COUNCIL
TOP SELLER
EARNS THEIR
CHOICE OF...
12001 Sycamore Station Place, Louisville, Kentucky 40299
502.361.2624
1.877.334.2674
www.lhcbsa.org
YOUR SCOUTS CAN
EARN A FREE WEEK
AT AN LHC CAMP
THIS SUMMER
Your Scouts can earn their week at an LHC Camp this summer.
Welcome to the 2015 Camp Card Sale…
Selling Camp Cards is an easy no risk way to teach Scouts the value of earning their way. Going to camp is the
highlight of every Scout’s year. Shouldn’t they understand the value of that experience?
Thank you for investing the time and energy to lead your Scouting Unit’s 2015 Camp Card Campaign. This
sale plays an essential role in allowing you to generate the funds for your Unit, and to send your Scouts to
camp this summer.
Imagine being able to pay for a MAJOR portion of what your Unit does for an entire year with Camp Card
profits. Trips…camp outs…trainings…advancements…blue & gold banquets...courts of honor…trailers…
uniforms…day camp...resident camp…summer camp!
Last year, Scouts in the Lincoln Heritage Council earned over $217,000 to fund their Scouting adventure.
Our goal is to give each Cub Scout, Boy Scout, and Venturer the opportunity to earn the money needed to have
the best Scouting summer ever.
This “Leaders’ Guide Book” will help to introduce our 2015 Camp Card Sale, how it will benefit your Scouts,
including important sales information, time lines, the card vendors, signing up and people who can help you.
Thank you for making a difference in the lives of the Scouts in your Unit! Don’t forget to visit the Lincoln
Heritage Council website at www.lhcbsa.org for important updates during the campaign.
Have questions?
Clint Scharff
(502) 361-2624
[email protected]
2
2015 CAMP CARD SALE
Camp Card Pick Up
Camp Card Sign Up
Now!
See our booth at one of the University of Scouting
events (1/24 and 2/28)
GENERAL
4
Sell the Scouting Program
6
How The Sale Works
7
Why your Unit should participate in the
camp card sale and where to start your
sale.
Camp Card Distribution
Wednesday, February 11, 2015 from 9am - 5pm and
Thursday, February 12, 2015 from 9am - 7pm at the
Sam Swope Scout Center.
Step by step instructions for Unit
Leaders throughout the sale.
Camp Cards will also be available at the western
Scout Shops on Thursday, February 12, 2015.
Scout Incentives
Commission Plan and Prize options for
youth.
Camp Card Sale Ends
Unsold Camp Cards and money must be turned in
at the Sam Swope Scout Center, or your local Scout
Shop, no later than Friday, May 1, 2015.
track of their unit’s prize orders to enter
on line.
Scout Shop Hours and Locations
Sam Swope Scout Center
12001 Sycamore Station Place, Louisville
M-F: 8:30 am - 5:00 pm
Prize Order Form
10 Unit
This sheet will help unit leaders keep
RESOURCES
8
A Scout is Safe
9
Camp Card Chair
Responsibilities
11
12
13
14
15
3
Make your Scouts aware of safety
guidelines for fundraising.
Find out how you can lead your Unit
to the best year of Scouting.
Camp Card Tracking
Sheet
Keep track of your Scout’s sales.
Camp Card Kick-Off
Agenda
A step by step agenda for your Unit’s
kick-off.
Unit Camp Card Receipt
You will need this to turn in money
and leftover cards.
Prizes
Prizes are available for Units that
want them.
Top Salesman & 100
Card Camp Incentive
Any Scout that sells 100 cards gets a
$50 credit to a LHC Camp!
Owensboro Scout Shop
920 Frederica St. Suite 111, Owensboro
T & TH: 11:00 am - 4:00 pm
Paducah Scout Shop
109 South 5th Street, Paducah
T & TH: 11:00 am - 6:00 pm
Sat: 11:00 am - 3:00 pm
Bowling Green Scout Shop
2945 Scottsville Rd, C21, Bowling Green
M & F: 1:00 pm - 6:00 pm
T & TH: 2:00 pm - 6:00 pm
SELL THE ADVENTURE
Ask your Scouts to share a personal testimony of a Philmont trip, planning an Eagle Scout
Leadership project, earning their first merit badge, white-water rafting, experiencing the
first ever Jamboree at the new Summit Bechtel Scout Reservation, things that will make the
buyer feel good about buying a camp card. What will you do with your Camp Card money?
Let your customers know your plans!
4
Remember we are selling
the Scouting program, not
the card. Selling camp cards as a
fundraiser enables a Unit to have the
funds to deliver their “program”. We
are selling Scouting, and people will
buy if asked.
The majority of people have never
been asked to buy Camp Cards.
People need to know why Scouts
are selling Camp Cards…what is the
reason? Why should I buy?
• Pay for camp
• Philmont Trip or National
Jamboree
• New equipment
Volunteer Leaders should
inform Scouts, and their parents,
how the Camp Card sale directly
benefits their Unit program.
How Do I Start My Sale?
Begin with your immediate family
members:
• Parents
• Brothers and Sisters
A printed calendar and Unit budget
will help educate parents and Scouts • Cousins
• Grandparents
on “plans for the upcoming year”.
• Aunts and Uncles
• Close Neighbors, etc…
Many Units find the “Camp Card
• Who purchased Camp Cards from
Sale” along with the Fall Popcorn
YOU Last year.
Sale is adequate for both their Unit
and individual Scout annual needs… • Don’t forget about those popcorn
buyers from last year!
and parents appreciate not having
to come up with funds (dues) every You can start as soon as you receive
your Camp Cards…then canvas
week, month, etc.
your neighborhood, friends, etc…
think of those who want to support
your Unit’s Camp Card sale. And
5
remember, tell everyone about your
Unit’s (pack or troop) program and
why you are selling Camp Cards…the
majority of the people are never asked
to buy, and they will, if they know
why you are selling.
Great Places To Sell
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County/CommUnity Festivals
Local Stores
Parent’s Workplace
Church/Chartered Organization
Functions
Banks
Gas Stations
Sporting games
Grocery stores
Small businesses
Make Your Summer
Adventure A Reality
With Camp Cards
Wouldn’t it be great to do all the Scouting activities you wanted. If you
could pay for uniforms and registration without any money coming out of
your pocket or your parents’?
Commission on a camp card is either $2.25 or $2.50 depending on your
Unit opting for prizes. Here are approximate costs in camp cards of
several Scouting activities:
HOW MANY CARDS?
Item
# of Cards
Cub Field Trip
10
Annual Youth Registration, Insurance Fees, and Boy’s Life Magazine
15
Pinewood Derby Car
3
External Frame Pack (3312 cu. In.)
60
Boy Scout Summer Camp Fee
110
Cub Scout Day Camp Fee
35
Cub Scout Resident Camp
40
Item
# of Cards
Sleeping Bag
25
Venture Extreme Tent
100
Cub Scout Program Books
4
Boy Scout Handbook
4
Boy Scout Uniform
36
Cub Scout Uniform
36
National Jamboree 560
Philmont480
HOW THE CAMP CARD SALE WORKS:
Step 1
Estimate the number of cards your Unit will need to sell to meet your Unit’s goals. If your Unit sold last year, you will receive the same
number of cards sold in 2014 as an initial allotment. If your Unit did not participate last year, begin with 10 cards for each youth selling.
You may pick up more cards once you settle a minimum of 50% of the cards you initially have taken. We will have a limited reserve
of cards for Units that sell early, settle the cards sold and request more. For your 2014 sales figures contact your District Executive.
(Remember you can return any unsold cards).
Step 2
Help each Scout in your Unit set a personal goal. Add them all up to a Unit goal. Make a chart and display at your meeting location.
Step 3
Pick up your cards at the Sam Swope Scout Center starting Wednesday, February 11, 2015 or the western Scout Shops on Thursday,
February 12, 2015.
Step 4
Distribute the cards to the Scouts and encourage them to sell.
• Have parents take them to work;
• Schedule time in front of a local store as a Unit.
• **DO NOT APPROACH KROGER STORES ABOUT SELLING AT THEIR LOCATIONS.
• Ask all of your friends and neighbors. This card is a great value and will virtually sell itself.
The Camp Card sale is an opportunity for youth to earn money to pay for their summer camping fees and equipment by selling a value
enhanced discount card. Each card contains discount offers from different vendors (most can be redeemed multiple times) that are good
during the 2015 calendar year. Approximate value of this card is over $250.
The cards sell for $5.00 with the youth earning either a 45% ($2.25) or 50% ($2.50) commission on each card sold. Units that select
to receive prizes will have a 45% commission rate and your Unit prizes will be shipped directly to your Unit leader’s home.
6
SCOUT
INCENTIVES
2015 Commission Plan
• All cards are sold at $5 per card. The commission for each card is either 45% ($2.25 per card) or 50% ($2.50 per
card). Units that opt for prizes will receive 45% for each card sold and prizes will be ordered by Unit leaders and
shipped directly to the Unit. Units that do not want prizes will receive a commission of 50% per card.
• ANY SCOUT THAT SELLS 100 CARDS (even if the Unit does not opt for prizes) WILL RECEIVE A $50
CREDIT TO ANY LINCOLN HERITAGE COUNCIL DAY CAMP, RESIDENT CAMP, BOY SCOUT
SUMMER CAMP FEES OR NATIONAL HIGH ADVENTURE BASE FEES.
Prizes
• There will be 3 different tiers for prizes. (See page 14 for prizes.)
• 25—Cards
50—Cards
75—Cards
Guidelines to select prizes
• Prizes earned based on individual sales. No combining of sales with other Scouts.
• Sell 25 cards & select your choice of a prize at the 25 card level.
• Sell 50, 75, or more cards and select a prize from the level you achieve or select prizes from the lower levels as
long as the total of the prize levels does not exceed the prize level achieved. (Example: If you sell 75 cards you
may select ONE prize from the 75 card level or THREE prizes from 25 level or ONE prize from the 50l evel and
ONE from the 25 level.)
• Parent’s permission required to order a knife.
• All prizes will ship to your Unit leader.
• If a prize is no longer available a substitute of equal or greater value will be shipped.
COUNCIL
TOP SELLER
EARNS
7
their choice
of...
Playstation 4
XBox 1
GoPro Hero 3
*Playstation, XBox and GoPro are registered trademarks of Sony, Microsoft and GoPro Inc. All rights reserved.
Sony XBox and GoPro are not a participant or sponsor of this promotion.
A Scout is Safe!
Tips for safe selling
A Scout is Safe. When conducting your sale, it is vital to ensure proper safety measures. Below are some Camp Card general safety
and sales tips.
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When selling Camp Cards in your neighborhood always have an adult or buddy with you.
ALWAYS wear your uniform. Everybody loves to support a Scout in uniform.
Never enter a stranger’s house.
Keep checks and cash in a envelope with your name on it.
ALWAYS walk on the sidewalk and driveway. NOT through the yard. Watch for traffic.
Never sell at night.
Not every house will buy so do not become discouraged.
The more people you ask – the more people will buy.
Put Camp Card sales articles in your school, church, and commUnity bulletins/newsletters.
ALWAYS act like a Scout. Be polite and courteous. Wear a smile and introduce yourself.
Most importantly, when you are selling Camp Cards tell the people what the money is for.
Ask your parent to be the first to buy Camp Cards.
Ask your relatives to buy Camp Cards.
Ask your neighbors to buy Camp Cards.
Ask the parents of your friends to buy Camp Cards.
Take your Camp Cards to your place of worship and ask people to buy during coffee/fellowship hour (get permission first).
Ask your parents if they can take your Camp Cards to work and ask their co-workers to buy cards. (They may need to get
permission first.)
Ask a parent or fellow Scout to go door-to-door with you in your neighborhood to ask people to buy Camp Cards.
Ask your patrol or den to schedule a “Super Sale Day”. This is a day when your fellow Scouts select a neighborhood and go doorto-door as a group to ask people to buy Camp Cards.
ALWAYS SAY THANK YOU! Whether they buy or not.
Things to help make your location storefront sale successful:
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Boys need to clean area before and after sale.
Boys need to work the sale, no sitting
Stay outside of the store during their shifts.
Remember to have something on hand to drink during the shifts.
THERE ARE NO TIPS, “Keep the change” or “You keep the card” are considered donations for your Unit.
Adults: allow the Scouts to sell the Camp Cards, give the boys room to grow.
Do not use chairs or tables at the location as they take up a lot of room and work against the sale.
Do not allow horse play.
ALWAYS WEAR YOUR UNIFORM!
8
CAMP CARD CHAIR RESPONSIBILITIES
Leading your Unit to the best year of Scouting.
RECRUIT ONE OR MORE PARENTS AS ASSISTANT CHAIRS AS NEEDED
Explain the Camp Card program to your adult leaders:
•
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Establish Unit’s Sales Goal and Plan Sales Activities.
Prepare Timetables.
Set Up Sales Coverage Areas.
Help find locations and coordinate Storefront Sales.
Prepare handouts for Unit Kick-Off meeting for Leaders, Parents & Scouts:
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Time line showing sale dates, date request is due, time & place for pickup, and
card distribution.
Unit goal and per boy sales goal.
Storefront sale sign-up sheets with date, time and locations of Storefront Sales.
www.lhcbsa.org to download Unit kickoff presentation.
Arrange to pick-up more Camp Cards at Scout Office if
needed.
•
If your Unit sells all the Camp Cards you requested and would like to sell
additional cards we will try our best to make sure you receive more cards to sell.
To request more cards, contact Clint Scharff at [email protected].
Remind your Scouts of money due dates. Make sure checks
are made payable to the Unit itself.
•
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Collect and tally money from Scouts and submit one check payable to the
Lincoln Heritage Council for “Total Amount Due” By Friday, May 1, 2015, at the
Sam Swope Scout Service Center. (No Credit Card Payments Allowed)
Submit Scouts for Sales Contests (Top Salesman and 100 Card Camp Incentive).
Update your Unit each week on sales total (post results at Unit meeting place).
“A good camp card chair is organized
with lots of energy, creative and an excellent communicator.”
9
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5
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1
2
3
Level 3 - Sell 75 Cards
Rosewood Multi-Tool with Ax & Case
Zing Air Zoom Zooka
ZX Crossbow
Level 2 - Sell 50 Cards
Surge Water Blaster
Rosewood Handle Knife w/Clip and BSA
Branding
Light Up Football
Level 1 - Sell 25 Cards
Multi-function Knife
Fire Starter, Steel and Compass
4x30 Binocular
Description
Day Time
Scout Tally
$ _______________
_________________
_________________
Retail Sales Dollars
# of Scouts Selling:
E-MAIL ADDRESS
Venture Crew/Post # _________________
Troop # _________________
Pack # _________________
Council ID: 205LHC
Order
Night Time
_______________________________
State: ____ Zip Code: _________
Telephone Numbers: _______________________________
City: _______________________________
Street: ___________________________________________________
(Can NOT Ship UPS to a P.O. Box)
Name: ___________________________________________________
Ship Prizes To:
District Name: _____________________________________________
Louisville, KY
Lincoln Heritage Council
Council Headquarters City:
Council Name:
Prize Ordering Website: www.boyscouts-gcc.com
Prize Order Form Spring Sale 2015
Prize Order Form
PRIZES MUST BE ORDERED ONLINE at
www.boyscouts-gcc.com
(This form is to help you keep track of your units prizes.)
10
11
First
Last
MONEY TURNED IN
# OF
RETURNE
D CARDS
This spreadsheet is available online at www.lhcbsa.org
By downloading the form you will be able to take advantage of its auto summing capabilities.
# OF CARDS TAKEN
TICKET SALE ACTIVITY
CAMP CARD TRACKING SHEET
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0 $
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Outstanding
Money Due
0 $
# Of
Outstanding
Cards
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Total $
Amount Sold
0 $
Total #
Cards Sold
$
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COMMISSION
EARNED BY
SCOUT
Unit Camp Card Kick-off Agenda: 50 minutes
Conducted by Camp Card Chair
1.
Gathering: 2. Opening (5 minutes)
3.
Why Camp Cards? (5 minutes)
• Display card samples, and Scout stuff for people to look at
• Pledge of Allegiance
• Welcome Parents
• Make the case for Camp Cards. Why is our Unit selling the camp card this year. To reduce the number of
fundraisers we do each year.
• Money for new equipment.
• So parents don't have to write a check for everything their Scout does.
• So your Scout can learn to earn his way.
• To go to camp, field trips, and other activities.
• Make sure every Family has a copy of the Unit Calendar & Unit Budget.
4. So what's the plan (5 minutes)
• Review camp card time line.
• Sale starts February 12 and continues through April 25 (Give yourself time to collect and submit payment.)
• Money due date. Due to Council by Friday, May 1, 2015.
5.
So what's our goal? (5 minutes)
6. Incentives (10 minutes)
• Our Unit goal is $__________________________in total sales________________________
• Our per Scout goal $________________________ • Review incentives: Council - Grand Prize, 100 Card Camp Incentive, Unit Prize Option
• Review any Unit incentives.
7. How to sell Camp Cards (15 minutes)
• Ask family, friends, neighbors.
• Ask parents to bring form to work and sell to co-workers.
• Sell door to door in our neighborhood.
• Be Safe.
-sell with a buddy or an adult.
-don't sell after dark.
-don't go into a stranger’s house.
-obey street and traffic signs.
• Be Courteous. Always say thank you.
• Walk on the sidewalk.
• Wear your uniform.
• Say thank you whether they buy or not.
• When collecting money, keep cash and checks in envelope.
• Count out loud when making change.
• Make checks payable to Unit.
• Don't leave cards until customer has paid for it.
8. 9.
10.
Questions & Answers (5 minutes)
Thank everyone for coming and wish them good luck.
A Power Point Presentation can be found at www.lhcbsa.org under the Unit Fundraisers
section
12
Unit CAMP CARD RECEIPT
OFFICE USE ONLY
Unit INFORMATION
Pack
Troop
Verified by___________Date_________
Crew Ship
Team Post Group
Date________________________ District_____________________________ Unit#__________________
Name__________________________________________________________________________________
Email _________________________________________________ Phone (______) __________________
Address________________________________________________________________________________
City______________________________________ State______________ Zip_______________________
CARD ISSUE INFORMATION
Amount of cards issued________________________ Date issued_____________________________
Signature_______________________________________________________________________________
CARD RETURN INFORMATION
Amount of cards sold__________________________ Amount of cards returned_______________________
Cash turned in_______________________________ Checks turned in_______________________________
Total amount of money turned in_______________________________ Date__________________________
Print Name______________________________________________________________________________
Signature_______________________________________________________________________________
SIGNATURE
I recognize that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold
cards are returned to the Council by Friday, May 1, 2015. By signing below I recognize that our Unit will be
charged $2.50 for every unreturned card.
YES, our Unit wants to receive prizes at a $2.25 per card commission rate (45%).
NO, our Unit does not want prizes at the $2.50 commission rate (50%).
I agree to these terms:_____________________________________________________________________.
13
Lincoln Heritage Council, Boy Scouts of America
12001 Sycamore Station Place, Louisville, Kentucky 40299
P: 502-361-2624 F: 502-361-7899
Toll Free: 1-877-334-2674
PRIZES
14
TOP SALESMAN CONTEST &
100 Card Camp Incentive
OFFICE USE ONLY
Verified by___________Date_________
TOP SALESMAN CONTEST FORM
To qualify, Units must have settled account by Friday, May 1, 2015. This form must also be submitted by Friday, May 1, 2015.
This is to verify that ________________________________________________________________________
Name of Scout
Has sold _______________________________________________________________number of Camp Cards.
Unit Sales Total:____________________________________________________________________________
Phone____________________________________________________________________________________
Email____________________________________________________________________________________
Unit Type____________________________________________ Unit Number__________________________
Unit Leader Name__________________________________________________________________________
______________________________________________
Unit Leader’s Signature ____________________________________
Phone Number
OFFICE USE ONLY
100 Card Camp Incentive
Verified by___________Date_________
***To qualify, Units must have settled account by Friday, May 1, 2015. This form must also be submitted by Friday, May 1, 2015.***
This is to verify that ________________________________________________________________________
Name of Scout
Has sold 100 cards
Total Cards Sold_______________________________________
Phone_______________________________________________________________________
Email_______________________________________________________________________
Unit Type_______________________________ Unit Number__________________________
Unit Leader Name_____________________________________________________________
____________________________________
Unit Leader’s Signature 15
____________________________________
Phone Number
Lincoln Heritage Council, Boy Scouts of Ameica 12001 Sycamore Station Place, Louisville, KY 40299
502.361.2624 1.877.334.2674 www.lhcbsa.org