted appropriately? 8. Is hand hygiene performed after removal of PPE and prior to leaving the room? 2. A risk assessment is documented in patient notes/care plan if isolation is not possible 9. Isolation rooms have a designated hand hygiene sink 3. Are patients isolated with contact precautions provided with designated en-suite toilet facilities/commode and dedicated patient equipment? 10. Is there a negative/neutral pressure isolation room for patients requiring airborne precautions? 4. Are pressure settings visibly displayed and monitored? 5. Appropriate signage incl. precautionary signage should be clean, up to date, well maintained and laminated if paper based signage is used 11. Is there a policy for the negative pressure room which is accessible for staff on the ward? 12. Personal Protective Equipment (PPE) is available and used appropriately incl. donning, doffing and disposal 6. Doors to isolation rooms should be in the closed position 7. Foot operated waste disposal bins are available and are appropriately placed No 13. Education on transmission based precautions and standard precautions are provided for staff every two years Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 38 of 64 Section J: Cleaning/Housekeeping Equipment and Room Yes No Yes 1. All cleaning equipment is clean and appropriate 6. 2. All storage facilities for cleaning equipment are clean and appropriate Appropriate advisory signage is in place for the use of products used for cleaning and disinfection A warning sign, “cleaning in progress”, must always be used and positioned to be effective Bottles for storage of diluted products should be cleaned after use 7. 3. 4. 5. 8. Cleaning products should be stored appropriately in locked cupboards hand hygiene Designated facilities should be available PPE should be available 9. The room should be secure 10. A colour coded cleaning system is in use in line with national guidelines? No Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 39 of 64 Section K: Discussion with staff who have responsibility for cleaning 1. What PPE do you use and when? 2. What products do you use to clean and disinfect the area? 3. How do you know the correct dilution? 4. How do you discard the solution? 5. Are you using a colour coded cleaning system? What is it? 6. How do you maintain the cleaning equipment? 7. Have you ever attended hand hygiene training? When? 8. Do you have safety data sheets for cleaning products? 9. Are you using a colour coded waste system? What is it? 10. How would you dispose of a contaminated item? Yes No Comments Page 40 of 64 Section L: Hand Hygiene Practices Yes No Yes 1. Alcohol based hand rub should be available at main entrances and at the point of care in clinical areas 7. Liquid soap, warm water and paper hand towels are available 2. Clinical hand wash sinks should conform to HBN 00-10 Designated clinical hand wash sinks are in all areas where clinical activities are performed. They should be appropriately located, accessible and free from obstruction Hands free operated waste disposal bins are available near sinks to dispose of used paper towels Hand hygiene advisory posters and 8. Taps should be hands free and thermostatically regulated The nozzles of wall mounted alcohol gels and hand disinfectants are clean 3. 4. 5. information leaflets are available, up to date, clean and appropriately displayed throughout the organisation including “Have you washed your hands?” posters 6. 9. 10. Patient participation and education on hand hygiene 11. Evidence of bare below elbow in clinical areas No Hand wash facilities are clean and intact (check sink, tap, sealant and back splash) Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 41 of 64 Section M: Linen Yes No Yes 1. Are alginate bags used for soiled linen? 6. 2. Are curtain changes on a planned programme and clean? 7. 3. Bags are less than 2/3 full and capable of being secured 8. Linen storage area is clean and free from dust and inappropriate items 4. Check linen policy guidelines 9. Stored curtains are clean and free from stains 5. Clean linen is free from stains No Clean linen is stored in an appropriate designated area separate from used linen Linen is segregated into appropriate colour coded bags Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 42 of 64 Section N: Peripheral Vascular Catheter Care Bundles Yes No Yes 1. There is a policy/procedure/guideline/care bundle in place for both the insertion and maintenance of Peripheral Vascular Catheters on this ward? 7. Is the dressing used to cover the PVC intact and clean? (obtain verbal consent from patient, and check IV dressing with the assistance of the nurse) 2. List each of the elements of the peripheral vascular catheter care bundle outlined in this policy 8. 3. Is there evidence on the ward that all PVCs are inspected at least daily for signs of inflammation/infection? (documentation/ask staff) 9. From observation on the ward, are hand hygiene and other standard precautions adhered to prior to accessing, manipulating or handling peripheral cannulae? Are intravenous infusions maintained as 4. Is there evidence that medical invasive devices are removed when either infected, blocked or no longer required. (check documentation/ask staff member) 10. Is compliance with all elements of the care bundle measured and fed back to staff? 5. Select one patient on the ward who has a PVC. Is there a documented clinical indication for insertion of the PVC? ( documentation/ask staff member) 11. Are peripheral vascular catheter site and peripheral vascular catheter related bloodstream infection rates recorded and reported to senior management? 6. Are all elements of the hospitals PVC care bundle in place for this patient? 12. Are peripheral vascular catheter site and peripheral vascular catheter related bloodstream infection rates reported to ward level staff? closed systems? No Page 43 of 64 Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 44 of 64 Section O: Urinary Catheter Care Bundles 1. Yes No Yes Is there a policy/procedure/guideline/care bundle in place for both the insertion and maintenance of Short-term Urinary Catheters on this ward? 9. Are urinary catheter drainage systems maintained as closed systems? List each of the elements of the short-term urinary catheter care bundle outlined in this policy 10. Is there evidence that daily meatal hygiene is carried out? (Documentation/ask staff) 5. Is there evidence on the ward that all urinary catheters are inspected at least daily for signs of inflammation/infection? (documentation/ask staff) 11. Are urinary catheter drainage systems maintained as closed systems? 6. Is there evidence that urinary catheters are removed when either infected, blocked or no longer required. (check documentation/ask staff member) 12. Is an appropriate clean container is used for emptying urinary catheter bags? 7. Select one patient on the ward who has a short-term urinary catheter. Is there a documented clinical indication for insertion of the catheter? (documentation/ask staff member) Are all elements of the hospitals urinary catheter care bundle in place for this patient? 13. Is compliance with all elements of the care bundle measured and fed back to staff? 14. Are urinary catheter site and urinary catheter related bloodstream infection rates recorded and reported to senior management? 8. No Page 45 of 64 15. From observation on the ward, are hand hygiene and other standard precautions adhered to prior to accessing, manipulating or handling urinary catheters? 16. Are urinary catheter site and urinary catheter related bloodstream infection rates reported to ward level staff? Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 46 of 64 Section P: Discussion with Area Manager following observations 1. What are the most recent hand hygiene audit results for this area? 2. How are hand hygiene audit results disseminated to all staff in this area? 3. How is below target compliance addressed? 4. What processes are in place to ensure all staff are up to date with hand hygiene training? 5. What processes are in place to ensure all staff are up to date with Infection Prevention and Control training? 6. What are the most recent environmental audit results for this area? 7. How is it ensured that actions arising from environmental audits are addressed to completion? Comments Page 47 of 64 8. 9. What process is in place for the routine cleaning of curtains/blinds/shower curtains incl. after a known case of an infected patient/client? (Review documents) What processes are in place in this clinical area to ensure that all medical equipment is clean and well maintained? Who is responsible in this ward? 10. Is there a daily cleaning schedule for patient equipment? 11. Who monitors the cleaning of toilets/washrooms? (Review daily monitoring sheets/sign off sheets) 12. What is the process for flushing all outlets? 13. Are patients given a survey to complete on the environment/hand hygiene? 14. Is there a process for monitoring mattresses? 15. Do you have access to the waste management policy? Page 48 of 64 16. When was the last time that your bedpan washer/macerator underwent maintenance? Do you have access to the maintenance records? 17.. Is there a system of auditing on the ward which measures compliance with all elements of the PVC and urinary catheter care bundles, with feedback to staff? 18.. Does the hospital have a surveillance system in place to monitor and report PVC and urinary catheter related infection (inc bloodsteam infection) rates to ward staff and management? 19. Is there an effective system in place on the ward which ensures feedback of performance from this surveillance system to ward staff? Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ Page 49 of 64 Section Q: Discussion with Senior Management member(s) 1. What are the most recent hand hygiene audit results for this hospital? 2. How are hand hygiene audit results disseminated to all staff in this hospital? 3. How is below target hand hygiene compliance addressed? 4. What processes are in place to ensure that all staff are up to date with hand hygiene training? 5 What processes are in place to ensure that all staff are up to date with Infection Prevention and Control training? 6 Is IPC education based on a framework that includes the core knowledge, skills and competencies required for different groups of healthcare staff? Comments Page 50 of 64 7 How often are environmental hygiene audits carried out? 8. What environmental controls are in place to prevent the risk of healthcare associated infections from water systems in this hospital? Who has overall responsibility for waste management in this hospital? 9. 10. What assurances are present to ensure that waste generated in this hospital is managed in accordance with national standards? 11. Is there a system in place for monitoring and replacing mattresses? Please describe same. 12. Do you have a uniform policy? Does it include a requirement for a ‘bare below the elbow’ approach? 13. Do you have Infection Prevention and Control link staff? Are they involved in hand hygiene training and auditing? Page 51 of 64 14. 15. 16. 17. Please describe the systems in place in your hospital to ensure that you rapidly identify and appropriately place patients with suspected or confirmed multidrug resistant organisms. How are staff educated about screening and isolation of patients with suspected or confirmed multidrug resistant organisms? What systems are in place to measure compliance with all elements of theperipheral vascular catheter and urinary catheter care bundles, and feedback results to staff? Does your hospital monitor infection rates related to invasive medical devices (PVCS, UCs). If it does, what are the most recent results? 18 How are hospital staff Educated on PVC/UC care bundles ? 19 Does your hospital have a surgical site infection surveillance programme? If so please outline Surgical procedures surveyed Timeframe covered How this information is used to inform improvement efforts Page 52 of 64 Issues Identified: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ __________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ _________________________________________________________________________________________________ Page 53 of 64 Section R: Close-Out Meeting Name(s) and Position(s) of Attendees: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Time: Start/Finish: ________________________________________________________________________ Meeting Notes: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Page 54 of 64 Section S: Hand Hygiene Observation Tool – At least 10 opportunities to be observed per area visited Name of Hospital: Name of Ward Date: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Employee Category Hand Hygiene Opportunity (HHO) N =Nurse/Midwif e D =Doctor A =Ancillary staff AL =Allied Health Staff 1 =Before touching a patient 2 = Before clean/aseptic procedure 3 =After body fluid exposure risk 4= After touching a patient 5 =After touching patient surroundings Hand Hygiene Action Observed after HHO Y = Yes N = No > = 15 sec More than one plain ring Wearing a Wrist Watch Sleeves to Wrist Nail varnish present False Nails Present Correct Technique Comment Y = Yes N = No U/O = Unobserved Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Section T: Documentation requirement: Area Level (Area Manager Copy) Ref Type of Document 1 Most recent records of hand hygiene training, audit of practices and associated improvement/action plans. 2 Most recent records of Infection Prevention and Control training for ward based staff. 3 Records of curtain changing (to include shower curtains and blinds where appropriate). 4 Daily cleaning records for patient equipment. 5 Waste management policy. 6 Bedpan washer/macerator maintenance, service and audit records. 7 Most recent records of environmental hygiene audits and associated improvement/action plans. 8 Records of water flushing. Implementation plan for measures to control the spread of Gram-negative multi-drug resistant organisms including 9 staff education, patient screening and isolation, patient information leaflets, policy related to transmission based precautions 10 Most recent records of audits of peripheral vascular catheter/urinary catheter care bundle compliance on your ward 11 Most recent recorded peripheral vascular catheter/urinary catheter related infection rates on your ward 12 Most recent recorded rate of hospital acquired blood stream infection on your ward 55 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Section U: Documentation for Review (CEO/General Manager Copy) Ref Type of Document 1 Records of hand hygiene training for all disciplines. 2 Most recent records of Infection Prevention and Control training for all disciplines. 3 Annual overall compliance in hand hygiene audits for the hospital, subdivided by staff group. 4 Hygiene related audits and associated improvement/action plans. 5 Policies relating to hand hygiene to include training, audit and uniform policy. 6 Water Flushing Policy. 7 Most recent Legionella Risk Assessment document. 8 Waste Management Policy. 9 Policy for the isolation of patients suspected or confirmed as being infected or colonised with transmissible infectious pathogens. 10 Infection Prevention and Control Annual Report 2014. 11 Infection Prevention and Control Programme Plan for 2015. Documentation relating to your hospital implementation plan for measures to control the spread of Gram-negative multi-drug resistant organisms including 12 staff education, patient screening and isolation, patient information leaflets, policy related to transmission based precautions 13 Most recent records of audits of peripheral vascular catheter/urinary catheter care bundle compliance across the hospital 14 Most recent recorded peripheral vascular catheter/urinary catheter related infection rates across the hospital 15 Most recent recorded rates of hospital acquired blood stream infection in your hospital 56 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Appendix 2 – Risk matrix Risk assessment process: the Authorised persons will assess the consequence of the risk to patients and the probability of reoccurrence to determine the level of risk, using the tables below. The consequence of the risk, and the probability of occurrence are both assessed and given a score from 1 to 5. The risk matrix is then used to give an overall risk score. This score then corresponds with the classification of risk table. Consequence of the risk: what is the actual impact of the risk? Consequence category 1 Negligible Impact on individual/future patients 2 Minor 3 Moderate 4 Major 5 Catastrophic No obvious harm No injury requiring treatment Minor injury No permanent harm Significant injury or ill health Some temporary incapacity Major injuries or long term incapacity or disability Major permanent harm as result of clinical or non-clinical incident injuries or long term incapacity or disability Major permanent harm Death Probability of reoccurrence: what is the chance of this event occurring or reoccurring? Identify the ‘probability rating’ for reoccurrence from the following table: Probability Score 1 Descriptor Frequency Rare This will probably never happen/reoccur 2 Unlikely 3 Possible Do not expect it to happen/reoccur again but it is possible Might happen or reoccur occasionally 4 Likely Will probably reoccur, but it is not a persistent issue 5 Almost certain Will undoubtedly reoccur, possibly frequently The lead authorised person classifies the risk using the risk matrix below and documents the findings that indicate the risk. 57 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Risk Matrix Probability CONSEQUENCE CATEGORY Negligible Minor Moderate Major Catastrophic (1) (2) (3) (4) (5) Almost certain (5) 5 10 15 20 25 Likely (4) 4 8 12 16 20 Possible (3) 3 6 9 12 15 Unlikely (2) 2 4 6 8 10 Rare (1) 1 2 3 4 5 The risk is then classified as high, moderate, low or very low as per the risk matrix score. See classification of risk table below. Classification of risk Risk Matrix Score High Risk(Red) 15, 16, 20 or 25 Moderate Risk (Orange) 8, 9, 10 or 12 Low Risk (Yellow) 4, 5 or 6 Very Low Risk (Green) 1, 2 or 3 58 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Appendix 3 – Risk escalation process map Appendix 3. HIQA National Standards for Prevention and Control of Healthcare Associated Infections - Risk Escalation Process Risk Identified Is risk Moderate or lower? Include Risk Detail in Report Yes HIQA No Is risk high but not immediate? Yes No Service Provider Is risk high and Immediate? Yes Within 6 weeks of risk identification Letter issued to Accountable Person Monitoring Assessment Re-Inspection Within 2 days of risk identification Immediate Inspector informs member of HIQA Healthcare Team management Within 2 days of risk identification Advise Accountable Person prior to leaving site Include Risk and Response Detail in Report Letter issued to Accountable Person c.c. As per Appendix 2 Send Mitigation Response to HIQA Send Mitigation Response inc Action Plan to HIQA Within 2 days of risk identification Within 5 days of risk identification Publish Quality Improvement Plan on own Website Within 6 weeks of Report Publication Note: Accountable Person: identified individual who has overall executive accountability, responsibility and authority for the delivery of high quality, safe and reliable services. 59 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Appendix 4 – References 1. Health Information and Quality Authority. National Standards for the Prevention and Control of Healthcare Associated Infections. Dublin: Health Information and Quality Authority; 2009. [Online]. Available from: http://www.hiqa.ie/publication/national-standards-prevention-and-controlhealthcare-associated-infections. 2. World Health Organization. Report on the Burden of Endemic HealthcareAssociated Infection Worldwide. Geneva: World Health Organization Press; 2011. [Online]. Available from: http://whqlibdoc.who.int/publications/2011/9789241501507_eng.pdf. 3. Health Protection Surveillance Centre. Point Prevalence Survey of Hospital Acquired Infections and Antimicrobial Use in European Care Hospitals: May 2012. Republic of Ireland National Report; November 2012. [Online]. Available 4. 5. 6. 7. 8. from: http://www.hpsc.ie/AZ/MicrobiologyAntimicrobialResistance/InfectionControlandHAI/Surveillance/Ho spitalPointPrevalenceSurveys/2012/PPS2012ReportsforIreland/File,14259,en.p df. Agency for Healthcare Research and Quality (2011). Evidence-based practice center systematic review protocol, closing the quality gap: Prevention of health care-associated infections. Health Services Executive. Core Infection Prevention and Control Knowledge and Skills:A Framework Document. May 2015. [Online]. Available from: http://www.hpsc.ie/AZ/MicrobiologyAntimicrobialResistance/InfectionControlandHAI/Guidelines/File, 15111,en.pdf H.P. Loveday, J.A. Wilson, R.J. Pratt, M. Golsorkhi, A. Tingle, A. Bak, J. Browne, J. Prieto, M. Wilcox. Epic 3: National evidence-based guidelines for preventing healthcare-associated infections in NHS hospitals in England. Journal of Hospital Infection. 2014. S1-S70. [Online]. Available from: http://www.sciencedirect.com/science/article/pii/S0195670113600122. British Standards Institution 2014. PAS 5748:2014. Specification for the Planning, Application, Measurement and Review of Cleanliness Services in Hospitals. World Health Organization. A Guide to implementation of the WHO multimodal hand hygiene improvement strategy. Geneva: World Health Organization Press; 2009. [Online]. Available from: http://www.who.int/gpsc/5may/Guide_to_Implementation.pdf. 60 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 9. The Royal College of Physicians of Ireland/Health Service Executive Quality and Patient Safety Division. Prevention of Intravascular Catheter-related Infection in Ireland. Update of 2009 National Guidelines. September 2014. [Online]. Available from: http://www.hpsc.ie/AZ/MicrobiologyAntimicrobialResistance/InfectionControlandHAI/IntravascularIV lines/Publications 10. HSE Health Protection Surveillance Centre, on behalf of the Strategy for the Control of Antimicrobial Resistance in Ireland (SARI). Guidelines for the Prevention and Control of Catheter-associated Urinary Tract Infection. 2011. [Online]. 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Available from: https://hpsc.ie/AZ/Gastroenteric/Handwashing/HandHygieneAudit/HandHygieneAuditTools/File, 12660,en.pdf. 62 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority 63 Guide: Monitoring programme for unannounced inspections undertaken against the National Standards for the Prevention and Control of Healthcare Associated Infections Health Information and Quality Authority Published by the Health Information and Quality Authority. For further information please contact: Health Information and Quality Authority Dublin Regional Office George’s Court George’s Lane Smithfield Dublin 7 Phone: +353 (0) 1 814 7400 Email: [email protected] URL: www.hiqa.ie © Health Information and Quality Authority 2015 64
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