Event Infomation
CATHAY PACIFIC HSBC HONG KONG SEVENS • OFFICIAL OUT OF GROUND HOSPITALITY Saturday 28 – Sunday 29 March 2015 Photo by The Power of Sport Images for HKRFU. Official Hong Kong Sevens Out of Ground Hospitality Officially appointed by the HKRFU, Ironmonger Events is delighted to offer Official Out of Ground Hospitality in a luxury marquee facility just 50 yards from Hong Kong stadium and overlooking the Rugby Village. Guests will enjoy a delicious breakfast, lunch and afternoon tea in our air conditioned marquee or alternatively enjoy the festive atmosphere in the lounge area overlooking the Village and Big Screen. Hospitality includes: • Live coverage of all the Sevens action on plasma screens • Large outdoor lounge area overlooking the Village and Big Screen • Complimentary bar (until final whistle)– beer, wines, house spirits and soft drinks • Breakfast buffet including egg station, full cooked and continental breakfast, unlimited tea, coffee, juices. • Gourmet buffet lunch (sushi bar, seafood station, carvery) • Afternoon tea • Celebrity Guest speakers • Waitress service • Tables of 12 available for group bookings • Complimentary access to the Champagne Tent after party • Fully air-conditioned marquee unit • Official Hong Kong Sevens Souvenir programme 1. Full Hospitality Packages Two days of hospitality (Sat/Sun) and Sevens tickets for all 3 days. Also includes access to Champagne Bar for Fri/Sat/Sun (value HK$300). Cost per head HK$10,900 08.30 - 10.30 Breakfast served 10.00 - 12:00 Roving guest speakers 12.00 Pre lunch drinks 12.30 - 15.30 Lunch 14.00 Onwards Roving guest speakers 16.00 - 17.00 Afternoon Tea Final whistle till late Access to the Big Top & Champagne Bar Please note that the facility is open from 8.30am through to the final whistle on both Saturday and Sunday, giving the guests the luxury of being able to come and go from the stadium at leisure. 2. ‘Hospitality Only’ Packages Inclusive of Hong Kong Sevens Tickets a. Saturday/Sunday Package - 28 & 29 March 2015 Proposed Itinerary for the Day (Saturday and Sunday) Exclusive of Hong Kong Sevens Tickets a. Saturday Only Package - Saturday 28 March Inclusive all day hospitality. Also includes access to the Champagne Bar and Valley Big Top for all three nights. No Hong Kong Sevens tickets included. Cost per head HK$4,500 b. Sunday Only Package - Sunday 29 March Inclusive all day hospitality. Also includes access to the Champagne Bar and Valley Big Top for all three nights. No Hong Kong Sevens tickets included. Cost per head HK$4,500 Photo by The Power of Sport Images for HKRFU. Official Hong Kong Sevens Out of Ground Hospitality 2015 BOOKING FORM FAX to +852 2868 5146 Name: Address: Company Name: Emai:Contact Telephone No: 1. Full Hospitality Packages (inclusive of Hong Kong Sevens Tickets) a. Full Packages on Saturday and Sunday Only (inclusive of Hong Kong Sevens tickets) @ HK$10,900 per person. Number of pax 2. ‘Hospitality Only’ Packages (exclusive of Hong Kong Sevens Tickets) a. Saturday 28 March @ HK$4,500 per person. Number of pax b. Sunday 29 March @ HK$4,500 per person. Number of pax Total value of hospitality booking(s): Your enclosure badges and additional information will be forwarded to you 2 weeks before the event and upon receipt of full payment. If the invoice address is different from the address indicated above, please complete the following details. Please note there will be an additional courier charge of HKD600 if delivery address is outside Hong Kong. IME is not responsible for tickets/ badges lost in transit. Name: Company Name: Address: I agree to the standard terms and conditions as set out overleaf in this booking form. Signed: .............................................................................................. Print Name: Date: Payment details: Please make cheque’s payable to Ironmonger Events Ltd and send to Ironmonger , Suite 902, 9th Floor, Double Building, 22 Stanley Street, Central. Alternatively we can take AMEX payments over the phone and Mastercard and Visa in person at the Ironmonger office, address above. Please note all credit card transactions will incur a 3.9% surcharge. Ironmonger Events Limited STANDARD TERMS & CONDITIONS Please complete and return the booking form, with your cheque made payable to Ironmonger Events Ltd. and send to Suite 902, 9th floor, Double Building, 22 Stanley Street, Central, Hong Kong PAYMENT TERMS Payment is due strictly 7 days from date of invoice. Payment for a booking made within 8 weeks of an event is due in full at the time the booking is made. Ironmonger Events reserves the right to cancel bookings, with the loss of deposit or cancellation fees charged, as detailed below, where the payment terms are not met. All invoices unpaid after their respective due date for payment shall carry interest on the amounts outstanding from time to time at a rate of 2% above the current base rate of HSBC. Bookings taken 2 weeks prior to the event must be paid immediately. CANCELLATIONS The client may only terminate an order by notice in writing to Ironmonger Events Limited. Ironmonger Events shall be entitled to charge: - The total value of the package ordered, verbally or in writing, if the cancellation is received less than 4 working weeks prior to the commencement of the event. - 50% of the total value of the package ordered if the cancellation is received more than 4 but less than 12 weeks before. - The loss of the deposit or a 10% cancellation fee, whichever is the greater amount for any cancellation to a confirmed booking received more than 12 weeks prior to an event. CONFIRMATION OF BOOKING A receipted invoice will be issued with the booking confirmation and the balance invoice, where appropriate, will be sent in good time for payment to be effected by the final due date, being 4 weeks in advance of the event. All tickets or admission badges labels will be sent on receipt of final payment only. LOST TICKETS OR BADGES Ironmonger Events Ltd cannot accept responsibility for any tickets or badges once they have left the office. Payment must be made for any replacement tickets or badges. CATERING The Ironmonger appointed caterer has sole rights for the provision of food and liquor in the hospitality area and therefore no items of this nature may be brought into any enclosure. ADVERTISING Hospitality facility users may not affix or display or permit or suffer to be affixed or displayed anything whatsoever outside the facility, or visible from outside the facility without the express consent of the IronMonger Events management. ABANDONMENT In the event of the Sevens being cancelled less than 24 hours prior to the start, no refunds will be made and patrons are still welcome to use the facilities. Where the event is cancelled more than 24 hours prior to the game, a refund will be made subject to necessary charges for catering. Hong Kong Sevens tickets will be refunded in accordance to the Hong Kong Rugby Football Union ticketing terms and conditions. REVISIONS Whilst every effort will be made to present the packages exactly as described, the management reserves the right to alter where necessary the details set out in the brochure whilst maintaining the value of any package offered. TOILETS The hospitality accommodation is temporary and may be serviced by portable cloakrooms. RESELL OF PACKAGE These official Out of Ground Hospitality Packages are not intended to be resold with travel and/or accommodation services, products or benefits. Ironmonger Events Limited Tel: +852 2973 0116 Fax: +852 2868 5146 Suite 902, 9th Floor, Double Building, 22 Stanley Street, Central www.ironmongerevents.com Photo by The Power of Sport Images for HKRFU.
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