1. society
2. work
3. contracts

Page 1 of 26
figure)
-- (in words)
Tender Form No.------(in
(To be filled by IT'BP office at the time of issue of Tender Form)
Tender Fee Paid Vitle--------------T.R. No. (ITBP-60)---------Dated--------------No. ITBP/52nd Bn, ITBP/ QM/Hiring
Trucks/TENDER/2015-
Dt.
INSTRUCTIONS TO TENDERERS
(With reference to the preparation and submission of tenders for the Hiring of civil Trucks for
transporlation of Govt Stores u, p"i schedule attached to and F.O.R. at 52nd Bn,I.T.B. Police, BPR&D
Camp (CApT), Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal (MP) (Approximate Cost of Hiring
Charges estimated to Rs. 10,00,000/- (Rupees Ten Lakhs only).
(Note:- Tender sets are NOT TRANSFERABLE)
TO,
On behalf of the President of India, I invite you to Tender for the Transportation of Govt Store
of 52nd Bn, I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal (MP) to ITB Police
Camp, P.O. Pratap Nagar, G.T. Road New Amritsar (Punjab).
1.
Sealed Tenders for Transportation of Covt stores/Misc Stores/Conveyance of personnet in civil
trucks as per details shown in the attached schedule for the period of 01-05-15 to 3l-03-16 from
the date as shown or from the date of issue of acceptance letter whichever is later will be received
by the Commandant, 52nd Bn, I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta, Disttnnopal (Mp) to be opened on 21-04-15 at 1630 Hrs. from authorized dealers/ registered firms
and iegistered Transporters'having valid permits of trucks for entry in the area of transportation.
Tender must be seni under strong cover securely fastened sealed with a distinctive device and
conspicuously marked "Tender for Transportation of Govt Store items". They must be
addressed to the Commanclant, 52nd Bn, I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta'
Distt- Bhopal (MP) Pin-4 62021and not to any officer by name. When a Tender is sent by post
this cover must be enclosed in second strong cover. The outer cover will be addressed to the
Commandant, 52nd Bn, I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal
(Mp) pin-a 6202I and wi I I not bear any indication of the contents. Tenders will be opened at the
office of the above named officer or in the office of an officer/board authorized in his behalf in
Tenderers or their
52',d Bn, I.T.B. police, Bhopal at 1630 Hrs. on 27-04-15 in the presence of the
authorized representative present if they wish to be present'
2.
a
J.
The conditions of the contract which will govern under any contract made or contained in
pamphletNo. DCS & D-68 (revised) entitled "conditions of contract governing contracts, placed
ty the Central purchase Organization of the Government of India and those contained in pamphlet
No. DGS & D-22g containing the various instructions to Tenderers quoting against the Tender
enquiry. Any
enquiry issued by the DGS&D read with the amendment contained in this Tender
conditions'
part of the
soeciai conditions attached to this invitation to Tender will also form
you are to initial any erasures or alterations that may have already been made in the Tender form
(if any) that you may
before they are sent to you and also any further erasures/alterations
(Designation of AuthoritY)
Inviting Tender
Signature of Tenderer
with Seal
Page 2 of 26
4.
Specificatiolr as per scheduled to Tender is enclosed'
5
If you are in a position to qLrote fbr strpply in
attac
returned to this offlce. You nrust also furnish
indicated in parnphlet No. DCS & D- 229 n
attached schedule to Tender, all docurnents
uiretn
uly fil
fonna
ve' A
in
the
ed and
for as
list of
also be answered and
questiorinaire'irr the forrn of essential particulars of Tender rvhich shoLrld
to be ignored and not
returned with the Tender, f-ailing which your Tender rvill be liable
considered.
6.
7
Tender box of
Tender documents duly cornpleted in all respect to be submitted in the
Camp (CAPT)'
procurement kept at Administrative Block of 52nd Bn, I.T.B.Police, BPR&D
date.
and
time
vill- Kanhasaiya, Po- Kokta, Distt- Bhopal (MP) before specified
the Tender bid
The following officer of 52nd Bn, I.T.B.Police, are hereby designated to receive
by hand' Name of
documents in case where Tenders are bulky and are required to be received
entrance/reception
the
at
those desisnated officers are also being displayed on the Notice board
counter of tne 52nd Bn, I.T.B.Police for the convenience of Tenderers.
i)
ii)
g. (a)
(b)
Sh. Narender Singh Yadav (Asstt' Comdt')
Sh. Pradeep Kumar (Asstt' Comdt')
This set of blank Tender documents comprising of 24 (Twenty four) pages contains
(Page 01 to 10)
(i) Instructions to Tenderer
(ii) Tender containing agreement/acceptance of terms and conditions.(Page 11 to 19)
(iii) ..Schedu[e,,for rendering rates including its annexure
(Page 20 to 23)
containing terms & conditions.
(Page24 to 25)
(iv) Form of essential particulars of Tenderer
Tender documents should not be removed. Tenderers in
on each
consonance wiih provisions in clause 4, must append his/their full signatures
page of Tender documents.
None
of the pages of
and Central Public
Note:- Complete Tender Form is also available on ITBP web site (www.itbp.nic.in)
interested
Procurements Portal (http://eprocure.gov.in) which can be downloaded by the
must
they
documents,
firms/suppliers. ln .ur. i.ni.r"i 1r; is /ire submitting downloaded Tender
tender
bid failing which
enclose Demand Draft equivalent to cost of tender set, along with technical
52nd Bn, I.T'B' Police,
Cotrnundant,
of
favour
shag be summarily rejected. The DD should be in
of payrnent will be
mode
other
payable at SBI Guimohar, Bhopal branch code
from ITBP Website will not be
accepted. Tenderers submitting Tender Enquiry by
ally for purpose of participating in
pronid.d any additional documents relating to Tender
the tender process.
Commandant, 52nd Bn, ITBP
(Designation of AuthoritY)
Invitine Tender
Signature of Tenderer
with Seal
Page 3 of 26
(c)
lt is not essential that rates should be tendered by you for allthe articles contained in the
,'schedule" You rnay submit your tender offer in part considering yqur capacity arrd
area of operation. However, if a tenderer is not quoting for ariy of the articles contained
in the "schedule" he is required to write 66Not quoting" against relevant corresponding
space of the schedule instead of marking it with dash (-) or leavingthe space blank.
(d)
The rates must be filled both in words and figures in the space provided in the relevant
annexure ofthe schedule only and not on any separate sheet.
(e)
The rates quoted by the tenderer should be covered by pasting transparent cello tape.
(0
Any alternation and over writing in the tender documents will not be acceptable. All
such alternations & erasures and overwriting in course of completion the tender
documents should be scored out and correct entries should be written and full signatures
oftenderer be appended in attestation thereof.
9
You must also furnish all the information called for in the tender document attaching the bank
draft or other acceptance documents as Earnest Money, financial stability certificate and also
other information /documents sought vide form of essential particulars of tenderer as mentioned
in clause 2 and 5 above, failing which your tender will be liable to be ignored. Tenderes are
advised to go through the Earnest Money clause attached with this T/E carefully before filling the
Tender. The firms registered with the central purchase Organization (e.9. DGS&D) are exempted
from furnishing bid security along with their bids.
t0.
(a)
If you are a firm (i.e. you have a partner or partners)
each one of you must sign on all
pages of tender documents including the schedule.
(b)
If any partner is absent his duly constituted attorney will sign the forms.
(c)
lf any partner has signed the tender or any documents forming part of the contract on
behalf of the firm, the original partnership agreement or the power of attorney duly
executed in his favour authorizing him to bind the firm in all matters pertaining to the
contract including the submission of any dispute relating to business of the firm to
arbitration should be attached to the tender or such other documents.
(d)
If your (or he or any of your partners) is unable to write you (or he) must make your/ his
mark or affix your/his seal instead and this mark or seal must be attested and dated by
some responsible person.
(e)
In case where verified copies or partnership deeds and power of attorney are held by the
executive authorities and have been submitted at the time of their registration, the
following certificates only may be attached to the tender:-
I/we certify that the constitution of my/our firm is as under:-
(i)
I
am the Manager and hold a proper power of attorney (copy attached) from other
6-ndant.52nd
(Desi gnation
Bn.ITBP
of Authority)
lnvitins Tender
Signature of Tenderer
with
Seal
Page 4 of 25
(ii)
fol
firm as
The
pended below is are the paftner (s) of my/our
eement and that my/our documents have been
sisned
ADDRESS
SIGNATURE
lst Parlner
2nd Panner
Signature of the Manager
Signature of sole ProPrietor
(Note:- Item not applicable to be deleted)
Commandant, 52nd Bn, ITBP
(Designation of AuthoritY)
Inviting Tender
Signature of Tenderer
with Seal
Page 5 of 26
(iii)
If you are not a firm , the following certificate is to
be attached to the tender:-
,,[ certify that I am the sole proprietor & there is no other partner doing business
conjointlY with me"
iv)
ln case of limited company registered in accordance with the articles of association, the
fbllorvins certificate is to be attached to the terlder:am the Managing Director and I hold power of attorney executed
in accordance with the Articles of association of the company to sign all documents
on behalf of the comPanY"
,,1
certify that
I
Note: (a) In case where a paftner of a firrn dies before acceptance of the tender the surviving
partner (or partners) and the legal tender representative ofthe deceased must renew the tender.
The signature of one recognized agent on behalf of the firm can only be accepted if he holds
proper power of attorneY.
The proper power of attorney should be signed by all these partners. This power of
attorney. Must be properly stamped and registered with the district registration authorities. The
stamp duty payable can be ascertained from the office ot he Coltector of the District where it is
(b)
executed.
ll.
to submit earnest money of RS 25,0001'(Rupees Twenty
Five Thousand Only) in the form of an open " Demand Draft" drawn in favour of
Commandant, 52nd Bn, I.T.B. Police, Payable at SBI Gulmohar, Bhopal, branch code No4415. The earnest money in the form of C.D.R./T.D.R./F.D.R duly pledged in favour of
Commandant, 52nd Bn, I.T.B. Police, Shall also be accepted. The firms registered with the
Tenderers are essentially required
Central Purchase Organization ( e.g. DGS&D) / NSIC are exempted from furnishing bid security
along with their registration ceftificate along with all its amendments for registration with
DGS&D/ NSIC for subject store /equipment. Offers received without a copy of registration
certificate for subject ,tor. o, without earnest money will be ignored. Earnest Inoney of
unsuccessful tenders will be returned within one month of the finalization of the contract. No
interest money on earnest money deposit will be paid.
For imported stores the lndian agents of the foreign firrns enlisted with DGS& D under
ihe compulsory enlistment under the Ministry of Finance's O.M. will not be treated as registered
DGS&D rrppii"rc forthe purpose of exemption from payment of earnest money and such Indian
agents will iave to deposit the earnest money as mentioned above. Otherwise their offer will be
ignore.
12. (A)
(B) The offer from the Indian agents of foreign principal ,not enlisted with DGS & D under
compulsory registration scheme on the date of opening of technical bids, will not be considered
and will be ignored unless they enclose document showirrg that they have already applied for
enlistment with DGS& D in there. However, offers from the lndian agents, who have applied to
DCS &D for registration/enlistment before the time and date of tender opening of technical bid,
such offers willLe furlher processed if they can secure enlistment with DGS&D before opening
of the price bids.
bommandant. 52nd Bn, ITBP
(Desi gnation of Authority)
Inviting Tender
Signature of Tenderer
with Seal
Page 6 of 26
13. (A)
(i)
14.
Tender Sample:
bidders are requested to submit 02 nurnber tender samples to the on or before the
tender opening date and tirre and dLre receipt with date and tirne specified. Unsealed
tender sample subrnitted (s) will be summarily ignored.
Allthe
(ii)
price bid of only those tenderers will be opened whose technical bid and tender sarnple
are fond conforming to T/E specifications and other requ[rements. The Indenter shall
label and seal the tender gamples of the successful tenderer/(s) with remarks as
"Approved "or unsuccessful tender samples as "Not Approved". one no/pair of approved
tender samples of the successful tender(s)will be sent to the consignee and comparison
with the bulk supply by inspecting authority/Line committee during inspection of the
bulk supply which will atso be the part of supply and other approved tender sample will
be returned to firm for reference during bulk production/supply. Sample approved as
above shall be known as "Approved Sample"
(iii)
Tender sample should have a card affixed to it duly signed and stamped by the firm
indicating the fol lowing:Name and address of the irm
a)
Tender No
b)
Item number of schedule against which tender sample submitted
c)
Any other description, if required
d)
Advance Sample
The purchaser reserves the rights to call for requisite number of advance samples from
the successful tenderers commencement of bulk supply for its approval in terms of (i) T/E
specification (ii) comparison with the tender sample as per parameters mentioned in the tender
sample clause.
l5
SAMPLE SENT ON "FREIGHT TO PAY ::BASIS WILL NOT BE ACCEPTED:Samples submitted by the tenderers whose offers are not accepted (Provided they have
not been deJtroyed in trial/ evaluation) may be collected by their authorized representatives on
requisition from the office of authority inviting tender. in case sample are not collected within
given time, the samples will be disposed off'
H
Commandant, 52nd Bn, ITBP
(Designation of AuthoritY)
lnviting Tender
Signature of Tenderer
with Seal
PageT of25
16. Two bid system: Tenderers are required
O
(a)
to sublnit their
ofl-ers
in two parts in separate
sealed covers
as
under:-
FIRST COVER SHOULD CONTAIN THE FOLLOWIG:aa) Technical bid along with its specification leaflets, brochure, if any.
ab) Tender documents duly completed and signed but without indicating the rates
quoted.
ac)
E,arnest Inoney, if applicable.
ad) Copy of DCS &D/NISCE registration ceftificate, Copy of PAN No dtrly attested
asked for in the Tender EnquirY.
ae) Any other relevant document which the firm wishes to subrnit
as
(b)
SECOND COVER SHOULD CONTAIN THE FOLLOWING:
ba) Details of rates, taxes, duties, discount, if any and Delivery Period and other
commercial conditions. These details should be submitted on their letter pad. Rates must
be clearly written in figures as well as in ivords. There shoLrld rrot be any cutting/over
writing.
(ii)
above mentioned covers should be sealed separately and superscribed with
the Tender No. stores, type of bid contained and date of tender opening' These covers
should thereafter be kept in a third cover and again sealed and super scribed with Tender
No. Store and date of opening. The composite bid i.e. rates indicated in Technical Bid
(ii) Both the
OPENLY IN TENDER IS LIABLE TO BE IGNORED'
(iii)
Only the first cover containing Technical Bid will be opened on the date indicated for
Tender opening. Price whose offers are complete in all respect and the tender sarnple
submitted by them are approved/qualified the test.
17.
18.
19.
Warranfy Clause:- The stores supplied against the tender shall bear a warranty by the contractor
against defective material, workminship. Finish and performance for a period of l2 months from
th1 date of procurement of subject item on F.O.R (destination) basis.
Excise duty:- If it is intended to ask for excise duty or any other charges extra, the same must be
specifically stated. In absence of such stipulation it will be presumed that prices are inclusive of
all such charges and no clairn for the same will be entedained'
Toll Tax:- Tenderer should bear all toll tax
charges during movement from starting point to
destination points.
20. Terms of Delivery: - The tender enquiry is invited on free delivery to consignee basis only.
Hence the firm may dispatch stores accordingly to the concerned consignee'
21.
period,
Liquidated damages:- ln case the firm does not complete the supply within the delivery
para
l5'7 of
per
Liquidated damages wilt be charged @2%" per month of the total cost of items as
of
DGS&D Manual and acfion willbe taken against the firm to black list it and also for forfeiture
its security deposit.
-Co
mandant, 52nd Bn,ITBP
(Designation of AuthoritY)
lnvitins Tender
Signature of Tenderer
with Seal
Page 8 of 26
22
23.
tiorn pLrblic sector
l'he pLrrchasel-reserves t5e option to give a pLrrcltase/price pref-erellce to offers
of the Covt. from time to time'
units and /or frorn other firms in accordance with the policies
quoted firms re-
of alI the
T'he purchaser reserves the right to get the manufacturing capacity
get the manufacturing
verified irrespective of their registration status. ln case the finn refuses to
the required
tnanufacture
to
capable
not
as
treated
/or
capacity revivified they will beteerned and
of opening
date
the
on
rnonth
l2
stores. If the date of registration be NS[C/DGS&D is olderthan
bidders has been re-verified by the
DCS&D.QA wing during 36 nronths preceding the date of opening of bids.
of bids, it shall not be considered unless capacitl' of
24.
of his tender in whole or in
The successtul tenderer will be intimated iu writing about acceptance
Kanhasaiya, PO- Kokta' Distta part by the Commandant, 52nd Bn,l.T.B. Police, from Villbe acknowledged
Bhopal (Mp) pin-4 6202l through acceptance of tender letter which must
that his tender
assufile
to
right
any
has
withln tO Oays of its date of issue. Till than no tenderer
and takes any
warning
this
has bee accepted in whole or in part and if any tenderer disregards
anticipatory action. He will have no claim for compensation.
conteract so far as the
On the issue of the notice of acceptance, the tender will become a
will
n*J/in.uriJ.,"rh"*;l; the whole or part of the tender that ha been accepted & tenderer
relevant
the
relating to this contract as per details specified in
25. (a)
furnished the security deposit
of tender letter. Unti
of the security depo
deposit, the
earnest
the
est
be
or
an
nsidered as
the contract in accordance
it irt full
retained
the non
part of
rity and
with the
shall be subject to disposal be the tender sanctioning
the amount specified for
provisions of the tender. No request of successful tenderer to retain
for performance of
made
be
security deposit out of the payrnent of bills against supplies to
contract would be entertained.
Signature of Tenderer
Name in block letters------Capacity in which tender is signed---Fulladdress
should be drawn /pledged in
The security deposit for the amount specified in A/T letter
(b)
pofice, Payable at sBI Gulmohar, Bhopal, branch
favour of commario^"i, si"t Bn, I.T.B.
of all contractual
code No-4415. validity upto 60 days beyond thi date of completion
in following
furnished
be
should
obligations of the supplier including *urr*ty obligations
forms:-\
(lncluding post office cash certificate, National Saving Certificate
D
ificate).
itD
iit
r. from uny Nution"tlTg lulu 1",t {".1i'1
branchlodt Nl,411.5
n.,f.f.B. police, payanle at SBI Gulmohar, Bhopa^|, 'l-?::l::li*T_Ti,T""t'
i'.'Xft ';l;?;iilii"iJ##r
rl"';l;:; bank iraw': fu:f:.T#,".tant'
N"-1115:
Bn,I.T.B. Police, Payable uisnt Gulmohar, Bhopaf branch :"9.t
;;i,.rpi deposit.receipt or
D ;;il;;;J
rhe
ffi; Jil;.t"a
;;Li
;;;Li.;li;;e,
(Desi gnation
of AuthoritY)
lnvitine Tender
52nd
the
?
be maue in the name of commandant'
shoutd
receipt
d'eposit
N^ /tAl {
-^-^L code
^^.1^ No-4415.
payabte at sBr Gulmohar, Bhopal, branch
flli'- lf: :lt:11::X::tl::T:1:
Signature of Tenderer
with Seal
Page 9 of 25
26.
The depositor should given in writing to undertake any risk involved in the investment.
27
Earnest money of the successful tenderer will be returned as soon as the security deposit bas been
furnished unless it is requested to be used as paft of security &that of unsuccessful tenderer will
be returned within one month after issue of A/T letter to successful tendere unless same is to be
forfeited under clause- I 6 below.
28. The tender shall hold the offer open upto and including the period mentioned in tender and
schedule. It is understood that all the tender documents have been sold/issued to the tenderer and
the tenderer is being perrnitted to tender in consideration of the stipulation on his part that after
submitting his tender he rvill not desist fronr his offer or modify the terms and condition thereof.
Should the tenderer fail to observe and comply with the forgoing stiprrlations, the earnest money
shalt be forfeited to the Govt without prejudice to any other rights/remedies by contract
sanctioning authority under the contract and the law. The earns money shall also be liable to be
forfeited in full, if the tenderer fails to furnish security deposit by due date. No cognizance will be
taken of any communication relating to withdrawal revocation or amendment to the tender
already submitted except when it is in the forrn of a letter duly signed by the tenderer if the
tenderer is an individual, by all the partners of the firm of the tenderer or their duly accredited
attorney if the tendereres are parlnership of firrn and by a person having express authority in the
case of limited company, which should reach of office of the Commandant, 52nd Bn, I.T.B.
Police, from Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal (MP) Pin-462021. before the last
date prescribed for the submission of the sealed tender.
29. Tenders that do not comply the above conditions are liable to be rejected.
30.
The approval and rejection of tenders rests with the Commandant,52nd Bn, I.T.B. Police, from
reserves the right of the
approval or rejection of any tender or part of the tender without assigning any reason. The lowest
tender will not necessarily be accepted.
Viil- kanhasaiya, PO- Kokta, Distt- Bhopal (MP) Pin-462021. -who
31.
The details of articles /store contained on "schedule" are approximate and no clainr for
compensation will be made or entertained in case such requirements are over drawn or under
drawn.
)2.
Any further information required can be obtained on an application on any working day between
l0 AM to 5 PM from the office of Commandant,52nd Bn, I.T.B. Police, from VillKanhasaiya, PO- Kokta, Distt- Bhopal (MP) Pin-462021.
33.
These instructions to tenderers are to be signed by your and returned with your tender.
34.
35.
be made after processing the same for payment through
AIC payee Bank draft or A/C Payee Cheque within 45 days from the date of submission of duly
cornpleied bills to contract operating authority or his authorized representative'
payment of bills successful tenderer
will
Annexure of the "schedule" are part of this tender and are meant for quoting your rates with due
the
regards to stipulation contained t-herein. The important conditions as given in the Annexure of
the tender for all Purposes.
"schedule" are also from
ant.52nd
Bn,ITBP
(Desi gnation of AuthoritY)
Invitins Tender
Signature of Tenderer
with Seal
Page 10 of 26
36.
a-
)l
l/We have read over and understood the terms and conditions contained in these tender documents
which shall govern the resulting contract as also the terms and conditions in the attached
..Schedule to tender" and annexure attached there to, and agree to provide articles/supply in
accordance with the requirement/ stipulations contained therein.
All the above conditions
are accepted by me/us.
Signature of the tenderer with date
(Full name in Block Letters)
&
Father's Name------Address
Signature of witness I with date: -------------
Name& Address
Occupation
Signature of Witness
---:-----
II with date -----------
Name& Address
Occupation
y
Commandant, 52nd Bn, ITBP
(Designation of Authority)
Invitins Tender
Signature of Tenderer
with Seal
seal
Page 11 of 25
TENDER FOR PROVIDING TRANSPORTATION OF GOVT. STORES/ MISC ITMES FORM
52 BN.ITBP BHOPAL TO ITBP CAMP AMRITSAR TO AS PER THE "SCHEDULE'' AND
ITS "ANNEXURES''.
Detail of "EARNEST MONEY" sent here with
(to be filled bY Tenderer)
Description
NUMBER
Date
face/value
ln ru
Valid
Total
To
The President of India
Through
Indo Tibetan Border police,
52nd Bn, Kanhasaiya, PO- Kokta
Bhopal (MP), Pin- 462021
l. I/We the undersigned agree on acceptance of this tender in whole or in part by Commandant,
52nd Bn, I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal (MP) Pin-462021.
In my/our favour to undertake article /store as per requirements and requisitions given by
as contract sanctioning authority or "Contracts Operating Authority" or his/their duly authorized
representatives, during the period from date of contract to 01 year (or such date as this period
may be extended or reduced by contract sanctioning authority) in accordance with the
conditions and stipulations, specified in this tender document including relevant annexure to the
"schedule "and as may be contained in the acceptance of tender letter all of which will
constitute and hereafter to as contract.
2.
1
I/We shall deliver/render the supplies at my/our expense in such times in such manner ,to such
person and at such place (within the area covered by the contract as specified in the schedule)
as Commandant, 52nd Bn,I.T.B. Police, from Vill- Kanhasaiya, PO- Kokta, Distt- Bhopal
(MP) Pin-4 62021 rnay d irect.
Further in consideration of your agreeing to take from me/us and from no other contractor the
entire amount of supplies which the officer operating the contract may require within the period
to the contract other than such as Govt may themselves supply including produce obtained from
theirownstores,gardensandDairies andsubjecttotheprovisionofClause6hereofl/Wefind
myself/ ourselves not to revoke my/our tender during the after intentioned period.
(Des ignation of
Authority)
Invitins Tender
Signature of Tenderer
with Seal
Page LZ of 26
ntrolled
price or
price or
that the price quoted /charged
for store for where there is no
rms for flxation of price laid d
nonrs have been fixed by governnrents it shalt n
government'
relating to price regulation by any industry in consultation with the
(i)
pri..
contr
4
reelrlent
(ii)
al reas
In any case ,s
er
than
indigenous store sha
ndivid
nature. class or descr
quoted s
price
the
stores
imported
for
India and
to a purchase, domestic or foreign or to any
description
or
by you for the same nature ,clasi
organization or departments of government'
an the controlled price etc. referred to in subprice, the price lowest charged by you from a
r dePaftment of government,
any
iptio
mention this fact in your
to in sub -clause(ii)above
reasons for quoting higher
you will specificatly
the contract
price(s).lf you fails io do so or makes any mis- statement it shall be lawful for
th the subauthority to revise the price at any stage as to bring it in
sanctioning
clause(i)o(ii)abov
the youi firm and
ed
and cost of
able if you
iact and purchase the sto
of clause-9 shall apply a
failed to deliver th
5.
the total value of
I/we shall furnish as a security deposit generally equivalent up to 107o of
of all
the contract with validity p.iioa'of up to 60 days beyond the date of completion
letter
in
A/T
demanded
as
contractual obligations ofin" supplier including warranty obligations
before
part)
or
Within 15 days of issue of letter of acceptance of this tender (in whole or in
or within
the commencement by me/us of the perfoimance of the contract whichever is earlier
the
amount
me/us-for
grant
to
may
such extended time as the contract sanctioning authority
of the
non-performance
specified in the said letter of the acceptanc- If any breach and
to
open
any recourse
contract occurs, same will lead to forfeiture of the security deposit besides
including arranging the
contract sanctioning authority as per contents of these tender documents
deposit within time
security
such
alternate supply at our .*p.nr. and cost. Iflwe fail to furnish
forfeited
or such extend time, this contract will be forthwith terminated and earnest money
under the order ofthe officer sanctioning the contract'
6.
to
Any change in the constitutions of my/firm
nf
the authority sanctioning the contract and s
by
the firm from any liability under the contract'
nd
me/us in respect of the contract unless he/sh
ry'
conditions and deposits a written agreement
accepted as above shall
mylour receipt or acknowledgement or that of any partners subsequently
contract'
bind me/us and will be a suff,icient discharge f r any of the purpose of the
7.
wish to operate
The officer sanctioning the contract may authorize such officers as he may
out instructions given by
contract on his behalf *a v*. and my/our agent will accept and carry
with contract as if these were
contract operating authorities(or their iepresentative)in connection
issued by the officer sanctioning the contract'
Commandant, 52nd Bn, ITBP
(Desi gnation of AuthoritY)
Inviting Tender
Signature of Tenderer
with
Seal
Page 13 of 26
8.
out of under the contract agalnst
whenever any claim or any claims for payment of money arises
to with held and also have
the contractor ,the contract sanctioning authority shall be entitted
deposit if any deposited by
lien to retain such sutr or sums in whole or in partfrom the security
authority shall be entitled
the contractor for the purpose of aforesaid ,the contract sanctioning
the case rnay be and
ny
to withhold the said cash'security deposit or the
lairn 'ln the event of
no
have lien over the same, pending trnalization o
unts or if no security
am
the security deposit being in sufficierrt to cover
authority shall be entitled to
deposit has been taken from the contractor, the contract sanctioning
referred to above
with hold and have a lien to retain to the extent of this much claim amounts
rnay become payable to the
from any sum or sums found payable or which at any time there for
contract sanctioning
contractor ,under the same contract or any other contract with the
of any such
authority or the contract operating authority pending finalization or adjudication
claim.
9.
ng or delaying to comply with any demand,
inaccordance with the terms of the contract the
(without prejudice to any other remedy that
ntract and any claim for compensation against
ofthe contract), to arrange
loss and inconvenience caused by such breach or non performance
substitutes
from Govt. or any other source and by any means, such supply or such authorized
sanctioning the
therefore as specified in the schedule ther-eto and are approved by the offrcer
charges
incidental
all
with
price(together
act
contract and any excess cost incurred o
authorized
or
supplies
r arranging for such
and expenses) incurred in purchasing,
are made from Govt' stocks or supplies the
in
substitutes and in case where issue
or expense shall be
cost of value of such stock or supplies together with all incidental charges
recoverable from me/us on demand,
(b) Without
provide require
within stipulate
e term and
requisition
when onlY
frame, the c
time
me/us within such stipulated
(i)
'
(ii)
provision of
Give maximum of l5 days unconditional extension to me/us for ensuring
prior
expiry of
requisitioned supply pronid.d a request from me/us has been received
reasons for
prescribed time irame in tender documents for such extension dulyjustifying
I/We will
how
to
as
exptaining
also
non provision of supply
- by stipulated date and
such
However
period.
manage to prouii" required sup rly within extended
contact
by
letter
unconditional extension will be counted from date of issue of extension
comply
effective t
operating authority to me/us for enablin
t/receive
responsibi
with our contractual obligations and it s
hours of
like fax s
same by our representative or any oth:r
date of issue of such extension permission; or
subject to
extension of stipulated time frame in requisition/demand letter,
Allow
which l/We have sought such extension; or
(Desi gnation of AuthoritY)
Inviting Tender
Signature of Tenderer
with Seal
Pase 14 of 25
supply at rny/our risk and expense
Cancel tfie affected installment of such requisition of
other contractor as per his discretion
and arrange alternative supply from elsewhere and
(iii)
recover such additional
to fulfill his operational and adrninistrative committnents and
expenditure from our pending bills in his unit; or
by notice to rne in writing;
officer sanctionirrgthe contract mav rescind this contract
r'vritten
lf l/We assign"or sublet ,ny/our contract to other contractor /tlrrn rvithout his
aPProval or I/we attemPt to do so; or
10. The
a)
b)
lf/we or any of my /our agent or servant shall;
(i)
(iD
contract entered into by
Be guilty if fraud in respect of the contract or any other
means with Covt;or
gratitude, gift' loan'
directly or indirectly gives, promises or offers any bribe or
of the
p"rquisite, eward to any ofhcer/person in the ITBP or in employment
Covt 'in any way, or
(c)Ifanysuchofficerorpersonmentionedinsubclause(b)(ii)ofthisclausebecomeinany
waydirectlyorindirectlyinterestedinthecontract;or
(d)
(e)
or any
If we decline, neglect, or delay to comply with any dernand or requisition
other
way fail to perform or observe any condition of the contract; or
for relief as an
IflWe or any of my/our partner or partners become insolvent or apply
compensation
any
insolvent debtor or commence any insolvency proceeding or make
registered
with rny/our creditors, or attempts to do so or in the case of our being a
up if the
lvinding
the
for
passed
duly
order be duly made or any resolution
company, any
company; or
(f)
if it is transpired that l/We amlare doing business co-jointly with any other contractors
or have formed a cartel relation or have an agreement with such contractors in
consideration of monopolizing the contracts on own rates.
..ln case of such rescission my/our security deposit(or such portion there of as such
and will be
officer sanctioning contract shall consider adequate) shall stand forfeited
remedy or action
absolutely at the disposal of the Govt .without prejudice to any other
that he maY have to take.
.,ln case of such rescission, the Covt. shall be to recover from me /us on demand any
the articles
extra expense that the contract operating authority has incurred in arranging
of supply from any manner foi the period for which this contract was entered into
without prejudice to any other remedy that he may have to take.
6onimanOant, 52nd Bn, ITBP
(Designation of AuthoritY)
Invitins Tender
Signature of Tenderer
with Seal
Page 15 of 26
ll. (a)
Not withstanding anytliing corrtained herein and without prejudice there to, the officer
operating the contract may recover from me/us as compensation , book value/replacement value
of store plus twenty five percent deparlmental charges if any stores entrlrsted to lne under
contract are Iost , damaged or depreciated.
(b)
Decision for recovery of rnoney fi'om me /us there aspect of alternate arrangement of
supply of articles made at rny/our expense or compensation by order to the officer operating
the contract under aforernentioned clause and any order for rescission of the contract by the
officer sanctioning the contract under clause-9 above shall be subject to an appeal ifpreferred in
writing by me/us within l5 days of issue of such decision /order to contract sanctioning
authority whose decision will be accepted as final. lf such appeal be not duly notified to
contract sanctioning authority within this period ,the original decision or order in question for
recovery given by contract operating officer shall be accepted as final.
12.llwe shall be liable to pay rent of any Govt. I and if any when occupied by me/us in the course
of the contract at rate to be fixed by the officer sanctioning the occupation of the land and
intimated by the
officer sanctioning
the contract.
of place order for additional quantity up to
25o/o of the quantity ordered at the same rates terms and conditions during the currency of the
13. The contract sanctioning authority reserves the right
contract.
14.
(a)
whenever an agent/servantl driver is employed by rne .us for the camying out the
contract,l/We will ensure to verify his/their antecedents from concerned Police Authorities of
the area to which he/they belongs. It will be also ensured by me/us that aforementioned
personnel carry proper indentify documents/permits while on duty with ITBP. Furthermore, if
any of above is considered undesirable by the officer operating the contract he will be replaced
by me/us by suitable and security Vouchsafed person. I/we shall be also responsible for
arranging boarding/lodging arrangements of above personnel (wherever applicable)at places of
night halts under rny/our own arrangements.
(b)
l/we shall ensure that my/ our agent/servants/drivers etc.will accept and conform to any
reasonable instructions that may be given by the officer sanctioning the contract or the officeroperating the contract or their authorized representative for proper execution ofcontract.
15.(D l/we shall submitthe machine numbered bills in triplicate with printed captions marked as
,'Original", Duplicate" & "Triplicate prominently on top of each of such set of bills on
account of contract to the respective contract operating officer or his duly authorized
representative within l5 days of the completion of such supply. These bills will be presented by
me/us on the correct printed, frorn, shall be pre- receipted by me/us and be supported by the
duly certified and receipted documents given to me /us by the concerned ITBP officials. The
charges in these bills shall always be entered atthe same rates as are accepted in the contract.
Tortffindant,
Bn, ITBP
(Desi gnation of Authority)
lnviting Tender
52nd
Signature of Tenderer
with Seal
Page 15 of 26
(ii)
if anl,retrenchment
be rnade in payment of any bills sLrbrnitted by rne/Lrs other tlran in
respect of ordinary audit objection and expect in respect of recoveries under clause mentioned
above, on which final decision have already been given such retrenchment shallbe sLrbjected to
an appeal if preferred by me /us in writing within one month to the officer sanctioning the
contract whose decision shall be accepted by rne/us as final .lf the retrenchment were withdrawn
and submission of tiesh bills for the amount retrenched be sanctioned, I/We shall subrnit the
bills to the Contract operating officer or his authorized representative with all necessary
supporling documents within l5 days of decision being given.
16. I/we agree that
(a)
No advance payment in parl or full will be given to me/us contract.
(b)l/shall be responsible to pay Octori or any applicable taxes/VAT to concerned authorities
with no encumbrance to contract operating officer .Sirnilarly, all the charges of handling
,loading /unloading of stores and the transit insurance have been deemed to be included as part
of our all inclusive tender offer. I/we shall have no claim for compensation if any existing rates
of Govt. tax/levy & Fuel rates etc. are increased or any existing concessions are withdrawn by
Govt. during the period of contract.
(c) I/we herby agree that payments only by Account payee Covt .Cheque /demand Draft will be
accepted for services rendered by me/us under the contract to the credit of mylour account in a
recognized Bank of the Union of lndia as per details of my/our banker provided in this tender
document within 45 days of the submission of bills duly supported with required documents.
(d)
I/we amlare required to acknowledge the receipt of all Cheques/Bank drafts issued in
my/our favour with regard to cheques sent to me/us by post within fifteen days from the date of
their receipt. Failure on my /our part in sending timely acknowledgement of receipt will render
me/us liable to forfeit privilege for receiving cheques/denrand drafts by post and Lrnless I/We
furnish the satisfactory explanation for myllour default in this respect payment through
cheques/bank draft sent by post shall not be resumed and l/we shall be required to obtain cheque
/bank/draft for future payments on this contract from the contract sanctioning authority or his
authorized representative after rendering proper receipt in this office in person .
17.
In the event if withdrawn (or reduction in the number ) and consequent reduction in demand,
l/We shall not to be entitled of any compensation .The officer sanctioning the contract will
however make reasonable endeavors to give us intimation of any irnpending complete
withdrawal or of any reduction or decrease seriously affecting quantities mentioned in the
schedule under the contract.
Commandant, 52nd Bn, ITBP
(Designation of Authority)
Inviting Tender
Signature of Tenderer
with Seal
Page 17 of 26
lS.
Any dispLrte /difference arisirrg irr the interpretatiorr or application or prov'ision of the
of
contract. settlement of which is not herein provided fbr. shall be referred to sole arbitration
be
may
as
India
of
or
to
Govt.
ofllce
in
the officer sanctioning the contract or his successor
deemed fit by.
(a)
(b)
The award of the arbitrator shall be final and binding on both the parties.
(c)
A demand of arbitration shall be in writing and made s'itliin six rronth frorn the date of
termi nation of contract.
In case where the contract is cancelled wholly or partially, the date wherr the letter of
cancellation is issued subject as aforesaid the arbitration Act, 1940 or any statutory rnodification
or enacttnent there for the tirne being in force or any rules made there under shall apply to the
(d)
arbitration proceeding under this clause.
condition
19. l/we understand and agree that the contract awarded to me/us as per the provisions,
and stipulations contained in these tender documents are liable to be terminated on 20 days
notice by contract sanctioning authority, should there be a change in system in ITBP.
The contract sanctioning authority will also have the option of extending or reducing the
duration of contract without any change of the rate or such extension /reduction is accepted by
me/us.
20.llwe acknowledge that l/We am /are fully acquainted with the terms, conditions and other
details of the contract which shall govern the resulting contract as also the terms and conditions
contained in the attached "SCHEDULE" and annexure attached there to and agree to provide
supply of articles /store strictly in accordance with the requirement/stipulations contained
neriin and; I/we shall not plead ignorance of any of these as an excuse in case of renredial
action against me/us or with a view either to asking for enhancement of any rates agreed to the
contract or evading from my/our obligation under contract.
Signature of the tenderer with date
(full name in block Letter)
(Father name.
Address.
Telephone
Signature of Witness:-
No....
I
Name
Address
Occupation
Station
Date
Signature of Witness:-ll ....
Name
Address
Occupation
Station
Date
(Desi gnation
of Authority)
lnviting Tender
Signature of Tenderer
with Seal
Page 18 of 25
..ANNEXURE TO THE TENDER''
oF.
..GENERAL CONDITION"
L*r"*T;.'ltLlppri., r.viil be tendered in
as is
accordance witrr the specificario'and specification
attached hereto.
2.itiscteartysaidthatthespecif.icationreferredtoabovesha|lbeinterpretedastheminimum
standardofsizeandqrralityor,"pprvwhichshallbeacceptedandthegoodssuppliedshallbe
the best recognized according to the seasons'
issue'
Paft caused bY such
the
and continuous supply of commodities throughout
- Para (a) and above'
p.iloO of my/our contract with due regard to sub
(b) l/we shall ensure sufficient
The supplies rendered wi
contract sanctioning au
the above authorities on i
4.
t to
insP
contrac
efore du
ee to abide by the decision
of the contract
detaited by trim to investigate the case and
for 11d paid be me/us on freight pre paid basis'
Delivery will be made on transport arranged
and
unloading the trucks/carts at places of delivery
I/We will also provide and pay for labor 6r
for weighing over supplies to unit there'
which I/We will arrange to
erned under mY/our own
wear and tear exPected will
6.
v.
1
8.
by the contract operating authority or his
The receipt for transactions will be certified
audit and payment.
,.pr.r.n,uiive which will support my/our claim for
will be made
supplies tendered by me/us under the contract
I/We hereby agree that payment for
of India'
ur account ln a recognized bank in the Union
to the credit of m
(Designation of AuthoritY)
Inviting Tender
Signature of,Tenderer
with
Seal
Page 19 of 26
9.
10.
11.
Any restriction; what so ever; irnposed by the local or provincial Government on lnovement of
u.tii"l. will not absolve rne fiom the obligation of this contract and will not be accepted as anexcuse for not delivering the same.
this contract l/We cannot refuse to provide fbr issLre of the articles/store contracted for or
aLrthorized substitr.rte or an), other item specified by contract sanctioning authority. The iterns
shall not be
thr-rs supplied will be paid fbr as per rate .quoted in the schedule and non availability
accepted as an excuse for non-delivery of the same'
Lrnder
l/We herby agree that government shall be discharged from all liabilities under the contract or
otherwise in ielation to ttre subject matter there to unless the arbitration or a suit, where such
lies, is commenced with in six months from the expiration of the period mentioned in the
period
schedules or any extension there of. The officer sanctioning the contract may extend the
of the
in
the
opinion
of six month aforesaid in writing if owing to audit objections it is not
officer sanctioning the contract practicable for me/us to commence such arbitration or suit in the
period aforesaid.
12.
Nothing contained in the above provision shall apply to the refund if such poftion of security
deposit as is refundable to me/us after all adrnissible deductions.
13.
I have taken into consideration the effect of any new/bitls under decision in the legislature in the
rates tendered.
14.
15.
16.
are increased or decreased by an act of legislature during the
currency of the contract i.e.an act other than that which is under discussion in the legislature at
the time of tendering rates will be correspondingly varied.
lf the costs of the contracts
l/we shall be fully responsible for safe delivery of goods at delivery point desired by the
contract operating authority, and i/we will have to arrange transportation authority,and l/we
will have to arrange transportation at my/our risk and cost in case of vehicle en-route.
l/we hereby take the responsibility of my loss or damage of goods during transportation due to
theft, pilferage or fire etc.
t1.
All the legal proceedings arising out of my dispute
the territoriatjurisdiction of the Courts in ...........
18.
And in accordance with the Indian applicable law.
Commandant, 52nd Bn, ITBP
(Desi gnation of AuthoritY)
lnviting Tender
between the parties shell be settled within
Signature of Tenderer
with Seal
Page 20 of 25
Tender Schedule -A
echnical Bid
sl.
Name of iterns
No
I
Required technical Speciflcation of the
Equipment/machinery
Specification offered by the
firm
Transpoftation of Trucks (load capacity 15 Ton having
I 0 tyres)
Govt. stores
W
Commandant, 52no Bn, ITBP
(Designation of Authority)
Inviting Tender
Signature of Tenderer
with
Seal
Page 2L of 26
TBNDER SCHEDULE. B
(Price Bid)
RATES FOR TRANSPORTATION OF GOVT./MISC STORES FROM :Type of
vehicles
Distance
(ln Kms)
PLACES
sl.
RATE PER
ITEMS IN
TOTAL IN
RUPEES
NO
From
Rs
To
ITBP Camp,
1200 km Truck
Kanhasaiya,
Pratap Nagar,
(Appx)
Bhopal(MP)
New Amritsar
(Punjab)
52nu
Bn, ITBP,
Commandant, 52nd Bn, ITBP
(Des ignation of Authority)
Invitins Tender
(ls
capacity
having
tvres)
Ps
Ton
t0
Signature of Tenderer
with Seal
WORDS
Page 22 of 26
Annexltre to SchedLrle
TERMS AND CONDITION
I
.
at Commandant, 52nd Bn, l.T.B. Police, from Vill-
Rates should be quoted F.O.R. destination
Kanhasaiya, pO- kokta, Distt- Bhopal(Mp) Pin-462021. Rates should be inclusive of alltaxes/VAT.
2.
Rates should be inclusive of all taxes/VAT.
3.
4.
5.
6.
There shall be strict adlrelence to the delivery schedule as lrentioned in the supply order
Supply will be done on credit basis and no advance payment will be rrade against the supply.
The validity of the price quoted for period of
0l
year from date of contract'
on date & tirne
Once the supply order is placed, it will be responsibility of the tender to supply deliveries
borne by the
would
be
and place mentioned in supply order .Any additional cost incurred in any fonn
contractor.
'1. The Commandant,52nd Bn, l.T.B. Police, from Vitl- Kanhasaiya, PO- Kokta, Distt- Bhopal (MP)
pin-462021. reserves the right to seek clarification with one or rnore tenderers if considered necessary
rates and
and also carry oLrt market *ru.y by a board of officers to asceftain the reasonableness of the
lnay not accepr any offer in case they are not reasonably price'
g.
with
Tenderers are required to attach literature of accessories/equipment if any of the tendered articles
specifications,
per
Samples,
the
as
found
tender fonn .Only those tenders will be considered which are
make and model mentioned in the schedule.
g.
The sLrpply of articles /store will be accepted only after it is held jLrstified by the inspection tearn or a
board of officers/line committee. No appeal will be entertained against the decision of the inspection
team or a board of officer / line cornrnittee'
10. Date&tirneandplaceofpricenegotiationwill
ll.
beintimatedlateron,ifneeded.
per
Tenderers are required to produce sample of each articles /store free of cost where ever required as
specification on the date ofopening oftender.
12. Guarantee /Warranty clause of articles/store and after sales service clause iv the
equipments etc, where ever applicable will clearly mentioned by tenderer.
case
of machinery&
Soecial Terms and Condition:
TrLrck load for one HeavY Truck".
2. Loading and unloading will be carried out under the contractor's arrangetnents and risk.
-t.I-ouaof..So|id_Sto,ey'suchasrations'ammunitionweighingatleast75Qt|s.Wi|lconstitutet|re..FulI
3. yor-r must qLrote freight rates for destination for one troller truck and one full Heavy trLrck in the
orescribed collrtnn of SchedLrle- B.
4.
lt will be the responsibility of transporter/firm for safe transporlation of stores
5.
ln case of any defect in vehicle during transit, it will be responsibility of transporter/firm to provide
anot6er vehicle irnmediately and make arrangements for unloading/loading of store.
6.
Transporter/fi1-n will be responsible for providing valid permit vehicles for transpottation of stores upto
Amritsar (Puniab).
j.
the
Transpofter have to detail driver having valid heavy vehicle license and experienced enough to drive
a
Bn,ITBP
Authority)
Terrder
fDesignation of
Inviting
52"u
r"rpto
destination.
SignatLrre of Tenderer
with
Seal
Page 23 of 25
Additional Terms and Condition:
Commandant, 52ND Bn, ITB Police due to operational or administrative compulsion at any tie before and
during the contract without assigning any reason to anyone'
2.
Rs. 25,000/- earnest money has to be deposited in the shape of Demand drafl/FDR in the name of
Commandant, 52ND Bn, IiB Police, SBI, Gulmohar (Bhopal) with the Tender. The same will be
( Rs
tenderer w'r have to deposit
Rs
.;"1::::fflil,,l!lii
-l.Pe'iodof*ntractsnauuew.e'f.Dateofcontractto0lyearwhichmaybeextendedorterminatedbythe
iJ;f:?B'*'
::
:::l:::1
3.
The truck will be provided by the successful tenderer on the date and time given by the Commandant,
52ND Bn, ITB Police at least one day in advance or immediately in case of emergent situation.
4.
The successful tenderer has to prepare bills in triplicate with revenue stamp in the name of Commandant
52ND Bn for which payment is generally released within 45 days on receipt of bills.
5.
All
losses/breakages and deficiency
of store if any occurs enroute shall be bome by tenderer or willbe
recovered from the bills/ security money.
6.
The truck which has been provided by the Contractor should be in good mechanical condition and in
road worthy condition.ln case of any defects enroute, it shall be the sole responsibility of the contractor
to get it repaired or provided another truck immediately without loss of time. The transit ship charges
have to borne by the lontractor only. 52nd Bn, ITBP will pay no additional charges.
j.
Due to last moment change in quantity of stores number of trucks required cah be changed.
8.
During transit of stores, it will be the sole responsibility of contractor/truck owner/truck driver for any
loss due to accident/ mechanical failure. Contractor will immediately rush to the accident site and will
settle the matter. Loading/unloading charges
9.
will
be bome by contractor.
The contractor has to attach R.C of minimum 4 truck, service tax code registration number (from ST-2)
attested copy of PAN failing which bid of contractor will not be considered.
(Designation of Authority)
Inviting Tender
Signature of Tenderer
with Seal
Page 24 of 26
FORM OF ESSENTIAL I'ARTICULARS IN RESPECT OF TENDER
Note:- i]II{M /.IENDI]II.EIiS
SIIOUT-D I]II,t- IN COMPLE,fE DE-IAILS AND IjUtINISH SPECIF.IC ANSWERS
SERInL NUMUtIR CIVITN Ulrl.OW AS M,\Y Utr APPt.ICABt-g lN TIIEIR CASE.
PLEnSt-lNO'l'1,'l'llA.l lFl'lll-ANSWIIRS/DE-l'Alt-FL,rt{NISI{UDAItl--NO-l CLlrAt{ANDORAI{E EVASIVtT I'FIl;
IIIRMS'I'I:NDI;I{ IS I,IAt]I,D TO BD ICJNORI]t)
ACnINSI llAcll OF
2
3.
/1
T
5
6.
7.
TllE
Name of the Tenderer (s) firrn/Corxpany
Address of registered /head offlce of tenderer (r.vith Telephone Nos.
and fax Nos and E-rnail lD)(docurnentarv oroof to be attached)
Address of work place(with Telephone Nos. and fax Nos and Email lD)(documentary proof to be attached)
Address of branclriregional office (with Telephone Nos. and fax
Nos and E-mail lD)(docurnentary proof to be attached)
Year of startine the business and turnover durins the last three vear
Permanent Income Tex Account Number of tender (s)( duly sell'
attested copy to be attached)
Attach duly attested photo copy of your latest Income Tex
Clearance ceftificate.
Please indicate name and
8
full
address
of your
Banker and his
Telephone and FAX NO
9
l0
il
12
1a
IJ
l3(a)
I
3(b)
l 3(c)
r3(d)
Enclose proof of financial stability from your Banker Lrp to the
Approximate value of the contract with reference to your tender
offer.
Bank account Number and Name of Individual /oartner/Firm.
Full address of Bank where payments pertalnlng to servlces
rendered to LT.B.P in this contract are to be remitted by Govt.
cheque/DD in favour of tenderer.
E,nclose valid documents issued by State Govt./ concerned
authority for eligibility as tenderer for supply of store articles
mentioned in the "Schedule" of this tender.
Business name and constitution of the firm .ls the firm resistered
u nder:Indian Cornpanies Act:
lndian Partnership AcIl932 (please also give of partners)
Any other act, if not, who are the owners (please give full Name
and address.)
Please attach a copy
the tender docunrent.
of authorization of paftner or partners to sign
Contd ...2 ...
Com mandant, 52nd Bn,
(Desi gnation
of ALrthority)
lnviting Tender
ITBP
Signature of Tenderer
with
Seal
Page 25 of 26
Contd
with you has been
barred by l1'BP or other CPMF's or Army or any
l4a Stai. *h.th*
business dealing
other Central Govt. or State Covt- authorities at any
tirne in the past?
14 b
Stut. nut-U.t
of y.utt
since tenderer has
been
,-loolinrr.^rith ITRP
that you have submttted
draft/FDR/CDR/TDR of
Please confirm
t5
demand
requlreo
Rs'
.... onlY for "Earnest lnoney"'
sLrbmitted the
to
4
of
para
"lnstructions
by
certificates as required
details
the
lf
so
Tenderer" as applicable in your case'
be eiven.
r6
pt-eare
cot rtt'tt tnat you have
t7
Please fill
in details of all
enclosures
attached/subrnitted by you witli this tender offer'
a)
b)
c)
d)
e)
0
o\
o/
h)
i)
i)
k)
r)
Total No.
l8
l9
of
enclosures
words
conltrm that you have read over all the
--Phuse
instructions and complied with them q999rdi!gjy,of the tenderer singing tender documents with
this tender offer.
to the
the information given in this essential particulars form are correct
the
of
copies
true
are
attached
documents
my/our Knowledge and copies/photocoPies of the
It is certified that all
best
in
of
H
-Name
orisinals.
Commandant, 52nd Bn, ITBP
(Desi gnation of AuthoritY)
lnviting Tender
Signature of,Tenderer
with Seal
Page 2G of 2G
..SCHEDULE
" INCLUDING "ANNBXURES,,
(As ref-erred in the para I of the invitation of tender and Instructions to tenderers)
TRANSPORTATION
ITBP CAMP. PR
W AMRI
A
Period during which transpofiation
B
services are required
Time and Date of Receipt of Tender
C
Tirrre and Date of Opening of Tender
PUNJAB
from 01.05.15 to 31.03.16 (which rnay be exrended
or reduced by contract sanctioning authority)
upto 1300 Hrs on 27-04-15 ar the Office of tt.
Commandant, 52nd Bn, l.T.B. police, from VillKanhasaiya, PO- Kokta, Distt- Bhopal (Mp) pin_
46202r
1630
52ND
D
E
for acceptance till
Earnest Money
F
Contract sanction i ng authority
C
Security Deposit
Hrs on 27-04-lS By rhe board of officers of
Bn, lTBp
90 days frorn date of opening of tender
25,0001- (Rs Twenty Five ThousanO only; in ttre
form of DD in favor of Commandant, 52nd Bn,
I.T.B.Police, Payable at SBI Gulmohar, Bhopal
branch code No-4415.
commandant, 52"" Bn, l.T.B. police, from Vill_
Kanhasaiya, PO- Kokta, Distt- Bhopat (Mp) pin_
462021
As specified in Acceptance of Tender Nonxally
equivalent to
Commandant, 52nd Bn, ITBp
(Desi gnation of Authority)
Inviting Tender
10%o
ofcontract value.
Signature of Tenderer
with
Seal