Table of Contents
Important Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Online Application Information . . . . . . . . . . . . . . . . . . . . . . . 4
New Users, Existing Users, Existing / Migrated Users . . . . . . . . . . 4
Your Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Required Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Application Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Application Processing Fee . . . . . . . . . . . . . . . . . . . . . . . . 6
Admission Requirements . . . . . . . . . . . . . . . . . . . . . . . . . 6
College and Program Selection . . . . . . . . . . . . . . . . . . . . . . 6
Processing Your Application . . . . . . . . . . . . . . . . . . . . . . . . 7
Returning to a College Program . . . . . . . . . . . . . . . . . . . . . . 7
Making Changes to Your Application . . . . . . . . . . . . . . . . . . . 7
Applicants with Special Needs . . . . . . . . . . . . . . . . . . . . . . 7
Privacy Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Transcripts and Supporting Documents . . . . . . . . . . . . . . . . . . . 9
Important Information for All Applicants . . . . . . . . . . . . . . . . . 9
Current Ontario High School Students . . . . . . . . . . . . . . . . . . 9
Ontario High School Graduates / GED Holders . . . . . . . . . . . . . 10
Mature Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Academic Upgrading . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Ontario College or University Graduates / Students . . . . . . . . . . 11
Out-of-Province Students (Outside of Ontario, within Canada) . . . . 12
Out-of-Canada / Internationally Trained Immigrants . . . . . . . . . . 12
Offers of Admission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Admission Decisions . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Confirmation of Acceptance . . . . . . . . . . . . . . . . . . . . . . . 14
Wait List Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
How to Confirm Your Acceptance of an Offer . . . . . . . . . . . . . . 15
Offer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Alternate Offers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Changes to Your Confirmation of Acceptance . . . . . . . . . . . . . . 16
Applicants Who Have Not Been Offered Admission . . . . . . . . . . 16
What’s Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
College Contact Information . . . . . . . . . . . . . . . . . . . . . . . . 18
Need Help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
(Updated: September 2012)
Important Dates (Fall 2012)
Apply
October 2012
Access the online application at ontariocolleges.ca.
November 26, 2012
• First date that 2013/2014 application data will be sent to colleges.
• Earliest date that colleges may acknowledge applications.
February 1, 2013
• Applications received and paid for on or before this date will be given
equal consideration by the colleges.
Note: Applicants are encouraged to apply before
this date as website volumes are at their
highest at this time. This is not a deadline
for submitting applications. After this date,
applications are still processed, but are
considered by the colleges on a firstcome, first-served basis.
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Offer
February 1, 2013
• Earliest release of offers by the colleges to all applicants. Offers will continue to be
issued until programs are filled or wait-lists are established.
Accept
February 1, 2013
• Earliest date that applicants may confirm an offer of admission.
Note: Students who do not have the entrance requirements may be notified that
they do not qualify for admission at any time during the application process.
May 1, 2013
• Applicants must confirm their acceptance of an offer of admission to their chosen
program through ontariocolleges.ca by this date. Each college will determine the due
date to confirm offers made after May 1, 2013. Check your offer letter for details.
June 17, 2013
• Earliest date that colleges may require payment of tuition fees.
Online Application Information
New Users
(Account has never been created at ontariocolleges.ca)
• To begin an application, go to ontariocolleges.ca/apply
• Click the “Sign Up Today” button and complete all required fields
• Click “I Agree to the Terms and Conditions” button
• Check your email account for a message with your account activation link
and complete the required steps OR click on the “Click here to activate
your account” link
• Login, review and accept the privacy statement
• Begin your college application
Existing Users
(Accounts created between September 28, 2009 and May 17, 2011) that have NOT yet
migrated account)
• Go to ontariocolleges.ca/apply
• Click the “Migrate Account” button and complete all required fields
• Click “Verify”
• Check your email account for a message with your account activation link and
complete the required steps
• Login and review your application
Note: You will only have to do this once. Subsequent logins should be done using
the “Sign In Here” button.
Existing/Migrated Users
• Go to ontariocolleges.ca/apply
• Click the “Sign In Here” button
• Login and continue with your application
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Your Email Address – It’s Required!
ontariocolleges.ca and many of the colleges communicate with applicants via email.
It is very important that the email address you provide on your application is
valid and checked often as we use this email address to communicate with you
for important information regarding your application, account activation and
recovering your username and/or password.
Not getting emails?
Check your junk and/or spam inboxes for messages, and add the ontariocolleges.ca email
address to your safe senders list to ensure future emails are not considered spam.
Online Help
Click on the “Help” icon located in the top, right of the application for help at any time.
Required Fields
Fields marked with an asterisk (*) are required. You will not be able to submit the page
unless these fields are completed. Required fields include: personal information, such
as your name, address, date of birth, citizenship, etc.
Your ontariocolleges.ca Application
Number – It’s Important!
An application number is assigned to you electronically.
This unique identifier helps us track your application through the application
process. Keep this application number handy so that you can provide it if you need
to call the Customer Contact Centre or the colleges.
Application Processing Fee ($95)
The $95 application processing fee applies to your application. The fee covers all
college and program choice changes made to the original application for programs
beginning August 1, 2013 through to July 31, 2014.
This fee also covers secure online service, email notifications, imaging of paper
documents, infrastructure for the online transcript request services, new systems
development, staffing, and contact centre support, including extended hours during
the peak application period.
Your payment must accompany your application. Applications submitted without
the application processing fee will not be forwarded to your college choice(s). The
date payment is received is considered the date your application is received.
There are no exemptions from this fee. Other fees may apply depending upon the
type of applicant you are. All fees are NON refundable.
Admission Requirements
For program-specific admission requirements, applicants should refer directly to
college websites and calendars. Links to colleges can be found at:
ontariocolleges.ca/find.
College and Program Selection
Select up to five programs with no more than three program choices at any one
college. Colleges will give equal consideration to all program choices listed. List
your choices in order of preference. The order of preference can be changed at any
time by returning to your online application.
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Processing Your Application
ontariocolleges.ca processes college applications but has no part in
admission decisions.
Returning to a College Program
If you previously attended a college program and have been away for a period of time,
and now wish to return to the same program at the same college, contact the college
admissions office for details on how to apply.
Making Changes to Your Application
Make changes or check the status of your application online or by calling the
Customer Contact Centre at 519 763.4725 or toll-free within Canada
at 1 888 892.2228.
Any program choice changes made will show the date they are received at
ontariocolleges.ca. If changes are received after February 1, 2013 for fall 2013
programs, this may affect the “equal consideration” of your application.
Do not submit more than one application for programs with start dates between
August 1, 2013 and July 31, 2014.
Application fees paid on duplicate applications are NON-REFUNDABLE, so be sure to
select and pay for the correct application cycle.
Applicants With Special Needs
Colleges attempt to provide reasonable support services for students with special
needs (for example, learning disability, physical disability). Contact the Special Needs
Office at the individual college(s) to explore the services available to you. Early
identification of your needs will help make the transition to college a smooth one.
Privacy Statement
OCAS Application Services, Inc. (“Ontario College Application Service” or
“OCAS” or “ontariocolleges.ca” or “ocas.ca”) is committed to protecting the
privacy of your personal and academic information and other school records
(“Personal Information”).
It is important that you read the Privacy Statement provided as part of the online
application. Accept the Privacy Statement to continue.
Note: If you do not accept the Privacy Statement you will be logged out of the
secure online college application and will not be able to complete your application
to college.
The full privacy statement and privacy code are available online
at ontariocolleges.ca.
For more information about the collection, use, disclosure
and protection of your Personal Information at OCAS,
review the Privacy Code or call the Privacy Officer at
519 763.2363, ext. 6816 or email the privacy Officer at
[email protected].
It is your responsibility to make sure that the
information submitted is truthful, complete
and correct, failing which your application may
be delayed or invalidated. You must also take
appropriate measures to safeguard login
information and any printed copies of the
completed application.
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Transcripts and Supporting
Documents
Important Information for All Applicants
• All applicants are responsible for ensuring that complete transcripts and/or
supporting documents arrive at ontariocolleges.ca.
• All academic records (transcripts), that cannot be submitted electronically, must
be mailed in a sealed envelope directly from the issuing school, to be considered
official.
• If you cannot request a required document through one of our electronic services,
mail your documents to ontariocolleges.ca. Include your application number and/or
account number with your documents. (The number may be written on the outside
of the sealed envelope).
Current Ontario High School Students
If you are currently attending or have graduated and returned to high school
(either on a full- or part-time basis), your high school will send your transcripts to
ontariocolleges.ca for you.
After your application processing fee has been received and processed, you will be
able to view your grades through your application in the “Education” section. Check
your grades in early March, mid-May and mid-July. See your guidance counselor if
your grades are missing and/or incorrect.
Attending Ontario Night School, Summer School, or Taking Correspondence Courses?
You are responsible for contacting your school to request that proof of registration
and all subsequent interim reports and final transcripts for these courses are
forwarded to ontariocolleges.ca.
Former High School Students
If your high school participates in the electronic transcript process (eTMS), you will be
prompted to request your high school transcripts as part of your online application (A
fee may apply). For a list of participating high schools, click here.
If your school does not participate in eTMS, contact the high school you last attended
and request that one official transcript be mailed to ontariocolleges.ca. (Applicable
transcript fees are set by individual schools.
General Education Diploma (GED) holders
Arrange to have your GED results forwarded to ontariocolleges.ca.
Mature Students
Mature students are those applicants who are 19 years of age or older by the first
day of college and do not have a high school diploma (OSSD or OSSC) or General
Education Diploma (GED). Mature students are still required to complete course
prerequisites and are encouraged to contact the college regarding the mature
student admission process.
NOTE: If you completed high school, even decades ago, you are considered a high
school graduate.
Academic Upgrading
If you are currently studying or have studied courses up to grade 12 level (or
equivalent) at a college, in preparation for admission to a college program, request
your transcripts online as part of your application. If this option is not available,
contact the college which you attended to obtain your transcripts.
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Ontario College or University
Graduates / Students
If you have attended a publicly-funded Ontario postsecondary institution, you are
required to provide this information in your application.
Based on the education information you provide, a transcript request will be
created as part of your online application. Follow the screen prompts to send your
transcript information to the college(s) to which you have applied.
Request the appropriate number of official college and/or university transcripts. (One
official transcript for each college destination).
Transcripts are not required if you are applying ONLY to a college you have
previously attended.
Paper Ontario college/university transcripts are not accepted.
A college and/or university transcript request fee applies for each transcript
you request.
There is no charge to request transcripts from a college or university with a lifetime
transcript fee agreement.
Lifetime Transcript Fee
The following colleges and universities do not have transcript request fees.
Colleges:
Algonquin
Boréal
Cambrian
Canadore
Confederation
Fanshawe
Humber
La Cité collégiale
Universities: Carleton McMaster
Loyalist
Mohawk
Niagara
St. Clair
St. Lawrence
Sheridan
Private Ontario postsecondary institution transcripts should be mailed to
ontariocolleges.ca directly by the institution.
Note: Some colleges may still require your high school transcripts in addition to
your college/university transcripts to ensure that prerequisites have been met.
Out-of-Province Students
(Outside of Ontario – Within Canada)
It is your responsibility to request that your out-of-province high school, college,
university or other transcripts be forwarded to ontariocolleges.ca by your previous
school.
Out-of-Canada / Internationally Trained
Immigrants
Depending upon the program to which you apply, an international document
evaluation may be required. Further details will be sent to you once your
application is received at ontariocolleges.ca. Check your online applicant dashboard
for additional information.
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Proof of Residency Status
Also required, is a photocopy of your Record of
Landing or other immigration document that
shows proof of your residency status.
English Language Proficiency
If you are applying to a program taught in English,
and if English is not your first language, proof of
English proficiency is required.
English Language Assessment
The following are four services that evaluate
English language skills of people whose first
language is not English. If you have taken
language tests not listed, contact the college
directly to determine whether they will meet
language testing requirements.
TOEFL: The Test of English as a Foreign Language –
www.ets.org/toefl or call 1 877 863.3546 (Use
Institution Code 0211 when taking the TOEFL test)
IELTS: The International English Language Testing
Service – www.ielts.org.
MELAB: Michigan English Language Assessment
Battery – www.lsa.umich.edu/eli or
call 1 866 696.3522
CAEL: Canadian Academic English Language
Assessment – www.cael.ca or
call 1 613 520.2600, ext. 2271
Offers of Admission
Admission Decisions
The earliest offer date for programs beginning fall 2013 is February 1, 2013.
Admission decisions for programs that start at other times of the year will be sent
out throughout the year.
Log back into your account regularly to check your offers of admission. Click the “View
Offers” tab on the Applicant Dashboard.
Confirmation of Acceptance
You may receive more than one Offer of Admission depending on the number of
colleges and programs to which you have applied.
Confirm the offer to the college of your choice, on or before the expiry date
indicated by the college. Each college will determine the due date to confirm offers
made after May 1, 2013.
You may accept only one offer at a time.
Not all colleges will acknowledge receipt of your Confirmation of Acceptance.
The other college(s) to which you have applied receive notification of your
accepted offer.
Wait List Status
Accepting an offer does not affect your wait list status for other programs.
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How to Confirm Your Acceptance of an Offer
• Go to ontariocolleges.ca/confirm
• Click “Confirm Now”
• Login to your application
• From the Applicant Dashboard select “View Offers”
• Select the Offer of Admission you would like to confirm
• Click on the “Confirm” button for the offer you wish to accept
You will receive an email from ontariocolleges.ca with your confirmation details.
Note: not all colleges will confirm receipt of your accepted offer.
Offer Status
REVOKED - The offer has been withdrawn by the college and is no longer
available to you.
SUSPENDED - The offer has been suspended by the college because the program
is no longer being offered.
EXPIRED - The expiry date has passed and this offer is no longer valid.
Contact the college(s) directly for more information about the status of offers.
Alternate Offers
Alternate offer(s) may be made by the college to which you applied, if the college
does not offer you an acceptance to your original program choice(s).
Contact the college(s) directly for more information about any alternate offers you
may receive.
Changes to Your Confirmation of Acceptance
If after accepting an Offer of Admission, you change your mind or receive another
offer that you prefer, you may accept the new offer (after one business day has
passed) as long as you confirm the offer through ontariocolleges.ca by the expiry date
stated by the college.
ontariocolleges.ca will inform the college that you have accepted its offer and your
current acceptance will automatically cancel your previous acceptance.
Applicants Who Have Not Been
Offered Admission
If you were not accepted into a program, use the Find feature on our website
(ontariocolleges.ca/find) to search for up-to-date information about other programs
offered across the province and their availability (open, wait-list or closed).
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What’s Next?
Once you have confirmed your Offer of
Admission, the college will communicate with you
directly about tuition fees and everything
you need to know to begin your
program.
College Contact Information
Alfred (Alfred)
www.alfredc.uoguelph.ca
613.679.2218, ext. 514
[email protected]
Algonquin (Ottawa)
www.algonquincollege.com
1 800.565.4723
[email protected]
Boréal (Sudbury)
www.collegeboreal.ca
1 800.361.6673
[email protected]
Cambrian (Sudbury)
www.cambriancollege.ca
1 800.461.7145
[email protected]
Canadore (North Bay)
www.canadorecollege.ca
705.474.7600, ext. 5151
[email protected]
Centennial (Toronto)
www.centennialcollege.ca
1 800.263.9415
[email protected]
Conestoga (Kitchener)
www.conestogac.on.ca
519.748.5220, ext. 3656
[email protected]
Confederation (Thunder Bay)
www.confederationc.on.ca
1 800.263.9415
[email protected]
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Durham (Oshawa)
www.durhamcollege.ca
905.721.3000
[email protected]
Fanshawe (London)
www.fanshawec.ca
519.452.4277
[email protected]
Fleming (Peterborough)
www.flemingcollege.ca
1 866.353.6464, ext. 1514
[email protected]
George Brown (Toronto)
www.georgebrown.ca
416.415.5000, ext. 4805
ask.georgebrown.ca
Georgian (Barrie)
www.georgiancollege.ca
705.722.1511
[email protected]
Humber (Toronto)
www.humber.ca
416.675.5000
[email protected]
Kemptville (Kemptville)
www.kemptvillec.uoguelph.ca
613.258.8336, ext. 61335
[email protected]
La cité collégiale (Ottawa)
www.lacitecollegiale.com
1 800.267.2483
[email protected]
Lambton (Sarnia)
Ridgetown (Ridgetown)
Loyalist (Belleville)
St. Clair (Windsor)
Michener (Toronto)
St. Lawrence (Kingston)
Mohawk (Hamilton)
Sault (Sault Ste. Marie)
Niagara (Welland)
Seneca (Toronto)
Northern (Timmins)
Sheridan (Oakville)
www.lambtoncollege.ca
519.542.7751
[email protected]
www.loyalistcollege.com
1 888.569.2547
[email protected]
www.michener.ca
1 800.387.9066
[email protected]
www.mohawkcollege.ca
905.575.2000
[email protected]
www.niagaracollege.ca
905.735.2211, ext. 7619
[email protected]
www.northernc.on.ca
705.235.7222
[email protected]
www.ridgetownc.uoguelph.ca
1 877.674.1610
[email protected]
www.stclaircollege.ca
519.972.2727
[email protected]
www.stlawrencecollege.ca
1 800.463.0752
[email protected]
www.saultcollege.ca
1 800.461.2260
[email protected]
www.senecacollege.ca
416.491.5050, ext. 22800
[email protected]
www.sheridaninstitute.ca
905.845.9430
[email protected]
Links to colleges can also be found at:
www.ontariocolleges.ca/plan
Need Help?
• Use the Ask ontariocolleges.ca feature on our website.
• Click “Live Help” to reach one of our Customer Contact Centre staff (real-time
website feature).
• Email the Customer Contact Centre at [email protected].
• Call the Customer Contact Centre at
519 763.4725 or 1 888 892.2228 (toll-free within Canada).
Customer Contact Centre hours are: Monday to Friday,
8:30 a.m. to 5:00 p.m. EST.
During peak application processing periods, ontariocolleges.ca offers extended
hours for email, chat and telephone service. Check our website for dates and times.
• Visually impaired applicants may call the Customer Contact Centre for assistance.
• Hearing impaired applicants may call the TTY line at 519 763.1102 for assistance.
Mailing address:
ontariocolleges.ca
60 Corporate Court
Guelph, Ontario Canada
N1G 5J3
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