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Office of the Commandant
10th Bn Indo-Tibetan Border Police Force
Ministry of Home Affairs
Govt of India C/o 99 APO
T/E No - 01/2015-16/ ITBP/l0 Bn/ isc Store Welfare Grant)/ Tender/2015-16 Dated:- a 1o4-j
l,r
Limited Tender Notice
Commandant 10" Ba ., I.T.B.P.F Kimin, Dist. Papumpare (AP) for and on behalf of the President of India invites
sealed tenders from approvedleligible firms, under two bid systems (Technical and Financial Bids) on the prescribed form for
supply of mist store.
S. N. Description
of Stores
1
Misc Items
Qty
(in Nos)
Earnest
Money
Required
AS PER
SCHEDULE
OVERLEAF
12,500
Cost of Tender
set
(Non
Refundable)
100/-
Tender
opening
date & Time
21-04-2015
1600 Hrs
F.O.R.
Destinations
Place of Opening
of Tender
Commandant, 10" 10" But ITB police
Kimin, Distt.
Bn, ITB Police,
Papumpare (A.P.)
Kimin, Distt.
Papumpare (A.P.)
(free of cost on
freight pre-paid
basis)
SPECIFICATIONS AND OTHER DETAILS AS PER TENDER SCHEDULE
F.O.R Destinations: - Stores to be delivered to consignee at FOR destination basis by road at firm's own risk and free of cost on
freight pre-paid basis at consignee depot. Address of Consignee is Commandant , IOt' Bn, ITB Police, Kimin, Distt. Papumpare
(Arunachal Pradesh).
2. The detailed particulars and tender forms can be obtained from the office of the Commandant, 10To Bn.
04-ITBPF, Kimin, Distt. Papumpare (AP) by placing a demand letter mentioning for SUPPLY OF MISC ITEMS. W.e.f.
04-2015 to 20-04-2015 on any working day between 1000 firs to 1300 firs and 1600 hrs to 1800 hrs on cash payment mentioned
above (non-refundable). The Complete Tender enquiry will also be available on ITBP Web site (www. itbp.gov. in )
which can be downloaded by the interested firms. The cost of this downloaded tender document , Rs 100/- (equivalent to
the cost of tender set) has to be deposited in the form of a separate BD (made from only State Bank of India) drawn in
favour of HOO 10t" Bn ITB Police payable at SBI NLP (Bank code-0145) along with the Technical Bid. Tender form
can also be obtained by post from the above address against money order or demand draft drawn in favor of H.O.O., lot' Bn,
ITB Police (Bank code 0145). No other mode of payment will be accepted. Tenderers desirous of having tender documents by
post shall add Rs.65/- (Rupees Sixty five only) towards postage. Department shall not be responsible for any postal delay and no
correspondence in this regard will be entertained.
3. Tender forms are issued free of cost to NSIC registered firms the office of CMO, Jeevan Tara Building,
Parliament Street, New Delhi-110001.
4. All firms who are not registered with DGS&G/NSIC for the specifications of subject store shall be required to
deposit Earnest Money as mentioned above along with their technical bid.
5. Tender documents duly completed in all respect to be submitted in the tender box of QUARTER MASTER
BRANCH , kept at the SUBEDAR MAJOR OFFICE before specified time and date.
6. The firms or their reps. desirous of being present during the time of the OPENING OF TENDER should come
and get their "Gate Pass" timely made from the SM office, to avoid any hassle in getting entry into the Unit.
7. In case of any difficulty being faced while completing the above procedures the following officers can be
contacted at the given telephone number and id mails.
Telephone No.
DIG, SHQ(ITA)
0360-2292369
a)
Commandant 10th Bn
0360-2255354
b)
c)
2"t-in-command, lOn'Bn
0360-2255356
Note: For more details visit ITBP website: www.itbp.gov.in .
Id Mail
[email protected]
comdtlothbnitbp.govt.in
[email protected]
Commandant
10t' Bn. ITB Police Force
for and on behalf of President of India
(P.T.O.)
LIST OF ITEMS REQUIRED TO BE PURCHASED THROUGH L.T.E.
S.N.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Details of items
-Inverter 1650 VA (Branded)
Alongwith 02 Nos 130 AHC 12 V
Battery (Branded)
Mattress foam (Thickness 4", Size 6 1/2 ft X 3 ft)
Painting Modem Art size 5 ft X 3 ft
Dinner Set (Melamine)
TV LED 24" (Branded)
Blanket Single Bed (Superior Quality)
Full Plate (Bone china)
Quarter Plate (Bone china)
Dona with cover (Bone china
Cane Sofa 3+1+1
Dinning Table with Glass Top & four Chair (Cane made)
AC Quilt
A/U
Nos
Qty.
03
Nos
Nos
Set
Nos
Nos
Nos
Nos
Nos
Set
Set
Nos
10
02
08
02
06
50
50
08
01
01
04
Commandant
10th Bn. ITB Police Force
for and on behalf of President of India
T/E No - 01/2015-16/ ITBP/ 10'tt Bn/ OM/Mjsc Store (Welfare Grant)/ Tender/2015-16
Tender Fee Paid Vido T . R. No. Dated
97 4- Dated:- o f 1OQ-( I S-
INSTRUCTIONS TO TENDERERS
(With reference to the preparations and submission of tenders for the supply of MISC STORE specification given in
.the schedule attached to and F.O.R. at 10th BN ITBP Kimin (A.P.) Pin Code 934410
To,
On behalf of the President of India , I have to State that:1. Sealed tenders for supply of MISC STORE, as shown in the attached schedule will be received by the Commandant 10
th BN ITB Police Kimin (A.P.) up to 21.04. 1015 at 1400 Hrs. Tender must be sent under strong cover securely fastened sealed
with a distinctive device and conspicuously marked "render for the Supply of MISC Store They must be addressed to the
Commandant 10th BN ITB Police Kimin , (A.P.) and not to any officer by name. When a tender is sent by post this cover must be
enclosed in second strong cover . The outer cover will be addressed to the Commandant 10 th BN ITB (A P.) 934410 and will
not bear any indication of the contents . They will be opened at the office of the above officer at 1600 His, on 21.04.2015 in the
presence of the tenderers or their authorized representative present if they wish to be present.
2. (i) The form of tender is attached showing the conditions of supply and includes a schedule on which you must fill in your rates
both in words and in figures. Your rates an to include all freight charges , transit insurance, duties, taxes or impositions what
ever available in respect of supplies ( Except in cases where the contractors are allowed by the law under which such duties, taxes
rate or impositions are levied to obtain subsequent refund of sums so paid on presentation the necessary certificate and unless
otherwise stated in the schedule ). You may not quote fractions of paisa in giving those rates except in the case of mound/mile
carriage contracts when fractions of paisa may be quoted. You are to sign and date both tender and the schedule and also the
specifications and conditions " attached to the schedule (if contained in the tender). Additions if any should be attached by the
signatory of the tender under his full signatures.
(ii) Any special conditions or stipulations attached or referred to in the form of the tender shall prevail over the general conditions
or stipulations contained where in so far and to the extend to which the latter are in any way repugnant to the former.
3. You are to initial any erasures or alterations that may have already been made in the forms before they are sent to you
and also any furt^f erasures/alterations (if any) that you may accidentally make in the course of completing the forms.
Lommandant
10`" Bn. ITB Police Force
for and on behalf of President of India
SIGNATURE OF TENDERER
2
4. If you are a firm ( i.e. if you have a partner or partners ), each one of you must signs
the tender and the schedule and is to
be embodied in the schedule the "specifications and conditions " If any partner is absent these
forms will be signed by his duly
constituted attorney. If any partner signs the tender or any document forming part of contract on behalf of
the firm the original
partnership agreement or the power of attorney duly executed in his favors authorizing him to bind the
firm in all matter
,pertaining to the contract including the submission of any dispute relating to business of the firm to arbitration should be attached
to the tender of such other document . If you (or any of your partners) are enable to write, you (or he
) must make your (his) mark
and affix your ( his) seal instead and this mark of seal must be attached and dated by some responsible
person. In cases where
verified copy of partnership deeds and power of attorney are held by executive authorities having been submitted at the time of
their registration the following certificate only may be attached to the tender.
I/We certify that the constitution of my /our firm is as under:
( a) I am the Manager and hold a proper power of attorney (copy attached) from other partners in
my favor.
(b) The following whose signatures ( s) is /are appended is /are the partners as my/our firm as given in the original
partnership agreement and that my/our documents have been signed by all partners shown here under:-
ADDRESS
SIGNATURE
First Partner
Second Partner
Signature of Manager / Proprietor Signature Tenderer
Note: - Item not applicable to be deleted.
If you are not a firm the following certificate is to be attached to the tender:
I certify that I am the sole proprietor and there are not other partners doing business conjointly with me. In the case of a limited
company registered with the accordance with the Articles of Association, the following certificate my be attached to the tender:I certify that I am the Managing Director and I hold the power of attorney executed in accordance with the Articles of
Association of the Company to sign all documents on behalf of the company. In cases where a partner of a firm dies before
acceptance of the tender, the serving partner (or Partners ) and the legal representative of the deceased must be renewed the tender.
The signature of one recognized agent on behalf of a firm can only be accepted if he holds a proper power of attorney signed by
all these partners. This power of attorney must be submitted for inspection at the time of tendering. It must, in the case of a
registered company, be executed in accordance with the Articles of Association of the Company and in the case of partnership be
signed by the partners of the firm and must be properly stamped and registered with the district registration authorities. The
stamp duly payable can be ascertained from office of the Collector to the District where it is executed.
5. You must send with the tender, the amount of Earnest money Rs 12.500/--(Rs Twelve Thousand Five Hundred Only)
as Bank Drafl/CDRITDR from any scheduled Bank payable to the Commandant 10 TH BN ITB Police Kimin (A.P.)
kommandant SIGNATURE OF TENDERER
10th Bn. ITB Police Force
for and on behalf of President of India
3
6. The successful tenderer will be notified on acceptance of his tender in whole or in part. Till that no tenderer has any
right to assume that his tender has been accepted in whole or in part and if any tenderer disregard this warning and make any
arrangement or incurs any expenditure in anticipation of receipt of notice of acceptance , he will have no claim for compensation.
On issue of the notice of acceptance, the tenderer will become a contractor in so far as the notification shown the whole or part of
the tender that has been accepted and tenderer will furnish the security deposit as specified in the acceptance of tender and hand
over the Treasury receipt( the Bank deposit receipt /Government security etc. Lodged as security deposit to the Commandant 10
TH BN ITB Police by the time and date as specified in the acceptance of tender until receipt of the security deposit in full or in
the event of the non submission of the security deposit the earnest money will be retained and considered as part of the security
and shall subject to disposal by Government in accordance with clause to the tender. The amount of this security will be
calculated in tens of rupees on the value of the estimated qty supplies to be made or tendered by you during the period of the
contract for which your tender has been accepted and according to the rates tendered and accepted for the same:(i) For a contract not exceeding Rs. 10,0001- in value 10 % with a minimum of Rs. 25/- .
(ii) For a contract between Rs. 10,000/- and 30,000/- in value 10 % with minimum of Its. 1000 /- and maximum Rs. 2,000/(iii) For contract exceeding Rs. 30,000/-, 10% of value tendered by the tenderer.
The amount may be specially fixed by the Commandant 10 TH BN ITB Police, who may also at his discretion increase or
decrease the amount of the security to be furnished with reference to the probable loss or inconvenience that would result to
Government from failure on the part of contractor. The amount fixed therefore is Rs. 10% value tendered by tenderer.
7. (i) Security money may be deposited in Treasury and Treasury receipt may be submitted in proof thereof. Security money
may be submitted in any of Following form:(a) National saving certificate, - These will be accepted at their surrender value at the time of tender. Those certificates should
be formally transferred to Commandant 10 TH BN ITB Police, with the sanction of Head Post Master Concerned.
(b) Promissory note on stock certificate of the central or state Government Municipal debenture or part trust board. These will
be accepted at 5% below the market price or at the face value which ever is less.
(c) Bank deposit receim: - Deposit receipt of the State Bank of India or its subsidiaries only will be accepted
(d) Government securities ( including post office cash certificate/Defence saving certificate/National saving certificate and
National Plan certificates.)
(ii) The depositor should agree in writing to undertake any risk involved in the investment.
(iii) The Bank should agree that on receipt of a signed Treasury challan and a withdrawal order from the pledge in
respect of the depositor any part thereof it will at once remit the amount specified in the nearest treasury along
with the challan and sent treasury receipt tothe pledge.
(iv) The responsibility of the pledge in connection with the deposit and the interest on it will cease when he issues
a final withdrawal order to the depositor and sent intimation to the Bank that he did so.
8. Earnest money of a successful tender will be returned as soon as the security deposit has been furnished (unless it will be
used as part of the security) that of unsuccessful tenderer (unless of forfeited under clause 9 below) will be returned immediately
after rejection of tenders.
'Commandant SIGNATURE OF TENDERER
I0`h On. ITB Police Force
for and on behalf of President of India
4
9. The tenderer shall hold the offer open up to and including
the period mentioned in Para of the tenders and schedule it is
understood that tender documents have been
sold/issued to the tenders and the tenderer is being permitted to tender in
consideration of the stipulation on his part that after submitting his tender he
will not resile from his offer or modify the terms and
condition thereof. Should the tenderer fail to observe and
comply with the forgoing stipulation, the earnest money shall be
forfeited to the Government without prejudice to any other
right of the Govt. under this contract and the law. The earnest money
shall also be liable to be forfeited in full, if th e tender
fails
to
payable on the amount of the earnest money in any case furnish security money deposit by the due date. No interest will be
. No cognizance will be taken of any communication relating to
withdrawal, revelation or amendment to the tender
already submitted except when it is in the form of a letter duly signed by the
tenderer, if the tenderer is an individual , by all the partners
of the firm of the tenderer or their duly accredited attorney if the
tendereres are partnership of firm and by a person having
express authority in the case of limited company, which should reach
the office of the Commandant 10 TH BN ITS Police, before the last date
prescribed for the submission of the sealed tenders.
10. Tenders that do not comply the above condition
are likely to be rejected on that ground.
IT. The approval or rejection of tenders rest with the Commandant
of any tender or any item in a tender without assigning any reason thereof.101h BN ITB Police who reserve the right the rejection
Lowest tender will not necessarily be accepted.
12. The quantities stated on schedule "B " are approximate requirement and are
only given, as rough guide and no claim for
compensation will be made or entertained i n case these quantities are over indented
or under indented subsequently. All the
indents must be complied with at the contract rates whether the quantities demanded there in be within
or in excess of the said
approximate requirement.
13. Any further information required can be obtained on application
on any working day between 10 A.M. to 6 P.M. to the
Commandant 10" BN ITB Police Kimin (A.P.).
14. These "Instructions to tenderer" are to be signed by you and returned
with your tender.
15. Payment of bills of successful tenderer will be made after
pass & payment through Bank Draft or by Crossed Draft or
Cheques.
16. You will have no claim for compensation of any concession
octroi duty or other charges granted by or understood to be
allowed by authorities be subsequently withdrawn but in the event
of any duty of customs or excise on the article contracted for
being imposed, increased, decreased, or remitted after the date
of the contract the amount of such position increased, decrease or
remission shall be added to all deducted from the contract price as the case may be.
17. No priority certificate or letters to authorities will be given to
you to facilitate the carrying out of the contract except that
under exceptional circumstances which must be explained
by you in writing and accepted by his as justifying such assistance the
Commandant 10 TH BN FIB Police is authorized to address the concerned
authorities to assist in supplying stores. The giving of
such assistance will be way prejudice Government right to enforce
terms of contract in case of default.
18. The supply as mentioned in attached schedule must be completed
within 30 days.
'Commandant SIGNATURE OF TENDERER
10" Bn. ITB Police Force
for and on behalf of President of India
5
All the above conditions are accepted by mefus
Name
Witness Address
-Occupation
Station
Dated the day of
T/E No - 01/2015-16/ ITBP/ l OT" Bn/ OM/Misc Store
AT
Details of earnest money sent herewith
To be filled by the tenderers
Description No. Date
2015
(Welfare Grant)/ Tender/2015 - 16 .
7 4 Dated Q ([ Dg//f
Face Value in Rs.
To,
(The President of India through Com^tandant 10 TH BN ITS Police Kimin (A.P.)-934410)
1. I/We undersigned agree on acceptance of this tender as whole or in
part to supply/tender to the Commandant 10 TH BN ITB
Police Kimin or his representative duly authorized to act for
this in accordance with such acceptance so any/much of the articles
specified in the schedule hereto, or as he may actually require
for time to time during the period as prescribed ( or to such date as
this period may be extended of this tender),
subject to the condition and stipulation specified in this tender" ( including any
schedules and "Specification and conditions '
contained therein or attached thereto ) in the acceptance in the instructions to
Tenders (all of which constituted are hereafter refereed to as contract).
2. I/We shall deliver/render the supplies at/our expense in such manner
to such person and such place (within the area
concerned by the contract, as specified in the schedule
) as the Commandant 101 BN ITB Police may direct further in
consideration of your agreeing to take from me/us and from no
. other contractor the entire amount of supplies which the officer or
officers operating the contract may require within the period of the contract
other than such as Government may themselves
supply including produce obtaining from their stores /
go down and subject to the provision of clause-7 here of. I /We bind my
self not to revoke and my tender during the aforementioned period.
3. I/We shall famish as a security deposit 10 days of issue
of notice of the acceptance of this tender (in whole or in part) before
the commencement by/me/us of the performance in the contract which ever is earlier
(or within such extended time as my sole
obtain of the Commandant] 10 TH BN ITBP to be me/us).
The sum specification in the said notice of the acceptance
and referred in paragraph 6 of the instructions to tenderers and such
depositor the earnest money submitted with the tender
if the security deposit has not been remitted at the time of breach or
nonperformance will be liable to forfeiture in the
events of any nonperformance on my/our part of the contract if I/We fail to
furnish such security deposit within the officer sanctioning contract
. If security deposit is accepted in the form of a Bank Draft
deposit receipt which matures before the security deposit is returnable under clause
17 (iii) here of, I shall be at liberty to renew
same subject always to the lien created in favour of Government under clause
7 of the instructions to Tenderers".
4. Any charge in the constitutions of my firm shall be notified
forthwith by me in writing to the authority motioning the
contract and such change shall not relieve any former member of
the firm form any liability tender the contract. No new partner/
partners shall be accepted in to the firm by me in respect of this contract
unless he
and condition and deposit (s) with the officer motioning the contract a lodgment agree(s) to abide by in respect all its terms
or that of any partners subsequently accepted
as discharir any of the purpose of the contract.
andant
10`h Bn. ITB Police Force
for and on behalf of President of India
;SIGNATti*E OFTFNDERER
6
5. The officer sanctioning the contractor any such authorized officers as he may wish to operate the contract on his behalf
and I and my agent will accept and carry out instructions given by such officer (or their representative) in connection with
contract as if these were issued by the officer sanctioning the contract.
6. All money of compensation payable by me to Government under the terms of the contract may be deducted from or
realized or from interest arising there from or from any sum which may be due by the sale of sufficient part of my security
`deposit or may become due to me by Government under which contract or any other contract account with the Government,. In
the event to my security deposit being reduced by reason of any such deductions or sale, as aforesaid or should the value of such
receipts or securities depreciate in value during the period that they have such security deposit I shall within fifteen days from
the date of my being called on to do so to make good case of receipts of securities the amount required to complete the security
deposit to the original value.
7.(i)The officer whom supplies are to be delivered (in the contract referred to as the officer operating the contract which
expression shall include his duly authorized representative may reject the supplies in whole or in part if in his opinion they are
not in all respect in accordance with the contract.
(ii) I shall not charge or be paid for supplies rejected as above as such supplies shall be removed by me at once and at my on
expense.
(iii) I shall neither claim not be entitled to make payment for any damage that rejected supplies suffer from rain, fire or any
other harm incidental to a full proper examination and test of such supplies.
(iv) Government shall be under no. liability whatever of rejected supplies and the same shall be at my risk. If rejected supplies
be not removed by me within fifteen days of rejection , the officer operating the contract shall be entitled to cause the same to
remove and charge me with all expenses in-cured in such removal or to leave them on Government premises and to charge me
rent for the space occupied, the amount of such rent being settled in case of dispute, by the officer sanctioning the contract or to
sell or otherwise dispose of the goods on my behalf at my risk and to retain any money realized (after paying expenses) of sale
toward any some due from me.
(v) Government shall, in the event of rejection of supplies be entitled to demand replacement, at my own cost of such quantity of
the supplies required or if replacement is not permitted
to recover from me the freight at public carrier on rejected supplies
from the place of dispatch to the place at which rejection took place.
8. In the event of:(i) Rejection of supplies described in paragraph (i) above or of.
(ii) My failing, declining, neglecting or delaying to comply with any demand or requisition or otherwise not executing
the same in accordance with the terms of contract the officer operating the contract shall be at liberty (without prejudice
to any other remedy the Government may have on account of any claim for compensation against loss and
inconvenience caused by such breach or non performing of the contract). Or to arrange form Government or otherwise,
at my expenses, such supplies as my have been rejected or delivered to supply, or such authorities arbitrate, therefore as
are specified in the schedule hereto and are approved by the officer operating the contract and may excess cost incurred
over the contract price together with all incidental charges and expenses ) incurred in purchasing, procuring or arranging
for such supplies or their authorized substitutes and in case where issues replacement are made from Government stock
or supplies the cost or value of such stock or supplies (together with all incidental charges or expenses) shall be
recoverable from me on demand.
9. The Officer sanctioning the contract may rescind this contract by notice to me in writing :( i) If I assign or subject my contract without his written approval, or if I attempt to do so .
If I or any of my Agent or servant shall be guilty of fraud in respect of the contract, or any other contract
ordered to me with Goverment or.
,ommandant
(h Bn. ITB Police Force
for and on behalf of President of India
rv.STC}Nrr.UR)' OF'FENDERER
7
( iii) Directly or indirectly give, promise or offer any bride gratuity , gift, loan, perquisite reward or advantage.
Pecuniary or otherwise to any officer or person in the employment of the Government in any way relating to
such office' s or person ' s officer or employment.
(iv) If I or any such officer or person mentioned in sub paragraph to (ii) (b) of this Para, become in any way directly
interested in the contract.
(v) If I or any of my partners become insolvent of supply for relief as an insolvent resort to commence any
insolvent proceedings or make any composition with my creditors of attempts to do so or in the case of our
being a registered company any order be duly made or any resolution be duly paid for the winding up of the
company.
(vi) If I decline, neglect or delay to comply with any demand or requisition or in any other way fail to perform or
observe any condition of the contract
(vii) If it should transpire that I am doing business conjointly with any other contractor (s) or that I am
partner/partners in any other forms on the approved list of the contractors.
In case of such rescission , my security deposit for such portion there of as the officers sanctioning the contract shall
consider for or adequate shall stand forfeited and absolutely at the disposal of Government, without prejudice to any other remedy
of action that Government may have to take. If this contract be for supply at more that one station, its rescission under these
conditions shall not be effective by the acceptance. While or subsequently of supplies accepted or made any station in ignorance
of the recession.
In the case of such rescission , the Government shall be entitled to recover from me on demand any extra expenses the
Government may put to in obtaining supplies hereby agreed to be supplied , from elsewhere in any manner mentioned in clause 7
(ii) here of for the reminder of the period for which this contract was catered in to without prejudice to any other remedy the
Government have.
10. Notwithstanding anything herein before contained and without prejudice there to the officer operating the contract may
recover from me as compensation such sum as he considers reasonable.
(i) If any goods entrusted to me under the contract be lost, damaged or depreciated unless such loss, damage or
depreciation be due to the act of God or the enemies of the Govt.
(H) If I fail to observe or perform any condition of the contract.
it. Decision as to recover of money from me in respect of purchase or arrangement at my expense or of compensation
by order of the officer operating the contract under paragraph 7 or 9 above and any order rescission of contract by the officer
sanctioning the contract . Under paragraph above shall be subject to an appeal if preferred in writing by within 15 days of issue of
such decision of order, to Govt. officer decision will be accepted as final . If such appeal be not duly notified to the Govt. within
this period, the original decision or order in question shall be accepted as final.
12. 1 shall be liable to pay rent for Government land if and when occupied by me in the course of the contract at rate to be
fixed by the officer sanctioning the occupation of the land and intimated by the officer sanctioning the contract.
13. No payment will be made in advance for any supplies under this contract.
14. On the supplies being accepted, I shall be entitled to be furnished with a certificate from the proper officer of the Govt. to
the effect that such supplies have become the property of Government , for the purpose of enabling me to obtain a refund of the
amount paid y me for octroi duty in respect of such supplies provided such refund is permissible by the law under which such
octroi duty4(4 been levied.
tiommandant
191 Ho. ITI3 Police Force
for and on behalf of President of India
8
15. 1 during the currency of the contract, the specification of any articles or articles to be supplied there under be changed. I
shall continue to supply the said article or articles in accordance with which the new specification at a rate to be naturally agreed
to in writing at the time of such change and in default of such agreement, the contract, so far asit relates to the said article or
articles in respect of which no agreement had been arrived at shall rescind but not such change shall effect the supply of the other
articles under the contract or entitles me to my compensation.
16. I shall oblige my servant and agents to confirm to any reasonable instructions their punctuality in attendance or supply
cleanliness and respectful behaviors that may give by officer sanctioning by the contract or the officer operating the contract.
17. (i) I shall submit the bills for the supplies made and services for installation etc rendered under the contract to the
Commandant 10'H BN ITB Police or his representative duly accepted. These bills will be presented by me on the correct printed
forms and shall be receipted by me and be supported by the receipted voucher given to me by receiving officer. The charges in
the bill shall always be entered at the same rates for each item as are shown in the schedule of the contract and under such clause
of the schedule as to obtain as specified by the officer operating the contract in the requisition or order.
(ii) By security deposit or any balance there of remaining at the end of the contract not be Returned to me until my
contract have been finally audited and settled and until I have executed the usual 'NO DEMAND'
18. In the event of withdrawal or (reduction in the number ) of items and consequent reduction in demand, I shall not be
entitled to any compensation, the officer sanctioning the contract or officer operating the contract will, however, make reasonable
endeavor to give warning of any impending complete withdrawal or of any reduction seriously accepting quantities likely be
required under the contract.
19. 1 Acknowledge that I have made myself acquainted with all the conditions and circumstances "Under which the supplies
required under the contract will have made or furnished and with the terms, clause conditions specification and other details of
the contract and I shall not plead ignorance of any of these as excuse in case of complaint against or of rejection of supplies
tendered by me or with a view of their to asking for enhancement of any rates agreed to in the contract or to evading any of my
obligations under the contract.
20. (a) Any dispute or difference arising in the interpretation or application or provision of contract, settlement of
which is not herein force provided for , shall be referred to the sole arbitration of the officer sanctioning the
contract or his successor in office or of any person nominated by the Govt.
(b) The award of the arbitration shall be final and binding on both the parties.
(c) A demand for arbitration shall be in writing and within six month from the date of termination of the contract.
The date of termination of the contract shall mean and includes.
(i) The last date of delivery of goods according to the terms of the contract.
(ii) In case where the contract is cancelled wholly or partly the date when the letter of cancellation is issued.
(d) Subject as aforesaid the arbitration Act 1940 or any statutory modification or commencement there of for the
time being in force or any rules made there under shall apply to be arbitration proceedings under this rules.
21. If cost operation of the contract are increased or decreased by an act of legislature during the currency of the contract,
then the contract rate will be varied.
Signature(s) or marks of tenderer(s)
Witness
Name
Address
Dated the Day of
rjmmandant
IC1h Bn. 1TB Police Force
for and on behalf of President of India
2015
Occupation
§1GNATURE OF TENDERER
9
ANNEXURE TO THE TENDER
I/we agree that: 1. The contract of supply of Misc Store will be tendered in accordance with the specification and appeal condition attached here
to.
2. In case of disprove between me/us and the officer operating the contract, I/We agree to abide by the decision of Commandant
10th Bn ITBP kimin or of such officers as any be detailed by him to investigate the case and his decision
shall be final and
binding.
3. Delivery if any will be made on transport arranged for and paid me.
4. (a) I/We here by agree that payment for all type of items tendered by me under the contractor will be made to credit of my
account in recognized Bank in the union of India.
(b) I am required to acknowledge receipt of all cheques issued in my favor with regard to cheques sent to me by post.
( shall
acknowledge receipt with in 15 day from the date of their receipt . Failure on my part to acknowledge receipt will tender me
liable to forfeit privilege of receiving cheques by post and unless . I furnished a satisfactory exam nation for my default
in these
receipt payment through cheques sent by post. shall not be resumed and I shall be required to obtain cheques for future
payment
on this contract from the commandant 10'x BN ITBP Kimin or his representative after rendering proper receipt.
5. The contracter for bonafied payment issued vide troops and other entitled personnel.
6. 1 shall be responsible to pay/ octroi/terminal or any other tax liable on movement of vehicle by municipality Cantt or any other
civil authorities.
7. . I fully understand that this contract of Mist items
Commandant 10TH BN ITB Police Kimin
to be terminated at Due time, should the same be ordered by the
8. 1 hereby agree that Government shall discharges from all liabilities under the contract or otherwise in relation to the subject
there to unless the arbitration or a suit . Where such lies is commenced within six months from the expiry of the period
mentioned in the schedule of any extension thereof. The officer sectioning the contract may extend the period of 6 months
aforesaid in writing to owing to audit objection . I am not in the opinion of officer sanctioning contract practicable for me to
commence such arbitration or wait in the period aforesaid. Nothing contained in the above provision shall apply to the refund of
such portion security deposit as is refundable to me after all administrable deduction.
9. I have taken in to considerate upon the effect of any new/bill/bills under decision in the legislature in the rates tendered.
10. If the costs of the contracts are increased /decreased by an act of legislature during the currency of the contract i.e. an act
other than that which under discussion in the legislature at the time of ending dates vice clause 18 above when the contract rates
will be accordingly valued .
11. As long as there is no control order under which the maximum price is fixed below the agreed price, Govt. shall pay for the
good supplied at the agreed price and in a event of such a control being made and put in force the price shall be the maximum so
fixed under the control order in force at the time of contract.
12. I/we be fully responsible for safe delivery of octroi at delivery point desired by the Commandant l0TH BN ITB Police, and
will have to arrange transportation at the my/or risk and cost in case of breakdown of vehicle en-route.
13. I/We take the responsibility or any loss of damage of goods during transportation due to theft pilferage or fire.
ommandant
11 a' 9n. ITB Police Force
for And on behalf of President of India
SIGNATURE OF TENDERER
10
TERMS AND CONDITION
I Earnest money of Its 12300/--(Rs Twelve Thousand Five Hundred Only) given must accompany the tender form as
deposit call receipt/Bank draft duly pledged in &vor of the Commandant 10'" N ITS Police. Cheques/cash will not be
accepted. Earnest money will be refunded to, the unsuccessful tenderer upon finalization of the successful vendor. However, in
case of successful vendor it will be adjusted against security deposit.
2. Tender will be formed in Two Bid System i.e. Technical Bid and Financial Bid.
a) Technical Bid consisting of all technical details along with terms and conditions.
b) Financial Bid indicating item wise price for the items in the technical bid.
The technical bid and the financial bid should be sealed by the bidders in a separate cover and both these sealed
cover should be kept in a other cover which should also be sealed and duly mentioned `TENDER FOR THE SUPPLY OF
MISC ITEMS. Financial bids of only the technically acceptable tenders will be opened for further evaluation.
3. Conditional, telegraphic and incomplete tender form shall be rejected.
4. There shall be strict adherence to the delivery schedule as mentioned in the supply order. The successful tenderer will
have to deposit a sum equivalent to as per the provisions prescribed in G. F. R. 2005 or as prevailing on the date of issue of
acceptance of tender letter, failing which tender will be liable for forfeiture of security money. The items shall be procured
from alternate source of supply at the cost, risk and responsibility of the successful vendor/ unless the period is extended
by the competent authority without levy of compensation.
5. Stores shall be inspected by a board of officers strictly in conformity with the approved sample and Other decision to
accept / reject the stores will be final . No appeal will be entertained against the decision of the board.
6. Supply will be done on credit basis and No advance cash payment etc . will be made against the supply.
7. Store will be delivered at 10TH ON ITS Police KIMIN (A.P.).
8. The Commandant l0'rr BN I T B P reserves the right to accept/reject any offer without assigning any season there of.
9. The rates will be final and no variations will be accepted after acceptance of tender.
10. Tolerance Clause:- Quantity proposed for procurement can be increased or decreased up to 25% by the competent authority.
1 I . Tenderer should submit their permanent account No . (PAN) allotted by income tax Deptt., Registration No and Tin No.
12. The validity of the quoted price should be for a period till supply.
13. Date & time for opening of tender is on 21 .04.2015 at 1600 hrs. Last date and time of receipt of tender at 10TH
BN ITB Police is 21.04.2015 at 1400 Hip.
14. Once the supply order is placed, it will be the responsibility of the tenderer to supply deliverables on time mentioned in
supply order. Any additional cost incurred in any form would be home by the tenderer.
15. The 10" BNITBP also reserves the right to seek clarification with one or tenderer if considered necessary and also not
accept any offer at all in case they are not reasonably priced.
16. Any terms/condition given in the bids by the tenderer will not be binding on the FIB Police All the terms and condition for
the supply, delivery, payment etc. will be as given herein and no change in any terms or condition by the tenderer will not be
accepted.
17. Firm is also required to attach literature of accessories if any with tender form. Only those tender will be considered which are
found as per the Sample, specifications, make and model mentioned in the Tender schedule.
18. The work done will be accepted only after it is justified by the inspection team or a board of officer. No appeal will be
entertained against the decision of the inspection team or a board of officers.
19. Date and time of price negotiation will be intimated later on if needed.
20. Supply will be made with in 15 days after supply order. F.O.R. will be 10 TH BN ITBPKIMIN (A.P.)
21. Warranty of supplied equipment will clearly mentioned by tenderer , where ever applicable.
'C'ommandant
10" Bn. ITB Police Force
for and on behalf of President of India
SIGNA TURE OF TENDERER
TENDER SCHEDULE "A"
(Technical Bid)
Schedule to the tender form as refer clause of tender and clause 2 (i) of instructions of tender of Earnest
money (in figures in word ) Rs 12.580/- (Rs Twelve Thousand Five Hundred Only) as given below. Amount of
security deposit to be prescribed on accepted of tender period of central board 10 % of the total value of the
tender limit with in the HQrs. ITB Police 101h BN Kimin (AP). A Contract be in Force. ITBP 10"' BN ITB Police
(Arunachal Pradesh).
S.N.
DISCRIPTION OF STORE AND
SPECIFICATION/BRAND OF ITEMS IF ANY
A/U
01
-Inverter 1650 VA (Branded)
Alongwith 02 Nos 130 AHC 12 V
Battery (Branded)
Mattress foam (Thickness 4", Size 6 1/2 ft X
3ft
Painting Modern Art size 5 ft X 311
Dinner Set (Melamine)
TV LED 24"Branded
Blanket Single Bed (Superior Quality)
Full Plate (Bone china)
Quarter Plate (Bone china)
Dona with cover (Bone china)
Cane Sofa (3+1+1)
Dinning Table with Glass Top & four Chair
(Cane made)
AC Quilt
No
02
03
04
05
06
07
08
09
10
11
12
Commandant
10"' Bn. ITB Police Force
for and on behalf of President of India
SPECIFICATION OFFERED BY FIRM
No
No
Set
No
No
No
No
No
Set
Set
No
SIGNATURE OF TENDERER
TENDER SCHEDULE "B"
(Financial Bid)
Schedule to the tender form as refer clause of tender and clause 2 (i) of instructions of tender of Earnest
money (in figures in word ) IS 12 soo%(Rs Twelve Thousand Five Hundred Only) as given below. Amount of
security deposit to be prescribed on accepted of tender period of central board 10 % of the total value of the
tender limit with in the HQrs. ITB Police 10th BN Kimin (AP). A Contract be in Force. ITBP 10" BN ITB Police
(Arunachal Pradesh).
S.NO
01
DESCRIPTION OF STORE /SPECIFICATION/ BRAND
OF ITEMS IF ANY
02
-Inverter 1650 VA (Branded)
Alongwith 02 Nos 130 AI4C 12 V
Batte randed
Mattress foam (Thickness 4", Size 6 1/2 ft X 3 ft)
03
Painting Modem Art size 5 ft X 3 ft
04
Dinner Set (Melamine)
RATE PER ITEM IN RS.
In Figures
In Words
TV LED 24" (Branded)
F Blanket Single Bed ( Superior Quality)
Full Plate (Bone china)
08
Quarter Plate (Bone china)
09
Donga with cover (Bone china )
10
Cane Sofa (3+1+1)
11
Dinning Table with Glass Top & four Chair (Cane
made
AC Quilt
12
Commandant
10'" Bn. ITB Police Force
for and on behalf of President of India
SIGNATURE OF TENDERER
TENDER SCHEDULE"C"
FORM OF ESSENTI4L PARTICUn A_R IN RESPECT OF TENDERER
Note- firm/tenderers should fill in complete detail and fu
rnish specific answer against each of the serial number given below as
may be applicable in their case Please note that if the answered /
details furnished are not clear and or are evasive the firms
tender is liable to be ignored .
articulars
ame of the Tenderes s fitm/com
dess of registered/headoffice of tenderer (with telephone
g
and fix Nos and E-mail ID Documen roof to be attached.)
dr
ddress
of work place ( with telephone Nos and fax Nos and E-
ail ID Documen f to be attached.
rmanent income tax account number of tenderer ( s) (duly self
ttested co
6
7 (a)
7(b)
8(a)
8(b)
9
10
to be attached
ea se indicate name and full address of your banker and his
Telephone and Fax Number
Enclose proof of financial stability from your bankers up to the
approximate vale of the contract with reference to your tender
offer.
Bank account Number and name of the Individual artner/firm
Full address of Bank where payments pertaining to services
rendered to ITBPF in this contract are to be remitted by Govt
cheq ue/DD in favour of tenderer.
State whether business dealing with you have been barred by ITBP
or other CPMFs or Army or any other Central Govt. or state Govt.
Authorities at any time in the
State number of y ears since Tenderer has been dealin g with ITBP
Please confirm that you have submitted required demand
draf/FDR/CDR/TDR of Rs ..................... only for earnest
move .
Please fill the detail of all enclosures attached /submitted by you a)
with this tender offer.
b)
c)
d)
e)
f)
g)
h)
i)
J)
k)
1)
11
12
Please confirm that you have read overall the instructions carefully
and have com plied with them accordi ngl y.
Name of Tenderer signing tender documents with this tender offer.
m)
n)
Total No of enclosures in words ..................
It is certified that all the information given in this Essential particulars
form are correct to the best of my/ our knowledge and
copies/photocopies of documents attached are true copies of the originals.
Commandant
10" Bn. ITB Police Force
for and on behalf of President of India
SIGNATURE OF TENDERER