May 2015 Issue
I A H I M A N EW S LE T T E R
IaHIMA President’s Message
By MariBeth S. Lane, MS, RHIA, IaHIMA President
INSIDE THIS ISSUE:
Distinguished
Member Award
2
Scholarship
Awardee
2
2015-2016 BOD
3
Save The Date
3
Iowa Guide for
Medical Record Law
4
Hill Day & Legislative
Advocacy
5
Di st ri ct B Li ai son
Po sit ion O p en !
If i nt er es t pl e as e
c on t ac t M ar i B et h
La n e, I aH I M A
Pr es id e nt or Li z
Ma ye r , Ia HI M A
Pr es id e nt - E l ec t .
Hello IaHIMA members,
Happy Spring! I hope all of you are enjoying the warmer temperatures,
the flowers, and the vibrant shades of green in so many variations visible
this time of year. Just as the beginning of the year is a good time to look
back over the past year and make new resolutions, the change in seasons
is a reminder that all things change and grow.
One thing I think we are all hoping will change is our ICD-9-CM code set to
the greatly anticipated ICD-10-CM/PCS code set. As I previously wrote,
What’s the
one of the changes I have been prepared for since 2009 is the
implementation of ICD-10-CM/PCS. Along with fellow IaHIMA Board members
and many
of you, I
Value
of Your
have been advocating for ICD-10-CM/PCS implementation in 2015. Our AHIMA
Hill
Day
Attitude?
delegation made some successful contacts and had some great meetings while we were in
Washington, DC earlier this spring. Still, our success will not be known until the October 1, 2015
What’s The
date has come and gone and ICD-10 is being used. This was never more true than when we
Value of Your
received the notification from Margarita Valdez, AHIMA’s Senior Director of Congressional
Attitude?
Relations on May 5, 2015 informing us of the introduction of H.R. 2126 by Rep.
Ted Poe of TX
is an
oldfew
which would stop the implementation of ICD-10. We must be alert and vigilantThere
as these
next
months pass to ensure that no surprise legislation sneaks past us and changes
our course
saying
that once
again. Please contact our legislators and let them know you support ICD-10 implementation
“attitude is in
2015 and why. Please participate in the testing and training and updating necessary
to haveIsa
everything”.
smooth transition to the new code set in October. Please review the article in this newsletter for
that true? I
more information on our Hill Day activities.
think Attitude
Another wonderful sign of spring is the IaHIMA Annual Meeting which was held
and
is Wednesday
the START of
Thursday, April 15 and 16, 2015 at The Meadows Events and Conference Center
in Altoona, IA.
everything!
We heard many positive things about our speakers and had great evaluationsAttitude
on our meeting
overall. If you were able to attend, Thank You! If you were unable to attend, please review the
determines
articles in the newsletter about some of the highlights of the conference. Be sure to “Save the
your thoughts
Date” of the next IaHIMA Annual Meeting which will be held as a joint meeting with the Iowa HiMSS
group on Tuesday, May 3 and May 4, 2016 at the Marriott in Coralville. It will and
be a ultimately
new experience
actions.
for both groups and one we have been working towards as part of the IaHIMAyour
Strategic
Plan.In
this program
More new beginnings are evident as the IaHIMA membership has elected its 2015-2016 Board of
you will find
Directors. Please see the article in this newsletter for more details about our incoming officers and
that being
liaisons. Remember, all contact information for the IaHIMA Board members will be updated as
positive
as
soon as possible on the IaHIMA website (www.iahima.org) so you can reach us
at any time.
A
often
as
special thank you to everyone who ran for office. It was nice to have so many names on the ballot
possible
this year. I look forward to the transition meeting in June when the outgoing officers
willhelps
hand-off
their materials and some of their knowledge to the in-coming officers. I once again
look
forward to
you be
more
serving on the Board, this time as the Immediate Past President as we welcome
Liz Mayeratas our
successful
2015-2016 IaHIMA President and Sarah Cottington as our President-Elect. Best
wishes!
what
you do.
You’ll leave
this program
with practical
take-a-ways
,
page 2
IAHIMA
MAY NEWSLETTER
page 2
IAHIMA OCTOBER NEWSLETTER
IaHIMA Distinguished Member Award
By Tina Gray, MHA, RN, CCDS, CCS-P, CCS, IaHIMA Secretary
Kathy O’Toole, RHIT was recently honored at IaHIMA (Iowa Health Information Management Assocation)’s annual meeting on
April 15, 2015 for her accomplishments and outstanding work that she performed during her career in the HIM (Health
Information Management) profession. The Distinguished Member Award is presented to a member who has demonstrated a
sustained record of significant contributions to the HIM profession. The award recognizes excellence, dedication and service
of health information management (HIM) professionals who have made outstanding contributions to the field. The award is an
important way to recognize and thank those in our professional community who have made a difference in the world of health
information management.
Kathy has served as a great role model and mentor for others in the HIM profession. A member of IaHIMA for more than 16
years, Kathy has been involved at the District Level and served on the IaHIMA Board of Directors as a Delegate from 2008 2010. Her contributions as a Delegate included her participation on an AHIMA task force that evaluated the composition of
the House of Delegates and their role within AHIMA. Kathy’s outstanding contributions and volunteerism have also been
demonstrated by her willingness to help advance the HIM profession. Throughout the years, she has served as a host and
presenter for a variety of educational events and round table discussions for District A. She has also served as a Professional
Practice Site Supervisor for numerous HIM students.
Working as the Director of Health Information Management at Buena Vista Regional Medical Center, she demonstrated her
leadership and professionalism as she worked diligently on a Health Literacy Project with other health leaders and gave
presentations throughout the state of Iowa. Additionally, Kathy lead and worked side by side with a group of District A, HIM
Directors on defining the legal health record within their facilities. We are proud to honor Kathy with this distinguished award.
We appreciate her achievements and the excellent work that she performed during her career.
Pictured: MariBeth Lane, IaHIMA
President and Kathy O’Toole
IaHIMA Scholarship Awardees
By Megan Weis, RHIA; IAHIMA 2nd Year Delegate
This year, IaHIMA awarded $500 scholarships to two college students. Applicants completed the
scholarship application, essay, and submitted letters of recommendation earlier this year and
scholarships awardees were announced at the 2015 Annual Business Meeting. Congratulations to Mary
Maher of Eastern Iowa Community College and Wendy Johnson of Northeast Iowa Community
College!
We hope to have many more applicants next year and look forward to reviewing applications! Also,
IaHIMA members should keep in mind that there are also Continuing Education Funds ($100 awards)
available for active members in good standing for a minimum of two years.
IAHIMA MAY NEWSLETTER
page 3
IaHIMA 2015-2016 Board of Directors Introduced
By MariBeth Lane, MS, RHIA; IaHIMA President
Thank you to all who exercised your right to vote as IaHIMA active or emeritus
members. We had a 21% voter turnout which is awesome! AHIMA's national
election averages a 9-11% response rate. A special thank you to all those who
ran for office. I hope you will consider running again next year and serving the
organization in the future. Congratulations to those who will be part of the
2015-2015 IaHIMA Board of Directors. The results are as follows:
President-Elect Sarah Cottington, MHA, RHIT, CPHQ, CPEHR, CHTS-IM,
FNAHQ, FAHIMA
Secretary Tina Gray, MHA, RN, CCDS, CCS-P, CCS
First-Year Director Tina Sander, RHIT
Nominating Committee Kim Barth, RHIT, CPC
At the IaHIMA Annual Meeting, President-Elect Liz Mayer was installed into
office as the 2015-2016 IaHIMA President. Congratulations Liz! Pictured is the
outgoing IaHIMA President MariBeth Lane reading the recognition statement to
the incoming IaHIMA President Liz and passing off the gavel.
Pictured above: MariBeth
Lane, IaHIMA President
and Liz Mayer, IaHIMA
2015-2016 President
For a full list of IaHIMA Board Officers and Liaisons, please visit the IaHIMA
website (www.iahima.org) following the June 12, 2015 Board meeting. We
hope to have all the names and contact information of those in new positions
published on the website as soon as possible following the meeting. There may
be some additional liaison or district leader positions open as we finalize the
Board list. Keep in touch with us. Serving this organization is very fulfilling and
challenging and brings about many positive changes including the growth of
professional contacts and relationships which are nourished as you strive
towards a common purpose. I look forward to the transition to the new Board
and hope that you will all keep us informed of the needs, hopes and goals for
the future as we finalize a new strategic plan for IaHIMA.
IaHIMA “SAVE THE DATE”
By Liz Mayer, RHIA; IaHIMA President Elect
As the IaHIMA board continues to look at opportunities to improve benefits to our members, we are very excited to
announce that we will be partnering with the Healthcare Information and Management Systems Society (HIMSS) Iowa
Chapter next year for the 2016 annual meeting. HIMSS is an organization dedicated to the advancement of health care
through information technology and many of their focus areas mirror those of IaHIMA , so we feel this joint venture will be a
positive change to our annual meeting. We are hoping this annual meeting partnership will increase attendance and
membership satisfaction as well as give both organizations and opportunity to share resources to help decrease annual
meeting expenses.
IaHIMA has a HIMSS liaison on the board of directors, Joy Selleck. Joy will be the liaison between our Board of Directors
and the HIMSS Board of Directors so that we can offer a fabulous annual meeting with more breakout sessions for
attendees to choose from, more vendors and a great opportunity for both memberships to network and meet new people.
The meeting will be held at the Marriott in Coralville, Iowa with the student RHIT prep session on Monday, May 2 nd with the
meetings to commence on Tuesday, May 3 and Wednesday, May 4, 2016.
Please stay tuned in the coming months for details!
IAHIMA MAY NEWSLETTER
page 4
Iowa Guide to Medical Records Laws
IaHIMA is proud to announce a new release of the Iowa Guide to Medical Record Laws. The revised Iowa Guide to Medical
Record Laws is THE resource for anyone dealing with disclosure of health information in Iowa, HIPAA and many other legal health
information questions. All health information management departments should have this reference guide.
The manual is being offered as a downloadable pdf file only.
About the Publication
Price
Delivery
Order Online (Payment options include check or credit card)
Questions? Contact Us
About the Publication
This publication is the 8th Edition. With the assistance of an attorney, every chapter was reviewed and updated to include current
Iowa statutes and regulations. In addition, this latest version will provide a comprehensive resource that combines requirements of
Iowa law with HIPAA Privacy/Security requirements.
This must have manual will outline the pertinent disclosure of information, state statutes, including HIPAA Privacy/Security
mandates and encourages uniformity in the processing and release of health information in the state of Iowa.
Sections Include:








Section I. Release of Medical Information
Section II. Required Reporting of Medical Information
Section III. Retention of Medical Records
Section IV. The Medical Record in Investigative and Court Proceedings
Section V. HIPAA Privacy Rules
Section VI. Advance Directives
Section VII. HIPAA Security Rule
HIPAA HELPER
Note: Iowa Guide to Medical Record Laws is to be considered a general reference to assist health information management
professionals with legal issues regarding the disclosure of health information. It is NOT intended to be considered legal advice.
Price
Single User License
IaHIMA/AHIMA Member
$250.00
Non-Member
$300.00
HIM Student
$50.00
The manual is being offered as a downloadable pdf file only.
Single User License – to be used in one department at one facility.
When you order online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX,
MasterCard, or Visa). If you are paying by check, select "offline/mail" under payment options in the shopping cart. You will later
see instructions to print the invoice page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make
your check payable to KnowledgeConnex.
Version 8 of the IaHIMA Guide to Medical Records Law is now available. Purchases are made through the IaHIMA website at
http://iahima.org/legislative.htm. Get your updated guide today!!
Delivery
page 5
IAHIMA MAY NEWSLETTER
AHIMA HILL DAY AND LEGISLATIVE ADVOCACY
By MariBeth Lane, MS, RHIA; IaHIMA President
In March, IaHIMA sent a delegation of officers to the 2015 AHIMA Leadership Symposium on March 23 and Hill Day on
March 24 in Washington, D.C. According to the AHIMA website, “The Leadership and Advocacy Symposium is a oneday collaborative educational conference that brings AHIMA’s leadership together to engage in dialogue that sets the
strategic direction and advocacy efforts of the HIM profession and the Association. Hill Day provides members the
opportunity to interact and advocate for HIM with their Congress representatives.” Attending the activities this year
were MariBeth Lane, IaHIMA President; Liz Mayer, IaHIMA President-Elect; Carrie Arens, IaHIMA Past President and
Legislative Liaison; and Megan Weis, IaHIMA Second-Year Delegate.
This year, we once again met with our Iowa Legislators to advocate for the implementation of the ICD-10-CM/PCS code
set and to begin discussions on the unique patient identifier needed in our field. We urged our members of Congress to
support the implementation of ICD-10 and oppose any legislation which would delay the October 1, 2015. All
Legislators and the Legislative Aids we met with seemed to understand the importance of these requests and indicated
we had their support, but it was dependent on the entire content of the proposed legislation as written to determine if
the delay could happen. There was once again fear that an SGR fix bill could include ICD-10 delay language so we
discussed this with those we met with also.
This year, we were fortunate enough to meet with both Senator Grassley and Senator Ernst in person. Despite that fact
that there were many votes happening in the Senate that day, each of the Senators cleared time in their calendars to
meet with us. Although our meetings were brief, we did feel they each heard our requests and were respectful and
understood our stand on the issues presented. We also met with Legislative Aids from the offices of Representative
King, Representative Blum, and Representative Young. We did not have an appointment with anyone from
Representative Loebsack’s office this year. In the case of the newly elected Representatives, the Aids seemed
unfamiliar with the issues we discussed, but we presented them with additional written information and web links to
assist them in becoming more familiar with our issues in order to share the information and our thoughts with the
Congressmen they worked with.
While the outcome of our advocacy will remain unknown until October 1, 2015, we did make good connections,
established relationships, shared factual information, and made our opinions heard. That is the democracy our great
nation is built upon. To quote Harry Emerson Fosdick, “Democracy is based upon the conviction that there are
extraordinary possibilities in ordinary people.” Thank you to the IaHIMA Officers attending this event for their
outstanding advocacy efforts throughout the year. A special thanks to Carrie Arens who served as the IaHIMA
Grassroots Advocacy Liaison.
Pictured L to R:
MariBeth Lane, Liz
Mayer, Senator
Grassley, Megan Weis,
and Carrie Arens
IAHIMA IMPORTANT INFORMATION
IAHIMA JANUARY NEWSLETTER
UPCOMING BOARD MEETINGS
June 12th at Iowa Hospital Association
Anatomy & Physiology Webinars
Anatomy & Physiology Webinars still available at www.iahima.org
IAHIMA WEBSITE – www.iahima.org
-Advertising and Posting Job Opening Available
-Looking for a new job, check out the job board
IAHIMA Board of Directors
President – MariBeth Lane, MS RHIA
Past President – Carrie Arens, MHIIM, RHIT
President-Elect – Liz Mayer, RHIA
Secretary – Tina Gray, MHA, RN, CCDS, CCS, CCS-P
Treasurer – Peggy Wolfe, RHIT
1st Year Director – Shari Good, RHIT
nd
2 Year Director – Tina Sander, RHIT
Physician Office Liaison - Michele Flattery, RHIT
2nd Year Delegate – Megan Weis, RHIA
Clinical Coding Liaison – MariBeth Lane, MS, RHIA
Education Liaison – Barbara Foster, RHIA, CTR
HIMSS Liaison – Joy Selleck, BS, SHIMSS
Hospice/Home Care Liaison – Liz Mayer, RHIA
IHA Liaison – Kathy Trytten
Legislative Liaison – Carrie Arens, MHIIM, RHIT
Long Term Care Liaison – Debra Sperry, RHIT
Marketing & Recruitment – Peggy Wolfe, RHIT
Nominating Committee – Amber Christopher, RHIT
Communication Liaison – Tonia (Toni) Silver, RHIT
Telligen Liaison – Sarah Cottington, MHA, RHIT, CPHQ, CPEHR, CHTS-IM, FNAHQ, FAHIMA
District A – Jill Carver, RHIT
District B – OPEN
District C – Sarah Caddell, RHIT, CCS & Shawna Sweeney, MSH, RHIA, CCS
District D – Shelly McFadden, RHIT, CCS & Deb Harlan, RHIT
District E – Jessica Hoepker, MBA, CCA & LeAnn Klein, RHIA
District F – Diana Johnston, BS, RHIA
District G – Carrie Jackson, RHIT
Helpful hints for AHIMA Engage Communities, please visit
http://engage.ahima.org/helpfaqs1
For Tutorials, please visit http://engage.ahima.org/helpfaqs1/tutorials
or Contact IaHIMA’s Communication Liaison, Tonia (Toni) Silver at
[email protected]