TYPING OUT LOUD SCOT OBER Windows Speech Recognition Using
TYPING OUT LOUD TIMED Using Windows Speech Recognition WRITING COPY AUTHOR RESULTS ON 09/13/2008: 151wpm/1'/0e SCOT OBER 1. Getting Started Freedom of Speech ................................................................................ 2 Starting Speech...................................................................................... 3 Setting Up the Microphone ..................................................................... 4 Taking the Speech Tutorial .................................................................... 5 Training Speech to Understand You Better ............................................ 5 Controlling What Speech Hears ............................................................. 7 Quitting Speech...................................................................................... 8 Practice .................................................................................................. 8 2. Basic Dictation and Voice Commands Speech Startup Procedure ..................................................................... 9 A Closer Look at the Microphone bar ................................................... 10 Dictating Simple Passages................................................................... 12 Practice ................................................................................................ 14 Word 2007 Terminology ....................................................................... 14 Dictating Simple Commands ................................................................ 15 Practice ................................................................................................ 19 3. Correcting Errors Correcting Errors .................................................................................. 21 Adding Words to the Speech Dictionary ............................................... 24 Practice ................................................................................................ 27 4. Editing Your Dictation Moving Around in Your Document ....................................................... 29 Selecting Text ...................................................................................... 31 Editing Text .......................................................................................... 32 Practice ................................................................................................ 34 5. Formatting Documents Punctuation and Symbols..................................................................... 36 Capitalization........................................................................................ 37 Numbers............................................................................................... 38 Practice ................................................................................................ 39 General Formatting .............................................................................. 39 Practice ................................................................................................ 43 6. Putting it All Together Practice—Skill Comparison .................................................................. 45 Practice—Document Processing .......................................................... 46 Practice—Basic Speech Commands ................................................... 46 Common Speech Commands .............................................................. 47 WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 1 Started Lesson 1 Getting Freedom of Speech Windows Speech Recognition software (Speech) makes it possible to enter and format text simply by speaking into a microphone. You can dictate text and issue commands by speaking rather than by using your mouse and keyboard. Carpal tunnel syndrome is a common disorder of the wrist and hand characterized by pain, tingling, and muscular weakness. Speech recognition can be used in any Windows Vista program. This new fea‐ ture provides new options for people who have disabilities, who experience carpal tunnel syndrome, or who need to use their hands for other tasks while entering data (for example, doctors who review medical test results while dic‐ tating). Do not confuse speech recognition with voice recognition. Voice recognition software analyzes sound waves to identify the user’s voice in a way similar to fingerprint technology. In other words, voice recognition attempts to identify the person speaking, rather than what the person is saying. Speech recognition software, on the other hand, translates what you say into either commands to be carried out or as text to be input into a document, such as a letter, e‐mail, or Microsoft Explorer dialog box. Speech recognition software is not perfect, but with practice and speaking clearly, while using a high‐quality microphone, you will be able to use speech as a supplement to traditional keyboard input. Speech recognition software is not designed for completely hands-free operation. Some operations are most efficiently performed with the keyboard or mouse. Note that speech recognition software can be used as a supplement to the keyboard. It is not designed for completely hands‐free operation. Even with experience, you will want to use a combination of your voice and the mouse or keyboard with most documents. For example, although you should be able to dictate a simple e‐mail message easily and accurately, it is unlikely that you would decide to format a complex table or multipage report efficiently without some use of the mouse or key‐ board. This training module introduces you to using Speech with Microsoft Word 2007. To use this module, you need the following components. • WINDOWS SPEECH RECOGNITION A high‐quality microphone. A Universal Serial Bus (USB) headset micro‐ © 2008 SCOT OBER 2 phone is recommended. • Windows Vista. • Microsoft Word 2007. Starting Speech To select means to left-click the mouse. 1. Select the Start menu in the Status Bar at the bottom left of your screen and then select Control Panel. Depending upon your default settings, your Control Panel screen may look like this: 2. Select Ease of Access and then select Speech Recognition Options. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 3 The Microphone bar appears at the top of your screen when you start Speech. 3. Select Start Speech Recognition. The first time you start Speech, you’ll be asked to set up your microphone and take the Speech Tutorial. Setting Up the Microphone A high‐quality microphone is needed for best results. A headset microphone is best because it keeps the microphone at the same position, resulting in more accuracy. The microphone should be plugged into either a USB connection or directly into the microphone connection of your computer. Use a high-quality headset microphone for best results. If you are using a headset microphone, position the microphone about an inch (a thumb’s width) to the left or right of the corner of your mouth. This way, you are not breathing directly into the microphone. Place your microphone in the same position each time you dictate. You should configure your microphone each time you use Speech. To do so, in Configure your Speech Recognition experience (see previous screenshot), se‐ lect Set up microphone. (Or, from the Microphone bar, right‐select the micro‐ phone button and select Configuration, Set up my microphone.) Select your type of microphone. Then select Next and follow the onscreen in‐ structions. Select Finish to complete the setup wizard. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 4 Taking the Speech Tutorial The first time you access Speech, you should take the Speech tutorial. It intro‐ duces the software and provides some hands‐on training. To do so, in Confi‐ gure Your Speech Recognition experience (see previous screenshot), select Take Speech Tutorial. (Or, from the Microphone bar, right‐select the micro‐ phone button and select Start Speech Tutorial.) Read each screen and follow the onscreen instructions. Training Speech to Understand You Better Training Speech to understand your speech patterns will make the program more accurate and will make you more effective. The more you train Speech and the more you use the program, the more accurate it will become. In Configure your Speech Recognition experience, select Train your computer to better understand you. (Or, from the Microphone bar, right‐select the mi‐ crophone button and select Configuration, Improve voice recognition.) Read each screen and follow the onscreen instructions. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 5 For best accuracy, always use the same tone of voice, volume, and speed when speaking into the microphone. By having you dictate passages aloud, Speech can analyze your voice patterns and store the data. For best results, follow these guidelines when you speak into the microphone—whether for training purposes or for actual dictation: • Speak distinctly, but in a natural tone of voice. • Don’t shout or whisper. • Speak in a consistent tone and at a consistent rate. • Do not pause between words; phrases are easier for Speech to interpret than single words. When you finish reading the passage, the wizard will process the data it has collected and store it in your profile. After the system has finished processing your dictation, you will be given the opportunity to either read aloud other passages (select More Training) or end your session (select Finish). Although the program will automatically get more accurate as you use it, you can speed the process along by selecting More Training. Your profile stores information to help Speech recognize your personal speech patterns. You should create at least one profile. If you will be using the soft‐ ware in different environments (for example, in the classroom and at home), you should create more than one profile. The background noise may be differ‐ ent in different environments or the microphone used may be different. To access your profile, select Advanced speech options in Configure your Speech Recognition experience. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 6 The Speech Properties dialog box opens. You can either accept the default speech profile or create a new one. Ensure that Microsoft Speech Recognizer 8.0 for Windows (English – US) displays in the Language window. Create at least one profile for each microphone you use and for each environment in which you will dictate. In the future, you can return to the Speech Properties dialog box and select Train Profile to further train your profile or select Configure Microphone to reconfigure your microphone. Controlling What Speech Hears Frequently during a speech session, you will want Speech to stop listening for your voice—when you answer the phone or walk away from your desk, for ex‐ ample. Speech will continue to process your voice (or other sounds) until the microphone has been turned off. Right‐click the microphone in the Microphone bar and select the appropriate mode: WINDOWS SPEECH RECOGNITION • On: Listen to everything I say • Sleep: Listen only for “start listening” © 2008 SCOT OBER 7 • Off: Do not listen to anything I say As shown above, a box in the Microphone bar will display either “Listening,” “Sleeping,” or “Off.” Quitting Speech To quit Speech, click the Close button on the Microphone bar. PRACTICE If necessary, refer to the steps presented earlier in this lesson to complete these exercises. 1. Start Microsoft Word. 2. Turn on Speech. 3. Open the Speech Properties dialog box. 4. Select Choose Configure Microphone and follow the onscreen directions. 5. Select Train Profile and follow the onscreen directions. Then select Finish. 6. Switch microphone modes from On to Sleep to Off. 7. Quit Word. 8. Restart Word and turn on Speech. 9. Verify that your profile is selected as the Current User. 10. Exit Speech and quit Word. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 8 Lesson 2 Basic Dictation and Voice Commands Speech Startup Procedure . The first time you started Speech in Lesson 1, Speech took you through an in‐ troductory tutorial and microphone configuration. After that initial startup, however, Speech will not provide such prompts. This should be your five‐step routine each time you wish to start Speech: 1. Start Speech by selecting: a. Start menu b. Control Panel c. Ease of Access d. Speech Recognition Options e. Start Speech Recognition 2. In Configure your Speech Recognition experience, select Advanced speech options to open Speech Properties and ensure that: a. Microsoft Speech Recognizer 8.0 for Windows (English – US) is selected for the Language. b. The correct Recognition Profile is selected. 3. In Speech Properties, select Advanced, and ensure that the correct micro‐ phone is selected for Audio Input. 4. In Speech Properties, select Configure Microphone and follow the on‐ screen directions. 5. Close Speech Properties and Configure your Speech Recognition expe‐ WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 9 rien nce. The Miccrophone ba ar remains displayed. A Clloser Lo ook at th he Micrrophone e Bar The Micropho one bar automatic cally appears when you turn on Speech. (Microsoft prog grammers inform mally refer to the Miccrophone bar as “the Cigar.”) When yyou turn on SSpeech, the M Microphone bar appears. B Because this iss a float‐ ing barr, you can position it anyw where on the screen by drragging it to a conve‐ nient p place where itt will be out of the way. A A good place is at the top p right of the screeen just to th he left of the Minimize buttton. As with h other dialogg boxes and documents, yyou can minimize and resstore the Microp phone bar by saying “Minimize Speech”” and “Restore Speech.” A Although we’ve aalready discussed some off the options available when you right‐‐click the Microp phone button, let’s take a llook at the otther options: Minimize Speeech: Minimize the M Microphone bar. Restore Speech: Display the M Microphone bar. What can I say: Display a listt of c common comman nds. W WINDOWS SPEE ECH RECOGNIT TION Open SSpeech Refereence Card: A Allows you to select any option for dettailed in‐ structio ons for that task, or to select Show all to see detaileed instruction ns for all commo on commands. You can also access this command aat any time b by saying “What can I say.” © 2008 SC COT OBER 10 Help: Displays general information about Windows Speech Recognition. . Options: Allows you to select (or unselect) these options: Generally, you can leave the default settings as they are, although if you intend to use Speech every day, you might want to select Run at startup. Configuration: Allows you to set up your microphone, train Speech by reading aloud text, or to open the Control Panel, which we’ve done previously. You should use the “Set up my microphone” option every time you start Speech. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 11 Open the Speech Dictionary: Provides options that we’ll discuss later. The remaining options can be explored at your leisure. Dictating Simple Passages Using Speech to dictate allows you to “type out loud.” Speech allows you to input text into your document by speaking the words. As you speak, you will see the meter on the Microphone bar move up and down. This tells you that Speech is hearing you: The meter indicates when Speech is hearing your voice. Pay attention to the text box in the Microphone bar; it will tell you the status of the microphone and provide other helpful information, such as: Pay attention to the messages Speech displays. A spinning blue circle at the right means that Speech is processing your words. You may continue speaking, because Speech will quickly catch up with you. Start listening: Turn on Speech. Stop listening: Turn off Speech. Name of punctuation mark: Type the mark of punctuation. A dictation session starts with the command “Start listening” and ends with “Stop listening.” You must dictate any punctuation marks by, for example, say‐ ing “Comma,” “Period,” or “Semicolon.” Pause briefly before and after the punctuation mark. Speech knows to automatically capitalize the first word following a sentence period. For example, to dictate this sentence, you would say: “For example COMMA to dictate this sentence COMMA you would say CO‐ LON” New line: Press the Enter key. WINDOWS SPEECH RECOGNITION In addition to indicating punctuation, you also need to let Speech know when © 2008 SCOT OBER 12 to begin a new line. You do this by saying “New Line,” which moves the inser‐ tion point to the next line. To have Word 2007 use singlespacing and not to insert extra space between paragraphs, you must change Word 2007’s default style back to Word 2003 style. From the Home tab, either click or say: “Change styles” “Style Set” “Word 2003” To have Word 2007 always start with this style active, also click or say: “Change styles” “Set as default” Suppose you wanted to dictate the following short e‐mail: Hi, Linda: Will you have any time this afternoon to discuss the changes we need to make in the Chattanooga proposal? If so, any time is fine with me. Thanks, Joe This is what you would say: Say “New Line” (without pausing between the words) to move to the next line. Be patient when learning Speech. The more you use it, the easier it will become and the more accurate it will become. Delete that: Delete the last word or phrase dictated. Tab: Press the Tab key. WINDOWS SPEECH RECOGNITION “Start listening Hi COMMA Linda COLON New line New line Will you have time this afternoon to discuss the changes we need to make in the Chattanooga proposal QUESTION MARK If so COMMA any time is fine with me PERIOD New line New line Thanks COMMA New line New line Joe Stop listening” Remember how you made frequent typographical errors when you were first learning to type? Also, remember how your instructor reminded you that mak‐ ing mistakes was a normal part of learning to type and not to be too concerned about them? Well, the same is true for “typing out loud.” The software will misinterpret some of the words and phrases you dictate. Ignore these errors for the time being. In Lesson 3 you will learn numerous ways to correct errors. And remember that the more you use Speech, the more accurate it will get. If you make a mistake while dictating or change your mind, pause briefly and say “Delete that” to delete the last word or phrase you dictated. If you dictated “I will finish the report by Friday” as a single phrase, without pausing, saying “Delete that” would delete the entire phrase. However, if you dictated, “I will finish the report [pause] by Friday,” saying “Delete that” would delete only “by Friday”—the last phrase you dictated. Dictating “Tab” is the equivalent of pressing the TAB key once. Suppose you wanted to dictate the following passage: © 2008 SCOT OBER 13 This is what you would say: “TAB For best accuracy COMMA always use the same tone of voice COMMA vo‐ lume COMMA and speed when speaking into the microphone PERIOD NEW LINE TAB Reconfigure your microphone if you are not getting good accuracy PERIOD NEW LINE” PRACTICE If you make an error while dictating and catch it immediately, say “Delete that” to delete the error and then continue dictating. 1. Start Word; then start Speech using the five‐step process discussed at the beginning of this lesson. 2. Make the changes to Word’s default style shown in the left panel at the top of page 13. 3. Dictate the e‐mail message shown on page 13, using the wording given below the message as your “script.” Ignore any errors Speech makes for the time being. 4. Dictate the two indented paragraphs shown above, again using the word‐ ing given below the paragraphs as your script. Ignore any Speech errors. 5. Turn off the microphone. Word 2007 Terminology Word 2007 introduces a new user interface that requires learning some new terms. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 14 The Ribbon replaces the old sys stem of menus and to oolbars found in previou us versions of Word. W 1. Rib bbon: Consists of a wide sttrip at the top p of the screeen that is divided into tab bs, groups, an nd commandss. 2. Tab bs: Divide the Ribbon into o sections, each devoted to a specificc type of tassk. Only one ttab can be acctive at a tim me. You can eeither switch to a dif‐ ferent tab yoursself or, sometimes, Word will automattically switch to a dif‐ ferent tab, depeending upon w what task you u’re working on. 3. Gro oups: Divide each tab into o related taskks. 4. Com mmands: Dissplay the icons you click to perform a a specific tassk within thaat group. 5. Offfice Button: Displays D tasks that relate to the entiree document (such as printing or savin ng a documen nt). 6. Qu uick‐Access To oolbar: Displaays the comm mands you usse most frequ uently; it can n be customizzed. 7. Dia alog Box Laun ncher: Displayys more optio ons available for that grou up. Dicttating Simple S Commands You must see it to sa ay it. c Pause brieflyy between each command. However, if a command comc prises two or more words, say y the words as a phra ase, without pausing hem. between th Name of a coommand/tab or Remem mber this simp ple rule abou ut executing ccommands in Speech: You must be able to o see the com mmand on the Ribbon in o order for Speeech to recoggnize the commaand. To execu ute a commaand, say the n name of the command (th he name that ap ppears when you rest the pointer overr the comman nd). Pause brriefly be‐ fore an nd after a com mmand. For exaample, if you rest the poin nter over the Bold commaand in the Font group of the Home tab, Word W displayss the word “Bold.” Thus, to begin bolding the text you dictate, you u would simp ply say “Bold.”” Repeat the command to o turn off the com mmand. C Computer, Name e of a command//tab or Click, Name off a command/tab o b: E Execute a comma and that you can n s or make a tab see b active. W WINDOWS SPEE ECH RECOGNIT TION © 2008 SC COT OBER 15 ”Undo that”: Undo the last action. Tip: Here is an undocumented feature of Speech: If Speech tends to type a command name instead of executing the command (for example, typing the word “bold”), try saying “Computer, bold” or “Click bold.” If you give a command by mistake, simply say “Undo that” to undo the last ac‐ tion. Remember that you must see it to say it. Sometimes Word automatically switches to a different tab. For example, if you select a table, Word automati‐ cally switches to the Design tab: Because the bold command is not displayed on this tab, you would first have to switch to the Home tab by saying “Home” (or “Computer, Home” or “Click Home”). Then, the bold command will be displayed for you to use. ”Cancel”: Close a menu or dialog box without saving. WINDOWS SPEECH RECOGNITION If you make a mistake, say “Cancel” to close the menu or dialog box without saving any changes. To select different tabs in a dialog box, say the name of the tab. To select different groups, say the name of the group. For example, if you say “Paragraph” while the Home tab is active, the following dialog box opens: © 2008 SCOT OBER 16 ”Name of a tab, group, submenu, or dialog box option”: Open a tab, group, submenu, or dialog box. ”Unselect that”: Unselect the currently selected text without taking any action. ”OK” or “Enter”: Save and close a menu or dialog box. To navigate to a different tab, say the name of the tab; for example, saying “Line and Page Breaks” will bring that option to the front. Say the name of any dialog box option to select that option. In the dialog box above, saying “Alignment” will expand the dropdown arrow for you to select, for example, “Center.” Say “Unselect that” to unselect the currently selected text without taking any action. Saying “Don’t add space between paragraphs of the same style” will place a checkmark in that box. Repeating the name of the option toggles that option on and off. Say “OK” to close the dialog box or say “Enter” if there is no OK option in the box. ”Tab” or “Shift-tab”: Move to the next/previous option in a dialog box. ”Show numbers”: Click something you don’t know the name of. To move to the next option or option group inside a dialog box, say “Tab.” To move to the previous option or option group, say “Shift‐tab.” In the Paragraph dialog box shown above, the Alignment option is active. Saying “Tab” would move you to the Outline level option. Saying “Shift‐tab” would move you back to the Alignment option. Suppose, in the Paragraph dialog box above, you want to indent text from the left margin and you cannot get Speech to accept your command (or, you don’t know the name of the command). Speech has a helpful command that will al‐ ways get you out of a jam. Say “Show Numbers” and Speech will display num‐ bers over every possible command in the active window: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 17 ”Number”: Select the number of the correct alternative displayed as a result of a correction or shownumbers command. Now say the number of the command you want, followed by “OK,” for example “7, OK.” In case you forget the name of the command, Speech helpfully toggles between displaying the numbers and displaying the names of the commands. After saying the number, wait until Speech displays “OK” before saying “OK”: Wait until Speech displays “OK” (in green) before saying “OK.” If you say the name of a command and more than one command contains that word, Speech will display numbers over those commands. Again, say the num‐ ber of the appropriate command, followed by “OK.” For example, if you say the command “Font,” you will see that several com‐ mands contain the word font—such as Font, Font Size, and Grow Font. Speech displays numbers over each one. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 18 Watch the text box in the Microphone bar for hints: In this case, saying “1”and then “OK” will select the Font menu, which is what you wanted. ”Move up/down”: Move up/down one line or display the value in a dropdown menu. Use the mouse or keyboard instead of your voice when doing so is more efficient. ”Save”: Save a document permanently so that it can be opened and worked on again. If you’re at an option that has a dropdown menu (as indicated by the down arrow to the right of the menu item), say “Move Up” or “Move Down” to open the drop‐down menu. From here, you can either say “Move Down” repeatedly to make your selection and then say “OK,” or you can say the name of the op‐ tion, for example, “Calibri.” Say “OK” to close the dialog box. Remember that Speech is not designed for completely hands‐free operation. Sometimes it is more efficient to make your dialog choices by using the mouse or keyboard than by saying them. If you wanted to save a new document to the Desktop with the file name “Smith Letter,” here are the commands you would give (the actual numbers may differ, depending upon how your computer is set up): “Save, 1, OK Desktop, 2, OK Smith Letter, 1, OK Save, 3, OK” Another, and perhaps easier, way to accomplish the same task would be to use a combination of speech and the keyboard: Say “Save, 1, OK.” Since the File Name box is already highlighted, use the keyboard to type “Smith Letter.” Click Desktop and Save. Because file names are often just one word, Speech has no context to help it interpret the word. As a result, the software often makes more errors on file names than on normal dictation, where the software has the surrounding words to help it make sense of each word. You do not have this problem, of course, if you type the file name. PRACTICE 5. The best way to achieve accuracy is not to make errors in the first place, so continue training Speech by right‐clicking the microphone in the Micro‐ phone bar and selecting Configuration, Improve voice recognition, and WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 19 reading the passage aloud. For best results, read through this message and these marginal notes and plan what you will say before you begin to dictate. 6. Change to Cambria font and dictate the following message. Ignore any er‐ rors Speech makes. Don’t forget to dictate punctuation, new lines, new pa‐ ragraphs, and tabs as needed. Use a combination of speech and the key‐ board and mouse to accomplish Steps 7‐11. Dear Henry: If you make an error while dictating and catch it immediately, say “Delete that” to delete the error and then continue dictating. This is what you should bring with you for your interview: Don’t forget to say “Tab” before each item in the list. A copy of your college transcript Your resume Your completed application blank To underline the word nine, you would dictate “...morning at UNDERLINE nine UNDERLINE PERIOD.” If Speech displays numbers over a command, say the appropriate number, followed by “OK.” We look forward to seeing you, Henry, on Friday morning at nine. Sincerely, Sandra Jones 7. Save the document in the My Documents file as “Practice.” 8. Close the document. 9. Reopen the document. 10. Using the mouse and keyboard, correct any errors in the document. 11. Proofread and save the document. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 20 Errors Lesson 3 Correcting Correcting Errors It is important to distinguish between errors that Speech makes and words that you simply decide to change—even though Speech recorded them cor‐ rectly. The former is a recognition error; the latter is an editing change. Al‐ though both need correcting, you do so in different ways. Here we’re con‐ cerned only with recognition errors. Say “Delete that” to delete the last word or phrase you dictated. Correct word(s): Correct misinterpreted word(s). To correct an error, first say “Correct” and then the error, including the surrounding word or two. You have already learned how to correct your dictation immediately when you say the wrong thing or change your mind; simply say, “Delete that,” and the last word or phrase you spoke will be deleted. We’ll learn more about editing in Lesson 4. Normally, you should wait until you finish dictating a passage (or at least a couple of paragraphs) before you correct any recognition errors. That way, you can concentrate on getting your thoughts recorded without interruption. When you reach a good stopping point, proofread the passage and correct any errors as follows: 1. Say “Correct” plus the error, including one or two words on either side of the error. (Recognition accuracy is higher when you select more than one word.) For example, assume you dictated the following: “Once you learn to use a variety of software programs, you will feel confident and comfortable when you are using a computer.” But Speech interpreted your dictation as follows: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 21 As you can see, Speech typed “you were using a computer” instead of “you are using a computer.” To correct this error, say “Correct were using.” The software highlights the incorrect phrase and suggests possible corrections, as shown below: Note the text box directions. Note what to do if the correct alternative is not displayed. 2. If the correct alternative is displayed, say the number of the alternative. In this case, say “1,” followed by “OK.” The error is corrected, as shown be‐ low: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 22 If the correct alternative is not displayed, either retype or redictate the correction. Spell it: Spell out the next word(s). 3. If the correct alternative is not displayed and the word is one you’ll be us‐ ing frequently, dictate the word again. It is likely that Speech will recognize the word the second time. More important, it will learn from its mistake and will be less likely to make the same mistake in the future. Suppose, however, that the word is a proper name that you know Speech will not recognize. Say “Spell it.” Speech opens a spelling panel and allows you to spell the term—including spaces and capital letters. For example, you might say, “Capital S, c, o, t as in tango, space, capital O, b as in boy, e, r.” Note that you can say the letter by itself or, if you think Speech might not un‐ derstand you, say the letter and add “as in word,” using a common word be‐ ginning with that letter. Instead of saying “t as in tango,” you could also have said, “t as in Thomas” or “t as in typewriter.” Speech displays the word or phrase as you dictate it—which is helpful for long phrases that scroll off the text box. If the word is spelled correctly, say “OK.” Suppose you notice an error in the spelled word, as you are spelling it, for example: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 23 Say the number of the incorrect letter. Speech will move to that letter and wait for you to say the correct letter. After you correct the letter, say the number for the next letter and continue spelling. In this case, you would say something like “2, c as in Charlie, 8, e, r.” When you get what you want, say, “OK.” It is important to use one of these methods (either saying the word again or spelling it) so that Speech learns from its mistakes. If you turn off the micro‐ phone and select and retype the error using the mouse and keyboard, Speech will likely make the same mistake the next time it occurs in dictation. Do not use the correction feature to make editing changes to your document. Use it only to correct interpretation errors. You should use these methods only when Speech misinterprets your dictation. You will learn in Chapter 4 how to make editing changes if you change your mind about what you wrote. Adding Words to the Speech Dictionary Add any needed personal names, company and product names, foreign phrases, or other terms to your dictionary. WINDOWS SPEECH RECOGNITION Although the speech recognition dictionary that Speech uses is extensive, it does not contain every word that you may ever dictate. For example, many personal names, company and product names, and foreign words are not in the speech dictionary. In addition, some of the jargon terms used in your in‐ dustry may be missing. Thus, you will occasionally want to permanently add © 2008 SCOT OBER 24 words (and their pronunciations) to your dictionary. To do so, follow these steps: 1. Right click the microphone button in the Microphone bar and select Open the Speech Dictionary. . 2. From the three options, select “Add a new word.” If you added a word that you no longer need (or if you misspelled it), you can delete by selecting the third alternative here. WINDOWS SPEECH RECOGNITION 3. In the Word box, type the word or phrase you want to add to the dictio‐ nary, for example, esprit de corps. After you’re sure the word is spelled correctly, including correct capitalization, select Next. © 2008 SCOT OBER 25 Type the new word (rather than say it) because Speech does not know the word. 4. Select “Record a pronunciation upon finish” and select “Finish.” 5. Select Record and pronounce the word or phrase. Esprit de corps is pronounced Eh SPREE de KORE. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 26 After adding a new word, dictate that word to see to ensure that Speech recognizes it. If it does not, delete the word and re-record it. 6. When Speech tells you that your recording was successful, select Finish. PRACTICE Make sure you have made the changes to Word 2007 default style shown at the top left panel of page 13. Read each passage before you begin to dictate it. Don’t forget to dictate any needed punctuation, including hyphens. 1. Dictate the first paragraph below, correct any interpretation errors, and then move to the next paragraph. Insert 1 blank line between paragraphs. (Do not dictate the letters that identify each paragraph.) a. Speech recognition software makes it possible to enter and format text simply by speaking into a microphone. You can dictate text and issue basic commands by speaking rather than by using your mouse and keyboard. b. Speech recognition can be used in any software program. This new feature provides new options for people who have disabilities, who experience carpal tunnel syndrome, or who need to use their hands for other tasks while entering data, for example, doctors who review medical test results while dictating. c. Do not confuse speech recognition with voice recognition. Voice recognition software analyzes sound waves to identify the user’s voice in a way similar to fingerprint technology. In other words, voice recognition attempts to identify the person speaking, rather than what the person is saying. d. Speech recognition software, translates what you say into carried out or as text to be such as a letter, e-mail, or on the other hand, either commands to be input into a document, dialog box. e. Speech recognition software is not perfect, but with WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 27 practice and speaking clearly, while using a high-quality microphone, you will be able to use speech as a supplement to traditional keyboard input. f. Note that speech recognition software can be used as a supplement to the keyboard. It is not designed for completely hands-free operation. Even with experience, you will want to use a combination of your voice and the mouse or keyboard with most documents. g. For example, although you should be able to dictate a simple e-mail message easily and accurately, it is unlikely that you would decide to format a complex table or multipage report efficiently without some use of the mouse or keyboard. 2. Add the following words or phrases to your dictionary: a. DayQuil b. hasta la vista c. Abraham & Straus (Dictate “ampersand” for the & sign.) d. Your e‐mail address (for example, type “[email protected]” and record pronunciation as “H Tyson at yahoo dot com”) e. Your own name (if it is unusual) or the name of a friend. Now dictate the words and phrases you added above to see if Speech in‐ terprets them correctly. If not, correct in the usual way. 3. Dictate and format the following phrases as described. Correct any inter‐ pretation errors. After selecting the appropriate font and font size, say “Enter” to close the dialog box. To align text, say either “Align left,” “Center,” or “Align right.” Description: Calibri 12 point font, italic Output: Cambria 10 point font, bold Microphone bar Speech recognition Arial 10 point font, centered Typing out loud Times New Roman 12 point font, right‐ aligned, and underlined Freedom of speech Calibri 12 point font, left‐aligned This is normal text. Calibri 12 point font; left‐aligned, in‐ dented paragraph Speak distinctly, but in a natural tone of voice. Do not shout or whisper and do not pause between words. 4. Repeat Exercise 1 above. Did you notice any improvement in accuracy this time? Did Speech learn from its mistakes? WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 28 Your Dictation Lesson 4 Editing Even when Speech interprets your dictation correctly, there are times when you will change your mind about what you have written and want to revise your writing. This is especially true when you are dictating “on the fly” and not speaking word‐for‐word from a script. Assume you dictated this letter and Speech interpreted it correctly: Dear Mr. Harrington: Ms. Diana Coleman, your assistant human resources manager (and a neighbor of mine), has suggested that I apply for one of the summer marketing internship positions you are advertising on your Internet home page. As you will note from the enclosed resume, I’ll be starting my senior year at Wabash College in September and expect to graduate next May with a bachelor’s degree in fashion merchandising. My coursework, combined with my three years of practical work experience as an associate at J C Penney, have provided me with the education and experience needed to become an effective member of your marketing team. After you have reviewed my qualifications, I would appreciate the opportunity to discuss with you in person how I think I can contribute to your organization. I am available anytime for an interview. Sincerely, Moving Around in Your Document To navigate to different parts of your document, you could give commands such as these: Say: “Move left/right” To: Move one character to the left or right. “Move left/right X words” Move left or right X words. “Move to beginning/end of line” Move to the beginning or end of the line. “Move to top/bottom” Move to the beginning or end of the page. “Move to/after word” Move to the left or right of the specified word. “Move up/down” Move up or down one line or display or change the value in a dropdown menu. “Move up/down X lines” Move up or down X lines. “Next/Last page” Move to the next or last page. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 29 Assume your pointer is at the end of the document, as shown below: Here are some commands you could give to navigate to different parts of the document to make editing changes: “Move to top” “Move down 4 lines” “Move after positions” “Move left” “Move to end of line” WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 30 You can even say “Move left 4 words” As you can see, the Move command is very flexible and allows you to navigate easily to any part of a document. Selecting Text Most of the time, you will want to move to a different location in the docu‐ ment in order to edit text. In that case, from anywhere in the document, you could give commands such as these: Say: “Select all” To: Select all text in the document. “Select next/last number charac‐ ters/words/sentences/para‐ graphs” Select the requested text. “Select sentence/paragraph” Select the entire sentence or paragraph in which the insertion point is located. “Select that” Select the last word or phrase dictated. “Select word through word” Select a phrase by saying the first and last words of the phrase. “Select word(s)” Select the specified word(s). “Unselect that” Unselect the currently selected text without taking any action. Remember the difference between the two commands “Select word(s)” and “Correct word(s).” Say “Correct word(s)” when Speech misinterprets what you say. Say “Select word(s)” when Speech interpreted what you said correctly, but you have changed your mind about what you want to say. Here are some commands you might say to select different parts of the docu‐ ment to make editing changes: Say “Unselect that” to unselect the text without making any changes. WINDOWS SPEECH RECOGNITION “Select assistant human resources manager” © 2008 SCOT OBER 31 If Speech finds more than one occurrence of the word or phrase you select, it will display numbers for you to select the number of the appropriate choice. “Select as through resume” “Select previous paragraph” Editing Text Use these commands to edit your dictation. Many of these commands require that you first select the text you want to change. If Speech isn’t sure of something you dictated, it will display a correction window for you to select the appropriate choice. Say: “Backspace” To: Delete the character to the left of the insertion point or the selected text. “Copy/Copy that” Copy the selected text to the Clipboard. “Cut/Cut that” Delete selected text for insertion at another location. “Delete” Delete the character to the right of the insertion point or the selected text. “Delete next/last character/ Delete the next or last text at the insertion point. word/sentence/paragraph” “Delete that” Delete the last word or phrase dictated. “Delete word through word” Delete a phrase by saying the first and last words of the phrase. “Delete word(s)” Delete the specified word(s). “Paste/Paste that” Paste the text from the Clipboard to the insertion point. “Space” or “Press Space” Insert a space at the insertion point. Suppose you wanted to add new text. Here’s what you might say: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 32 “Move after fashion merchandising” “and a minor in fashion design” If Speech doesn’t recognize a command, remember you can preface the command with “Computer.” “Delete OPEN PARENTHESIS and a neighbor of mine CLOSE PARENTHESIS” Note the command “Select Dear Mr. Harrington” rather than “Correct Dear Mr. Harrington.” This is an editing change—not a misinterpretation. “Select Dear Mr. Harrington” “Dear Dr. Harrington” Assume you dictated the following passage and Speech interpreted it correctly: The line numbers are for reference only. 1 2 3 4 5 6 Do you prefer interacting most with numbers or words? Are you the independent type or would you rather work with a group or team of people? Whatever you discover about yourself will help you in finding the career that is right for you personally. Think about these questions and then create a list of your interests and skills. Here’s how to make the editing changes indicated below: 1. In line 1 change “interacting most” to “working more.” a. “Say “Select interacting most” b. “Say “working more” 2. Insert “What are your favorite academic studies?” after “team of people?” in line 3. a. Say “Move after team of people QUESTION MARK” b. Say “What are your favorite academic studies QUESTION MARK” Do not pause after saying “Delete.” WINDOWS SPEECH RECOGNITION 3. In line 3 delete “or team of people.” a. Say “Delete or team of people” 4. Move the sentence beginning in line 3 to the end of the paragraph. a. Say “Select whatever through PERIOD” b. Say “Cut that” c. Say “Move to bottom” © 2008 SCOT OBER 33 d. Say “Paste that” Could you have performed any of these steps more efficiently by using the mouse and keyboard instead of voice commands? Perhaps. On the job, use the method, or combination of methods, that is most efficient. The revised paragraph is shown below. PRACTICE You can never get too much practice with Speech. The more you dictate and correct errors, the more accurate it will get. Whenever you have time, select a document you have composed to dictate and then correct all interpretation errors. 1. Dictate the letter shown on page 29. By voice, correct any interpretation errors. 2. Give the commands used as illustrations in this lesson, being sure that your insertion point moves to the same place as shown in the illustration and that the text you’ve edited matches the illustration. 3. Dictate the numbered paragraph shown on page 33—without the line numbers. Correct any interpretation errors. 4. Using voice commands, make the editing changes indicated in Steps 1‐4 on page 33. 5. Verify that your revised paragraph is the same as that shown in the screen shot above. Read the two paragraphs before beginning to dictate. Dictate “OPEN PARENTHESIS a thumb’s width CLOSE PARENTHESIS.” Don’t forget to dictate any needed hyphens. 6. Dictate the following paragraphs and correct any interpretation errors: If you are using a headset microphone, position your microphone about an inch (a thumb’s width) to the left of the corner of your mouth. This way, you are not breathing directly into the microphone. Place your microphone in the same position each time you dictate. A high-quality microphone is needed for best results when dictating. A headset microphone is best because it keeps the microphone at the same position, resulting in more accuracy. Your microphone should be plugged into either a USB connection or into the microphone connection of your computer. 7. Make the changes indicated below in your paragraphs, using voice com‐ mands. Don’t forget to say “Select” rather than “Correct” when you’re making editing changes. WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 34 If you do not understand a proofreader’s mark, refer to the edited text in Step 8. 8. Your edited text should look like this: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 35 Documents Lesson 5 Formatting Punctuation and Symbols You have already learned how to dictate common punctuation marks—by simply saying their names. Here is a more extensive list of punctuation marks and symbols that you can say in Speech. Punctuation and Symbols Say: “Ampersand” To Type: “Asterisk” “At sign” Learn how to pronounce these punctuation signs and symbols. “Colon” “Comma” “Dollar sign” “Double dash” “Equals” “Exclamation point” “Hyphen” “Open/Close Parenthesis” “Percent” sign” or “Percent “Period” or “Dot” “Plus” or “Plus sign” “Pound sign” “Question mark” “Quote” You have already learned most of these punctuation marks. “Semicolon” “Single quote” “Slash” “Underscore” & * @ : , $ ‐‐ (Microsoft Word converts this into an — or em dash.) = ! ‐ ( ) % . + # ? “ or ” ; ‘ or ’ / _ Assume, for example, you wanted to dictate this sentence: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 36 This is what you would dictate: Try dictating this sentence on your own to see if you get the desired results. “The firm of Jones AMPERSAND Smith said this COLON, QUOTE Janet Cart‐ er HYPHEN Lopez OPEN PARENTHESIS the plaintiff CLOSE PARENTHESIS will receive an apology and SLASH or a refund PERIOD, QUOTE.” Capitalization Speech automatically capitalizes the first word of each sentence and the first word in each new line. In addition, the software capitalizes the proper names in its dictionary. For example, if you dictated “Then I saw Mr. Adams in a new Chevrolet at Christmas,” the software would type it just as it appears above— with proper capitalization. Suppose, however, you dictated “I read the article “A Few Good Men” while working at the General Electric Company.” This is how Speech would interpret it (assuming you dictated the punctuation): In the sentence above you would first select “a few good men” either by dictating “Select a few good men” or by using your mouse. You would then say, WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 37 Say “Caps that” to begin each selected word with a capital letter. “Caps that.” You would do the same to capitalize “general electric company." Saying “All caps that” puts everything in all caps, LIKE THIS, whereas saying “No caps that” formats all words (except proper names and the first word in a sen‐ tence) in lowercase. Here are the capitalization commands available in Speech: Capitalization Say: “All caps that” To: Capitalize all the letters of every word in the last phrase dictated or in the selected text. “Caps that” Capitalize the first letter of every word in the last phrase dictated or in the selected text. “No caps that” Make all letters lowercase in the last phrase dictated or in the se‐ lected text. Numbers Speech formats the numbers 1-9 as words. Formatting numbers can be a bit tricky. If you need to input a list of numbers, it is probably more efficient to type them than to dictate them. However, you can easily dictate occasional numbers. By default, Speech formats numbers 0‐9 in words and numbers above 9 in figures. If you wish to force the software to format the numbers 0‐9 in figures, you must dictate the word “numeral” be‐ fore the number. Shown below are examples of how to dictate various types of numbers. Number Expression These are only examples of how to format various types of numbers. Say: “Zero” To type: zero “Numeral zero” 0 “Nine” nine “Numeral nine” 9 “Ten” 10 “Ten thousand five hundred fifty two” 10,552 “Seven point nine” 7.9 “Eighteen point seventy five” 18.75 “Two hyphen thirds” two‐thirds “Two thirds” or “two slash three” 2/3 “Eight dollars and fifty three cents” $8.53 “Eight dollars” $8.00 (Speech inserts the two decimal places in even amounts $1.00 through $99.00.) “One hundred dollars” $100 WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 38 “April first nineteen seventy three” or “April April 01, 1973 (Speech inserts a zero before one nineteen seventy three” days 1‐9.) “March thirty first two thousand and eight” March 31, 2008 “Three SLASH thirty one SLASH oh eight” 3/31/08 “OPEN PARENTHESIS three one seven CLOSE (317) 555‐6180 PARENTHESIS five five five six one eight zero” “Five five five six one eight zero” 555‐6180 (you don’t have to dictate the hy‐ phen. “Ten o’clock” 10:00 “Three twenty eight a m” 3:28 AM (Speech formats “a.m.” and “p.m.” in all caps—without periods.) PRACTICE Make sure you know how to pronounce each punctuation mark and symbol. 5. Dictate the following passage without concern for formatting. My Price & Joy stock closed @ 5 1/8 yesterday; it was up 13% from yesterday. If we had sold our “highdemand” shares* (*all 300 of them) before 3:30 p.m., we would have made $15,000, wouldn’t we? Oh, well! 6. Make any needed corrections so that your dictation looks identical to the paragraph above. General Formatting The most efficient procedure for using Speech is this: First, dictate and correct a passage; then apply formatting. 1. Dictate the passage (for example, a paragraph or an entire document, if it is short). 2. Proofread and correct any interpretation errors. 3. Edit the document as needed. 4. Apply any needed formatting. Using this procedure has these advantages: If the name of the command does not appear when you rest the pointer over it, click the Office button, Word Options, and Display; then select Show document tooltips on hover. • You are able to concentrate first on getting your thoughts down on paper, without having to also worry about their final appearance. Higher‐quality writing will result. • By first making needed corrections and editing changes, you will be apply‐ ing formatting only to the final version of the document. The easiest commands to execute are those contained on the current tab of the Ribbon, because then you don’t have to first say the name of the menu. To execute a command that is displayed on the Ribbon, simply say the name of the command—exactly as it appears when you rest the pointer over the com‐ mand. These are the most commonly used commands in the font and paragraph WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 39 groups of the Home tab of the Ribbon: Shown below are the most commonly used commands that are available in the Font and Paragraph groups. Say the exact words that appear when you pause the pointer over a button on the toolbar. WINDOWS SPEECH RECOGNITION Say: “Align left” To: Align paragraphs at the left margin. “Align right” Align paragraphs at the right margin. “Bold” Format text in a thick, heavy type. “Bullets” Insert heavy dots (z) before lines. “Center” Align text between the left and right margins. “Decrease indent” Move the line of text left of its current position. “Font” Open the Font dropdown menu in order to choose the general shape of the type to be used. “Font color” Change the color of the font. “Font size” Open the Font Size dropdown menu in order to choose the height of the font (measured in points). “Increase indent” Move the line of text right of its current position. “Italic” Slant text to the right. “Justify” Align text evenly along both the left and right margins. “Line spacing” Open the Line Spacing dropdown menu in order to choose the amount of blank space between typed lines. © 2008 SCOT OBER 40 “Numbering” Insert numbers before lines. “Show/Hide” Show or hide formatting marks, such as spacing between words and paragraph marks. “Sort” Rearrange items in a list in ascending or descending order. “Underline” Place a single line under the text. Unlike the Ribbon, users can determine which commands to display in the Quick-Access toolbar and in what order to display them. Remember: No matter which tab is active, if you can see a command, you can say it. The same holds true for the Quick‐Access toolbar. Pause your mouse over it and say the name of the command that displays, for example, “Save.” (You could also say, “Press Control plus S.”) Suppose, for example, that you want to insert a page number at the top right of every page but the first. Here is what you would say: 1. “Insert” (to open the Insert tab). 2. “Page Number”; the following dialog box opens: Try these steps on your own in a blank document. WINDOWS SPEECH RECOGNITION 3. “Top of Page.” © 2008 SCOT OBER 41 4. “Plain Number 3.” 5. “Cancel” (to close the header window). This positions the page number at the top right of every page. 6. “Page Layout” (to open the Page Layout tab). 7. “Page Setup” (to open the Page Setup dialog box). Whenever there are more than 1 instance of a dictated command, Speech will display numbers for you to select the command you desire. 8. “Layout” (to open the Layout tab). 9. “Different first page” (to select this option). 10. “OK.” Let’s take another example—inserting the following footer into a document: WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 42 The footer is centered in bold and italic and is typed in Calibri 8 pt. font in all caps. Here is what you would say: Whenever you issue two or more commands consecutively (such as in Step 1), pause briefly between each command. 1. “Insert, Footer, Blank, 1” (to open the Insert tab, select the Footer com‐ mand, select the Blank style and, since there are 2 styles containing the word ‘blank,’ select the first one). Try inserting this footer on your own in a blank document. 1. “Click Home, Center.” 2. “Proctor AMPERSAND Gamble” Instead of saying “Select that” in Step 3, you could also have said, “Select all” or “Select Proctor AMPERSAND Gamble.” 3. “Select that.” 4. “All caps that.” 5. “Select that.” 6. “Bold, italic” 7. “Font, Calibri.” 8. “Font size, eight.” 9. “Cancel” (to close the Footer dialog box and return to the document). PRACTICE Using the Word 2003 style, first, create the following memo using your key‐ board and mouse. Then open a new document and create the same document using only your voice. (If you have trouble getting Speech to recognize a com‐ mand, just say, “Show Numbers,” say the correct number, and then say “OK.”) WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 43 The notation ↓ 5X means to say “Press ENTER 5 times” (which inserts a 2-inch top margin). ↓ TAB ↓ 5X MEMO TO: All Personnel FROM: Say either “New line, new line” or “Press ENTER 2 times” to insert a blank line between each part. Douglas Chu, Human Resources Director DATE: April 13, 20— Remember: If you can see it, you can say it; that is, you can say any command that is displayed on the Ribbon or in a dialog box. SUBJECT: Summer Hours From May 26 (Memorial Day) through September 1 (Labor Day), the workday will be from 8:00 a.m. until 4:00 p.m., Monday through Friday. Before and after those dates, the workday will be from 8:30 a.m. until 4:30 p.m. We hope you enjoy the extra leisure daylight time during the summer. urs WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER 44 It All Together Lesson 6 Putting The more you use Speech, the easier it will become and the more accurate it will become. You have now been introduced to the advantages of speech recognition. You have also, no doubt, experienced some of the frustrations involved in using the software. Speech recognition is not perfect, but it is constantly improving. By learning the skills of both touch‐keyboarding and speech recognition, you will be well positioned for whatever the future holds. The objectives of this lesson are to (a) compare your skill performance in typing versus dictating; (b) eva‐ luate your performance in using Speech to create and format a typical business document; and (c) review basic speech commands. PRACTICE—Skill Comparison 1. Dictate the following 100‐word passage untimed; after dictation, correct all errors. Do not forget to press or say “TAB” to indent each paragraph. What is it that makes a person employable for 10 a modern office position? It is really a mixture of 20 skills, work habits, and attitudes. What is meant 30 by each of these factors? To qualify for the office 40 job that pays well, you must be well versed in word 51 processing, records management, and office systems, 61 and you need high-level English skills. 69 Good work habits mean accepting responsibility 78 for your work and contributing to the success of 88 your firm. Take pride in your work and be courteous 99 100 to all. 1 2 3 4 5 6 7 8 9 10 2. Have someone time you as you take a 1‐minute timed writing on the above paragraph. Do not correct errors. If you finish the paragraph, begin again. 3. Record your speed and accuracy (total number of errors). When entering text, are you more proficient at typing or at dictating? WINDOWS SPEECH RECOGNITION 4. Now dictate the above passage for 1 minute, without correcting errors. On which method did you perform faster? More accurately? © 2008 SCOT OBER 45 PRACTICE—Document Processing 1. Dictate and format the following letter. . ↓ 5X May 13, 20— ↓ 4X Mr. Lester Thompson, Director Northeast Broadcasting Company 115 Evergreen Lane Newark, DE 19711 ↓ 2X Dear Mr. Thompson: ↓ 2X I have been assigned to lead a study group through six states to gather firsthand information on network news programming. Our group will consist of seven members. ↓ 2X Would it be possible for us to meet with various members of your staff sometime on July 28. I would appreciate your contacting Nancy Dye at 202‐555‐3943 to let us know whether we may study your op‐ erations. ↓ 2X Sincerely, ↓ 4X Denise J. Williams General Manager 2. Proofread and correct any dictation or interpretation errors. PRACTICE—Basic Speech Commands Remember that most Speech users combine mouse and keyboard with speech to format documents. WINDOWS SPEECH RECOGNITION 1. Open a new document and practice the following common Speech com‐ mands until you can get the software to recognize each one. © 2008 SCOT OBER 46 WINDOWS SPEECH RECOGNITION WINDOWS SPEECH RECOGNITION © 2008 SCOT OBER © 2008 SCOT OBER 47 47
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