1. education
2. graduate school
3. college

Board
of
Trustees
Meeting
May 21, 2015
TABLE OF CONTENTS
Agenda .............................................................................................
3
Minutes .............................................................................................
6
Personnel Recommendations ...........................................................
21
Purchase Report ...............................................................................
22
Finance Report .................................................................................
30
Bill Summary.....................................................................................
53
3
Illinois Central College
Regular Monthly Meeting of the Board of Trustees
Thursday, May 21, 2015—3:00 p.m.
Founders Room (211A)—East Peoria Campus
MEETING NOTICE AND AGENDA
Call Regular Meeting to Order—Sue Portscheller, Board Chair
Pledge of Allegiance
Roll Call
Recognition: James Polk, Retiring Chair
Randigale Hearne Smith, GM-ASEP Graduate
Women’s Softball Team
Citizen’s Comments
Visiting groups or individuals wishing to be heard concerning matters which lie within the scope
of the Board’s duties and responsibilities shall submit a written request indicating the topic or topics
to be discussed prior to the public Board meeting. Presentations are limited to 10 minutes.
Statement of Conflict of Interest—Sue Portscheller, Board Chair
1.
Consent Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call
Any one member may remove an item from the consent item simply by requesting
the Chair to do so. Items removed will be discussed and voted upon individually
immediately following passage of the Consent Agenda.
1.1
1.2
1.3
1.4
1.5
1.6
Minutes of the Open Session of the Regular Meeting of the Board of Trustees
on May 4, 2015, and Minutes of the Closed Session of the Regular Meeting of
the Board of Trustees on May 4, 2015
Personnel Recommendations
Purchase Report
Finance Report for April 2015
Approval of Monthly Bills for April 1-30, 2015
Chargeback Requests
2.
President’s Report—Dr. William Tammone, Interim President
3.
Educational Foundation—Don Brennan, Committee Chair
Stephanie Holmes, Interim Executive Director of the
ICC Educational Foundation
4
MEETING NOTICE AND AGENDA
Page 2
May 21, 2015
4.
Systems Reports
4.1
Teaching/Learning—Diane Lamb, Committee Chair
Dr. William Tammone, Provost
a. Reapproval of the 2016-2017 Academic Calendar . . . . . . . . . . . . . Roll Call
b. Approval of the 2017-2018 Academic Calendar . . . . . . . . . . . . . . . Roll Call
4.2
Student Life—Rachael DeLost, Student Trustee
4.3
Student Services—Dr. Frank Mackaman, Committee Chair
Dr. Tracy Morris, Vice President of Student Services
4.4
Finance—Gale Thetford, Committee Chair
Bruce Budde, Treasurer and Executive Vice President of
Administration and Finance
4.5
Facilities and Technology—Michael Everett, Committee Chair
Bruce Budde, Treasurer and Executive Vice
President of Administration and Finance
4.6
Human Resources—Don Brennan, Committee Chair
Marti Bloodsaw, Vice President of Human Resources
4.7
Marketing and Communications—James Polk, Committee Chair
Dr. Cheryl Fliege, Vice President of
Marketing and Communications
4.8
Diversity, International—James Polk, Committee Chair
and Adult Education
Dr. Rita Ali, Vice President of Diversity, International,
and Adult Education
a. Review of Affirmative Action Plan for July 1, 2014, to June 30, 2015
4.9
Institutional Research and Planning—James Polk, Committee Chair
David Cook, Executive Director of
Institutional Research and Planning
5
MEETING NOTICE AND AGENDA
Page 3
May 21, 2015
5.
Committee of the Whole—Sue Portscheller, Board Chair
5.1
5.2
6.
Semi-annual Review of Closed Meeting Minutes . . . . . . . . . . . . . . . . . Roll Call
Authorization for Destruction of Verbatim Recordings . . . . . . . . . . . . . Roll Call
(May 2013 to November 2013)
Other Reports
6.1
6.2
ICCTA Report—Don Brennan
Legislative Committee—Michael Everett
7.
Unfinished Business
8.
New Business
9.
Announcements
10.
Closed Session: To discuss pending or probable litigation against the College
(Section 2(c)(11) of the Open Meetings Act); to discuss self-evaluation, practices
and procedures, or professional ethics (Section 2(c)(16) of the Open Meetings Act);
to discuss the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees (Section 2(c)(1) of the Open Meetings Act); and to
discuss student cases (Section 2(c)(9) of the Open Meetings Act) . . . . . . . . . Roll Call
11.
Adjournment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call
6
Illinois Central College
Open Session of the Regular Meeting of the Board of Trustees
Minutes
May 4, 2015, 3:00 p.m.
ICC East Peoria Campus, Founders Room (211A)
Trustees Present:
Don Brennan
Katherine Coyle
Student Trustee Rachael DeLost
Michael Everett
Diane Lamb
Frank Mackaman
James Polk
Sue Portscheller
Gale Thetford
Chair James Polk called the meeting to order and asked the audience to join him in
saying the Pledge of Allegiance. The Secretary was asked to take the roll, and
Don Brennan, Katherine Coyle, Michael Everett, Diane Lamb, Student Trustee
Rachael DeLost, James Polk, Sue Portscheller, and Gale Thetford were present.
Mr. Polk welcomed guests Audrey Wise with News 25; Mark Nycz; and Reid Harman,
Justin Brown, and Alex Pabon with the Harbinger.
Recognition
Chair Polk welcomed new Student Trustee Rachael DeLost. Ms. DeLost stated that she
is very pleased to have the opportunity to serve as Student Trustee. Ms. DeLost lives in
Peoria Heights and is a Software Engineering major. She is active in five College clubs.
Dr. William Tammone, Provost, presented a copy of the framed Resolution Number
2015-06: Tribute to Trevor Mileur.
Whereas, Trevor Mileur has professionally and responsibly represented
the students of Illinois Central College during his terms on the Illinois
Central College Board of Trustees from 2012 to 2015; and
Whereas, Trevor Mileur has become the longest-serving Student Trustee
of the Illinois Central College Board of Trustees in the College’s history to
date; and
1
ICC Board of Trustees Meeting—Open Session
May 4, 2015
7
Whereas, Trevor Mileur added his thoughtful insight to the Illinois Central
College Board of Trustees to ensure our students receive the finest quality
service and education; and
Whereas, Trevor Mileur exhibited an exemplary level of dedication in his
role as trustee for the students of Illinois Central College District 514 and
was selected to a national leadership role in Phi Theta Kappa; and
Whereas, Trevor Mileur earned statewide recognition as a Lincoln
Academy of Illinois Student Laureate for his academic and extracurricular
successes;
Therefore, be it resolved that the Illinois Central College Board of Trustees
expresses its sincere gratitude to Trevor and wishes him continued
success as he pursues his educational and career goals.
Adopted and approved at the meeting of the Board of Trustees of Illinois
Central College, District No. 514, Peoria, Tazewell, Woodford, Marshall,
McLean, Mason, Livingston, Bureau, Stark and Logan Counties, Illinois,
this 4th day of May, 2015.
Mr. Mileur thanked the Board of Trustees for the opportunity to serve as Student
Trustee and stated that it has been a wonderful experience.
Dr. Tammone presented a framed copy of Resolution Number 2015-07: Tribute to
Katherine Coyle.
Whereas, Katherine Coyle was elected to and served on the Illinois
Central College Board of Trustees from 2009 through 2015 and provided
leadership and service to Illinois Central College and served as Chair of
the Board of Trustees in 2013; and
Whereas, Katherine Coyle served with reflection and deliberation while
carefully weighing options and consequences of matters presented to the
Board; and
Whereas, Katherine Coyle has enriched the Board, the College, and
community with an attitude that reflected a favorable and productive
relationship between the Board, administration, and staff; and
Whereas, Katherine Coyle brought a professional and academic viewpoint
to the matters presented before the Board, and
Whereas, Katherine Coyle has diligently served as an advocate for the
College, its students, and the citizens of Illinois Central College District
514 in her professional and personal life;
2
ICC Board of Trustees Meeting—Open Session
May 4, 2015
8
Therefore, be it resolved that the Illinois Central College Board of Trustees
acknowledges Katherine Coyle’s service to the ICC District and her lasting
contribution to the growth and enrichment of ICC and its students and
hereby expresses its sincere appreciation for her years of devoted service
to ICC and the community.
Adopted and approved at the meeting of the Board of Trustees of Illinois
Central College, District No. 514, Peoria, Tazewell, Woodford, Marshall,
McLean, Mason, Livingston, Bureau, Stark, and Logan Counties, Illinois,
this 4th day of May, 2015.
Ms. Coyle thanked the Board of Trustees and stated she hopes to continue serving the
College in additional ways in the future.
Dr. Tammone also presented Ms. Coyle with an honorary associate degree in
governance and leadership and a framed photo of ICC.
Dr. Tammone called upon Janice Kinsinger, Associate Dean of Organizational Learning,
to introduce the faculty and staff awards. The individuals were presented with the
awards at the Employee Recognition event held on April 29, 2015.
Ms. Kinsinger introduced Joseph Chianakas, Assistant Professor in Arts and
Communication. Mr. Chianakas received the Gallion Award, which is nominated by a
student. Ms. Kinsinger shared a portion of the nomination letter.
Ms. Kinsinger introduced Kamara Taylor, adjunct faculty in Social Sciences. Ms. Taylor
received the Teaching Excellence Award, which is also student nominated.
Ms. Kinsinger shared a portion of this nomination letter.
Jennifer Costa was awarded the Dr. Thomas K. Thomas Endowed Teaching Chair
Award, but she was not able to attend the Board meeting. Ms. Costa’s project is to
develop a training course within Blackboard to educate students about academic
integrity, what plagiarism is, and how to avoid plagiarism.
Faculty and Staff Diversity Awards were presented to Dr. Anthony White, Jessica
Bastian, and Arnitria Shaw. Ms. Bastian and Ms. Shaw were present at the meeting and
advised that they worked on developing a new Diverse Hiring Workshop for teaching
inclusiveness and supporting diversity in all of the College’s staffing relations including
hiring.
Staff Who Make A Difference Awards were presented to Stephanie Farquer, Peggy
Karnes, Susan Kellerstrass, Angela McElyea, and Roy Saatkamp. These awards are
nominated by staff or students. Susan, Angela, and Roy were present and introduced
themselves.
Dr. Maxine Cordell-Brunton, Professor in Social Sciences, will be the new Faculty
Representative and will begin attending the Board meetings in July. She will be
3
ICC Board of Trustees Meeting—Open Session
May 4, 2015
9
introduced at a future Board meeting. Professor Brent Goken was elected Faculty
Senate President.
Citizen’s Comments—No comments.
Conflict of Interest—No comments.
Canvass of Election Results
Chair Polk asked the Secretary to provide the results of the Consolidated Election held
on April 7, 2015. The Secretary reported that the Tazewell County Clerk provided the
abstract of votes for Illinois Central College District No. 514. There were two candidates
running for six-year terms. Frank Mackaman received a total of 20,401 votes, and
Michael Everett received a total of 27,633 votes.
Adjournment Sine Die
Mr. Polk moved to adjourn the meeting Sine Die and requested a roll call vote. The
following Trustees responded “Aye”: Don Brennan, Katherine Coyle, Michael Everett,
Diane Lamb, Sue Portscheller, Gale Thetford, Student Trustee Rachael DeLost
(advisory vote), and James Polk. “Nay”: None. The motion passed, and the meeting
was adjourned Sine Die.
Convening of New Board
Mr. Polk and the Trustees welcomed Frank Mackaman to the meeting, and he was
seated at the table. Chair Polk requested a roll call vote for attendance, and the
following Trustees were present: Don Brennan, Michael Everett, Diane Lamb, Frank
Mackaman, Sue Portscheller, Gale Thetford, Student Trustee Rachael DeLost, and
James Polk. There were no Trustees absent.
Sue Portscheller moved to temporarily suspend Article II, Section I of the Board’s
Bylaws, which sets forth the order of business for the annual organizational meeting in
order to have items 19 to 24 of the agenda taken up at the end of the meeting, rather
than at this point in the meeting. Diane Lamb seconded the motion. Chair Polk
requested a roll call vote, and the following Trustees responded “Aye”: Don Brennan,
Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller, Gale Thetford,
Student Trustee Rachael DeLost (advisory vote), and James Polk.
4
ICC Board of Trustees Meeting—Open Session
May 4, 2015
10
Consent Agenda
Chair Polk asked if any Trustee wished to remove an item from the Consent Agenda.
Gale Thetford moved to approve the Consent Agenda as presented including the
Minutes of the Open Session of the Regular Monthly Meeting on March 19, 2015;
Minutes of the Closed Session of the Regular Monthly Meeting on March 19, 2015;
Minutes of the Open Session of the Special Board Retreat on March 20, 2015; Minutes
of the Closed Session of the Special Board Retreat on March 20, 2015; Personnel
Recommendations; Finance Report for March 2015; and Monthly Bills for
March 1-31, 2015. Sue Portscheller seconded the motion.
Minutes
Minutes of the Open Session of the Regular Meeting of the Board of Trustees on
March 19, 2015; Minutes of the Closed Session of the Regular Monthly Meeting on
March 19, 2015; Minutes of the Closed Session of the Special Board Retreat on March
20, 2015; and Minutes of the Closed Session of the Special Board Retreat on
March 20, 2015 (copies on file).
Personnel Recommendations
New Hires:
John Mosser, Vice President and Chief Development Officer, Educational Foundation
Promotions:
Kate Sutor, Technician – Document Services
Jennifer Martina, Administrative Assistant II, Arts and Communication
Janice Rathbun, Full-time Housekeeper
Purchase Report




2015 Science Lab Upgrades—Bishop Brothers, Inc. ($263,130.00)
New Library Carpet—Cushings’ Commercial Carpet ($92,925.00)
Arbor Hall South Renovations – Phase I—Peoria Metro Construction ($87,885.00)
ICC North Campus Corridor Abatement—M & O Environmental ($72,429.00)
Finance Report
The College’s financial position as of March 31, 2015, reflects unfavorable operating
results for the first nine months of the fiscal year as compared to budget and actual for
the same period.
5
ICC Board of Trustees Meeting—Open Session
May 4, 2015
11
Operating revenue is currently $2.7 million lower than budgeted expectations. State
revenue continues to lag as only five of the nine scheduled payments for fiscal year
2015 have been received. The State is currently over $1,800,000 past due. Tuition is
below budgeted expectations as enrollments were 4 percent lower than original
estimates. Local real estate taxes finished higher than budgeted expectations as county
collections were higher than expected. All other revenue items are tracking as expected.
Currently, there is a favorable expenditure variance of $2.5 million or 5.6 percent as
compared to budget. Fixed charges are currently exceeding budgeted expectations due
to the timing of insurance renewals, but are expected to align with the budget by year
end. Institutional support reflects a positive variance because of the timing of large
marketing payments, computer hardware and software purchases, and College capital
outlay being processed this quarter. No other concerns or negative trends are noted
through the end of the first nine months of the year.
Health insurance claim activity is up 0.9 percent from last year’s activity, which could
result in a positive variance in the final quarter of the year.
Bills









Education Fund—$3,525,273.47
Operations and Maintenance Fund—$639,422.56
Operations and Maintenance Fund Restricted—$256,727.42
Bond and Interest Fund—$750.00
Auxiliary Fund—$434,489.12
Restricted Fund—$339,723.96
Audit Fund—$2,513.05
Liability, Protection, and Settlement Fund—$231,033.87
Public Building Commission Operations and Maintenance Fund—$60,292.21
Chair Polk requested a roll call vote to approve the Consent Agenda including the
Minutes, Personnel Recommendations, Purchase Report, Finance Report, and Bills.
The following Trustees responded “Aye”: Don Brennan, Michael Everett, Diane Lamb,
Frank Mackaman, Sue Portscheller, Gale Thetford, Student Trustee Rachael DeLost
(advisory vote), and James Polk. “Nay”: None. The motion passed.
President’s Report
Dr. Tammone advised that Dr. Rita Ali, Vice President of Diversity, International and
Adult Education, will provide an update on the University of Havana and educational
partnerships in Cuba at a later date.
6
ICC Board of Trustees Meeting—Open Session
May 4, 2015
12
Educational Foundation
Committee Chair Sue Portscheller advised that the Foundation received 1780
applications for scholarships. Currently, 100 volunteers are serving on selection
committees.
Teaching and Learning
Committee Chair Sue Portscheller moved to approve the Sabbatical Selection Panel’s
recommendation for sabbatical leave for Professor Stephanie Guedet for the Spring
2016 semester. The panel advised that her research and project supports the goals of
the College and the English, Humanities, and Language Studies department. Mike
Everett seconded the motion. Chair Polk requested a roll call vote, and the following
Trustees responded “Aye”: Don Brennan, Michael Everett, Diane Lamb,
Frank Mackaman, Sue Portscheller, Gale Thetford, Student Trustee Rachael DeLost
(advisory vote), and James Polk. “Nay”: None. The motion passed.
Ms. Portscheller reported that the Curriculum Committee has recommended the
approval of a new Secure Software program, which is an extension of the current
Computer Programming and Database Development program. The Secure Software
program was developed in collaboration with multiple community business partners,
educational institutions, and governmental agencies.
To date, 24 faculty members have completed the Master Online Teacher certification.
The program includes four required courses, an elective, and a practicum. Diane Lamb
asked if this was required, and Dr. Tammone responded that this is not required, but
encouraged. This is an online program, and faculty can actually relate to the online
student experience.
Dr. Jill Wright, Dean of Academic Services, will transition to Six Sigma Black Belt.
The College Speech Team participated in a tournament in Cleveland, Ohio on
April 6-11, 2015, and four students were medal winners.
Phi Beta Lambda (Future Business Leaders of America) students participated in the
2015 State Leadership Conference, and four students were medal winners.
PDI (Professional Development Institute) will begin a twelve-week Pharmacy Technician
preparation course beginning August 20, 2015. This program is designed for individuals
interested in pharmacy tech as a career and will provide skills necessary for
employment as well as prepare them for the PTCB certification exam.
College for Kids will be offered in June and July and will now include a Culinary Camp
for teens.
7
ICC Board of Trustees Meeting—Open Session
May 4, 2015
13
Diane Lamb asked how the position will be filled for the professor on sabbatical leave.
Dr. Tammone responded that the sabbatical is Spring 2016, and administration will
evaluate the situation. A temporary, full-time instructor may be needed.
Dr. Tammone advised that a search will be conducted to fill the Associate Dean of
Academic Services position. This position will also include some of the responsibilities
currently handled by Dr. Margaret Swanson, as she plans to reduce her part-time hours.
The two associate deans who currently report to Dr. Wright will now report directly to
Dr. Tammone.
Student Life
Student Trustee Rachael DeLost provided an update on student activities:















March 24—64 Nurse Club members participated in Nurse Political Action Day in
Springfield
March 26—CAB held Casino Night (no actual gambling, but prizes were won)
April 1—SGA Waffle Meet and Greet
April 4—Softball double header (won 1, lost 1)
April 8—Art of Networking
April 11—Bass Fishing Club participated in tournament at Kimberling City
April 15-19—3 Phi Theta Kappa students attended the national conference in San
Antonio, Texas
April 23—College Level Gaming hosted a Mortal Combat gaming event
April 24—Connect held shuffle event and raised $170 for St. Jude
April 27-30—De-Stress Activities (bubble wrap pop, chair massages, street art,
popcorn)
April 29—CAB Fun in the Sun (various games in the courtyard)
April 29—Student Recognition Reception
April 29—Phi Beta Lambda etiquette dinner at Culinary Arts
April 30—ICC’s Got Talent event (17 entrees)
May 1—Baseball (won game 3-0 against Vincennes College)
Student Services
Committee Chair Diane Lamb advised that Student Services continues to reorganize
under the direction of Dr. Tracy Morris, Vice President of Student Services.
The Transfer Center hosted a reception with Western Illinois University and Illinois State
University on April 21, 2015.
Student Leadership and Engagement is preparing for new student orientation sessions
which will begin in May and continue through August.
8
ICC Board of Trustees Meeting—Open Session
May 4, 2015
14
Express Enrollment will be held May 11-13.
Dr. Tracy Morris announced that the women’s softball team won the regional
conference and qualified for the national tournament in Mississippi. They currently have
a 34-17 record.
Finance
Finance Committee Chair Michael Everett moved to approve Resolution No. 2015-08:
Protection, Health & Safety Projects and Energy Conservation Projects Amendment.
The resolution transfers excess funds from a completed, approved Life Safety Levy
project to cover an increase to the budget of other Life Safety projects.
Whereas, the College originally approved on the 20th of February,
2014, 20th of November, 2014, and 21st of November projects under the
Health and Life Safety Act; and
Whereas, taxes have been levied against the equalized assessed
valuation of the district for the year of 2015 and 2014 to pay for such
projects; and
Whereas, the College finds it necessary to move excess funds from
the Academic Building Roof Replacement project to fund the North
Campus Corridor Abatement, Fire Alarm Panel Replacements, and
Security System Upgrade Electronic Door Controls projects; and
Whereas, the College must cover costs due to higher bids and
increased costs of materials;
Now, therefore, be it resolved that the Board of Trustees of
Community College District No. 514 finds it necessary to reallocate project
dollars as follows:
Acad Bldg Roof Replacement
(514-T-2293-0314)
North Campus Corridor
Abatement
(514-TE-2296-0314)
Fire Alarm Panel
Replacements
(514-T-2373-1214)
Security System Upgrade
Electronic Door Controls
(514-T-2287-1213)
9
Current
Budget
Transferred
From
$500,000.00
$71,482.89
Transfer
To
--
Amended
Project
$428,517.11
$ 77,457.00
--
$11,342.00
$ 88,799.00
$139,210.00
--
$52,790.00
$192,000.00
$325,000.00
--
$ 7,350.89
$332,350.89
ICC Board of Trustees Meeting—Open Session
May 4, 2015
15
Adopted and approved this 4th day of May, 2015.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”:
Don Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller,
Gale Thetford, Student Trustee Rachael DeLost (advisory vote), and James Polk. “Nay”:
None. The motion passed.
Diane Lamb questioned why the cost of the fire alarm project increased. Bruce Budde
responded that the scope of the project was expanded to coincide with construction.
The corridor abatement project was rebid due to the PLA (Project Labor Agreement),
and as a result this came in higher than previously quoted.
Facilities and Technology
Committee Chair Don Brennan advised that four contracts were previously approved
under the Purchase Report. The Newsletter provided updates on several ongoing
facility projects.
Mr. Brennon moved to approve the Final Construction Compliance Forms for Science
Lab Upgrades – Phase 8, Data Center Code Upgrades, and Parking Lot 1 Expansion –
Phase 3 and forward to the ICCB. Gale Thetford seconded the motion. Chair Polk
requested a roll call vote, and the following Trustees responded “Aye”: Don Brennan,
Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller, Gale Thetford,
Student Trustee Rachael DeLost (advisory vote), and James Polk. “Nay”: None. The
motion passed.
Human Resources
Marti Bloodsaw, Vice President of Human Resources, advised that updates were
included in the newsletter.
Ms. Bloodsaw advised that negotiations have been ongoing with Express Scripts, the
pharmacy benefit manager, and administration anticipates significant savings for the
College over the next three years.
April was Community College Month, and the College hosted numerous activities.
Ms. Bloodsaw recognized Janice Kinsinger for her leadership in planning the events.
Ms. Kinsinger will be presenting a session at the upcoming NISOD conference on how
the College celebrated the month.
Diane Lamb asked about the position management approach. Ms. Bloodsaw responded
that the College is now better able to manage and track positions and tie the positions
to the budget.
10
ICC Board of Trustees Meeting—Open Session
May 4, 2015
16
Diane Lamb asked about the employee review process. Ms. Bloodsaw responded that
all employees have an annual employee evaluation, but the focus is on career
development. A leadership competency evaluation is being piloted this year for those
employees who are at the level of director and above, and will be evaluated on 10-12
leadership competencies. The College does not have a pay-for-performance plan;
however, employees who do not meet evaluation goals would not be eligible for a pay
increase. Only those employees who are achieving evaluation goals are eligible for a
compensation increase.
Sue Portscheller asked if this was a standard trend. Ms. Bloodsaw responded that it is
not, but it does provide opportunities for employee training and coaching, and
Ms. Bloodsaw does like this approach after working with it for a while.
Marketing and Communication
Committee Chair Gale Thetford advised that the Maloof Legacy of Love for the Arts in
Central Illinois event on April 16 was a terrific event. She added that this was great
exposure for the College, and thanked everyone who was involved. Dr. Cheryl Fliege,
Vice President of Marketing and Communication, stated that her department worked
very closely with Brent Goken, and it just happened that there were slots available for
the electronic billboards.
Diane Lamb asked about the attendance. Brent Goken, Faculty Representative,
responded that they estimated that there were between 1500 and 2000 attendees,
which is about 200 more than last year. The ICC Vocal Jazz group was featured on the
WEEK 25 Good Morning show.
Dr. Fliege announced that Trustees should arrive at 8:30 a.m. for commencement which
will be held in the CougarPlex on Saturday, May 16, 2015.
Diversity, International and Adult Education
Committee Chair Gale Thetford announced that Success Luncheons were recently held
for students from Manual, Peoria High, and Richwoods. The students were given the
opportunity for a one-day, one-stop enrollment and pre-orientation.
The College will host two Fulbright Scholars in the 2015-2016 academic year.
Diane Lamb asked how travel for the students studying abroad in China is funded.
Dr. Rita Ali responded that financial aid will apply, but there is some funding through a
scholarship fund, tuition waivers, and self-pay. Seven students will be studying at
Xiamen Huaxia College in China for five weeks and will receive seven credits.
11
ICC Board of Trustees Meeting—Open Session
May 4, 2015
17
Institutional Research and Planning
Committee Chair Gale Thetford advised that the College received 489 responses to
The Great Colleges to Work For survey, which was up from 203 responses in 2014.
The College’s strategic and annual operational planning cycle began in March and will
continue through May and June. The IR department has developed and is using a new
database structure that is being used this year that allows for broader analysis of
operational-level measures.
Committee of the Whole—No Report.
ICCTA/ACCT—No Report.
Legislative Committee
Michael Everett advised that he along with Diane Lamb, Dr. Erwin, and Valerie Welsh
attended the ICCTA Lobby Day in Springfield on April 29. The three primary focus
issues were: 1) flat funding for community colleges (not reduced); 2) MAP grants; and
3) local control. The group had meetings with Representative Leitch, Representative
Unes, Representative Sommer, and Senator Koehler, and also left materials for
Representative Gordon-Booth. Representative Leitch will introduce legislation to change
the funding for the veteran’s grant so that the GI bill will be applied first. Mr. Everett
thanked Valerie Welsh for coordinating the meetings.
Diane Lamb stated that she thought it was a productive day, and she attended the
ICCTA meeting the day before.
Valerie Welsh expressed her appreciation to Bruce Budde and Ed Babcock on the
financial information they provided in advance of the Lobby Day meetings.
Unfinished Business—No unfinished business.
New Business—No new business.
Announcements—No announcements.
At 4:25 p.m. Gale Thetford moved to conduct a closed session to discuss pending or
probable litigation against or on behalf of the College (Section 2(c)(11) of the Open
Meetings Act); a student disciplinary case (Section 2(c)(9) of the Open Meetings Act);
the appointment, employment, compensation, discipline, performance, or dismissal of
12
ICC Board of Trustees Meeting—Open Session
May 4, 2015
18
specific employees (Section 2(c)(1) of the Open Meetings Act); Board self-education,
practices, and procedures (Section 2(c)(16) of the Open Meetings Act); and matters
relating to individual students (Section 2(c)(10) of the Open Meetings Act). Frank
Mackaman seconded the motion.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”:
Don Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller,
Student Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk.
“Nay”: None. The motion passed.
Marti Bloodsaw, Dr. William Tammone, Bruce Budde, and Dr. Tracy Morris were asked
to remain for closed session. All other staff members and guests were excused. A break
was taken from 4:25 to 4:35 p.m.
(Closed Session)
At 8:23 p.m. Gale Thetford moved to adjourn closed session and resume open session.
Sue Portscheller seconded. Chair Polk requested a roll call vote, and the following
Trustees responded “Aye”: Don Brennan, Michael Everett, Diane Lamb, Frank
Mackaman, Sue Portscheller, Student Trustee Rachael DeLost (advisory vote), Gale
Thetford, and James Polk. “Nay”: None. The motion passed. Guests were invited to
rejoin the meeting.
Gale Thetford moved that the Board of Trustees appoint Dr. William Tammone as
Interim President. Michael Everett seconded the motion. Chair Polk requested a roll call
vote, and the following Trustees responded “Aye”: Don Brennan, Michael Everett, Diane
Lamb, Frank Mackaman, Sue Portscheller, Student Trustee Rachael DeLost (advisory
vote), Gale Thetford, and James Polk. “Nay”: None. The motion passed.
Michael Everett moved that the Board of Trustees approve Resolution Number 2015-09:
Term of Office for Chair and Vice Chair.
Be it resolved, that the term of Chair and Vice Chair of the Board of
Trustees of Illinois Central College, Community College District No. 514
be established as a one-year term from May 21, 2015, through
April 21, 2016.
Adopted and approved this 4th day of May, 2015.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”:
Don Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller,
Student Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk.
“Nay”: None. The motion passed.
Michael Everett, the appointed Chair for the Nominating Committee, stated that the
committee recommends Sue Portscheller for a one-year term as Chair. He asked if
13
ICC Board of Trustees Meeting—Open Session
May 4, 2015
19
there were any nominations from the floor. There were no additional nominations, and
Mr. Everett moved that the Board of Trustees elect Sue Portscheller as Chair for a
one-year term.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”: Don
Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller, Student
Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk. “Nay”: None.
The motion passed.
Michael Everett stated that the Nominating Committee recommends Don Brennan as
Vice Chair for a one-year term. He asked if there were any nominations from the floor.
There were no additional nominations, and Mr. Everett moved that the Board of
Trustees elect Don Brennan as Vice Chair for a one-year term.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”:
Don Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller,
Student Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk.
“Nay”: None. The motion passed.
Michael Everett moved to reappoint Paula Fraley as Board Secretary, Bruce Budde as
Treasurer, and the legal firm of Vonachen, Lawless, Trager & Sleven as legal counsel
for a one-year term. Sue Portscheller seconded the motion.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”:
Don Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller,
Student Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk.
“Nay”: None. The motion passed.
Michael Everett moved that the regularly scheduled monthly meetings of the Illinois
Central College Board of Trustees be held on the third Thursday of each month, at
3:00 p.m. in the Founders Room (211A) on the East Peoria campus. Frank Mackaman
seconded the motion.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”: Don
Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller, Student
Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk. “Nay”: None.
The motion passed.
Michael Everett moved to re-adopt existing Bylaws of the Board of Trustees and the
Administrative Policies of the Board of Trustees. The documents are available on the
College’s website and also on the iPads used at the Board meetings. Gale Thetford
seconded the motion.
Chair Polk requested a roll call vote, and the following Trustees responded “Aye”: Don
Brennan, Michael Everett, Diane Lamb, Frank Mackaman, Sue Portscheller, Student
Trustee Rachael DeLost (advisory vote), Gale Thetford, and James Polk. “Nay”: None.
The motion passed.
14
ICC Board of Trustees Meeting—Open Session
May 4, 2015
20
Adjournment
At 8:35 p.m., Gale Thetford moved to adjourn the meeting, and Michael Everett
seconded the motion. Chair Polk asked for a voice vote, and the meeting was
adjourned.
The next regular meeting of the Board of Trustees is scheduled for Monday,
May 21, 2015, at 3:00 p.m. in the Founders Room, 211A, on the East Peoria Campus.
Paula Fraley
Secretary to the Board of Trustees
15
ICC Board of Trustees Meeting—Open Session
May 4, 2015
21
Board of Trustees
Personnel Recommendations Report
May 21, 2015
New Hires (With Credentials):
Name
Jennifer Morris
Position
Effective Date
Management – Arts and Communication
May 1, 2015
Education:
 Illinois Central College, East Peoria, Illinois, Associate in Arts and Science
 Illinois State University, Normal, Illinois, Bachelor of Science, Business Administration
 Southern Illinois University School of Law, Carbondale, Illinois, Juris Doctor
Work Experience:
 Attorney, Vanachen, Lawless, Trager & Slevin, Position, Peoria, Illinois, 61602
 Attorney, Quinn, Johnston, Henderson, Pretorius & Cerulo, Peoria, Illinois, 61602
Jennifer Swartout
Dean – English, Humanities and Language
July 1, 2015
Education:
 Michigan State University, East Lansing, Michigan, Bachelor of Arts in English
 Southern Illinois University, Carbondale, Illinois, Master of Arts in English
 Illinois State University, Normal, Illinois, Doctorate of Philosophy, Educational
Administration and Foundations
Work Experience:
 Professor of English, Heartland Community College, Normal, Illinois, 61761
Dave Smith
General Maintenance – Building Maintenance
May 26, 2015
Work Experience:
 Carpenters Local #237, East Peoria, Illinois, 61611
 G&D Integrated, Morton, Illinois, 61550
Promotions:
Name
Dana Williamsen
Hire Date
November 14, 2011
Position
Manager – Financial
Assistance
Effective Date
June 1, 2015
Separations:
Name
Hire Date
Position
Effective Date
Dr. John Erwin
January 1, 2001
President
May 1, 2015
Susan Franzen
January 5, 2010
Librarian
July 1, 2015
22
ILLINOIS CENTRAL COLLEGE
Purchase Report
May 21, 2015
Public Act 095-0990 - An ACT concerning education, requires schools to award all contracts for
purchase of supplies, materials or work involving an expenditure in excess of $25,000 to the lowest
responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after due advertisement. The ACT does allow for exceptions which can be found in Code
Section 10-20.21. Only items that require formal bidding will be included in the formal purchase
report. All items that fall under an exception will be listed in the "Supplemental Purchasing
Information Section".
BID ITEMS TO BE APPROVED FOR AWARD
Division
Bid
Vendor
Award
Facilities
Services
NORTH CAMPUS ARBOR HALL C & G Concrete Construction Co.
DRIVE AND PARKING LIFE
SAFETY IMPROVEMENTS
$
216,510.00
1
Facilities
Services
HORTICULTURE LAND LAB
BUILDING SIDEWALK
RECONSTRUCTION
C & G Concrete Construction Co.
$
54,327.00
3
Technology
Services
SMART CLASSROOM
EQUIPMENT
Conference Technologies
Advanced Audio
Midwest Computer Products
ECS, Inc.
$
20,678.28
19,856.23
7,533.58
3,628.92
51,697.01
5
$
Page
DIRECT AND EMERGENCY PURCHASES
Division
Bid
Vendor
Award
None
TOTAL PURCHASE REPORT $
322,534.01
Page
23
ILLINOIS CENTRAL COLLEGE
Supplemental Purchasing Information
May 21, 2015
Division
None
Description
Vendor
Award
Page
24
NORTH CAMPUS ARBOR HALL DRIVE AND PARKING LIFE SAFETY IMPROVEMENTS
Explanation of expenditure:
This bid was prepared for life safety improvements of the drive and parking lots around Arbor Hall
at North Campus. The project consists of reconstructing the drive and sidewalks located in front of
the building to make necessary ADA improvements to the sidewalks and to also create some short
term parking spots for the building.
Recommendation:
It is recommended that low bid be approved for base bid. A five percent contingency is reflected
in this recommendation. The contingency would be available if modifications are necessary for
project completion.
Award:
C & G Concrete Construction Co.
$
216,510.00
Budget:
Operations & Maintenance Fund(Restricted) - Life Safety Project
$
216,510.00
Recapitulation:
Please refer to the following page.
Bid requests were picked up by:
C & G Concrete Construction Co. - East Peoria
Hein Construction - Peoria
Illinois Civil Contractors - East Peoria
P A Atherton Construction - Spring Bay
Peoria Metro Construction - Peoria
Wm. Aupperle & Sons - Morton
05/15
1
25
NORTH CAMPUS ARBOR HALL DRIVE AND PARKING LIFE SAFETY IMPROVEMENTS
Description
Wm. Aupperle
& Sons
C & G Concrete
Construction Co.
Base Bid:
All work for North Campus Arbor Hall Drive and
Parking Improvements as specified:
$
$
12,831.79
5% Contingency
Total Award
256,635.85
$
269,467.64
206,200.00
$
10,310.00
$
216,510.00
Note: Items outlined are bid items awarded.
05/15
P A Atherton
Construction
2
266,168.85
Hein
Construction
$
13,308.44
$
279,477.29
226,915.65
Illinois Civil
Contractors
$
11,345.78
$
238,261.43
218,907.30
Peoria Metro
Construction
$
10,945.37
$
229,852.67
257,174.00
12,858.70
$
270,032.70
26
HORTICULTURE LAND LAB BUILDING SIDEWALK RECONSTRUCTION
Explanation of expenditure:
This bid was prepared for life safety improvements of the Horticulture Land Lab sidewalk and
roadway that connects the Horticulture building with the parking lot. The walk has deteriorated
over the years because its original intent was to not have a great amount of vehicular traffic on it.
This project will replace and widen the walk to incorporate both a vehicular and pedestrian path.
Recommendation:
It is recommended that low bid in total be approved for the award of base bid, alternate
bid #1, alternate bid #2, and alternate bid #4. A five percent contingency is reflected in this
recommendation. The contingency would be available if modifications are necessary for project
completion.
Award:
C & G Concrete Construction Co.
$
54,327.00
Budget:
Operations & Maintenance Fund
(Restricted) - Life Safety Project
$
54,327.00
Recapitulation:
Please refer to the following page.
Bid requests were picked up by:
C & G Concrete Construction Co. - East Peoria
Illinois Civil Contractors - East Peoria
P A Atherton Construction - Spring Bay
Peoria Metro Construction - Peoria
Wm. Aupperle & Sons - Morton
05/15
3
27
HORTICULTURE LAND LAB BUILDING SIDEWALK RECONSTRUCTION
Description
Base Bid:
All work for Horticulture Land Lab Building Sidewalk
Reconstruction as specified:
Wm. Aupperle
& Sons
$
Alternate Bid #1:
Widen Concrete
C & G Concrete
Construction Co.
55,969.45
$
38,000.00
Peoria Metro
Construction
$
48,481.00
P A Atherton
Construction
$
59,595.50
Illinois Civil
Contractors
$
44,848.00
16,097.15
11,500.00
20,939.00
22,672.00
17,526.00
Alternate Bid #2:
Add Rumble Strips
4,250.00
1,700.00
1,560.00
8,500.00
5,100.00
Alternate Bid #3:
Add Lane Divider Poles
3,600.00
1,080.00
1,812.00
3,150.00
2,250.00
Alternate Bid #4:
Stripe Lanes
1,080.00
540.00
1,165.00
900.00
1,260.00
5% Contingency
3,869.83
2,587.00
3,607.25
4,583.38
3,436.70
Total Award
$
81,266.43
$
Note: Items outlined are bid items awarded.
05/15
4
54,327.00
$
75,752.25
$
96,250.88
$
72,170.70
28
SMART CLASSROOM EQUIPMENT
Explanation of expenditure:
This bid was prepared for the purchase of smart classroom equipment to be installed in
classrooms and lab locations on the East Peoria Campus.
Recommendation:
It is recommended that low bid to meet specifications be approved for award.
Award:
Conference Technologies
Advanced Audio
Midwest Computer Products
ECS, Inc.
$
$
20,678.28
19,856.23
7,533.58
3,628.92
51,697.01
Budget:
Educational Fund Technology Services
$
33,769.43
Restricted Purposes Excellence Funds
$
17,927.58
Recapitulation:
Please refer to the following page.
Bid requests were sent to:
Advanced Audio & Lighting Systems - Peoria
AVI Systems - Bensenville
B & H Photo / Video - New York, NY
Bradfield's, Inc. - Peoria
Conference Technologies - East Peoria
ECS, Inc. - Davenport, IA
Intech Innovations - Washington
Midwest Computer Products - West Chicago
OSA Integrated Solutions - Wood Dale
Projector & Lamp Source - Orlando, FL
05/15
5
29
SMART CLASSROOM EQUIPMENT
Conference
Technologies
*
*
*
**
Item Qty Unit Description
1.
8 Each Panasonic LED projector model PT-FW430U
2.
8 Each Peerless PAP-298 mounting plate for PT-FW430U
3.
3 Each AMX MXT-700 NC 7” table top touch panel –no camera / mic
4.
1 Each AMX MXD-700 NC 7” wall mount touch panel – no mic
5.
1 Each AMX MXA-RMK-07 rack mount kit for MXD-700
6.
3 Each AMX DVX-2150HD-T All in one presentation switcher
7.
1 Each AMX DVX-2155HD All in one 6X3 presentation switcher
8.
1 Each AMX DX-TX-DWP DXLink wall plate – black
9.
1 Each AMX Mio-Elite S-SL 8 button panel – Metallic Silver
10.
6 Each Samsung BD-H5100 Blu-Ray player
11.
5 Each Samsung SDP-860 digital presenter
12.
3 Each Extron Cable Cubby 202
13.
4 Each Extron MVGA M-M/12 - 12' flexible VGA M/M cable
14.
4 Each Furman M-8X2 400V Power Conditioner
15.
1 Each Biamp TresiraFORTE AI – 12/8 – I/O Audio Server
16.
4 Each RCF C3110-96 C Series Speaker
17.
4 Each RCF C3108-126 Speaker
18.
2 Pair RCF AC-NC10-HBR mounting brackets for C3110 speakers
19.
2 Pair RCF AC-NC08-HBR – mounting brackets for C3108 speakers
20.
1 Each Powersoft Ottocanali 4K4 – 8 Channel Power Amp
21.
2 Each Shure QLXD124/85 wireless microphone combo set
22.
1 Each Middle Atlantic ERK-4020 - 40RU, 19" Rack, 20" depth
23.
1 Each Middle Atlantic PD-1415C 14 outlet 15A Power Strip
24.
1 Each West Penn 226 14/2 Stranded Speaker wire - 500'
25.
1 Each West Penn 254246F 23AWG - 4 pair shielded - 500'
26.
2 Each Dalite electric screen 70105LS 57.5" X 92"
27.
2 Pair Extron 70V Flatfield Speakers
Advanced Audio Midwest Computer
& Lighting Systems
Products
1,459.57
49.74
2,147.22
2,147.22
135.35
4,106.32
5,370.74
742.19
263.82
78.26
651.09
211.96
35.87
53.80
1,381.91
608.64
546.25
140.43
138.37
3,535.87
1,251.09
465.55
103.50
165.52
727.32
2,112.27
239.13
1,414.92
68.00
2,395.00
2,395.00
195.00
4,425.00
4,925.00
720.50
NB
77.00
550.00
249.00
38.00
62.95
1,595.00
663.27
596.54
163.49
141.18
3,466.43
1,394.36
669.32
129.36
144.27
399.87
2,163.42
294.50
Note: Items outlined are bid items awarded.
* No Award - Item not awarded because incorrect model number was specified for bid.
** Apparent low bidder will not honor pricing as it does not exceed their minimum purchase requirement.
05/15
6
1,449.70
53.60
2,290.00
2,437.50
155.26
4,613.40
5,128.87
716.15
203.13
79.70
573.00
227.70
34.03
51.57
1,390.50
674.72
606.00
160.80
158.45
4,002.19
1,145.00
583.05
115.00
146.30
770.12
1,990.95
275.00
Bradfield's
OSA Integrated
Solutions
ECS, Inc.
NB
NB
2,463.15
2,463.15
155.26
4,710.52
5,336.84
723.68
302.63
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
NB
1,334.73
572.52
124.73
190.88
676.49
2,117.44
NB
1,594.00
70.00
4,380.00
2,690.00
170.00
5,144.00
5,661.00
791.00
225.00
86.00
NB
269.00
34.00
64.00
NB
718.00
645.00
166.00
164.00
NB
1,339.00
565.00
133.00
NB
NB
2,414.00
334.00
1,558.56
52.73
2,657.00
2,657.00
179.00
5,367.75
5,974.00
833.00
NB
81.28
NB
238.00
36.25
63.25
1,483.33
718.09
646.22
86.96
166.00
3,325.00
1,303.00
575.00
NB
130.00
445.00
2,118.00
NB
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Report ID:
ICAPR003.SQR
Page No. 1
Run Date MAY/21/2015
BOARD BILLS PRESENTED FOR PAYMENT
FUND SUMMARY
Business Unit:
ICCOL
Payment Dates - From 01.APR.2015 to 30.APR.2015
Description of Fund
Amount
Education Fund
Operations and Maintenance Fd
Oper and Maint Fund (Restrict)
Auxiliary Fund
Restricted Fund
Audit Fund
Liab,Protect and Settlement Fd
Public Bldg Comm Op & Maint Fd
TOTAL FOR ALL FUNDS:
3,473,122.56
527,391.18
395,689.53
422,369.25
263,392.96
2,513.05
204,711.68
65,025.72
$5,354,215.93
End of Report
53