Kansas Public Transit Association
2015 Annual Meeting & EXPO
530 Richards Drive
Manhattan, Kansas 66502
Phone: (785) 539-5311
FAX: (785) 539-8368
August 3, 4, 5, 2015
2015 ANNUAL CONFERENCE & EXPO
VENDOR INVITATION
The Kansas Public Transit Association is planning its Annual EXPO
in Manhattan, Kansas at the Four Points by Sheraton, August 3, 4, & 5,
2015. The conference is quickly approaching and we want to give you an
opportunity to invest in an Exhibit booth and/or Sponsorship at the
conference. We have exhibit space available and encourage you to sign-up.
In addition, we have sponsorships for our exciting events. We offer
several sponsorship levels. Exhibitors & sponsors continually tell us the
experience is worthwhile!
All vendors and sponsors receive recognition in printed materials
given to all who attend the conference.
We also recognize and
acknowledge sponsors throughout the year in various email
correspondence. To take advantage of the opportunity to meet with and be
visible to those in the transportation industry, including officials, decision
makers and employees from across Kansas, complete and return the
enclosed Exhibitor/Sponsorship forms.
The Kansas Public Transit Association is comprised of more than 147
organizations employing thousands of Kansans making over 11.3 million
transports a year.
It costs 1/4th
the amount
to make a
face-to-face visit
with a potential
customer at a
trade show,
than it costs
to make a
face-to-face visit
with a potential
customer without
using trade shows.
Source: Center for
Exhibition Research
Industry
This is one of the largest transit conferences in Kansas, consisting of
individuals from every area of the state. It includes government officials,
golf, daily workshops, dinners, guest speakers and an EXPO. Attendees are
transit professionals who take the information they gather back to their
organizations and they are decision makers in their organizations, helping
to decide which companies and organizations with whom to do business.
Your presence at this conference will be noticed!
Our conference could not be successful without your generous
participation. If you have questions, send us an e-mail
[email protected] or call our offices at 785.235.8825.
We look forward to working with you.
Sincerely,
R .E. “Tuck” Duncan
Executive Director, KPTA
Your support is
important.
We want to ensure
your time is well
spent at our
annual meeting
and that your
investment in us
is rewarding.
We ensure
exhibitors are
recognized and
have access to
attendees in several
ways, including
multiple breaks
to visit with
exhibitors.
EXHIBITION SITE
The Four Points by Sheraton is the
site of the 2015 KPTA Annual
Meeting and Exhibition. The EXPO
is in the same room as the Tuesday
General Sessions. Outside vehicle
display space is adjacent to the
conference area.
THERE IS FREE WiFi.
EXHIBITION SCHEDULE
Attendees are encouraged to visit
with exhibitors and sponsors at the
Monday evening opening reception
and during the General Session
breaks on Tuesday.
MEETING REGISTRATION
Each exhibitor booth includes one
conference
registration,
which
includes registration to the full
conference and all meetings, workshops and events.
Additional
exhibit staff may register for the
conference.
Additional
conference registration forms may
be found at www.kstransit.org
CANCELLATION POLICY
Any
cancellation must be
submitted in writing to the KPTA
office. A $50 administrative fee will
be assessed, and the difference
refunded, on any cancellations
HOSPITALITY EVENTS
before July 20. No refunds will be
Tuesday evening will be at a venue given for cancellations after July 20.
outside the hotel.
LIABILITY
Sponsorships are available for Exhibitor, upon contracting for
the EXPO. Registered exhibitors
exhibit space, expressly releases
& sponsors are invited.
the
Kansas
Public
Transit
Association, its members and
BOOTH RENTAL FEES
representatives from any and all
See registration form for details.
claims of injury, loss or damage
that may occur to the exhibitor, its
employees, or its property from
BOOTH PLACEMENT
KPTA staff selects booth locations. any cause whatsoever.
If you have a preference, contact
our office. Spots are determined GOLF
on a first-come basis. A space is
not reserved until full payment is
received.
ADDITIONAL EQUIPMENT
Exhibitors with special needs,
including electricity, need to contact
the KPTA offices well in advance.
Monday at Noon: Golf &
lunch at the world-class
Colbert Hills Golf Course.
Lunch and green fees
with cart are $75.00
BOOTH SETUP & DISMANTLING
Exhibitors may set up booths
beginning 10 am Monday, August
3. Booths must be dismantled and
materials removed by 6:00 p.m. AIRSERVICE:
Tuesday August 4
www.flymhk.com
Daily American Airlines jet service
to Chicago ORD & Dallas DFW.
2015 Annual Meeting Preliminary Agenda August 3 –5, 2015
Monday at Four Points by Sheraton
10:00 am Registration Opens
11:00 am RTAP TRAINING
12:00 pm Golf Tournament, Colbert Hills
6:00 pm Opening Reception at hotel
Tuesday
8:30 am
9:00 am
10:00 am
10:30 am
Noon
1:30/4:30
6:30 pm
Welcome, Vendor Introductions EXPO OPEN ALL DAY
General Sessions:
Break—Visit EXPO
General Session continues
Awards Luncheon with Federal Transit Administration
General Session continues with break
DINNER AND INTERACTIVE ACTIVITY OUTSIDE HOTEL
Wednesday
7:30 am Breakfast
8:30 am Break-out seminars, including KDOT rural transit meeting,
FTA urban transit meeting
10 ;00 am Break and hotel check-out
10:30 am Sessions resume
Noon Annual Meeting Box Luncheon ~ Election of Board of Directors
530 Richards Drive
Manhattan, Kansas 66502
Phone: (785) 539-5311
Ask for the
Kansas Public Transit Association
conference rate
$79.00 plus tax.
Book early to get into the block.
If you FLY MHK, (to Manhattan, KS)
ask about shuttle to hotel.
Book online at:
https://www.starwoodmeeting.com/Book/kspublictransit
2015 KPTA ANNUAL MEETING & EXPO
August 3, 4, 5, 2015
Manhattan, Kansas
Sponsorship Form
The following sponsorship opportunities are available for specific events at the 2015 KPTA Annual EXPO.
Sponsorship of these events are available on a first responding/first assigned basis. KPTA requests cameraready and/or electronic versions (preferably jpeg) artwork of ads/logos, as applicable.
LEVEL ONE:
___
$1000 per event
Events available to sponsor at this level are (select from list below):
______Monday Night Opening Reception
______Tuesday Awards Luncheon
______Tuesday Evening Extravaganza
This includes: Recognition during event; Notation in final printed agenda as “(Event) sponsored by (Sponsor)”; Listing of
Level Sponsorship; “Thank You” sign displayed throughout conference; Display “Thank You” sign at event; 1 full-page ad in
Program; “Thank You” in KPTA newsletter; Opportunity to distribute promotional material at event and/or at place setting
when applicable; VideoBoard advertisement.
LEVEL TWO:
Events available to sponsor at this level are (select from list below):
______Tuesday Morning Break
______Tuesday Afternoon Break
______Wednesday Morning Break
______Wednesday Annual Meeting Lunch
___
$500 per event
This includes: Recognition during event; Listing of Level Sponsorship; “Thank You” sign displayed throughout conference;
Display “Thank You” sign at event; 1 half-page ad in program; “Thank You” newsletter; VideoBoard ad.
LEVEL THREE:
___
Events available to sponsor at this level are (select from list below):
______Golf Outing (four available) at Mariah Hills golf course
$300 per event
This includes: Recognition during event; Listing of Level Sponsorship; “Thank You” sign displayed throughout conference;
Display “Thank You” sign at event; 1 quarter-page ad in Program; “Thank You” in KPTA newsletter.
LEVEL FOUR: Items you provide to KPTA
______ 200 Gift bag items (key chains, and like marketing items, etc.)
______ Prizes for Golf Outing
______ Door prizes for EXPO BINGO: (please indicate prize, gift card $, etc.)_____________________________.
This sponsorship includes: Recognition during giveaway; recognition at golf outing; Program recognition.
Name: ___________________________________________________________________________________
Company: ________________________________________________________________________________
Address: _________________________________________________________________________________
Email: ______________________________________________ Phone: _____________________________
Please return this form and payment to:
KPTA, 212 SW 8th Ave. Suite 202,
Topeka, KS 66603
EMAIL: [email protected]
FAX: 785.233.5659
To pay by Credit Card please provide:
Credit card number: _________________________________
Date of Expiration:
________________________
3 digit Security Code ______________ circle:
Visa MasterCard
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Levels of Support
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Gold ______________________________________________ $1,200
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For your support you receive: placement on the Gold Sponsors banner; 1 expo booth and
1 conference registration; individual recognition during the annual meeting; recognition on the
website; mention and recognition in conference literature; listing on the sponsors sign with your
company name and/or logo located in workshop areas .
Full page ad in program.
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Silver ____________________________________$800
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For your support you receive: recognition during the conference; 1 conference registration;
web-site recognition, mention and recognition in annual meeting literature; listing on the sponsors
sign with your company name and/or logo located in workshop areas.
1/2 page ad in program.
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Bronze ________________________ $400
For your support you receive: special mention and recognition in annual meeting literature;
listing on the sponsors sign with your company name and/or logo. 1/4 page ad in program.
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We would like to be a 2015 Annual Meeting & EXPO Sponsor!
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Name: ____________________________________________________________________
Company: _________________________________________________________________
Address: __________________________________________________________________
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Email address: ______________________ Phone number: ________________________
We would like to be a (circle one):
Gold
Silver
Bronze
Please return this form and payment to:
To pay by Credit Card please provide:
KPTA,
212 SW 8th Ave. Suite 202,
Credit card number: _________________________________
Topeka, KS 66603
Or email [email protected]
Date of Expiration: ________________________
FAX 785.233.5659
3 digit Security Code ______________ circle: Visa MasterCard
2015 ANNUAL MEETING & EXPO
August 3, 4, 5, 2015
Manhattan, Kansas
VENDOR Registration Form
Name (FOR NAME BADGE)___________________________________________________________________
Title _____________________ Organization/Company ____________________________________________
Address_________________________________________________________ Spouse___________________
City/State/Zip_____________________________________________________________________________
Phone (__________)__________________________________ Fax__________________________________
E-mail___________________________________________________________________________________
Website: www.___________________________________________ . __________
KPTA Member ________Yes ________No
REGISTRATION FEES: Registration received before July 20, 2015 After 7/20 add $50.00
1.Individual Registration— Registration Only (no display) KPTA Member Non-Member Sub-Total
_____ Full Conference Registration(s)
$145
$200
_____ Spouse
$ 85
$100
_____ One-Day Registration(s)
$ 85
$100
$_________
Specify Day ______Monday
______Tuesday
______Wednesday
2. Exhibitor Registration—Includes one registration and exhibit booth (with or without vehicle space)
_____Exhibit Booth with 6’ skirted table, chairs, electricity
_____for outside vehicle space ADD
KPTA Member Non-Member
Sub-Total
$345
$445
$ 50
$100
$_________
3. Golf
Registration for Golf Outing
_____Participation includes green fees, cart & lunch
KPTA Member Non-Member
$75
$95
Sub-Total
$________
PLEASE ATTACHED YOUR BUSINESS CARD.
1+2+3 =
Mail Registration and Payment to:
Kansas Public Transit Association
212 SW 8th Avenue, Suite 202
Topeka, Kansas 66603
OR
Fax: 785.233.5659
OR ATTACH AND EMAIL TO:
[email protected]
TOTAL $_____________
To pay by Credit Card please provide:
Credit card number: ________________________________
Date of Expiration:
________________________
3 digit Security Code ______________
A $2.50 convenience fee will be added to all registration fee credit card payments.