KIVA™ Seminars Presents Federal Travel Regulations (FTR) Travel Allowances for Temporary Duty Travel (TDY) This Valuable Seminar will Help Your Organization Avoid “Questioned Costs” Related to Travel KIVA™ Seminars Recommends this seminar for Travel Specialists, Administrative Assistants, Secretaries, Support Staff, Account Staff Anyone Who Travels Under Federal Awards (especially frequent travelers) Anyone Responsible for Authorizing Travel Anyone Responsible for Implementing, and Revising Travel Policy IN TWO DAYS YOU WILL: Gain a Excellent Working Knowledge of the FTR, Chapter 301 Learn how Your Organizational Policies, the Super Circular, and FTR coincide Learn About Resources for Making Travel Arrangements Explore Options for Paying Travel Expenses Learn about Unique Circumstances and Exceptions to Standard Allowances Learn How Prepare Travel Authorizations and Reimbursements Learn How to Address Outstanding Travel Balances ©2015 KIVA™ Institute, LLC Training Solutions for Programs and Organizations FTR Travel Allowances CONNECTING YOUR ORGANIZATION TO TECHNOLOGY AND RESOURCES TO MEET YOUR ADMINISTRATIVE AND MANAGEMENT NEEDS Presented by KIVA™ Seminars Efficient and Effective Training and Skills Development Solutions to Meet the Needs of Your Entire Organization KIVA™ Seminars are designed to give you the best learning experience available. We combine relevant content with real-world situations to illustrate concepts. Interactive discussions help you apply the knowledge you gain to your unique situation. KIVA™ Institute, LLC provides exceptional management and administrative development seminars. You will experience a positive, interactive learning environment. Attend our seminars or we can come to your location to provide customized, on-site seminars. ©2015 KIVA™ Institute, LLC Training and Development Solutions This two-day, information-packed seminar focuses on Chapter 301 - Temporary Duty (TDY) Travel Allowances, of the General Services Administration (GSA) issued Federal Travel Regulations (FTR), contained in 41 CFR. These regulations manage the travel policies for all Federal civilian employees and others authorized to travel at Government expense such as tribes, tribal organizations, and recipients of federal funds and awards. In managing Federal travel, GSA's goals are to balance the need to ensure official travel is conducted in a responsible manner with the need to minimize administrative costs. FTR can be challenging for organizations whose management policies and procedures may not coincide with the regulations. In addition, the new Super Circular aims to reinforce prudent spending of, and accountability for, federal funds. Often, questioned costs identified through the audit process are linked to travel costs and reimbursements. We help clarify the "Who, What, When, Where, Why and How" of temporary duty travel allowances. This seminar will equip you with the knowledge and tools necessary for effectively applying the FTR and other related regulations, rules, policies, and procedures applicable to managing and administering your "official temporary duty travel." The knowledge and understanding you will gain will be invaluable. You will leave with a handy reference for answering questions you or your travelers may have. Presented by KIVA™ Seminars Seminar Agenda Day 1 The Foundation Day 2 Applying the Concepts Federal Travel Regulation (FTR) Unique Situations What is the FTR? Using Credit Cards for Expenses How and why does the FTR affect my organization? Travel Advances How to Use the FTR Using Promotional Materials and Frequent Traveler Programs Collection of Undisputed Delinquent Amounts—Travel Advances/Credit Cards Glossary of Terms Chapter 301—TDY Travel Allowances Applicability & General Rules Allowable Travel Expenses Arranging Travel Transportation Per Diem Expenses Lodging Miscellaneous Expenses Paying Travel Expenses Travel of an Employee with Special Needs The Travel Authorization; Exercises (3) Emergency Travel Threatened Law Enforcement/Investigative Employees Travel Completed! Transportation Expenses A Look at Arranged “Travel on the Books” What Your Accounting Department Needs from Your Traveler What Your Organization / Funding Agency Needs from Your Traveler The Travel Authorization Addressing the Dilemma of Outstanding Balances The Super Circular The Reimbursement Claim; Exercises (3) Review of Resources and Wrap-Up Appendix A Maximum Per Diem Rates Appendix B Allocation of M&IE Rates and Deductions Appendix C Standard Data Elements for Travel Who, What, When Where, Why, How Applicability Your Organization’s Travel Policies— How Do they Match Up and Compare? Which statutes, regulations, policies do I follow? ************ Class times are 8:30 a.m. to 4:00 p.m. each day. We highly recommend you bring your travel policies for reference during the session. Register on-line at www.kivainstitute.com Or Call toll free 1-866-202-5482 (KIVA) ©2015 KIVA™ Institute, LLC Training Solutions for Programs and Organizations KIVA™ Seminars PO Box 1320 Pinetop, AZ 85935 Efficient and effective training and skills enhancement solutions to meet your organization’s needs. KIVA™ SIMPLE SOLUTIONS TRAINING & DEVELOPMENT SPECIAL TOPIC CONFERENCES & SYMPOSIUMS ADMINISTRATIVE & ACCOUNTING SOLUTIONS PROGRAM CONSULTING & MANAGMENT
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