14 May 2015
Dear fellow members,
On behalf of the Executive Committee, we cordially invite you to attend our Annual General
Meeting (AGM), which has been scheduled on 28 May 2015 (Thursday). Details can be
found in the enclosed Notice of AGM.
Executive Committee Member Openings for Election - Our Executive Committee
Members, Mr. Josh Lam, Ms. Sophia Lau, Ms. Claudine Lee, Mr. Timothy Peirson-Smith
and Ms. Felice Wong, will complete their current service term. There will be five vacancies
in the Executive Committee according to our current Memorandum. Please complete the
enclosed nomination form and return to Ms. Claudine Lee by email at
[email protected] or by fax at 2815 3377 on or before 26 May 2015.
As indicated by Mr. Henry Leung in the 2014 AGM, he will take up the service term of
Chairman for one year instead of the regular two years-term, to enable him to complete his
missions on the BSAP working group as well as to strengthen the collaboration with the
Institute of Environmental Management & Assessment (IEMA), UK. Now the tasks are
mostly completed, he will retire from his Chairman position after the AGM this year. As the
service term of Chairman is two years according to our Memorandum, an election of
chairman is also set as an agenda item.
The IEMA EIA Knowledge Exchange Forum cum IAIA 2015 – It was successfully held
in April 2015, our delegation had a very fruitful exchange with the IEMA, the UK EIA /
Planning Authorities and practitioners. I am pleased to inform you that the delegation will
give us a debriefing from the forum and the step up training approaches with IEMA during
the dinner reception.
Dinner Reception - In keeping with our tradition, a dinner reception will be held after the
AGM. To encourage participation, the Committee has set the cost of the dinner at a very
attractive price of HK$100 per person. The informal dinner will be in Chinese style and it
should be another great opportunity for members to socialise and network. To make
reservations for the dinner, you only need to check the appropriate box on your reply form for
the AGM. To allow an estimate of attendance in advance and to avoid disappointment, we
would urge you to make reservations for the dinner early, preferably on or before 26 May
2015 (Tuesday).
Proxy - If members cannot attend the AGM in person, we urge you to complete and sign the
enclosed Proxy Form and return to us by one of the methods indicated in the Proxy Form.
Register to the HKIEIA Website - It is appreciated that more members have registered and
visited our official website for learning the updates and updating personal profiles after the
revamp. Those who have not yet registered, we encourage you to do so as soon as possible to
enjoy the surfing.
Continuous Professional Development (CPD) – Members are required to provide their
CPD Records for their annual renewal of membership and/or Accredited Monitoring
Professional (AMP) status as per required under the institute’s memorandum. Please fill in
the attached CPD log sheet and return to us. The log will be checked and verified by the
Accreditation Panel members.
Professional Directory – Members are required to update their particulars for Institute’s
record, please fill in the attached form and return.
Please return the CPD log sheet as well as the professional directory to us by post (P.O. Box
28756, Gloucester Road Post Office, Hong Kong) or by email ([email protected]).
This AGM will allow you the opportunity to hear about the Institute’s accomplishments over
the last year and also provides you with the opportunity to meet friends and working partners
in the environmental assessment industry.
We look forward to seeing you at the AGM.
Claudine Lee
Honorary Secretary
HONG KONG INSTITUTE OF ENVIRONMENAL IMPACT ASSESSMENT
Notification of Annual General Meeting 2015
NOTICE IS HEREBY GIVEN that an Annual General Meeting (AGM) of the Hong Kong
Institute of Environmental Impact Assessment shall be held at 6:30pm on 28 May 2015
(Thursday) at the World Trade Centre Club, 38/F, World Trade Centre, 280 Gloucester
Road, Causeway Bay, Hong Kong. The reception will begin at 6:00pm.
Agenda for AGM 2015:
1.
2.
3.
4.
5.
6.
7.
To confirm the Minutes of the last AGM held on 12 June 2014
To receive and consider the Chairman’s Annual Report for 2014 – 2015
To receive and consider the Financial Report of the Honorary Treasurer for 2014 - 2015
To elect Executive Committee Members of the Institute
The election of Chairman
To appoint an Auditor of the Institute for 2015 – 2016
Any Other Business
The IEMA EIA Knowledge Exchange Forum cum IAIA2015 debriefing session will be held
during the dinner reception and all members are welcome. The cost for the dinner is HK$100
per person. A reply form is enclosed for registration.
If you would like to nominate candidates to stand for election for the vacant posts of the
Executive Committee, please complete the enclosed nomination form and return it to us,
preferably on or before 26 May 2015.
By order of the Executive Committee,
Claudine Lee
Honorary Secretary
14 May 2015
(Enquiries should be directed to Claudine Lee, Honorary Secretary, at 2241 9847 or
[email protected])
Enclosures
1.
2.
3.
4.
Draft Minutes of AGM held on 12 June 2014
AGM and Annual Dinner Reply Form
Election Nomination Form
Proxy Form
Hong Kong Institute of Environmental Impact Assessment
Draft Minutes of Annual General Meeting 2014
6:30pm, 12 June 2014, World Trade Centre Club, Causeway Bay, Hong Kong
PRESENT:
Fellows:
Cheung, Freeman
Frommer, Glenn Howard (P)
Hui, Simon (P)
Lam, Josh
Corporate Members:
Bhanja, Alexi
Bhanja Cheung, Suzanne
Chan, Chris
Chan, Desmond (P)
Chan, Lighting
Chan, Samuel
Chan, Vivian
Chau, Keith
Cheung, Amy (P)
Cheung, Laurent (P)
Chiu, Ming Ho (P)
Choi, Peter (P)
Choy, Priscilla (P)
Chu, Chung Sing (P)
Chua, Manuel
Chung, Anna (P)
Fan, Billy
Fung, Yiu Wah (P)
Gallacher, David (P)
Ho, Derek (P)
Ho, Ben
Ho, Marlene (P)
Hui, Kwong Yiu (P)
Hui, Yuk Hung (P)
Ip, Marcus
Ip, Natalie (P)
Isa, Mohamed Hasan
Lam, Kin Che (P)
Lee, Shirley
Leung, Henry
Liu, Wing Hei (P)
Peirson-Smith, Timothy
Yeung, David
Keung, Anthony (P)
Keung, Colin (P)
Ko, Winnie (P)
Kong, Ping (P)
Kwong, Samuel
Lai, Raymond (P)
Lam, Derek
Lam, Chris
Lam, Josephine
Lau, Tak Yan (P)
Lau, Vincent (P)
Lau, Sophia
Lee, Karen (P)
Lee, Claudine
Leung, Kenny (P)
Leung, Roger (P)
Liu, Hon Cheung
Liu, Vincent
Lui, Karen (P)
McMillan, Sharne (P)
Ng, Henry (P)
Ng, Wendy (P)
Ng, Flora (P)
Ng, Queenie (P)
Ng, Danny (P)
Shea, Mark
Shek, Emily
So, Tung Shing (P)
Tam, Christine (P)
To, Holy
Tong, Angela (P)
Tsang, Michael (P)
Tsang, Fan Cheong
Tsang, Terence (P)
Tso, Lawrence (P)
Tsoi, Joanne (P)
U, Clara
Wong, Antony
Wong, Chi Man (P)
Wong, Steven (P)
Wong, Alfred (P)
Wong, Wilson (P)
Wong, Wai Kit (P)
Wong, Wing Yee
Wong, Felice
Wong, Charles (P)
Wong, Amy
Wong, Chi Chung
Xiong, James
Yan, Wai Lok (P)
Yan, Becky
Yeung, Benjamin
Yeung, Victor (P)
Yuen, Wang-cheong (P)
Note: (P) - Proxy
ITEMS:
1.
Minutes of AGM held on 20 June 2013
The minutes of 20 June 2013 were endorsed by the members.
2.
Chairman’s Report
Mr. Henry Leung, Chairman of the Committee, presented the Annual Report on the activities
that had taken place in the Year 13/14 and was endorsed by the members.
3.
Treasurer’s Report
Mr. Freeman CHEUNG, Honorary Treasurer, presented the financial statement for the year
ending 31.03.2014 and the auditor’s report prepared by the Honorary Auditor, Louis Lai & Luk
Certified Public Accountants, which were endorsed by members.
4.
Amendment to the Memorandum
Nil
5.
Election of Committee Members
Mr. Henry Leung agreed to take up the service term of Chairman for one year instead of the
regular two years-term, to enable him to complete his missions on the BSAP working group as
well as to strengthen the collaboration with IEMA, UK. He will retire from his Chairman
position after the AGM this year and there were no objection with the proposal.
Ms. Clara U and Mr. Mohammed Isa were elected members of the Committee for a term of 3
years.
6.
Appointment of Auditor for Year 14/15
Members agreed on the re-appointment of Louis Lai & Luk Certified Public Accountants as the
Institute’s Honorary Auditor for Year 14/15.
7.
Any other Business
- Fellow Member, Mr. Timothy Peirson-Smith suggested that the Institute should increase the
subsidies to overseas conferences and encourage young members to attend. Members
endorsed the Executive Committee to work out the arrangement for adoption.
- Corporate Member, Ms. Clara U encouraged young members to attend the upcoming soft
skills training organized by the Institute.
- Fellow Member, Mr. Josh Lam suggested that an exchange or a sharing session of problems
in EIA reports with government would be good to improve the quality of EIA reports and
improve efficiency of the process.
- Chairman acknowledged and appreciated for the above suggestions, and would further
discuss with Executive Committee members in the coming year.
- There being no other business, the meeting adjourned at 8pm.
Claudine Lee
Honorary Secretary (2014/15)
20 June 2014
HONG KONG INSTITUTE OF ENVIRONMENAL IMPACT ASSESSMENT
AGM 2015 Reply Form
Name of Member:______________________________ Membership No.:_______________
Tel. No.:______________________ Email:_______________________________________
Please indicate if you will attend the following events on 28 May 2015 at the World Trade
Centre Club, 38/F, World Trade Centre, 280 Gloucester Road, Causeway Bay, Hong
Kong.
YES
NO
(
)
( )
Annual General Meeting at 6:30 pm [Reception will start at 6:00 pm]
(
)
( )
Dinner at 8 pm [@HK$100 for Member & @HK$200 for Non-Member]. I
enclose a cheque (no. ____________) made payable to Hong Kong Institute
of Environmental Impact Assessment in the total sum of HK$___________
for _______ participants.
Please if you would like to have a vegetarian dinner.
Please send this reply form to reach Claudine Lee by fax at 2815 3377 OR by email at
[email protected] on or before 26 May 2015
HONG KONG INSTITUTE OF ENVIRONMENAL IMPACT ASSESSMENT
Nomination for Election of Committee Member
at AGM 2015 on 28 May 2015
I am a Corporate Member of the Institute and hereby nominate the following Corporate
Member(s) for election as Committee Member:
Committee Member :_____________________________
Committee Member :_____________________________
Committee Member :_____________________________
Committee Member :_____________________________
Committee Member :_____________________________
I confirm that the above persons have accepted to be nominated and have agreed to serve as
Committee Members if elected.
Proposer Signature
:_____________________________
Date
:_____________________________
Please send nominations to Claudine Lee by fax at 2815 3377 OR email at
[email protected] on or before 26 May 2015.
Note: The following Members will complete the service term in the Committee:Mr. Josh Lam
Committee Member
Ms. Sophia Lau
Committee Member
Ms. Claudine Lee
Committee Member
Mr. Timothy Peirson-Smith Committee Member
Ms. Felice Wong
Committee Member
The following Members will remain in the Committee:
Mr. Henry Leung (as Immediate Past Chairman), Ms. Clara U, Mr. Freeman Cheung,
Mr. Mohamed Hasan Isa, Prof. Lam Kin-che, Mr. David Yeung.
[Information on the election of Committee Members is available for viewing from the
Memorandum at the Institute’s official website: http://hkieia.org.hk/About-the-HKIEIA/TheMemorandum]
HONG KONG INSTITUTE OF ENVIRONMENAL IMPACT ASSESSMENT
Proxy Form for Annual General Meeting on 28 May 2015
If members cannot attend the AGM in person, you may sign this Proxy Form and return to us
by one of the follow methods:
1. By post to HKIEIA, c/o BMT Asia Pacific Ltd, 5/F, FWD Financial Centre, 308 Des
Voeux Road Central, Hong Kong; or
2. By fax to number 2815 3377 on or before 5pm, 28 May 2015; or
3. By email to [email protected] on or before 5pm, 28 May 2015, scanned
page with signature shown; or
4. By putting into the “Proxy Collection Box” located at the Reception Counter of the
AGM venue.
All proxy forms must reach us using one of the above methods before the commencement of
the AGM. Members are advised to submit the form as early as possible to avoid delays.
==================================================================
I, (
Environmental
(
Impact
), being a Corporate Member of the Hong Kong Institute of
Assessment, hereby appoint fellow Corporate Member
) of the Institute as my
___________(a) General proxy *
___________(b) Special proxy to*
_____________ attend*
_____________ vote*
_____________ act on my behalf on the following specific matters:*
______________________________________________________
Signature _____________________
(
)
(*Please tick as appropriate)
Date ____________________