JOB DESCRIPTION Job title: Service: Location: Grade: Responsible to: Responsible for: Liaison with: Volunteering Manager Careers and Student Employability (CaSE) Docklands/Stratford/Satellite sites F Employer Liaison Manager Volunteering Officer Students, Deans of Schools, relevant Directors of Services, external organisations, and CaSE Team members JOB PURPOSE: To manage, develop and deliver an effective volunteering offer for UEL students, being the face of UEL Volunteering for students, internal departments and external organisations. Main Duties: 1. To lead and develop UEL’s Volunteering Scheme, embedding volunteering into students’ experience and providing employability skills development opportunities through volunteering opportunities. 2. To build relationships with UEL schools and departments to identify the most suitable opportunities for their students, taking account of sector-related preferences, opportunities for reflective learning and flexibility around the academic curriculum. This includes dual-delivery of UEL’s Volunteering Module. 3. To develop and maintain strategic external partnerships across the local community, securing meaningful and relevant volunteering opportunities for UEL students. 4. To ensure the provision of a dedicated and professional customer facing service, through university-wide marketing and delivering events such as Student Volunteering Fortnight, Volunteering Fairs and other high-profile events. 5. To lead on and link the introduction of the Duke of Edinburgh Awards scheme with UEL’s Volunteering Scheme. 6. To ensure effective preparation processes and programmes are developed and delivered on a regular basis to ensure that UEL students are adequately prepared for applying to and completing relevant volunteering opportunities Page 1 of 5 7. To ensure that robust systems are established and maintained, to ensure the well-being of students engaged in volunteering. This includes managing UEL’s online volunteering portal, assessing suitability of opportunities registered and keeping it up to date. 8. To ensure agreed targets and objectives are met in the volunteering scheme. 9. To line manage and set reasonable and appropriate targets for the Volunteering Officer in terms of their workload and priorities. 10. To effectively lead, manage and appraise the Volunteering Officer, identifying their learning and development needs and ensuring that they have the support they need to achieve the service’s goals. 11. To work with other CaSE team members to ensure that students completing volunteering opportunities are well equipped to articulate the value of the experience gained and market it to future employers. 12. To identify good practice and trends in graduate employment to ensure that the University benefits from best practice, including productive engagement with recognised organisations professional associations such as Student Volunteering Network, IVR and Team London. 13. To manage the marketing of UEL’s volunteering offer using the web and other appropriate methods, working with members of the team and liaising with the Corporate Marketing Team and outside agencies where necessary. 14. To produce relevant information, proposals, reports and presentations for UEL’s senior management team, Schools, Services and external bodies. 15. To collect, evaluate and monitor relevant data and statistics to allow for strategic and operational planning and ensure the service is able to meet institutional objectives. 16. To evaluate the impact of volunteering on students’ employment prospects. 17. To chair/attend team meetings as required; attend appropriate meetings/networking events both externally and internally. 18. To take a flexible approach to work (attendance at early morning and evening meetings will be required). 19. Any other duties, in line with the level of the post, and as directed by the Employer Liaison Manager or the Director of CaSE. 20. To work in accordance with UEL’s Equality and Diversity Policies. Page 2 of 5 PERSON SPECIFICATION EDUCATION QUALIFICATIONS AND ACHIEVEMENTS: Essential criteria Degree or equivalent (A/C) Desirable criteria Training and development qualification (A/C) KNOWLEDGE AND EXPERIENCE: Essential criteria Experience of successfully negotiating and networking with a range of external organisations and solid knowledge of third and public sector practices (A/I) The ability and passion to manage successful volunteering initiatives including managing relationships, processes, volunteers and events. (A/I) Experience of analysing data and producing reports for senior management. (A/I) Experience of managing staff and resources. (A/I) Desirable criteria A range of contacts in the voluntary sector (A/I) Experience of evaluating impact and providing solutions (A/I) Experience of event management and coordination (A/I) Excellent IT skills with clear proficiency in Word and Excel packages and use of the internet (A/I) Page 3 of 5 COMMUNICATION: Essential criteria Ability to communicate using a variety of mediums to internal and external audiences including senior managers, students, graduates and employers, including delivering presentations (A/I) INITIATIVE AND PROBLEM SOLVING: Essential criteria Experience of using own initiative to resolve problems and creativity to drive development. (A/I) TEAMWORK & MOTIVATION: Essential criteria Ability to manage and motivate own and wider team to ensure institutional objectives are met by delegating appropriately, overseeing projects in a supportive manner whilst being clear about objectives and expected outcomes, giving feedback on progress in a timely and honest way and developing staff using the SDR process. PLANNING & ORGANISATION: Essential criteria Ability to plan for the efficient and effective delivery of the volunteering scheme, being aware of service and institutional objectives. Ability to measure and monitor progress against objectives whilst being flexible enough to take into account unforeseen changes or new opportunities. Ability to plan major and minor events for the service and with partners. making appropriate decisions concerning resources and taking into account student and graduate attitudes and behaviours. DECISION MAKING: Essential criteria Ability to make independent but appropriate decisions that affect own team and others, whilst keeping relevant people informed and staying within budget. Page 4 of 5 OTHER ESSENTIAL CRITERIA: Essential criteria Willingness to travel and work across sites (A/) Commitment to and understanding of equal opportunities issues within a diverse and multicultural environment (A/I) Criteria tested by Key: A = Application form C = Certification I = Interview P = Presentation R = Research papers T = Test Page 5 of 5
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