1. society
2. work
3. contracts

-t-
rn r..\o._
(in ligure)
(in uords)
(To be filled by ITBP office at the rime of issue ofTender form)
Tender Fee Paid Vide
T.R. No. (ITBP 60)
Dated
Tender for
No. ITBP/R.T.C iSivagangai/ Cafeteria / tenders
INSTRUCTIONS TO TENDf,RERS
(With ref'erence to the preparations and submission of terders for the supply of "Fresh sweets,, specification
given in the schedule attached to and F.O.R. at ( RTC ITBP Illunnaikudi Camp P.O Padamathur Distt
Sivasaneai JT.NI Pin Code 630562 Estimated Cost Rs. fi{},(!il{t/'- (l'lupee$ l,lisirar'["h{}!rsiir}rt n*11,} per'
!fi$nth.
(Note: - Tender sets are NOT TRANSFERABLE)
To
1.
lbr supply of items shown in the attached schedule will be received by the (DIG
RTC,lrB P,lllupaikudi Carnp P.o Padamathul Distr Sivagangai (T.N)) up to 08.05-11 at 1000 Hrs- Tender
l'l]ttst bc sent under stl'ong cover securely fastened sealed with a distinctive device and conspicuolsly
rnarked "Tender for the Supply of "Fresh sweets". They must be addressed to (DIG RTC ITBi
Illunpaikudi Camn P.O Padamathur Distt Sivasaneai lT.Nl with pin Code-630562 and not to any
officer by name. Whetr a tender is sent by post this cover nrust be enclosecl in second strong cover. The
outer covel will be addressed to (DIG RTC ITBP ILLLTPAPIK{JDI Cumo P.O Padamathur Distt
Sit'asanpai lT.Nl Pin Code-630562 and will not bear any indication of the contellts. Tenders will be
opened at the office of the above named of-ficer or in the office of an officer/board autlrorized in his behalf
in (RTC ITBP Sivasaneai Illupnaikudi Camn P.O Padamathur Dist Sivaeaneai lT.Nl at 1700 hrs on
S-E,{15.15 in the presence of the tenderers or their authorized representative present if they wish to be
Sealed tenders
present
Yon are to initial any erasutes or alterations that rnay have already been made in the tender form before they
are sent by you and also any further erasures/alterations (ifany) that you Made accidentally in the course of
completing the tender fom
.
3.
Specification as per sclredule to tender is enclosed.
4.
If 1'ou are in a position to quote for supply in accordance with the requirentents stated in the attached
schedule to tender, all documents attached herervith should be duly filled in, signerJ and returned to this
office.
5.
Tender documents duly completed in all respect to be submitted itr the tender box of procurernent kept at
Cafeteria, (RTC ITBP Sivaganeai. Illuppaikudi Camp p.O padamathur Distt Sivasansai [T.NI
before specified time and date. The tender and eanlest money shall be placed in separate r"oiea
each marked. Terderers are essentially required to submit EARNEST MoNEy of R.s. 4.s09/:"nu"toles
(S.upee;
[r]gr T'.llq]ijsand !&lv] in the form of an open "Demand Draft" drawn in favour of (DrG RTC ITBp
Sivasaneail Illuppaikudai Camo P.O Padamalhur Distt Sivaganeai [T.Nl payable at SBI (Sivagangai
code No 0918. The earnest money in the forrn of C.D.R./T.D.R./F.D.R. duly pledged in favour of (DiG
No-0918 shall also be accepted. Eamest money of unsuccessful tenders will be returned within one month
ofthe finalization ofthe contmct. No interest on earnest morey deposit will be paid .
Signature ofTenderer
RTC ITB Police
,
Sivagangai
with seal
-2-
6.
(a) This
set
ofblank tender docurnents comprising of l9(nineteen) pages contains
(i)
(ii)
(iii)
(iv)
(b) NoDe of tlie
Instructions to tenders
Tender containing agrecrnent/acceptance ofterms and
[p*ge t to 6]
contlitions piragi z to tSl
GeneralConditions.,,Schedule,,fortenderingrates
including its annexure Containing terms & conditions.
Fom ofessential particulars oftenderer
[page 14 to 17]
tS to 19 I
iith provisions in
pagl
pages ofteuder documents should he removed. Tender(s) i,
"on.onanc"
clause 4, must append his/their full signatures on each page oftender documents.
(c) It is not essential that rates should be tendered by you for all tlre articles contained in the ..Schedule,,.
You may submit your tender offer in patt considerirrg your capacity and area of operation. However, if a
tenderer is not quoting for any of the articles contained in tlre "schedule". he is required to
write: .,No
against
relevant
corresponding space ofthe schedule instead of marking it with dash () or leaving
Quoting"
the space blank.
(d) The rales must be filled both in words and figures in the space provided in the relevant anlexure ofthe
schedule only and on any separate slleet.
(e) The rates quoted by the tenderer should be covered by pasting transparent cello tape.
(l) Any alternation and over wtiting in the tender documeitts will not be acceptable. All such alternation &
erasures and overwriting in course of completion tlre tender doculnents shoirld be scored
out and correct
entries slrould be rvritten and full signatures oftenclerer be appended in attestatior thereof.
Note:- complete tender Form is also availabie on ITBp web site: ryryw-ithp.ear-,.u1 and Cppp rvebsite
which can be downloaded by the interested firms/suppliers. L .ur" i"l,a"."ilry irlur" submittilg
downloaded tender documents, they must enclose Derrand Dralt equivalent to cosi of tender set, along
with technical bid failing which tender shall be sunrmarily rejected. ihe DD should be in favour of (DIC
_
Code No- 0918, No other mode of payment *ill b" ac"
dorvnloading from t-fBP Website will not be provided any additional documenti relating
Enquiry manually for purpose of participating in the tender process.
to
Tender
Yor: must also ftrrnish all the information called for in the tender docurnent attaching the bank dr.aft or other
accep[ance documents as Earnest Money. financial stability certificate and also other information/
documetlts sought vide fonr of essential paniculars of tenderer as mentioned tender, failing which your
tender will be Iiable to be ignored.
8..
(a)
Ifyou are a finn(i.e. you have a partner or partners) each one
tender documents including the schedule.
(b)
(c)
ofyou must sign on all
pages
of
If any partner is absent his duly constituted attontey will sign the forrns.
If any partner has signed the tender or any docunents forming part ofthe contract o1 behalf of
the firm. the original partnership agreement or the power of attorney duly executed in his
favour authoriziltg him to bind the finn in all matters pertaining to the coniract including the
submission of any dispute relating to business of the finn to arbitration should be attached to
the tender or such other documents.
(d)
If'y'ou (or he or any ofyour paltners) is unable to write you (or he) must make your/his urark or
affix your/his seal instead and this mark or seal r.nust be attested and dated by ion.re responsible
person.
-J&-"'''
J.tr*m6il,*""*f
RTC ITB Poiice
,
Sivagangai
Signature ofTenderer
with seal
-J-
(e)
In case where verified copies or_ partnership deeds and power of attorney
are held by me executive
authorities and have been submittid at the time of their registration,
the following certificates
only may
attached to the tender:-
be
I/We certifu that the constitution ofmy/our firm is as under:_
(i)
(
ii)
I arl the Manager and hold a proper power of attorney (copy attached) from other partners
in
my favour.
TJre fo.llowing whose signature(s) is/are appended berow is/are
the partner(s)
of,rylour firm
given in the original partnership agreemeni and that my/our documents
have been signed by
partners shown here under:-
ADDRJSS
1
sr
SIGNATURE
Partner:
2nd Partner:
Signature of the Manager
Signature of sole Proprietor
(Note: - ltem not applicable to be deleted)
Dy. lrrflector Ceneral
RTC ITB Police , Sivagangai
Signature ofTenderer
with seal
as
a[
-4-
(iii)
Ifyou
are not a finn, tlre following certificate is to be attached
to the tender:-
6'I certify
that
I
am the sole proprietor
me".
(iv)
& there is no other partner doing
In case of limited company registered in accordance with the
articles
certificate is to be attached to the tender:_
"I
certify that I.am the Managing Director and
I
Note:
(b)
- (a)
In case where
of association, the fbllowing
hold power of attorney executed in
accordance with the Articles of association of the company
to sign
company".
business conjointly with
all
documents on behalf of the
a
ofa firm dies before acceptance ofthe tender the surviving partner (or
partners) arrd the legal tender representative of the deceased
must renew the tender. The signature of
one recognized agent on behalf of the firm can only be accepted
if he holds proper power of attorney.
partner
The proper power of attoffey should be signed by all these partners.
This power of attoney must be
properly starnped and registered withthe diitrict registration
authorities. I,r.'riu,rp a,,ty puyuut".u, t"
asceftained from the office ofthe Collector of tlre District
where it is executed.
9. (a) Tender Sample:
(i) All the bidders are requested to submit samples to the (DIG
RTC ITBp Illu
Padamathur Distt sivagangai r.N.) on or before the tender
ooenins date and
opening
,rd rirne
ti,re an,
a,rd duel
and time specified.
llfiliiiiate-
(ii) Samples ofthe successful tenderer{S) with_remarks as " approved" or unsuccessful
tender sample
Not Approved ". Sarnple approved as above shall be known as,;)pproved
s as
..
Sample,,.
10.
Advance Sample:
The Purchaser reserves the_rights to cali for requisite number
of advance samples from the successful
tenderers before cotnmencement ofbulk supply for its approval
in terms mentioned in the tender sar.lrple clause.
11.
The Tender
12.
DIG RTC reseres tlre right to accept or reject tender witltout assigning
any reason.
will
be in single bid systerr.
13 . Ih:9'41,y and quantity of juice, sweet and namkeen supplied will be checked without any notice.
If
not satisfied by DIG RTC, the supply will be stopped and punitive
actions including cancellation oftender may
be done.
14' The schedule to tender fom is not to be removed from the documents. In case tlre tenderer
desire to
offer rates for only one or more items contained in the schedule he
is required to a"f""" tn"
space
against other items by entering words not quoting. However, in
"or.".ponding
case tl]e space
in the schedule is considered
requisitedetail; for indering aiditionar sheet can u" usea autv r,,corporating
arr
l^r:?.1"'l:I,j.
oetalls to be Trlled
ln various columns for schedule. Each such additional sheet must
be numbered consecutiriely,
should bear the tender with the requirement stated in the attached
schedule to tender, all docunrents attached
herewith should be duly filled in, signed and returned to this office.
,T:l[:rtf;
Dy. hrs
RTC ITB Police
,
Sivagangai
Signature ofTenderer
with seal
-5-
15 You must also furnish with your tender all the infonnation called for
as indicated in subject tender
inquiry and its Annexure. This tendei in non_ tansferable.
l6
Any erasing/alteration rnade in your offer is required
to be signed in ink by the Tenderer.
11'
The tenderer whose rates are accepted requires to clean
the wastage and other areas on daily basis
wherejuice/ sweets are prepared in RTC location.
ll'r"r.IX"rffiiT3,,l::t:.1:l,llj"
intimated in writing about acceptance of his tender in whote or in paft
a
through acceptance of
u"kno
by
;ffi"iffi""ffi;Ji
;1:t1;:::ilil:l'.*",tt" been.accepted in.whole oi in part and if any tenderer
dirr"s",;;;i;r;;,;#;;X;
l:r:.::Tj::,,]:1llltl.h*
takes any anticipatory action, he ill have no claim for
cornf.nrution.
r,r
l9 (a) on the issue of the notice of acceptance, the tender will become a contract in
so far as the notification
shown in the whole or part of the tender that-lras b"",
."c.pt"d & tenderer will furnish the slcurity deposit
relating to this. contract as per details specified in the
relevan't acceptance of tender letter. Until receipt of the
security deposit in full or in the event of the non submission
of the security deposit, the earnest money will be
Ietained and considered as part of the security and
shall be subject to disposal by the tender sanctioning the
corltract ilr accordance u ith the pror isions of ihe lender.
No request of successlul tenderer to retain lhe amounl
specificd for securiry deposit oui or trre;.;;;;;;fli;;*ul,rr,'rrpo',",
to be rnade for perrormance
oIcorrracl
rvould be enteftained.
Signature ofTender
Name in Block Ietter
Capacity in which tender is Signed:..........
Full address
:.....................
(b) 1'he security deposit for the amount specified in A/T letter should be drawnipledged
in favour of
contract sanction ing authority w-ith validity up to I 80 days
beyond the date of conpletion Jf all contractual
obligatiorrs of rhe :upplier incruding warranry obrigarions siorri
b. furnished in forowing forms:(i)
SQYT' $ECIIRITY rlncluding post ofTice cash certificate, National Saving Certificate and National
ll1]-*1'o:"".,: .These wi be accepted at their surrender varue at the tirne of the tencier.. This
ceftificate should be formalry transferria to
of Sivaeansai and Code No -091g. *itl,
DIc nrc rrrp eorce sivaean;
tt.,ffi
(ii)
(iii)
F D.R/C.D-R.
pavabie
from any nationarized bank duly predged in favour DIG RTC ITBp
Demand draft from any Nationalized Bank drawn in favour
of
ayable at SBJ Sivasansai and Code No -09Ig.
RTC
ector
General
..
,
Nur"
Force
DIG RTC ITBp Force Sivasaneai
(iv)
Dy. In
"ilei
Signature ofTenderer
with seal
-6-
20
The depositor should give in writing to undertake any risk i,vorved
i,
the investment.
2l' . Eantest money of the successful
furnished unless
it
r'vithin one month.
22'
tenderer will be returned as soon as the security deposit has been
is requested to be used as paft of security & thut of unsuc"essful
tenderer will be retumed
The tender shall hold the offer open up to and including the period
mentioned in tender and schedule. It
'have
been sord/iisued';
:::*:Y?:.,^11]i-"]1,],-"
1::o"1.o"cuments
t1
in consideration
of the stipulation on
;;';il;;;;;;i;il;';;t,;
LEluelrr anu Lltg t€noerer ls
his
parr
that
after
submitting his tender he .,.r
?:11]t:"9
a".;,t
r.". r,;,
comply
stipulations, the earnest money shall be forfeited to the Govt. without prejudice
to
any
ottrer
-11q:*,q
authority.unde, the cont.u"t
,r,}i"ir"
l'^*lll.,"l:ql:'jy"".:n1.i"t^'?:gtj.ling
forfeited in full, ifthe tenderer fails to furnish security deposit by due date.
No cognizance will
P: ]lLlf l: !"
to. withdrawal/revocation or amendmentio the tender already submitted
5^t:L"']
,..rmunication^relaling
,] is
in thefomr of a tener duly singed by the tenderer if the tenderer ;s and ;naivijJjl
::::p^,-:l:1,
paftners
of the firm of the tenderer or their duly acciedited attorney if the tendereres
-" rr*r"rrlrip'.r frn,,
*rrr"rl .ir"rro .*ir1 ,h"
i:9ll-ip-"ry1 having express authoriry in the case of rimited
oir".;;il;;'il;;i,'llo"ijiilii#.iil**iHjlil l*1::::'.1T,:':J::l"J*i:li:iJ
]ender
:ltl]l]:
il;; l"; il;#;;;;;;
:l:lf
;;;ii ;;
;il"";i;;
"orpuny,
date prescribed for the submission
before the last
oftt . ,"ut"a t"rao.
23.
Tenders that do not complete the above conditions are liable to be rejected.
24.
Any fufther information required can be obtained on an apprication on any working
day between 10
AM to 5 PM frorn trre office of (DIG RTC rrBp I[u;;paikudi cam; p.o p;da;athur
Distt
Sivaqaneai [T.Nl).
,<
These instructions to tenderers are to be signed by you and returned with your
tender.
26.
I/We have read over and understood the terms and conditions contained
in this tender document which
shall govern the resulting coutract as also the terms and conditions in the
attached .,schedule to tender,,
and annexure attached thereto, and agree to provide articles/supply
strictly in accordance with the
requirement/stipulations contained therein.
AIl the above conditions are accepted by me/us.
Signature ofthe tenderer with Date & Seal
(Full name in Block Letters)
Fatlrer's Name
Address
Signature of Witness I with date:
& Address
Occupation
Narne
Signature of Witness II with date:
Name & Address
Occupation
{ctor General
RTC I'IB
au.,
Signature ofTenderer
with seal
-7-
TENDDR FoR SUPPLY oF
AND ANNEXURE".
"
resh sweers
" To ITBP RTC stvAGANGAI
AS pER THE *SCHEDULE
Details of "EARNEST MONEY" sent here with
(To be filled by tendercr)
Number
Date
Face/value
Valid upto
In
'lotal
'Io
DIG RTC Sivagangai
Indo Tibetan Border Police Force
DIG RTC Sivagangai Illuppai Kudi Camp
P.O Padamathur
Distt sivagangai [T.Nl
Pin-
l.
630562
vwe the undersigned
agree on accepta,ce
ofthis tender in wlrole or in part by (DIG. RTC ITBp Force
in my/our favour to undertake
afticles/stores as per requirements and requisitions
gir"
qamp:P.q Pldlmathur Distt Sivasansai IT.NI ) u.
io@
Operating Authority" or his/their duly authorized representatives, for the periid of six calendar months
15/05/2015 to l5/ll/2015 (or such date as this period may be extended or reduced by contract
sanctioning authority) in accordance with the conditions and stipulations, specified in tiris tender
document including relevant antrexure to the "schedule" and as may be contained in the acceptance of
tender letter all of which will corstitute and hereafter ret'erred to as contract.
)
l/We shall deliver/render the supplies at mylour expense in such quantities at such times, i; suclr
manner! to such person and at such place (within the area covered by the contract as specified in the
schedule) as
direct.
-r-
I/we find myselfTourselves not to revoke my/our tender during the after mentioned period.
_tr0
ry*,rc;;;;;>-
RTC ITB Police, Sivagfngai
Signature ofTenderer
with seal
-8-
4
(.t).I/We agree that the price quoted/charged by me/us shall not be higher than the controlled price fixed
by law for the stores or where there is no controlled price, it shall not exceed the prices or contravene the norms
fbr' fixation of prices laid down by Government, or where no such price or nonrs have been fixed by
Governtnent it shall not exceed the price appearing in arry agreement relating to price regulation by any industry
in consultation with the Government.
(ii) In any case, save for special reasons stated in the tender, the price quoted/charged for indigenous
stores shall not be higher than the lowest price charged by you for stores ofthe same nature, class or description
to an individual/firn.r/organization or department of Govenrment in India and for imported stores the price
quoted shall not be higher than the lowest price charged by you for the stores of the same nature, class or
description to a purchaser, domestic or foreign or to any organization or depaftments ofGovernment.
(iii) lfthe price quoted/charged is higher than the controlled price etc. referred to in sub-clause (i) above
or where there is no controlled price, the price lowest charged by you from a private purchaser, domestic or
foleign or from atry organization or department of Government for the stores of the same nature, class or
description, etc. as referred to in sub-clause (ii) above, you will specifically mention this fact in your tender
giving reasons for quoting higher price(s). Ifyou fails to do so or makes any mis-statement it shall be lawful for
the cotltract sanctioning authority to revise the price at any stage so as to bring it in conformity with the sLrbclause (i) or (ii) above or (b) to terrninate tlre contract and purchase the stores at the risk and cost of tlre vour
firm and in that event the provision of clause - 9 shall apply as far as applicable if you failed to deliver the
stores within the period fixed.
5.
IiWe shall furnish as a security deposit generally equivalent up to 57o of the total value of the
contract with validitv neriod un to 180 djLvs beyond the date of completion of all contractual obligations of
the supplier including warranty obligations as demanded in A/T Ietter within 15 days of issue of letter of
acceptance of this tender (in whole or in part) or before the commencement by me/us of the performance of
the contract whichever is earlier or within such extended time as the contract sanctioning authority may grant to
me/us for the amount specified in the said letter of the acceptance. If any breach and non-performance of
corltract occurs, sarne will lead to forfeiture of the securiqr deposit besides any recourse open to contract
sanctioning authority as per contents of these tender documents including arranging the alternate supply at our
expense and cost. lf l/We fail to furnish such security deposit within time or such extended time, this contract
will be forthwith terminated and earnest money forfeited under tlre order of the officer sarctionirg tlre contract.
6.
Any change in the constitutions of my/our firm would be notified forthwith by me/us in writing to the
authority sanctioning the contract and such change shall not relieve any former member of the firm from any
liability under the contract. No new partner shall be accepted in to the firrn by me/us in respect of the contract
unless he/she agrees to abide by in respect of all its tenns and conditions and deposits a written agreement to
this effect with contract sanctioning authority. My/our receipt or acknowledgement or that of any partners
subsequently accepted as above shall bind me/us and will be a sufficient discharge for any ofthe purpose ofthe
contract.
7.
The officer sanctioning the contract may authorize such officers as he may wish to operatei contract on
his behalf and I/We and my/our agent will accept and carry out instructions given by such contract operating
authorities (or their representative) in connection with contract as ifthese were issued by the officer sanctioning
llle contract.
Dffir
General
RTC ITB Police. Sivagangai
Signature ofTenderer
with seal
-9-
8'
Whenever any claim or any claims for payment of money arises out of under the contract
against tlre
contractor, tlle contract sanctioning authority shall be entitled to with held
and also lrave lien to retain such
sum or.sums in wlrole or in part.from the security deposit if any deposiied by the
contractor for the purpose of
aforesaid, the contract sanctioning authority shall be entitled io *itt', t,ola tt.," said cash
security deposii or the
"or
security if any furnished as the case rnay be and have lien over the same, pending
finalization
adjudication
for any such claim. In the event of the security deposit being in sufficient to c-over the claimed
amount or
anlounts or if no security deposit has been taken frorr the contractor, the contract sanctioning
authority shall
be entitled to withhold and have a lien to retain to the extent of this much
claim amounts referrid to above from
ally sum or sums foulrd payable or which at any time there for may become payable to the
contractor, under the
same contract or any other contract with tl]e contract sanctioning authority or the
contract operating
authority pending finalization or adjudication ofany such claim.
9' . . .(a) [n the event of nylour failing,
requisition or otherwise
declining, neglecting or delaying to comply with aly demand,
not executing the same in accoidance with the terms of thl contract, the officer
operating the contract shall be at liberty (without prejudice to any other remedy
that Govt. may have for the
retnaining period ofthe contract and any claim for compensation against loss arrd inconvenience
caused by such
breach or non performatrce of the contract), to arrange from Govt. or any other
source and by a1y means, snch
supply or such authorized substitules therefore as specified in the schedule there
to and arl approved by t5e
officer sanctioning the contract and any excess cost iircurred over the contract price (together
wiih all incideltal
charges and expenses) incurred in. purchasing, procuring or arranging for
such suipplies or an authorized
substitutes alrd in case where issue in replacemini ur" *uJ" from Go--vt.-stocks
o, ,uppli", the cost of value of
such stock or supplies together with all incidental charges or expense shall
be recoverable from me/us on
dernand.
. -(b) Without prejudices to the terms and conditions in the tender documents, if t/We do not provide
required supply as per requisition given by respective contract operating authority
within stipulated time frame
or when only porlion ol supply against requisition are given by rne/us within such stipulated
tirne fiarne, the
contract operating authority reserves the right to:(i)
Give maximum of 15 days unconditional extension to me/us for ensuring provisio1r of
requisitioned supply provided a request from me/us has been received prior
to expiry of prescri-bed time frame
in tender documents for such extension duly justifying reasons for non provision
of .uppty by stipulated supply
within extended period. However, such unConditionaiextension will be counted
from aate oi issue of extension
letter by contract operating authority to me/us for enabling provision of effective
time frame to comply with our
contractual obligations and it shall bemy/our responsibility to collect/receive
same by our reprer"rtutir" o1. uny
other suitable rneans like Fax etc within 24 hours of date oi issue of such extension pe.*ission;
o.
(ii)
Allow extension of stipulated time frame in requisition/demand letter, subject to recovery from
ium equivalent to 2oZ
of expenditure which would have been incurred by contract operatirig autirority in event of timeiy provision
of
requisitioned supply as per tender conditiors for each month or pu-rt the."oi (i.e.:period
in
days) for which l/We have sought such extension; or
m-e/us as agreed liquidated damages and not by way of penal recovery,
on pro rate basis, a
Dy3nrsp"ecto r CeneraI
RTC ITB Police, Sivagangai
n
Signature of Tenderer
with seal
_
l0-
(iii)
cancel the affected installment of suclr requisition of supply at mylour risk
and expense and arrange
alternative supply frorn elsewhere and other contractors as pei his
discretion to fulfill his operational and
administrative cotrmitments and recover such additional expeniiture from
our pending bills i1 his ulit; or
10.
The officer sanctioning the contract may rescind this contract by notice to rne
in writing;
(a)
If
I/We assign or sublet my/our contract to otlrer contractor/firm without his written approval
I/We attempt to do soi or
or
if
(b)
If
l/we or any ofmy/our agent or servant shall:
(i)
be guilty of fraud in respect of the contract or any other contractor/firm without his written
approval or if I/We attempt to do so; or
(ii)
directly or indirectly gives, promises or offers any bribe or gratitude, gift, loan perquisite,
reward to any officer /person in the ITBp or in employment of th-e Govt. i,liny *uy; o,
(c)
If
any such officer or person nrentioned in sub clause (b)
directly or indirectly interested in the contract; or
(ii) of this clause become in any way
(d)
If we decline, neglect, or delay to comply with any demand or requisition or any other way fail
to perforrr or observe any condition ofthe contract;
(e)
lf
I/We or atry of my/our partner or partners become insolvent or apply for relief as an
insolvent debtor or comrnence any insolvency proceeding or rrake any' c'olnpensation with
my/our creditors, or attempts to do so or in the iase of our being a registered company,
any
order be duly made or any resolution duly passed for the windilg u-p of th"e company; or
(0
If it is transpired that I/We am/are doing business co-jointly witli any other contractors or have formed
a
cartel relation or have an agreelnent with such contractors in consideration
of monopolizing the contracts on
own rates.
"ln.case of such rescission mylour security deposit (or suclr poftion thereof as such
officer salctioning coltract
shall consider adequate) shall stand forieited and will be absolutely at the disposal
of the Govt. without
prejudice to any other remedy or action that he may have to take.
ln case of such rescission, tlie Govt. shall be entitled to recover from me/us on demand any
extra expense tl.lat
dle contract orr-erating authority has incurred in arranging the articles of supply f.o,,
unyr,il1"." in any manner
for the period for which this contract was entered into without prejudice to any other remedy
that he may have
to take.
RTC ITB Police, Sivagangai
I
Signature ofTenderer
with seal
-l l-
11 (a). Notwithstanding anytliing contained herein and without prejudice there to, the officer operating
the
contract may recover from me/us as compensation, book value/replacement value of stores plus twenty five
percent depadmelltal charges if any stores entrusted to me under contract are lost, damaged
or depreciated.
(b)..Decision for recovery of money from me/us, there aspect of alternate arangement of supply of articles
made at my/our expense or ofcompensation by order to the officer operating the co-ntract under aiorementioned
clause and any order for rescission of the contract by the officer sanitioning the contract under clause-9 above
shall be subject to an appeal if prefered in writing by rne/us within l5 days of issue of such decision/order to
contract sanctioning authority whose decision will be accepted as final. If such appeal be not duly notified to
contract sanctioning authority within this period, the original decision or order in question for recovery given
by contract operating officer shall be accepted as final.
12.
I/We shall be liable to pay rent of any Govt. Land if any when occupied by me/us in the course of the
contract at rate to be fixed by the officer sanctioning the occupation of the land and intimated by tlie officer
sanctioning the contract.
1.3.
The contract sanctioning authoriq, reserves the right ofplace order for additional quantity up to 25%
the quantity ordered at the same rates, terms and conditions during the currency ofthe contiact.
of
14. (u):
Whenever an agent/servant/driver is employed by me/us for the carrying out the contract, [/we
ensure to verifl his/their antecedents from concerned Police Authoritiei of the area to which
he/they belongs. It will be also ensured by nre/us that aforementioned personnel carry proper identifu
docr:ments/permits while on duty with ITBP. Fufthemore, if any of above is considered'undes irable by
the officer operating tlre contract he will be replaced by me/ui by suitable and Security Vouchsafed
person. I/We shall be also responsible for arranging boarding/lodging arrangements of above personnel
(wherever applicable) at places of night halts under my/our own arrangements.
will
(b). I/We shallensure that my/our agent/servants/drivers etc. will accept and conform to any reasonable
instructions that may be given by the officer sanctioning the contiact or the officer-operating the
contract or tlreir authorized representative for proper execution ofcontract.
l5
(i)
I/We shall submit the machine numbered bills in triplicate with printed captions marked as
"Original", "Duplicate" & ((Triplicate" prominently on top ofeach oisuch set of Lills on account ofcontract
to the respective contract operating officer or his duly authorized me/us on tlre correct printed form, shall be
pre-receipted by me/us and be supported by the duly certified and receipted documents given to
me/us by the
concerned ITBP Officials. Tlre charges in these bills shall always be enteied at the same.ut", u, u." acceptld in
tlre contlact.
.trstrE-ctor Gerer
RTC ITB Police, Sivagangai
t
Signature ofTenderer
with
seal
_12-
(ii)
If any retrenchment be made in payment of any bills
subrnitted by me/us other than in respect of
ordinary audit ob-iection and except in respect
of recoveries under clause mentioned above, on which
final
decision have already been given, such retrenchment
shall be subjected to an appeal if preferred
by me/us in
writing within one month to the officer sanctioning
the contract whose decision shall be accepted
by me/us as
final' If the retrenchment were withdrawn and
submission oi fresh bills for the amount retrenched
be
sanctioned' I/we shall submit the bills to
the contract operating officer or his authorized
representative
with all
necessary supporting documents within
15 days ofdecision being given.
16.
I/We agree that
(a)
(b)
No advance payrnent in part or full will be given
to me/us against contract.
Iiwe shall
be responsible to pay octroi or any applicable
taxes/VAT to concerned authorities
encumbrance to contract operating officer.
Similarry, a, the charges of handring,
loading/unloading of stores and the transit insr.an"e
have been deerned to be includeJ as part of.our
all
inclusive tender offer' t/we shall have no claim
for compensatio, if any existing rates of octroi
etc. are
increased or any existing concessions are
withdrawn by Golt. during the period ofcontract.
with no
(c)
I/we hereby agree that payments oniy by Account payee
Govt. cheque/Demand Draft will be
for services rendered by me/us under the contract
to the credit of my/our account in a
recognized Bank ofthe Union of India as per
details ofmy/our banker provided in this tender
document
within 45 days ofthe submission ofbirs dury supported
with required
accepted
documents.
(d)
Ilwe aml are required to acknowledge tlie receipt of all
cheques/Ba,k drafts issued in mylour
favour with regard to cheques sent to me/ us
by post within fifteen days from the date of their
receipt.
Failure on my/our paft in sending timely acknowledgement
ofreceipt will render me/us liable to forfeit
privilege for receiving
drafts by post and unless l/we fumish the satisfactory
.cheqres/demand
explanation for my/our defauit
in this l/we shall be required to obtain cheques/bank
dratts for future
payments on this contract from the contract
sanctioning authority or his authorized representative
after
rendering proper receipt in his office in person.
l7
l, the event ofwithdrawal (or reduction in the number) and consequent
reduction in denrand, I/we shall
not be entitled of any compensation. The officer
sanctioning the contract will however make reasonable
endeavors to give us intimation of any impending
complete withdrawal or of any reduction or decrease
seriously
affecting quantities nrentioned in the schedure under
the contract.
o
Dy. I1{dpec,rOfi-rGeneral
RTC ITB Police, Sivagangai
Signature ofTenderer
with
seal
-llI
8
(a)
- Any dispute/difference arising in the interpretation or application or provisiol of t5e contract,
settlement of which is not herein provided for, shall be refeiied
to sole arbitration of the officer
sanctioning the contract or his si:ccessor in office or to Govt.
of India as nray be deemed fit by contract
sanctioning authority.
(b) The award ofthe arbitrator shall be final and binding on both the parties.
(c) A demand of arbitration shall be in writing and made within six months from the date
of
termination of contract.
(d) [n case where the contract is cancelled wholly or partially, the date when the letter of
cancellation is issued subject as aforesaid the arbitration Act, 1940
o, ury ,tututory notlification or
enactment thereoffor the time being in force or any rules made tlrere
under shall appty to tt.," arbitration
proceeding under this clause.
understattd and agree that the contract awarded to me/us as per
the provisions, conditions and
these tender documents are liable to be terminated on 2b days notice
by contract
sanctioning authori0/, should there_be a change in system in ITBP.
The contract sanctioling auiirorlq, will also
-duration
have the option.of extending or reducing the
of contract without any
of tnJ rat". or conditions
and such extension/reduction is accepted by me/us.
"t,ange
].n;
, -,1'*"contalned ln
srrptllauons
20'
I/We acknowledge thal l/We
amlare fully acquainted with the terms, conditiols, clauses and other
..
details of the contract which shall govern the resuliing contract
as also the terms and conditions contained in the
attached "SCHEDULE" and annexure.attached therJo and agree
to provide supply of a(icles/store strictly in
accordance with the requirement/stipulations contained hereii
and; ilwe shalt'noi pt.ua il,ioru,r"" of any of
these as an excuse in case of rernedial action against me/us
or with a view either to asking il.
ot
any rates agreed to tlte contract or evading from my/our obligations
"nt1un""r.,"nt
under contract.
Signature ofthe Tenderer with date
(full
name in Block Letters)
(Father Nanre
Address
Telephone No.
Signature of Witness: Name:-
I
Address
Occupation
Station
Date
Signature of witness:-ll
Nanre
Address
Occupation
Station
Date
Dy.
RTC ITB
Signature ofTenderer
with seal
-14-
"ANNEXURE TO THE TENDER'
OF
AT
DURING
..GENEB4!!ANP!U9NS"
I/We Agree that:-
l
The supplies
will
be tendered in accordance with the specification and specification
as is attached hereto.
2 lt is clearly
said that the specification referred to above shall be interyreted
as the minimum standard of size and
quality of supply which shall be accepted and the goods supplied
shall be the best recognized according to the
seasons.
3 (a)
The Government reserYes the right to the issue the produce of
any Govt. aided/personal scheme either
any within or without the area covered by the contract in lieu
of any article being supplied by me/us under the
contract and l/we shall have no claim against the Government
as damages or compensation on account of the
suspension or rescission ofsupplies in full or in part caused
by such issue.
(b)
I/we shall ensure sufficient & continuous supply
contract with due regard to sub_para (a) and above.
4
of
commodities throughout the period
of my/our
The supplies rendered
will be subject to inspection and approval by the board ofofficers ofthe contract
operating authority. Any supplies rejected by the above authorities on
inspection before or during the issue will be replaced be me/us
at once. If not replaced, the officer concemed may
sanctioning authority
or contract
proceed to procure the supplies at my/our risk and
expense under the provisions ofclause ofthe tender. Any supplies
issued from Govt Stock in accordance with clause 9
- oftender shall be charged at Go\,1. issue rates published frorn
time to time ln case ofdispute between me/us and the officer
operating the contract regarding quality/quantities of
the supplies tendered, l/we agree to abide by the decision
ofthe contract sanctioning authority or such other officer
as may be detailed by him to investigate the case
and his decision shal be final and binding.
5
Delivery will be made on transpot ananged for and paid by me/us
on freight pre paid basis. I/We will
also provide and pay for labour for unloading the trucks/cafts
at places of delivery and for weighing over supplies to
unit there.
6
'Ihe stores will be supplied in
mylour packing material which l/we will arrange to recover ltom Railway
Station or Supply Depot or unit concerned under my/our own
arrangements. No claims for loss or damage to packing
material, fhir wear and tear expected wir be entertained by the contract
operating
authority.
7.
The receipt for transactions will be certified by the contract operating
authority or his representative
which will support my/our claim for audit and payment.
8
l/We hereby agree that payment for supplies tendered by me/us
under the contract
credit ofmy/our account in a recognized bank in the Union
of India.
*A---
{General-/-,'
RTC ITB Police, Sivagangai
will
be made to the
Signature ofTenderer
with seal
_15-
9'
Any restriction, what so ever, imposed by the local or provincial
Government on movement ofvehicle
will not absolve rne from the obligations ofthis contract and will
not
be accepted as an excuse for not delivering
the same.
l0
under this contract l/we cannot refuse to provide for issue of
the articles/store contracted fbr or
authorized substitute or any other item specified by contract
sanctioning authority. The items thus supplied will
be paid for as per rates quoted in the schedule and non availability
shall not be accepted as an excuse for non-
delivery ofthe same.
ll'
I/We herby agree that government shall be discharged from all liabilities
under the contract or
otherwise in relation to the subject matter there to unless the
arbitration or a suit, where such lies, is commenced
within six months from the expiration of the period mentioned in the
schedules or any extension thereof. The
officer sanctionitrg the contract may extend the period of six months
aforesaid in writing if owing to audit
objections it is not in the opinion of the officer sanctioning
the contract practice able for me/us to commence
such arbitration or suit in the period aforesaid.
12
Nothing contained in the above provision shall apply to the refund
is refundable to me/us after all admissible deductions.
l3'
if
such portion
I have taken into consideration tlte effect ofany new bill/bills under
decision
rates tendered.
of security deposit
as
irr the legislature in the
14'
If the costs ofthe contracts are increased or decreased by an act oflegislature
during the currency olthe
contract i e an act other tllan that which is under discussion in
the legislature at the time oftendering rates then
the contract rates will be correspondingly varied.
5 I/We shall be fully responsible for safe delivery of goods at delivery of goods at delivery point
desired
by the contract operating authority, and l/we will have to arange
transpoftation at my/our risk and c.st in case
of breakdown of vehicle en-route.
I
16
l/we
hereby take the responsibility of any loss or damage of goods
during transportation due to theft,
pilferage or fire etc.
17
All the legal proceedings arising out of any dispute
between the parties shall be settled within the
tenitorial j urisdiction ofthe courts in (Sivaganeai. Tamilnadu) and
in accordarrce with the tndian applicable
Law.
ctor
Signature ofTenderer
with seal
-16-
.TENDER SC}IEDULE
"
SL
NO.
Name of Item With Technical
AN
Rates per item in rupees
specification
In figure
burfi'
Sweet"baisan burfi'
Sweet"nariyal burfi'
lKG
4_
Sweet "baisan ladoo"
1KG
5.
Sweet"boondf'
1KG
6.
Kachori with sauce (chatni)
Piece
1.
2.
3.
Sweet"ma,ua
Dy. li'sp-e6for
Gen era I
RTC ITB Police, Sivagangai
In words
1KG
1KG
S
ignature of Tenderer
with seal
-17Annexure to Schedule
TERMSAND CONDITIONS
l.
Rates should be quoted F.o.R. destination at
(RTC ITBp Force. Illunaikudi. p.o. padmuthar
Sivagangai).
2.
Rates should be inclusive
1
There shall be strict adherence to the delivery schedule as rnentioned in the supply order.
4.
Supply will be done on credit basis and no advance payment will be made against the supply.
5.
The validity ofthe price quoted should be for a period
6.
Once the supply order is placed, it will be the responsibility ofthe tenderer to supply deliveries on date
& time and place rnentioned in supply order. Any additional cost incurred in any form would be borne
ofall taxesAy'AT
of
06 Month
.
by the contractor.
1.
The
Sivaeangai) reserves the right to seek clarification with one or more tenderers if considered necessary
and also carry out market survey by a board of officers to ascefiain the reasonableness of the rates and
may not accept any offer in case they are not reasonably priced.
8.
Tenderers are required to attach literature of accessories/ equipment if any of the tendered articles with
tender form. Only those tenders will be considered wliich are found as per the Samples, specifications,
make and model mentioned in the Schedule.
9.
The supply of articles/store will be accepted only after it is held justified by the inspection team or a
board of officers/Line Committee. No appeal will be entertained against the decision of the inspection
tearn or a board of officers/Line Committee.
10.
Date & Tirne and place ofprice negotiation
lt.
Tenderers are required to produce satnple ofeach articles/store free ofcost where required as per
specification on the date ofopening oftender.
12.
Guarantee/Warranty clause of articles/store and after sales service clause in the case of rnachinery
&equipments etc., where ever applicable will clearly mentioned by tenderer.
Dy.-I[spector General
RTC ITB Police, Sivagangai
will
be intirnated later on, ifneeded.
Signature ofTenderer
with seal
_18_
FORM OF ESSENTIAL PARTICULARS IN RESPECT OF TENDERER
Not"'- FIRMS/TENDEREnS
suouln
rtll
(page I to 2)
lr,q
contplero nnt,tlls nxn nunNtsu spnctrrc enswrns
PLEASE NOTE THAT IF THE ANSWERS/DETAILS FURNISHED ARE NOT
CLEAR ANDOR ARE EVASTVE.
NqTe of tlle teldere{ (0/Finl/Company
Address of registered/head office oftenderer lwith Telephone ros. and Fax
Nos. and E:Mail ID) (Documentary proof to be attached
Address of work place (with Telephone No., fux No. ara E*il lD)
(Documentary proofto be attached)
Address of branclr/r"gio
FAX No. and E-tnail ID (Document proofto be attached)
Year of stafting the business and turno*iduri,rg tl.,e1u.t th."" y.a.r
Pennanent Income Tax Accourrt Number ofT""d*e(,
adrly self
"tt"".d
copy to be attached)
Attach duly attest"a pho
certificate.
I
2.
J.
4.
5.
7.
8.
9.
Please indicate name and
Fax No.
10.
Enclose proof of fi nancial stability
value ofthe contract with reference to your telder offer.
Bank Account Number and Name of IndividuaUFartner/Firnr_
Full Address of Bank w
in this contract are to be remitted by Govt. Cheque/DD in favour oftenderer.
Enclose valid documents issued by Sta@
eligibility as tenderer for supply of store/articles mentioned in the ..Schedule,,
ofthis tender.
il(a)
rr
.(b)
12.
I3.(a)
full address ofyour Bankers and his Telephone
fro@
1i.(c)
lndian Colnpan ies Act:
Indian Partnership Act, 19
Any other act, if not, who are the owners
13.(d)
Please attach a
13.(b)
and
docunent.
Dy. Inspector
"opy
General
_--.,.
RTC ITB Police, Sivagangai
(piffi
ofau
Signature ofTenderer
with seal
-
19-
FORM OF ESSENTIAL PARTICULARS
(Contd.) Page 2 of2
l4(a)
State whether business dealing with you have been baned by ITBP or otller
CPMFs or Army or any other Central Govt. or State Govt. authorities at any
time in the past?
14(b)
State number ofyears since tenderer has been dealing with
15.
Please confirm that you have submitted required demand draft/fDR/CDR/TDR
to
"Eamest Money",
Please confirm that you have submitted the Certificates as required by para4
of"lnstructions to Tenderer" as applicable in your case. If so the details be
ofRs-- .
iTBp.
rrhr, r^-
grven.
17.
Please
fill in details ofall
enclosures afiached/ submitted by you with this
a)
tender offer.
b)
c)
d)
e)
0
h)
D
i)
k)
l)
m)
t8.
Please confirm rhat you have read over all the imtrGtions car.efully and have
complied with them accordingly.
19.
Name of tenderer signing tendei docum.,nts
n)
Total No ofenclosures in
words ..........................
,vithTE tdde. oEr.
It is certified that all the information given in this Essential particulars Form are corect to the best of my/our
knowledge and copies/photocopies ofdocuments attached are true copies ofthe originals.
RTC ITB Police, Sivagangai
Signature ofTenderer
with
seal