Occoneechee Council
Leaders Guide
For
Camp Card Sales
The Camp Card Sale
The Camp Card Initiative is designed to help scouts earn their way to resident camp, day camp
or summer camp. Units participating in this program will earn 50% commission ($2.50) for each
$5 Camp Card they sell. The sale will begin on March 15 and end May 15th giving units 2
months to sell and close out their accounts.
The program is risk free; simply return any unsold cards to the Council Service Center on or
before May 15th.
Community Partners
Harris Teeter $5 off a $50 purchase, Durham Bulls buy one ticket get one free! Several more
community partners have offered discounts that are redeemable all year round. Take
advantage of this partnership to help your Scouts earn their way to camp.
Value
The Camp Card represents opportunity to scouts and value to the community.
Cub Scout Day Camp (average)
Cub Scout Resident Camp
Boy Scout Summer Camp
Unit equipment trailer
$75
$85
$272
$5,000
30 Cards
34 Cards
92 Cards
2000 Cards
Camp Master (Kamp-ma-ster): one who ensures their Scouts get to camp
Each unit should have a Camp Master. The Camp Master’s Camp Card sale responsibilities are
to manage all aspects of the sale, clearly communicate sale information to your unit leaders,
parents and Scouts.
The Camp Master’s ultimate goal: Get 100% of their Scouts to summer camp.
The Camp Master should be an expert in all things camp, they should ensure Scouts know the
myriad of summer camp opportunities available and encourage them to attend. A good Camp
Master will have over 90% of their Scouts attend a summer camp.
Camp Master Responsibilities
CAMP
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•
•
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Be an expert in all Occoneechee Council summer camp opportunities.
Encourage all your Scouts to select a camp that fits their summer schedule.
Explain to parents the importance of outing in Scouting!
Set a goal for percentage of Scouts attending and achieve it!
CARD
• Communicate the purpose of the Camp Card sale and the time line to your Scouts and
parents.
• Kick-off the Camp Card sale with a BANG providing all members with a sales kit & at
least 10 cards.
• Inspect, coach and praise your Scouts.
• Collect all money and turn in the amount due to the Council on time.
Key Camp Card Dates
Don’t forget to mark your calendars
February
Units submit unit commitment form to Council
March
Camp Cards are distributed at Roundtable and Council Office
March 15
Sale Begins
May 15
Sale ends,
May 26th
All accounts settled will receive full 50%commission
May 16
Grand Prize drawing
June 1
Commission drops to 30%
June 10
Commission drops to 15%
Commission
The Camp Card commission will be 50% if the unit is paid in full by May 29 th. Commission drops
to 30% on June 1st at 5:00pm. Commission drops to 15% on June 10th. We encourage units to
set up a plan to get all Scouts to camp with the proceeds. Units do not have to pay for ANY
cards up front.
Orders and Re-Distribution
The Council will place the orders for cards based on the unit commitment forms, a few extra
cards will be ordered and will be made available. While supplies last, extra cards may be
secured through the Scout Office or your District Executive. Supplies are limited. Camp Card
redistribution will occur as units reach their sales goals, settle accounts and turn in unsold
cards.
Return Policy
Camp Cards can be returned to the Council Service Center in Raleigh without penalty between
April 15 and May 15. The cards MUST be in new condition (including snap off discounts). NO
cards will be accepted for return after May 26. The Camp Card Support Team reserves the right
to refuse product that has been damaged or rendered unable to be sold. The UNIT is
RESPONSILBLE for any unreturned cards (lost, misplaced, damaged, ECT.) Be sure Scouts and
parents treat each card as if it were a $5.00 bill.
Camp Card Grand Prize
The Occoneechee Council is offering an Ipad to the scout that has sold the highest number of
Camp Cards from March 15 through May 15, 2015. Eligible scouts MUST have unit account
settled in full by the close of business on May 26, 2015. The winner will be determined on June
1, 2015.
Sale Support
Contact Veronica Porterfield or Johnny Glover anytime you have a question.
1-800-662-7102 or 919-872-4884
Scout Camp Opportunities
Cub Scout Day Camp
Day Camps are offered during the summer in various locations throughout the Council. Day
Camps offer Archery, BB’s, Field Sports, Arts and Crafts, Scout Skills and much more. Average
Cost $75 = 30 Cards
Cub Scout/Webelos Resident Camp
July 26-29 at Camp Durant. Spend 4 days and 3 nights at Camp Durant where the professional
staff will make trip to camp meaningful and fun for everyone. Scouts will experience all
programs areas in camp Waterfront BB and Archery Ranges, Handicraft Lodge while the earn
advancements. Meals will be served in the Grand Lodge prepared by Professional Cooks.
Parents don’t forget that we have flush toilets and hot showers in every camp site!
Cost $85 = 34 Cards
Boy Scout Summer Camp
Select a week from June 21 – July 25. Camp Durant is widely regarded as having best facilities
in the Southern Region and the program offered is second to none. Experience the difference as
you spend a week with us with the highest quality instruction and state of the art facilities.
Don’t forget our Provisional Camp option for those Scouts who just can’t get enough or just
really love camp. Cost $275 = 110 Cards
The Summit Trek
The Occoneechee Council and Camp Durant are pleased to make available again in 2015, a
program that has been exclusively designed for us-The Summit Trek. The program gives Camp
Durant Scouts and Ventures the opportunity to spend a week at the Bechtel Summit enjoying
world class adventures venues. The trek includes all activities, meals, roundtrip transportation
and programing.
Cost $550.
The Unit Kick-off
The objectives of your Camp Card Kick-off are simple:
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Get Scouts excited about summer camp.
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Get parents informed about why their son should attend summer camp.
How can you ensure a successful kickoff?
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Make sure your kick-off is properly promoted through email groups and phone contact.
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Leaders should review the presentation material with your Camp Master prior to the
meeting. Plan who will do what and when.
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Be Prepared to talk about summer camp opportunities.
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Have snacks, drinks and music.
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Make sure every scout gets a Sales Kit and 10 Cards.
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Keep it simple; Make it FUN!
Camp Card Kick-off Agenda
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Grand opening with music, cheers, excitement and Camp Durant videos from YouTube.
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Check out a SALES KIT to every Scout with at LEAST 10 Cards.
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Review summer camp opportunities.
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Review sales goal and explain key dates.
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Scout training: role play-Do’s and Don’ts.
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Big Finish: Issue a challenge to your scouts and send everyone home motivated to sell.
Follow up after the kick-off with important reminders like dates, family sales goals and the
grand prize award that Scouts can win.
How to Sell Camp Cards
Your job as Camp Master is to teach your Scouts how to sell. To reach your unit goal, your team
needs to employ all 3 sales methods.
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Door to Door: Put on your uniform and take your SALES KIT and Camp Cards for a trip
around the neighborhood. Highlight the great coupons!
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Show & Sell: Set up a sales booth and sell Camp Cards on the spot. Camp Cards are not
to be sold in front of businesses sponsoring a Snap off Coupon. Focus on multiple
locations for best results.
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Sell at work: A great way for mom or dad to help their Scout. Have mom and dad take
the sales kit to work.
Safety and Courtesy
Be sure to review these safety and courtesy tips with your Scouts and parents.
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Sell with another Scout or with an adult. NEVER sell alone!
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Never enter anyone’s home.
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Never sell after dark, unless with an adult.
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Don’t carry large amounts of cash.
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Always walk on the sidewalk and driveway.
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Be careful of dogs while selling.
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Say THANK YOU whether they buy a Camp Card or NOT!
Sales Techniques for Scouts
Don’t miss the opportunity to use the Camp Card to train your Scouts in public speaking, sales
and service. Your Scouts and parents will appreciate the effort and your sales will improve.
Have your Scouts practice these simple steps:
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Wear your uniform.
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Smile and tell who you are – first name only.
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Tell them what Scout Unit you are with.
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Tell them what you are doing (earning money toward Scout Camp).
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Show them the Camp Card and point out the value of the snap off coupons.
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Close the sale, and say THANK YOU!
We’re selling Camp not just Discount Cards
Ensure that your families understand that they are selling character, they are selling a better
community, they are selling the benefits of Scouting summer camp not just discount cards.
Emphasize that each card sold helps a Scout go to camp. The reason our sale will be successful
is that people want to support Scouting.
Thank You for your Support of Scouting!
2015 Registration Form
 YES! Our unit wants to participate in the Camp Card Sale!
Unit Information:
Unit Type:
Pack
Troop
Unit #:_____________
Crew
(Please circle one)
District: _____________________________________
# Of Active Scouts: _______________
Our Gross Sale Goal is: $________________
How many cards would your unit like to order? ___________________________
CampMaster Information:
Name: _______________________________________________________________________
Address: _____________________________________________________________________
City: _________________________________
Zip: _________________________________
Cell Number: _________________________ Work Number: _________________________
E-Mail Address: _______________________________________________________________
Please return to:
Occoneechee Council
Attn: Veronica Porterfield
3231 AtlanticAve, Raleigh, NC 27604
800-662-7102 or 919-872-4884
FAX: 919-872-1159
For more information contact:
Veronica Porterfield at: [email protected]
Johnny Glover at: [email protected]
Dear Unit Leader and Parents:
We are excited to roll out the CAMP CARD program supported and approved by the Council Executive
Board. The CAMP CARD has a proven track record helping Scouts across the country earn their way to
camp and support other unit activities.
Here’s an opportunity for you and your Scout families to support their summer programs during these
challenging times. We have developed the CAMP CARD program to be:
•
•
•
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Easy to sale……even easier to use! Everybody wins!
No cost, no risk to the unit! Just return unsold cards!
Generates a 50% return!
Designed to be a turnkey operation!
• Commit to a quantity of CAMP CARDS
• Pick up the CAMP CARD
• Sell the CAMP CARD
• Keep your 50% commission
• Close your account and enjoy your summer program!
We want to thank our corporate partners for providing an exceptional value.
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Harris Teeter - $5 off your next $50 purchase
Durham Bulls- Buy one ticket get one free
Snoopy’s
If a Scout sells an average of 50 CAMP CARDS, that Scout could earn $125.00. The beauty is the “sale
is easy”. Many consumers will purchase the CAMP CARD in multiples because they receive their $5.00
back as soon as they make their next $50 purchase at Harris Teeter!
To get involved your unit can submit the attached CAMP CARD request form to the council office.
More information to come in the Leaders Guide Book.
The sky is the limit on the adventure we can provide a young person!
Sincerely,
Camping Director
Henry Goodson
UNIT TIPS FOR SUCCESS
1.
Establish a Unit Goal!!! For Example:
Unit Goal
# Scouts
# Cards per Scout
Total Cards
$2,500
50
20
1,000
Total Sales
$5,000
Unit Commission
$2,500
2.
Establish a per Scout goal to achieve unit objective.
a.
Set EXPECTATION for families
3.
Schedule sales date and time in prominent location.
4.
Sell to friends, family members, places of worship and work sites.
5.
Approved Council Fundraiser ---CAN WEAR UNIFORM!!!!
6.
Close Out on Time.
7.
Emphasize Value of Card!!!
8.
NO RISK!!! Simply return any unsold cards
9.
Remember…..In the end, the customer is investing in a Scout in uniform, not
necessarily what’s on the card.
.
SAMPLE SCRIPT:
Hi, my name is ________________________. I am a _____ Scout in ________ #_____. I am trying to
earn my way to summer camp. Would you like to purchase a Camp Card for $5. It has a value of more
than $_____ and includes a $5 off coupon for Harris Teeter. and Durham Bulls tickets.
Occoneechee Council, Boy Scouts of America
2015 “Camp Card”
Helping Scouts earn their own way!
Fact Sheet
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Occoneechee Council, Boy Scouts of America serves over 15,500 youth throughout Central North
Carolina.
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The card will be imprinted on two sides. One side of the card will contain the discounts being
offered. The other side of the card will display a picture of a camp scene with bold letters reading
“Camp Card”. Occoneechee Council will use the front of the card to thank the contributors for
supporting Scouting.
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Scouts will sell the plastic discount cards from March 15, 2015 to May 15, 2015.
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The card will include some onetime redemption coupons and reoccurring coupons to be used
again and again on the back.
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There are no initial costs to vendors providing exceptional value discounts on the card.
Occoneechee Council will be responsible for all costs associated to the printing and distribution
of cards.
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The one time use coupons (tabs) will be perforated so that they can snap off the card for one time
redemption.
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Expiration dates for the perpetual coupons is 12/31/15.
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The cards will be sold for $5 each.
A Scout is Thrifty….
He earns his own way to Summer Camp!
This program is RISK FREE, simply return any unsold cards.
OCCONEECHEE COUNCIL
BOY SCOUTS OF AMERICA
LEADER’S TRACKING FORM
2015 CAMP CARD
SCOUT’S
NAME
# Cards
Issued
PHONE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTALS
# Cards
Sold
$ Amount
to
Council
$ Amount
to Unit
NAME
# CARDS
PURCHASED
STREET ADDRESS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Scouts Name _______________ Certified Signature, Parent
Leader_______________________________
Unit Type_________________ Unit #_________________
District__________________________________
E-mail ____________________________________________ Phone
________________________________
Fax completed form to: Occoneechee Council 919.872.1159
PHONE
OCCONEECHEE COUNCIL
CAMP CARD UNIT SETTLEMENT
Unit:
Pack: ________
District:
_______________________
Troop: _________ Crew: _________
Camp Card Chair: __________________________________________________________
Phone #: Cell: ____________________ (W)/(H) ____________________________
E-mail: ___________________________________________________________________
Unit Settlement Summary
Initial Cards Received:
___________
Additional picked up:
___________
Total # Cards Issued:
__________
Less Cards Returned:
(__________) Initials: _______
Total Sold:
____________
Amount Due
Amount Due: (Total Sold x $2.50)
___________
Amount Paid:
___________
Payment Type: Cash or Check #
___________
______ Initials
Prize Summary
Top Seller ____________________________
# Cards Sold
________