1. home and garden
2. home furnishings

United Nations Development Programme
REQUEST FOR EXPRESSION OF INTEREST (EOI)
Pre-Qualification of Suppliers of Stationery and Furniture Items
REFERENCE NUMBER: EOI/KRT/15/024
DESCRIPTION:
POSTING DATE: 18/05/2015
Request for Expression of Interest to pre-qualify suppliers for supply and delivery of
following supply areas (Lots) for UNDP and its supported projects throughout the Sudan.
1. Lot 1: Stationary and Office Supplies
2. Lot 2: Office furniture
BRIEF DESCRPTION OF TYPES OF GOODS REQUESTED:
LOT 1: Stationery Items
(Major types only)
LOT 2: Furniture Items
(Major types only)
Please refer to Annex A below
Please refer to Annex B below
DEADLINE DATE FOR SUBMISSION OF EOI: 01/06/2015 @ 15:00 hours (Local Time)
The United Nations Development Programme (UNDP) in Khartoum, Sudan is seeking to pre-qualify one or
more suppliers that can provide a full range of above mentioned supply areas (Lots) to UNDP and its supported
projects throughout Sudan.
For this reason, the UNDP Procurement Unit in Khartoum invites qualified potential service providers to
express their interest in Provision of above listed supply areas (Lots). The expressions of interest should
express the ability to provide high quality products, including delivery to final destinations throughout Sudan.
The Expression of Interest must be received by UNDP at the given address, no later than 01st June 2015, 15:00
hours (local time) with all required documentation.
This Request for Expression of Interest does not constitute a solicitation. UNDP reserves the right to change
or cancel the requirement at any time during the EOI and/or solicitation process. UNDP also reserves the
right to require compliance with additional conditions as and when issuing the final solicitation documents.
Submitting a reply to a Request for EOI does not automatically guarantee receipt of the solicitation
documents when issued. Invitations to bid or requests for proposals and any subsequent purchase order or
contract will be issued in accordance with the rules and procedures of UNDP.
The cost of preparing your documents, including all related costs is not reimbursable nor can it be included in
your future bid.
UNDP will therefore issue respective solicitation documents to qualified companies who obtained the
minimum qualifying score (70%) for provision of above mentioned supply areas (Lots).
In order to be considered as a potential supplier, interested companies should submit their Expression of
Interest including the following information:

Comprehensive company/ firm profile, include products proposed by the company/ firm to conduct
the relevant component by lot or part thereof) not to exceed 15 pages.

Copies of original documents defining the constitution or legal status, place of registration and
principal place of business.

Financial reports for past two years, demonstrating the financial soundness of your company / firm.

Documents to verify company/ firm work experience with similar projects in the concerned supply
area (Lot).

A specific listing of engagements, current or prior, in UN, UNDP and or UNDP funded activities, if any.

A description of the nature and extent of activities similar to the selected component area (lot) that
the firm has provided to former clients and contact details for further information on those contracts
/ Purchase Orders (POs).

Supplier contact information (full name and address, country, telephone and fax numbers, e-mail
address, website and contact person); and

Brochures and other supporting materials describing offered products within supply area (Lot) with
its dimension/technical specs supplied with relevance to the subject

Reference list for previous deliveries of similar items/categories At least two letters of
Recommendations.

Annual number of contracts with its values for the last two years

List of managerial personnel and other full time staff members’ qualified and competent involved
sales personnel.

Ownership status (sole owner, partnership, or corporation) supported by legal documentation.

State additional services and benefits that make your company/ firm unique.
Company/ Firm Preferences:
Suppliers must indicate which categories (1-2) they wish to bid for.
Lot 1:
Stationary and Office Supplies.
Lot 2:
Office furniture
In order to qualify for the bidding process for described goods, firms will be evaluated based on below
evaluation criteria
Criteria
Years of establishment
Background experience
Bench Mark
Minimum of two years
- 0 if company profile is missing
- 3 marks if company profile submitted and
company have 3 years or more since registration
- 1 mark for any additional year (max. of 2 years
making total of 5 years)
At least two years in supplying relevant items
- 0 if registration document less than 3 years
- 14 marks if company have 3 years or more since
registration
Marks
5
20
-
Relevant experience
Clients reference
Financial Health
Registration / legal status of
supplier
3 mark for any additional year (max. of 2 years
making total of 5 years)
At least 3 years + number of orders of same type of
supplies completed during the last two years
- 0 marks if no relevant experience
- 20 marks if have 3 years of relevant experience
- 5 marks for each additional year (max. of 2 years
making total of 5 years)
Certificate of satisfactory completion of delivery during
the last two years,
- 0 marks if no reference
- 15 marks if provide at least 3 references
- 5 marks for additional reference (s)
Annual turnover in the last two years (to be supported
by financial reports):
- 0 marks if less than 1.50
- 8 marks if inventory turnover ratio 1.50
- 7 marks for ratio above 1.50
Legal status and registration certificates with
appropriate government authority
- 0 marks if not provided
- 10 marks if provided
30
20
15
10
Minimum qualifying marks for suppliers should be 70 marks
Any requests for clarifications regarding the (stationeries and supplies should be sent to the email address:
[email protected], and any requests for clarifications regarding the office furniture should be sent to
the email address: [email protected] 5 days before the closing date above. Responses will be
published on the UNDP website http://www.sd.undp.org
The Expressions of Interest must be submitted in sealed envelopes in hard copy to the following address:
Ref: EOI/KRT/015/024
UNDP Procurement Unit
House No. 7, Block No. 5 Gama’a Avenue
Khartoum Sudan
Or sent by e-mail to dedicated email: [email protected]. The subject in the email should
read EOI reference number (EOI/KRT/15/024).
For more information on UNDP in Sudan, please consult the CO Website Sudan http://www.sd.undp.org
Disclaimer: This is to make it clear that by no means this is an offer to the supplier to sign a contract. This a
standard UNDP procedures to update the roster of suppliers that are capable of supplying the requested
stationery and furniture.
Annex A
No.
Description
Unit
1.
Adhesive Tape (Transparent), 0.75" x108"
Each
2.
Binder 2 rings, with opening and closing triggers, 50.8mm embossed carton, white
with linen finish, 28.5 x 35 x 8 cm
Each
3.
Binder Clip, Metal Small 19mm , pack of 12
Pack
4.
Binder Clip, Metal Small 32mm , pack of 12
Pack
5.
Binder Clip, Metal Small 51mm , pack of 12
Pack
6.
Box File (Arch Lever File, small, 4 mm); Kent or equal
Each
7.
Box File (Arch Lever Files, Large, 8 mm), Kent or equal
Each
8.
Calculator, desk type, big liquid crystal display, 14 digits dual powered solar and
batteries,
Each
9.
10.
CD/ DVD Covers (Pocket), Double sided to accommodate two CD/DVD, Pack of 25
Compact Disk Recordable (CD-R), 700 MB, 52X or higher specs
Pack
Each
11.
Compact Disk Re-Writeable (CD-RW), 700 MB, 52X or higher specs
Each
12.
DVD + R 4.7 GB, 16X or higher specs
Each
13.
DVD + RW, 4.7 GB, 16X or higher specs
Each
14.
Eraser, white for pencil 2 x 1 x 4 cm
Each
15.
Flash Disk (Memory Stick), 2 GB, 4 GB, 8 GB, 16 GB and 32 GB
Each
16.
Glue stick nontoxic, no solvents, for use on paper, card board and photos, dries clear,
wrinkle free, 20g
Each
17.
Highlight Pen (yellow, green, orange & pink), set of 4
18.
White Board Marker erasable, black, Blue, green and red - Large
Each
19.
Marker permanent, black, Blue, green and red - Large
Each
20.
Marker permanent, black, Blue, green and red - Medium
Each
21.
Memo pad, ruled A4 paper, 21 x 92.7cm, 70 sheets pure cellulose white, stiff
cardboard back, stapled on the short side 60 g – 70 g – 80 g
Each
22.
Memo pad, ruled A4 paper, 21 x 92.7cm, 70 sheets pure cellulose Yellow, stiff
cardboard back, stapled on the short side 60 g – 70 g – 80 g
Each
23.
Paper Clips large
Box
24.
Paper Clips medium
Box
25.
Paper Clips small
Box
26.
Pencils HB
Each
27.
Pens, Ball point, fine point Reynolds or equal (Red, black & Blue colors)
Each
28.
Pens, Ball point, medium point Reynolds or equal (Red, black & Blue colors)
Each
29.
Photocopy Paper, White, A4, Size (210mm x 297mm), weight 80 gm, each ream 500
sheets
Ream
30.
Plastic cover sheet protectors, transparent, Box of 100
Box
31.
Plastic Folders with transparent cover (350 x 230mm)
Each
32.
Ruler, plastic 30 cm
Each
33.
Soft Felt Pens, black, blue, red or green, fine or medium
Each
34.
Staples No.16 Heavy duty, 23/10 (box of 1000)
Box
35.
Staples, zinc plated antirust size No.8 for 6mm staplers, 2000 staple
Box
36.
Each
39.
Writing Pad, white, size 148 x 210 cm (A5), 50 - 70 sheets, 60 - 70 GSM
Calculator, desk type, big liquid crystal display, 14 digits dual powered solar and
batteries, percentage and squared root keys, memory, auto power off.
Correction fluid, 20 ml quick dry covers type write, handwritten and photocopy
correction
Envelope opener, steel 230mm
40.
Flip Chart Paper Pad, 80 - 90 GSM, 27.6" x 39.4"
Each
41.
Flip Chart Stand portable 27.6" x 39.4"
Each
42.
Index dividers (partitions) - Colored, set of 5
43.
Ink pad refill, black, blue, Red
37.
38.
Set
Each
Each
Each
Set
Each
44.
Ink/stamp pad , black, blue, Red
Each
45.
Post it 3.5" x 3.5" x3.5" (multi Colored)
pack
46.
Lead -pen Refills (HB O.5), Automatic
Each
47.
Each
49.
Magazine file (holder), for holding A4 size documents
Packing Adhesive Tape, brown waterproof, burst and stretch resistant, PVC, 50 X 66
MM,
Pencil colored, box of 24
50.
Pencil lead refills (HB 0.5), Box of 12
Box
51.
Pencil sharpener, desk type, one hole, see through shaving receptacle, manual with
fixing hook
Each
52.
Pencil Sharpener, easy grip, wedge-shaped, aluminum for pencils and crayons, one
hole, chisel hole shape
Each
53.
Photocopy Paper, White, A3, Size (297mm x 240mm), thickness 80 gsm, each ream
400 sheets
Ream
54.
Post it book marker yellow, blister of 50 size 2" x 1.5"
Blister
55.
Post it book marker yellow, blister of 50 size 3" x 3"
Blister
56.
Post it book marker yellow, blister of 50 size 3" x 5"
Blister
57.
Protector document, Plastic Pocket U Shape 100 per box
Box
58.
Push pin easy grip, 1/2 inch plastic head steel pin, 24 per box
Box
59.
Registration book (21cm x 15cm) used for acknowledgement for receipt of document
or items
Each
60.
Scissors, office stainless steel, 105 x 70 cm
Each
61.
Stable remover, steel jaws for extra strength, wide finger tabs, with textured non-slip
surface
Each
62.
Stackable mail trays, grey, metallic mesh, triple layer (set of 3 pieces)
63.
Stapler, heavy duty 100 sheet, rear loading adjustable paper guide, no skid
rubberized base, throat depth 63 mm
Each
64.
Stapler, office plastic or metal, load full capacity 100, 24/6 staples, capacity 3mm
Each
65.
Tape Dispenser, hand held
Each
66.
Tape Dispenser, Large Size
Each
67.
Two Hole Puncher, heavy duty, 8cm spacing, capacity 2mm punches 25 sheets,
removable chip tray, calibrating center guide mid
Each
68.
Two Hole Puncher, heavy duty, 8cm spacing, capacity 5.5mm punches 60 sheets,
removable chip tray, calibrating center guide mid
Each
69.
Binding machine plastic spirals (combs) 14 mm , box of 100
Box
70.
Binding machine plastic spirals (combs) 22 mm ; box of 50
Box
71.
Binding machines plastic spirals (combs) 12.5 mm, box of 100
Box
72.
Binding machines plastic spirals (combs) 8 mm, box of 100
Box
73.
Cork Pin board 60 x 90 cm
Each
74.
Cork Pin board 90 x 120 cm
Each
75.
Cutter, small, with retractable blade, Enforced Plastic
Each
76.
Signature book, standard size
Each
77.
Transparent Film for copies, A4 (Pack of 100)
Pack
78.
White board 120 x 180 cm
Each
79.
White board 60 x 90 cm
Each
48.
Each
Box
Set
80.
White board 90 x 120 cm
Each
81.
White board Eraser
Each
Annex B
No.
1
2
3
4
5
6
7
8
9
10
Description
Desk:
Wood (Chipboard), Veneered or cover in plastic laminate
Metal legs
Dimensions (mm): L1200 X W700 X H750
Color: Beige or cherry
Desk:
Wood (Chipboard), Veneered or cover in plastic laminate
Metal legs
Dimensions (mm): L1500 X W700 X H750
Color: Beige or sherry
Desk:
Wood (Chipboard), Veneered or cover in plastic laminate
Metal legs
Dimensions (mm): L1600 X W700 X H750
Color: Beige or sherry
Desk:
Wood (Chipboard), Veneered or cover in plastic laminate
Metal legs
Dimensions (mm): L1800 X W700 X H750
Color: Beige or sherry
Side return:
Wood (Chipboard), Veneered or cover in plastic laminate
Metal legs
Dimensions (mm): L900 X W400 X H750
Color: Beige or sherry
Side return:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1200 X W400 X H750
Color: Beige or sherry
Connection top with metal leg:
Left and Right
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1100 X W900 X H750
Color: Beige
Half round connection top with metal leg
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L600 X W700 X H750
Color: Beige
Connection top 90º
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): 90º X W700 X THK25
Color: Beige
4 Drawer Cabinet
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L410 X W525 X H1315
Color: Beige
Unit
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
11
3 Drawer Cabinet
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L410 X W525 X H1015
Color: Beige
Each
12
2 Drawer Cabinet
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L41 X W525 X H710
Color: Beige
Each
13
Wardrobe:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L800 X W400 X H1730
Color: Beige
Each
14
Swinging door cabinet – Glass
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L800 X W400 X H1730
Color: Beige
Each
15
Mobile pedestal:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L405 X W475 X H650
Color: Beige
Each
16
Mobile pedestal:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L405 X W420 X H515
Color: Beige
Each
17
Fixed pedestal:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L400 X W415 X H450
Color: Beige
Each
18
Round meeting table:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1000 X W1000 X H750
Color: Beige
Each
19
Conference table:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1800 X W900 X H750
Color: Beige
Each
20
21
22
Conference table:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L2400 X W1200 X H750
Color: Beige
Desk:
Ergonomic Table (Left and Right)
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1600 X W1200 X H750
Color: Beige
Desk:
Ergonomic Table (Left and Right)
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L1800 X W1200 X H750
Color: Beige
Each
Each
each
23
21
22
23
24
25
Coffee Table:
Wood (Chipboard), Veneered or cover in plastic laminate
Dimensions (mm): L600 X W600 X H450
Color: Beige
Chair:
High Back Chair
Swivel / Tilt synchronized mechanism and pneumatic height adjustment.
Five star polished metal base with twin wheel casters (for use in ceramic and parquet)
Seat and back upholstered with moulded foam and covered with strengthen/ special
fabric
Injection moulded plastic arms with upholstered pads
Dimensions (mm): W620 X D660 X H1130-1220 X SH500-590
Color: Black
Chair:
Mid Back Chair
Swivel / Tilt synchronized mechanism and pneumatic height adjustment.
Five star polished metal base with twin wheel casters (for use in ceramic and parquet)
Sear upholstered with moulded foam and covered with stretchable fabric
Sear with depth adjustable (Flexible back support)
Back with stretchable mesh
Injection moulded plastic arms with upholstered pads
Dimensions (mm): W700 X D650-700 X H1040-1130 X SH450-550
Color: Black
Chair:
Mid Back Chair
Swivel / Tilt synchronized mechanism and pneumatic height adjustment.
Five star polished metal base with twin wheel casters (for use in ceramic and parquet)
Sear upholstered with moulded foam and covered with stretchable fabric
Back with stretchable mesh
Injection moulded plastic arms with upholstered pads
Dimensions (mm): W720 X D520 X H960-1050 X SH450-550
Color: Black
Chair:
Chair with Headrest
Swivel / Tilt synchronized mechanism and pneumatic height adjustment.
Five star polished metal base with twin wheel casters (for use in ceramic and parquet)
Sear upholstered with moulded foam and covered with stretchable fabric
Sear with depth adjustable (Flexible back support)
Back with stretchable mesh
Injection moulded plastic arms with upholstered pads
Dimensions (mm): W700 X D650-700 X H1270-1340 X SH450-550
Color: Black
Chair:
Visitor Chair
Ø 30 mm tubular sled base frame (for use in ceramic and parquet)
Sear upholstered with moulded foam and covered with stretchable fabric
Back with stretchable mesh
Dimensions (mm): W720 X D520 X H1020 X SH500
Color: Black
Each
Each
Each
Each
Each