1. education
2. graduate school
3. college

May 6, 2015
Revised May 11, 2015
MEETING NOTICE
NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in
closed session at 4:30 p.m. on Wednesday, May 13, 2015, in room 148D, Madison Area Technical College,
1701 Wright Street, Madison, for a preliminary review and discussion of responses to and process regarding the
Request For Proposal Number 15-006, Legal Services, as per Section 19.85 (1) (e) Wis. Stats.
NOTICE IS FURTHER HEREBY GIVEN that immediately following closed session, and
anticipated no earlier than 4:45 p.m., the District Board will meet in open session in room 148D to conduct
board development activities.
NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board
will hold its regular meeting at 5:30 p.m. in the Student Lounge, Room C1423, to consider the following:
I. CALL TO ORDER
A.
Compliance with Open Meeting Law
II. ROUTINE BUSINESS MATTERS
A.
Approval of April 8, 2015 Meeting Minutes (Pages 3 - 13)
B.
Public Comments
III. NEW BUSINESS
A. Information Items
1. Student Senate Presentation: FY2014-15 Accomplishments & Current Initiatives (Pages 14 - 19)
2. Madison College Volunteer Center & Student Volunteerism (Pages 20 - 21)
B. Communications
1. Board Chair’s Report
a. Appointment of Ad Hoc Nominations Committee
b. Future Meeting & Event Schedule
2. Student Liaison Report
3. President’s Report
1701 Wright Street, Madison, WI 53704
608/246-6677
madisoncollege.edu
C.
Action Items
1. Madison Metropolitan Campuses: Property Management & Future Facilities (Pages 22-23)
2. Fiscal Year 2014-15 Budget Amendment (Pages 24 - 27)
3. Capital Projects Borrowing (Pages 28 - 32)
a. Resolution Authorizing the Issuance of Not to Exceed $4,500,000 General Obligation
Promissory Notes, Series 2014-15C; and Setting the Sale Therefor
4. Fiscal Year 2015-16 Proposed Budget (Page 33)
5. Consent Agenda Items
a. General fund financial report as of March 31, 2015 (Pages 34 - 36)
b. Request for proposals/request for bids/sole sources (Page 37 - 38)
c. Vendor payments greater than or equal to $2,500 and schedule of checks issued
for the period March 16, 2015 through April 15, 2015 (Pages 39 - 42)
d. January-March 2015 38.14 service contracts (Page 43)
e. Employment of personnel (Pages 44 - 47)
f.
Resignations and separations (Page 48)
g. International travel (Pages 49 - 50)
IV. CALENDAR OF EVENTS
Board Meetings
Wednesday, June 10, 2015
Monday, July 13, 2015
Spring Graduation
Friday, May 15, 2015, 5:30 p.m., Alliant Energy Center Veterans Memorial Coliseum
High School Completion Recognition Ceremony
Thursday, June 4, 2015, 7:00 p.m., Mitby Theater
V.
ADJOURN
cc:
News Media
Madison College Board
Legal Counsel
Administrative Staff
Full-Time Faculty/ESP Local 243
Part-Time Faculty Local 6100
1701 Wright Street, Madison, WI 53704
608/246-6677
madisoncollege.edu
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April 8, 2015
A meeting of the Madison Area Technical College District Board was held April 8, 2015,
at Madison Area Technical College Downtown Education Center, 211 North Carroll Street,
Madison, Wisconsin.
Board members present: Carolyn Stoner-Chair, Kelly Crombie, Randy Guttenberg,
Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper and Joel Winn. Excused: Shawn
Pfaff.
Student representative present: Patty Hawkins.
Also present: Jack E. Daniels-President; Jon Anderson-Legal Counsel; Tim Casper,
Senior Executive-Special Assistant to the President; Keith Cornille, Senior Vice PresidentStudent Development & Success; Charles McDowell, Vice President-Human Resources; Mark
Thomas, Vice President-Administrative Services; Terry Webb, Provost; and Ellen HustadRecording Secretary.
Others present: Valentina Ahedo, Manager-Downtown and South Madison Campuses;
John Alt, Dean-Northern Region; Turina Bakken, Vice-Provost; Alaine Barr, Part-Time
Instructor; Mary Bartholomew, Full-Time Instructor-Arts & Sciences; Linda Benzschawel, FullTime Instructor; Jenna Bock, Student; Caslin Bohn, Student; Cindy Bowen, Campus Operations
Manager-Fort Atkinson; Geoff Bradshaw, Director-International Education; Katarina Brown,
Student; Jan Burch, Student; Marisa Cameac-Kenege, Student; Ann Camillo, Executive
Assistant-Provost; Linda Camino, Student; Katie Coates, Student; Joshua Cotillier, ManagerRisk Management; Sarah Cronn, Student; Susan Crowson, Full-Time Instructor-Arts & Sciences;
Cynthia Dallmann, Senior Program Coordinator-School of Academic Advancement; Andrea
DeBauche, Student; Gene Devitt, Mansion Hill Neighborhood; Deb Diller, Librarian; Chuck
Ditzler, Part-Time Instructor; Sandra Docter, Associate Dean-School of Applied Science,
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April 8, 2015
Engineering & Technology; Jane Fasse, Part-Time Instructor; Bob Fuller, Citizen; Sandra
Garski, Full-Time Instructor; Kristin Gebhardt, Director-Human Resources; Larry Hansen, FullTime Instructor-Arts & Sciences; Arielle Harmann, Student; Tammy Lee Haselden, Citizen;
Tom Heaney, Project Consultant-Institutional Research & Effectiveness; Gretchen Hedrick,
Citizen; Christine Henker, Administrative Coordinator-School of Academic Advancement; Cary
Heyer, Interim Director-Communications/Strategic Marketing; Brady Hoffmann, Student; Mary
Kamp, Student; Adam Kerzner, Student; Joanne Kirkland, Part-Time Instructor-Applied Arts;
Paisley Koch, Student; Tiffany Laffin, Student; Chuck Lewandowski, Citizen; Steve Medall,
Full-Time Instructor-Arts & Sciences; Janice Mettauer, Associate Dean-School of Academic
Advancement; Fred Mohs, Downtown Madison, Inc. & Mansion Hill Neighborhood
Association; Linda Nellen, Campus Operations Manager-Portage; David Nelson, Citizen;
Deborah Newsome, Full-Time Instructor-Safety Education; Brian Nowicki, Controller; Laura
Osinski, Full-Time Instructor-Arts & Sciences; Chris Page, Full-Time Instructor-Adult Basic
Education; Marline Pearson, Full-Time Instructor-Arts & Sciences; Ric Poole, Student; Tony
Przybylski, Full-Time Instructor-Arts & Sciences; Mirwais Qader, Chief Information Officer;
Sylvia Ramirez, Budget Director; Schauna Rasmussen, Dean-Workforce Development; Karen
Redfield, Citizen; Alex Richardson, Citizen; Colette Richardson, Student; Iris Richardson,
Student; Katherine Rosing, Part-Time Instructor; Paul Sacaridiz, Associate Professor of
Ceramics-University of Wisconsin-Madison; Olivia Schaentel, Student; Gregory Schulte, FullTime Instructor-Applied Arts; Lynn Shafel, Full-Time Instructor-Adult Basic Education; David
Shaul, Full-Time Instructor-Applied Arts; Jeff Smoller, Citizen; Mike Stark, Director-Facilities;
Janet Stevens, Full-Time Instructor-Arts & Sciences; Guy Thorvaldsen, Full-Time InstructorArts & Sciences; Andrew Tremmel, Student; Julie Trimmel, Full-Time Instructor-Human
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April 8, 2015
Services; Ya-Ling Tsai, Full-Time Instructor; Michael Verveer, Citizen; Chris Wagner, Citizen;
Taylor Witthohn, Student; Ali Zarrinnam, Director-Institutional Research & Effectiveness; and
others.
Call to Order
I
The meeting was duly noticed and called to order at 5:05 p.m.
Routine Business Matters
II
Approval of Meeting Minutes
II A
There was a motion by Ms. Huntley-Cooper, seconded by Mr. Winn, to approve the
meeting minutes of March 11, 2015, as submitted. Motion approved.
Public Comments
II B
Dr. Stoner reviewed the guidelines for public comments, stating that due to the number of
registered speakers there would be a two minute time limit per person. Dr. Stoner asked that
each speaker come to the podium and state their name. Mr. Anderson clarified that the Board is
here to listen to public comments and that the Board Chair controls the meeting.
Madison College students Mary Kamp, Ric Poole, Caslin Bohn, Jan Burch, Katarina
Brown, Arielle Harmann, Linda Camino, Gretchen Hedrick, Paisley Koch and Andrew Tremmel
spoke of the value of the Downtown Education Center to students, the College and the
community. The students noted the close proximity to arts and cultural activities in downtown
Madison as well as to the University of Wisconsin. It was also noted that the downtown location
serves a wide variety of students and is conveniently located on numerous bus routes.
Mr. Mohs encouraged the Board to slow down and thoroughly consider the future of the
Downtown Education Center and the educational opportunities it can provide before making any
decisions. He suggested that the Board seek advice from a professional who has an interest in
saving the Downtown Education Center facility to assess the extent of the building’s mechanical
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April 8, 2015
and structural issues. Mr. Mohs stated that the Downtown Education Center can continue to
serve a valuable function for the College.
Ms. Pearson stated that this is a historic decision and encouraged the Board to invest in,
renovate and grow the Downtown Education Center rather than relocating to another location
that may offer fewer resources for students and may have unanticipated problems of its own.
Ms. Pearson encouraged the Board to consider Mr. Mohs suggestion for a new assessment of the
facility, rather than only considering the most expensive options that would be completed under
a tight timeline.
Mr. Devitt stated that he is chair of the Mansion Hill Neighborhood and that he had
offered to help raise money when the college was considering moving the culinary program to
the Downtown Education Center a few years ago. Mr. Devitt stressed that it is important for the
college to have a presence in downtown Madison, and noted that the campus is easily accessible
via public transportation.
Mr. Hansen stated that he has worked at the Downtown Education Center for ten years,
and has worked hard to make program connections between the college and the University of
Wisconsin. Mr. Hansen expressed concern that the sale of the Downtown Education Center
could impact pathway programs that have been established with the University of Wisconsin.
Mr. Hansen further stated that access and location are extremely important to students.
Ms. Haselden expressed concern that the Board was considering the sale of the
Downtown Education Center, and shared historical information about the campus.
Ms. Redfield stated she that taught at Madison College for twenty years, primarily at the
Downtown Education Center. As an academic advisor at the University of Wisconsin, the
possible sale of the Downtown Education Center is extremely important to her. Ms. Redfield
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April 8, 2015
stated that the location of the Downtown Education Center is the reason that so many Madison
College students have transferred to the university, and that if the Board is serious about the
College’s transfer program it will vote to not sell the campus.
Mr. Sacaridiz encouraged the Board to think about the importance of investing in
downtown Madison. Mr. Sacaridiz stated that some of the most successful Madison College
students transferring to the University of Wisconsin come from the Downtown Education Center,
and this will dramatically change if the campus is closed. He encouraged the Board to consider
the Downtown Education Center’s economic impact and long-term social and civic benefits.
Ms. Bartholomew stated that the growth of downtown Madison shows no signs of
slowing down, and will continue to attract students to the Downtown Education Center. This
campus location keeps the college connected to downtown Madison. She suggested that looking
back in thirty years the College would agree that the right decision was to maintain the
downtown campus location.
Mr. Fuller stated that the Downtown Campus is in disrepair and asked why the building
has not been better maintained. Mr. Fuller encouraged the Board to better maintain all Madison
College campuses.
Mr. Medall stated that he has been an instructor at the college for almost thirty years and
is in favor of keeping the Downtown Education Center. He stated that he is very proud of the
diversity at this campus. Mr. Medall stated that a cost benefit analysis should be conducted of
alternative locations to demonstrate their benefit prior to making an informed decision.
Ms. Crowson stated that contrary to rumors the biology lab at the Downtown Education
Center is in good shape, and that she believed courses can be filled at the campus.
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April 8, 2015
Mr. Wagner stated that he resides and is employed in south Madison. Mr. Wagner spoke
in support of Madison College and its value to the south Madison community.
Ms. Kirkland encouraged the Board to slow down the process of determining whether to
close the Downtown Education Center, stating that the campus has much to offer students.
New Business
III
Communications
III A
Board Chair’s Report
III A 1
Future Meeting & Event Schedule
III A 1 a
Dr. Stoner reported on recent activities and reviewed the schedule for upcoming meetings
and College events. Dr. Stoner recognized Ms. Huntley-Cooper for receiving the Urban League
of Greater Madison’s 2015 Impact Award, which recognizes community leaders who have
established a record of consistent outreach to young professionals.
Student Liaison Report
III A 2
Ms. Hawkins did not have any student news to report.
President’s Report
III A 3
Metro Campus Analysis
III A 3 a
Dr. Daniels reminded the Board of the Metro Campus Study which occured beginning in
the spring of 2014 through the present time. The College began to consider the metro campus
question and initiated the study as funding challenges continued to arise. In addition, access and
offering the best learning environments for students were considered. Dr. Daniels shared
information about the Downtown, South and West campuses that included enrollment trends,
student demographics and facility conditions. Dr. Daniels presented three recommendations for
the Madison metro campuses that were the result of this extensive study.
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April 8, 2015
Recommendation 1: Make a commitment to serve the South Madison community by
granting the College the authority to research and secure a leased or owned site that represents
the inclusion of defined comprehensive services and programming that are mission driven,
fiscally sound and sustainable. Prior to researching and securing a site, a task force would be
created to define a campus, center and site that meets accreditation standards and will be
inclusive of the breadth and depth of services and programs to be offered. This task force would
complete its work by August 1, 2015. The current South Madison lease would be addressed,
which expires in 2017.
Recommendation 2: End the lease at West Campus when it concludes in June 2016. A
transition team would be created immediately to develop plans that address current and
prospective students, program offerings, and future services to west Madison – primarily west of
the beltline, and to ensure an orderly transition from the facility currently occupied. This
transition plan would be adaptable to future situations.
Recommendation 3: Sell the Downtown Education Center after securing a site that will
provide defined comprehensive programming and services that serve South Madison as indicated
in Recommendation 1. A transition team would be created to address current and prospective
students, program offerings, and continuing relationships with the University of Wisconsin and
downtown arts community. The process for the eventual sale of the property would most likely
occur over a two to three year period. A substantial offer or other option that would allow the
College to move more expeditiously may be considered, providing that it is in the best interest of
the College and its students. This recommendation also includes the authority to begin the
process of reviewing options related to the sale of the Downtown Education Center, in addition
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April 8, 2015
to entering into any responsible and prudent agreement for the sale of the Downtown Education
Center.
Dr. Daniels stated that he has met with many community leaders, government officials,
business organizations and interested individuals as these recommendations were developed, to
inform them of the study and to garner their input. Going forward, this process will be an
opportunity for the College to set standards for site determinations in the future that are based on
enrollments as well as programs and services that are focused on student retention, persistence
and success.
Monitoring Report: Board Ends 1.2 and 1.3
III A 3 b
Dr. Daniels introduced Dr. Cornille and Dr. Bakken to present information related to
Board End 1.2 (Economic and Workforce Development) and 1.3 (Diversity Access and Success).
Dr. Bakken presented data related to how the College is aligning programming with the
workforce needs of the district, what the College is doing to ensure this alignment continues, and
strategies for addressing underserved populations.
Dr. Cornille presented demographic data and trends related to the district’s diverse
population as well as within the College’s student, faculty and staff populations. Efforts to
increase student diversity include enhanced recruitment efforts, partnerships with communitybased organizations, the offering of student programs aimed at increasing minority student
success, and providing a welcoming environment. Faculty and staff diversity initiatives include
the creation of a diversity office, enhanced recruitment efforts, and the College’s affirmative
action plan. Ms. Huntley-Cooper inquired about student diversity outside of Dane County.
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Fiscal Year 2015-16 Budget Update
April 8, 2015
III A 3 c
Dr. Daniels introduced Mr. Casper to provide an update on FY2015-16 budget
development. Mr. Casper presented updated revenue and expenditure estimates that have
occurred since the last presentation to the Board in January. Mr. Casper noted that these reestimates will continue as the College obtains a better understanding of legislative action related
to financial support for the Wisconsin Technical College System (WTCS) and as the WTCS
develops FY2015-16 tuition recommendations.
The Board is scheduled to approve the FY2015-16 budget for public hearing at their
May 13, 2015 meeting. The public hearing and Board approval of the FY2015-16 budget is
scheduled for June 10, 2015.
Action Items
III B
Fiscal Year 2015-16 Student Help Pay Rate
III B 1
Students are employed throughout the district as tutors, clerical support, mailroom
assistants, help desk assistants, food service workers, security staff, and numerous other
positions. The College paid over 600 students as student help or College Work Study during
FY2013-14.
Mr. Thomas stated that based on an analysis of similar occupations using Dane County
and statewide data, the College is recommending the student pay rate of $9.25 per hour be
maintained for FY2015-16, with a $1.00 per hour shift differential.
There was a motion by Ms. Huntley-Cooper, seconded by Mr. Guttenberg, to
approve maintaining the hourly wage rate of $9.25 per hour with a one dollar
($1.00) per hour shift differential for hours worked consistent with other nonexempt college employees for student help and College Work Study for Fiscal Year
2015-16. Motion carried.
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April 8, 2015
Truax Campus – Athletics Department Remodel Project
III B 2
Mr. Thomas stated that a remodel project was identified for funding as part of the capital
projects planning process. This project would involve remodeling and reconfiguring the fitness
center workout and exercise areas as well as office space, resulting in multiple user groups to be
able to utilize the facility simultaneously. It would also create a more welcoming environment
for users, multipurpose academic classroom space, and a more appropriate working environment
for department employees, as well as providing safe clearances around all equipment.
The cost for this remodel would not exceed $500,000 and would have an approximate
start date of May 2015.
There was a motion by Mr. Winn, seconded by Mr. Hasler, to:
1. approve the Truax Campus Athletics Department remodel project;
2. authorize staff to have detailed construction drawings and specifications
prepared and proceed with the bidding process;
3. authorize staff to submit this request to the Wisconsin Technical College system
for Board approval; and
4. authorize staff to identify this project in the Three-Year Facilities Plan.
Motion approved.
Consent Agenda Items
III B 3
Monitoring Report: Board Ends 1.2 and 1.3
III B 3 a
General fund financial report as of February 28, 2015
Request for proposals/request for bids/sole sources
III B 3 b
III B 3 c
Vendor payments greater than or equal to $2,500 and schedule of
checks issued for the period February 16, 2015 through March 15,
2015 III B 3 d
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Employment of personnel
III B 3 e
Resignations and separations
International travel
April 8, 2015
III B 3 f
III B 3 g
There was a motion by Mr. Crombie, seconded by Mr. Halvorson, to approve
Consent Agenda items III.B.3.a. through g. as submitted. Motion approved.
Adjournment
V
There was a motion by Mr. Halvorson, seconded by Ms. Huntley-Cooper, to
adjourn. Motion approved.
The meeting adjourned at 7:13 p.m.
____________________________________
Joel D. Winn, Secretary
13
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
Student Senate Presentation: FY2014-15 Accomplishments & Current
Initiatives
PRESENTER:
Isaac Brown, Student Senate President
Elected Student Senate Representatives
Newly Elected & Sworn-In 2015-16 Officers:
President: Amanda Love * – Liberal Arts Transfer
Vice President of Admin & Finance: Amber Lesniak – Paralegal Program, Post Baccalaureate
Vice President of Legislative Affairs: Melissa Zuengler * – Liberal Arts Transfer Program
Vice President of Public Relations: Amy Perez – Liberal Arts Transfer Program – Engineering
Vice President of Team Development: Raquel Manning * – Liberal Arts Transfer Program
Newly Elected & Sworn-In 2015-16 Senators:
Antonio Lama – Liberal Arts Transfer Program
Jae Hyeon Lee – Liberal Arts Transfer Program
Joel Ihnen – Nursing Program (Reedsburg Campus)
Madelaine Tempas * – Baking & Decorating Arts, Culinary Arts Program
Michael Schroeder – Undeclared Degree Student
Rhonda McGuire – Business Mgmt, Human Serv, Lib Arts Transfer Program (Portage Campus)
Stephan Blanz – Emergency Med Tech & Liberal Arts Transfer Program
8 additional Senators will be elected in October 2015
2014-15 Officers:
President: Isaac Brown – Liberal Arts Transfer
President: Tariq Anjum – Liberal Arts Transfer Program (resigned spring semester)
Vice President of Administration & Finance: Dillon Lau – Liberal Arts Transfer
Vice President of Legislative Affairs: David Fernandez – Liberal Arts Transfer
Vice President of Public Relations: Sarad Aryal – Liberal Arts Transfer
Vice President of Team Development: Melissa Zuengler – Liberal Arts Transfer
2014-15 Senators:
AJ Cifuentes – Liberal Arts Transfer Program
Alison Malek – Liberal Arts Transfer Program
Amanda Love – Liberal Arts Transfer Program
Bishop Hughes – Criminal Justice, Law Enforcement, Liberal Arts Transfer Program
Isaac Brown – Engineering, Liberal Arts Transfer Program
Lina Marcela Perez Guzman – Liberal Arts Transfer Program
14
Mark Thompson – Electrical Engineer Technology Program
Madeline Tempas – Baking & Decorating Arts, Culinary Arts Program
Michael Wong – Liberal Arts Transfer Program (Watertown Campus)
Rachel Rop – Nursing Program (Reedsburg Campus)
Raquel Manning – Emergency Medical Tech & Liberal Arts Transfer Program (Portage Campus)
Rhanda Viets – Liberal Arts Transfer Program
Tannen Todd – Emergency Medical Technician Program & Business Plan Certificate
Zeynab Ahmed – Liberal Arts Transfer Program
Advisor:
Jacquelyn Dahlke, Coordinator, Student Life Office
Student Senate Contact Information
Email: [email protected]
Office: Truax Room C1438
Website: www.madisoncollegesenate.com
Campus Telephone: (608)-246-6107
Student Senate Mission Statement
The mission of the Student Senate is to represent all students enrolled for credit in post-high
school divisions at Madison College. The Madison College Student Senate was established in
1961 and is further empowered by Wisconsin State Statute 38.145.
Membership & Representation
Madison College
•
Shared Governance Committees: (1) College Assembly; (2) Academic Council; (3)
Diversity & Community Relations Council; (4) Employee Relations & Professional
Development Council; (5) Facility Planning & Investment Council; (6) Fiscal management &
organizational Effectiveness Council; (7) Information Technology Council; (8) Student
Affairs Council
•
College Committees & Boards: (1) Academic Appeals Board; (2) Americans with
Disabilities Act (ADA) Committee; (3) Student Conduct Board; (4) Extenuating
Circumstances Board; (5) Publications Board; (6) College Vice Presidents Advisory Board
•
Senate General Assembly meets with the College President’s Cabinet
•
Senate President is designated as a Co-Chair for the Student Activities Board (SAB) at
Madison College; the Senate Vice-President of Administration & Finance is designated as a
voting member of SAB
15
•
Senate Standing Committees: Budget, Rules, Legislative Affairs, Public Relations, Team
Development
•
Senate Ad Hoc Committees: Commuter Services, Food & Health, Textbook, etc.
•
Regional Senators each serve on the Engagement Committee for their campus: Fort
Atkinson, Portage, Reedsburg and Watertown
State of Wisconsin
•
Wisconsin Student Government (Lobbying organization representing 16 technical college
districts; hosts five statewide meetings per year and the Annual Legislative Seminar)
National
•
American Student Government Association
Student Senate 2014-2015 Accomplishments
July
• Metro bus ridership: 15,769 rides
August
• Student Engagement / Senate Recruitment Socials - 9 campuses
• Senate greets new students at WolfPack Welcome
• Luncheon with community partners to expand B-Cycle to northeast Madison
• 2 designated seats established on College Assembly and 1 seat for Senate on each of 7
College Councils (shared governance)
• Metro bus ridership: 5,944 rides
September
• Student Engagement / Senate Recruitment Socials - 9 campuses
• Student Senate Candidate Forum
• Senate participates in Campus Fun Days
• Metro bus ridership: 58,396 rides
• Shuttle ridership: 15,197
16
October
• Election (9 Madison-based Senators, 1 Fort Atkinson, 1 Portage, 1 Reedsburg and 1
Watertown); 21 candidates, plus write-in candidates
• Swearing-In Ceremony, with first ever Senators from Regional Campuses
• 2 Free Bike Clinics
• Wisconsin Student Government Meeting - Moraine Park Technical College - Fond du Lac
• General Assembly meetings held via Zoom (video web conferencing tool connecting 4
campuses)
• Metro bus ridership: 65,296 rides
• Shuttle ridership: 11,377 rides
November
• Shuttle Rider Appreciation Day (free treats & college folders for students)
• Wisconsin Student Government Meeting - Northcentral Technical College - Wausau
• Team Development (True Colors Workshop sponsored by ELT)
• Student Senate meeting with College President’s Cabinet
• Metro bus ridership: 53,627 rides
• Shuttle ridership: 9,622 rides
December
• Good Luck on Final Exams (free treats and #2 pencils for students)
• Team Development (Climbing at Boulders Gym)
• Senate President part of stage party for Madison College graduation ceremony
• Metro bus ridership: 46,044 rides (estimated)
• Shuttle ridership: 7,042 rides
January
• WolfPack Welcome (participating student organization)
• Senate 54th Anniversary Celebration (free cake for students)
• Wisconsin Student Government Meeting - Fox Valley Technical College - Appleton
• Wi-Fi service started as pilot project on East Shuttle for Spring 2015
• Madison College Legislative Luncheon - Wisconsin State Capitol (6 student leaders; Senate
President addressed legislators regarding technical college funding)
• Rolling shuttle stop at Commercial Avenue started as pilot project
• Leadership development (UW-Madison All-Campus Leadership Conference)
• Metro bus ridership: 43,652 rides (estimated)
• Shuttle ridership: 5,583 rides
February
• WinterFest (participating student organization)
• Wisconsin Student Government Meeting in Madison
• Team Development (Dance Floor Theory Leadership Workshop)
• Annual Wisconsin Student Government Legislative Seminar in Madison
17
•
•
•
•
General Assembly meetings now held via Collaborate on Blackboard, video conferencing to
connect all campuses
Rolling shuttle stops at Commercial Avenue pilot program complete; decision to continue
serving the campus
Metro bus ridership: 55,026 rides (estimated)
Shuttle ridership: 11,195 rides
March
• Shuttle Rider Appreciation Day (free treats and information for students at Downtown
Campus)
• Senate presents proposal to establish B-Cycle station at Truax; proposal approved
• Bike-friendly campus meeting with community partners
• Metro bus ridership: 53,031 rides (estimated)
April
• 2 Free Bike Clinics
• Election (5 Officers, 5 Senators from Madison and 2 Regional Senators for 2015-16)
• Wisconsin Student Government Meeting - Mid-State Technical College - Stevens Point
• Annual Senate Leadership Merit Award to Amanda Love at Annual Celebration of Student
Success
May
• Student Senate Annual Presentation to the Madison College District Board
• Swearing-in ceremony
• Senate President part of stage party for Madison College graduation ceremony
Student Senate 2015-16 Initiatives
•
Textbook Cost Reduction (promote use of open-source textbooks & increase textbook
donations for reserve in library)
•
Commuter Services Enhancements (urge active involvement by the college; promote
membership and use of B-Cycles, work with community partners to add B-Cycle stations in
northeast Madison; add bike cages and Zap Stations, install bike repair stations, locker-room
access for bicyclists, promote a Bike Club on-campus, work with Bicycle Federation to
provide workshops for bicyclists; increase car-pooler parking incentives and explore ridesharing programs, like ZimRide; promote use of parking lot on Straubel Street)
•
Advocate for an Integrated Sustainability Program at the College (energy efficiency;
on-campus community gardens, greenhouses with aquaponics, composting, Farmer’s
Markets, Food Bank outlet; academic curriculum + facilities + food services)
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•
Enhance Information to Help Students when Selecting Classes (link course and
instructor descriptions to the online course registration process)
•
Advocate for Gender Neutral Restrooms
•
Affirm Gay, Lesbian, Bisexual and Transgender Students by including them in the new
Multicultural Center to open Fall 2017
•
Provide Affordable Housing Resources for Students
•
Advocate for a full-service Dental Clinic At Truax
FOR INFORMATION ONLY
19
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
Madison College Volunteer Center & Student Volunteerism
ISSUE:
The Madison College Volunteer Center is a student organization within the Student Life
Center. The Volunteer Center provides and supports service learning and volunteer
opportunities to students attending Madison College that will further enhance the
classroom educational experience and impact the community, creating an environment
that cultivates student success.
The Volunteer Center serves all Madison College students, faculty and staff by
providing volunteer opportunities and supporting service learning. The Volunteer
Center also serves the college by building and developing relationships that meet the
needs of the community and provide opportunities for professional development for
students.
This year, the Volunteer Center has hosted 18 Community Based Organizations at
monthly meetings. Inviting these organizations to share their volunteer opportunities at
monthly meetings initiated Madison College students to participate in one-time and
ongoing volunteer opportunities.
The Volunteer Center tracks self-reported student volunteer hours through the Madison
College Link (a webpage connecting students to clubs, college events and activities).
Since July 1, 2014, 191 Madison College students reported 10,482 hours of community
service in Madison, the surrounding communities and nationally. Per the Federal
Agency for Service and Volunteering, every hour of service is worth approximately
$22, which means the hours are valued at $230,604. Madison College students are
making a tremendous contribution to our communities.
New in Volunteer Center 2014-15
•
Recognized 29 Madison College students with the United States Presidential
Service Award. The President’s Volunteer Service Award (PVSA) is the premier
volunteer awards program, encouraging citizens to live a life of service through
presidential gratitude and national recognition. Student who completed at least 100
volunteer hours in a 12-month period received the award.
•
Provided a successful Family Volunteer Day for students, faculty and staff to get
involved while forging stronger relations with their family and instilling the
importance of volunteering in the young. There were 13 families and 28 men,
women and children participating.
•
Created a successful partnership with Kindred Kids by providing monthly on
campus community service opportunities.
20
•
Provided a Kids Clothing Sale that was affordable for all Madison College students
(through Kindred Kids partnership).
Alternative Break Trips
•
Kanab, Utah – January 4-10, 2015
Best Friends Animal Society
10 students and 2 faculty members for seven days
Faculty Lead: Dr. Clarissa Sheldon (Veterinary Technician Program)
Student Leads: William Garrett (Human Services Program) & Nicole Latus
(Veterinary Technician Program)
•
New Orleans, Louisiana – March 15-22, 2015
St. Bernard Project
11 students and 1 faculty member for seven days
Faculty Lead: Sandy Thistle (Building Construction & Remodeling)
Student Lead: Alan Canacasco-Rubio (Liberal Arts Transfer) & Angie Banks
(Photography)
Learning Outcomes
Community service and civic engagement support the mission of the Student Life
Center, Student Development and Success, and Madison College by providing students
with experiential opportunities that support and foster lifelong success and learning
within our communities. Students gain or develop new skills and/or are exposed to
different people, places and life experiences. Students have described their volunteer
experiences as:
•
confirmation of career choice and the ability to apply learned skills,
•
life changing; the experience has impacted their choice of study and career,
•
gaining a higher level of awareness of community needs and organizations served,
•
improving interpersonal, communication and conflict resolution skills,
•
increasing level of comfort working in small groups and teams,
•
a newfound appreciation and awareness of diverse perspectives and populations,
•
increasing awareness of social justice issues, and
•
developing a commitment to future service.
FOR INFORMATION ONLY
21
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
Madison Metropolitan Campuses: Property Management and Future Facilities
Madison Area Technical College has five campuses within the Madison metropolitan area. Two
of those campuses are leased facilities and the remaining three are owned facilities. The leased
facilities have terms that will end in in 2016 (West) and 2017 (South). The Downtown Education
Center (DTEC) has seen enrollment declines and the cost of maintenance of that facility has
become prohibitive.
Based upon the College’s mission, vision, and values, the institution needs to determine how it
will serve the Madison metropolitan area in the future. The future actions the College takes must
give consideration to the recent public policy changes that have placed limitations on the
College’s revenue generating capacity and be financially sustainable.
West Campus
The West Campus lease, which began in 2009, will be subject to renewal in June, 2016. Based
upon the lease agreement, the College must notify the lease holder of its intent to renew lease
terms beyond June 2016 in June of 2015. The West Campus’s lease is a triple net lease inclusive
of lease payment, any maintenance, improvements, and repairs, and property taxes. Enrollment
has declined significantly at West Campus due to the building of the Human and Protective
Services Building at Truax and the programs associated with that new facility moving from the
West Campus to Truax. West was acquired to serve the rapidly increasing enrollment associated
with the recent recession and its immediate aftermath (2008-2011) as well as provide surge space
for the Human and Protective Services’ programs while the new facility was being constructed at
Truax.
Downtown Education Center (DTEC)
DTEC is housed in the former Madison Central High School. There are two buildings on the
current DTEC site. One of those buildings was built prior to 1920 and the other in 1950 as an
addition. In 1987, another addition to the facilities resulted in a solarium. A review of the
building’s infrastructure resulted in an approximate $30 million estimate to renovate. Enrollment
has significantly declined due to the Health Education Center being constructed at Truax and the
associated health care programs moving from DTEC to the new facility. The
Barbering/Cosmetology program is scheduled to move from DTEC to Truax in 2017, vacating
additional space in the DTEC facility.
22
South Campus
South Campus has been located at Villager’s Mall in South Madison since 2001. South
Campus’s lease ends in 2017. Enrollment is low at South Campus and no comprehensive
services are permanently located at South Campus. South Campus originally was established to
bring educational services to South Madison.
There are three recommendations for action.
RECOMMENDATION 1:
Commit to serving the South Madison community. The District Board shall authorize the
College to research sites in South Madison and recommend a site that supports the delivery of
comprehensive services and programming. The District Board must approve the recommended
offer or option prior to finalizing any agreement. That site may be leased or owned. Concurrent
with researching and securing a site, the current South Madison lease will be addressed to ensure
no disruption of services in South Madison. Prior to beginning the process of researching and
securing a site, a College task force will be created to define what a campus, center and site
means, meeting the accreditation standards and being inclusive of the breadth and depth of
services and programs to be offered in each of those categories. The task force should complete
its work by August 1, 2015.
RECOMMENDATION 2:
Conclude the lease at West Campus by June, 2016 per the existing agreement. A College
transition team shall be created immediately to develop plans that addresses current and
prospective students, program offerings, future service to west Madison (primarily west of the
Beltline), and to ensure an orderly exit from the currently occupied facility.
RECOMMENDATION 3:
Concurrent with securing a site that will provide defined comprehensive services and
programming that serves South Madison as indicated in Recommendation 1, procedures related
to the prudent and responsible disposition of DTEC will be developed and presented to the Board
for its input and approval. Options received through the approved procedure will be presented to
the District Board for its approval in accordance with existing policy and regulations. Any
substantial offer or other option received by the College that would allow the College to move
more expeditiously may be considered for approval by the District Board providing that it is in
the best interest of the College and its students. Any agreement related to the disposition of l
DTEC shall be subject to approval by the District Board. Subsequent to the acceptance of an
offer by the Board, a transition team will be created to address issues related to DTEC and its
current and prospective students, program and service offerings, and the College’s continuing
relationships with the University of Wisconsin-Madison and the downtown arts community.
ACTION:
Approve the recommendations as presented.
23
Madison Area Technical College
DATE:
May 13, 2015
TOPIC:
Fiscal Year 2014-15 Budget Amendment
ISSUE:
Background: Wisconsin State Statute Chapter 65.90(5)(a) states:
…the amount of tax to be levied or certified, the amounts of the various
appropriations and the purposes for such appropriations stated in a budget required
under sub.(1) may not be changed unless authorized by a vote of two-thirds of the
entire membership of the governing body…
Wisconsin’s Administrative Code, TCS 7.05(7) states the “Changes to the budget
approved by the district board shall be by fund type or function within a fund type
and shall be in accordance with s.65.90, Stats.”
In addition, the Madison Area Technical College District Board adopted policies of
governance on March 12, 2014 and revised July 14, 2014, which gives broad general
guidance on significant matters of the District, in the form of Executive Limitations
(EL). The Board Policy related to budgeting requires:
…propose a balanced budget with 1) accurate projection of revenues and
expenditures, 2) separation of capital and operational items, 3) projections of cash
flow, and 4) disclosure of planning assumptions.
The Fiscal Year 2014-15 budget was approved by the District Board on June 11, 2014
and modified on December 10, 2014. In accordance with State Statute 65.90(5)(a)
and the Wisconsin Administrative Code TCS 7.05(7), and to adhere to the District
Board’s policy, budget amendments for FY 2014-15 should be adopted by the District
Board.
Special Revenue Aidable Fund Adjustments:
Special Revenue Aidable Fund Revenue Adjustments:
• Increase revenues by $568,462 for net change in Federal, State, and Student Fees
received for FY14-15, but not included in the December modified budget.
Special Revenue Aidable Fund Expenditure Adjustments:
• Increase expenditures by $562,656 for additional Federal and State grant awards
and additional Continuing Education Contracts for FY14-15.
The net result of the Special Revenue Aidable Fund modifications is a net increase of
$5,806 to Fund Balance with no net impact on tax levy between General Fund and
Special Revenue.
24
Debt Service Fund Adjustments:
Debt Service Fund Revenue Adjustments:
• Add receipt of Premiums on Notes issued from FY14-15 Capital Borrows in the
amount of $706,163.
Debt Service Fund Expenditure Adjustments:
• Increase in expenditures for additional payments on long-term principal and
interest due to changes in borrow payment scheduling of $711,809.
Debt Service Fund modifications result in a net decrease of $5,646 to the retained
earnings and fund balances compared to the initial FY14-15 Budget with no net effect
on the tax levy.
ACTION:
Approve the budget modifications for FY 2014-15. Note: Approval by the District
board requires a favorable vote of at least six (6) board members.
25
Madison Area Technical College District
SPECIAL REVENUE - AIDABLE FUND
Budget Modification
District:
Madison Area Technical College
Date Adopted:
RESOURCES:
Local Government
State Aids
Program Fees
Material Fees
Other Student Fees
Institutional
Federal Aids
Transfers from Reserves and Designated Fund Balances (1)
Other Funding Sources
Total Resources
USES
Instruction
Instructional Resources
Student Services
General Institutional
Physical Plant
Public Service
Transfers to Reserves and Designated Fund Balances (2)
Other Uses
Total Uses
Fiscal Year:
2014-15
Fund:
Special Revenue-Aidable Fund
Modified
Budget
12/10/2014
$
$
$
$
1,585,000
4,048,835
343,718
49,559
429,409
3,158,720
4,720,960
6,162
14,342,363
11,857,245
85,152
2,327,966
14,270,363
Modified
Budget
5/13/2015
$
$
$
$
1,585,000
4,101,448
550,000
69,651
574,771
3,158,720
4,865,073
6,162
14,910,825
12,405,331
85,152
2,327,966
14,570
5,806
14,838,825
Amount
of Change
$
$
$
$
52,613
206,282
20,092
145,362
144,113
568,462
548,086
14,570
5,806
568,462
Changes in Fund Balance: No change, due to creation of an intentionally "balanced budget" for this fund.
Note: (1)
Eight months actual and four months estimate.
Timothy Casper
District Contact
(1) The specific reserves / designations modified are:
Designated for Operations
Total Specific Reserve / Designation Resources
-
(2) The specific reserves / designations modified are:
Designated for Operations
Total Specific Reserve / Designation Uses
5,806
5,806
26
Madison Area Technical College District
DEBT SERVICE FUND
Budget Modification
District:
Madison Area Technical College
Date Adopted:
RESOURCES:
Local Government
Institutional
Transfers from Reserves and Designated Fund Balances (1)
Other Funding Sources
Total Resources
USES
Physical Plant
Transfers to Reserves and Designated Fund Balances (2)
Other Uses
Total Uses
Fiscal Year:
2014-15
Fund:
Debt Service Fund
Current
Budget
6/11/2014
$
$
$
$
Modified
Budget
5/13/2015
30,153,237
30,153,237
$
29,808,140
29,808,140
$
$
$
Amount
of Change
30,153,237
706,163
5,646
30,865,046
$
30,519,949
30,519,949
$
$
$
706,163
5,646
711,809
711,809
711,809
Timothy Casper
District Contact
(1) The specific reserves / designations modified are:
Reserve for Debt Service
Total Specific Reserve / Designation Resources
5,646
5,646
(2) The specific reserves / designations modified are:
Total Specific Reserve / Designation Uses
-
27
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
Capital Projects Borrowing
ISSUE:
The approved FY 2014-15 budget includes the capital projects budget and
authorized the borrowing of $21,000,000. The initial process to borrow for capital
projects includes securing bond counsel opinion and receiving the ratings from
Moody’s and Standard & Poor’s.
The attached resolution is the initial authorization to begin this process and totals
$4,500,000, including $1,500,000 for building remodeling and improvement
projects and $3,000,000 for the cost of acquisition of movable equipment and
technology. Once the borrowing is authorized, the resolution is published as a
public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then
received. A second set of resolutions will be forthcoming to the Board meeting in
June to award the sale of the bonds to the lowest bidder from the bidding process.
RECOMMENDATION:
Adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,500,000
General Obligation Promissory Notes, Series 2014-15C; And Setting The Sale
Therefor.
28
RESOLUTION NO. ____
RESOLUTION AUTHORIZING THE ISSUANCE OF
NOT TO EXCEED $4,500,000 GENERAL OBLIGATION PROMISSORY NOTES,
SERIES 2014-15C; AND
SETTING THE SALE OF THE NOTES
WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane,
Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties,
Wisconsin (the "District") is presently in need of $1,500,000 for the public purpose of paying the
cost of building remodeling and improvement projects and $3,000,000 for the public purpose of
paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand
to pay said costs;
WHEREAS, the District hereby finds and determines that the projects are within the District's
power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b),
Wisconsin Statutes; and
WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12),
Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public
purposes.
NOW, THEREFORE, BE IT:
RESOLVED, that the District shall issue general obligation promissory notes in an
amount not to exceed $1,500,000 for the public purpose of paying the cost of building
remodeling and improvement projects; and be it further
RESOLVED, that the District shall issue general obligation promissory notes in an
amount not to exceed $3,000,000 for the public purpose of paying the cost of the acquisition of
movable equipment; and be it further
RESOLVED, that
Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs
specified above in the amounts authorized for those purposes, there shall be borrowed pursuant
to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed FOUR MILLION
FIVE HUNDRED THOUSAND DOLLARS ($4,500,000) from a purchaser to be determined by
subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness,
the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute,
issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation
promissory notes aggregating the principal amount of not to exceed FOUR MILLION FIVE
HUNDRED THOUSAND DOLLARS ($4,500,000) (the "Notes"). There shall be levied on all
the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest
on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten
years of the date of issuance of the Notes.
QB\34920515.1
29
Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the
Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the
adoption of this Resolution to be given to the electors of the District by publishing notices in the
Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in
substantially the form attached hereto as Exhibits A and B and incorporated herein by this
reference (collectively, the "Notice").
Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent
meeting, the District Board shall consider such bids as may have been received, take action on
the bids and specify the terms of and interest rates on the Notes.
Section 4. Official Statement. The Secretary shall cause an Official Statement to be
prepared by PMA Securities, Inc. The appropriate District officials shall determine when the
Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12
and shall certify said Statement, such certification to constitute full authorization of such Official
Statement under this Resolution.
Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions,
rules or other actions of the District Board or any parts thereof in conflict with the provisions
hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the
event that any one or more provisions hereof shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take
effect immediately upon adoption and approval in the manner provided by law. If any of the
Notes may be subject to a petition for referendum, any action with respect to the sale of the
Notes shall be subject to the condition that no petition for referendum has been filed within thirty
(30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a
petition is filed, that any required referendum approval is obtained.
Adopted, approved and recorded May 13, 2015.
______________________________
Chairperson
Attest:
______________________________
Secretary
(SEAL)
-2QB\34920515.1
30
EXHIBIT A
NOTICE TO THE ELECTORS
OF THE
MADISON AREA TECHNICAL COLLEGE DISTRICT
ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU,
MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a
regular meeting duly called, noticed, held and conducted on May 13, 2015, adopted a resolution
pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in
an amount not to exceed $1,500,000 by issuing general obligation promissory notes of the
District for the public purpose of paying the cost of building remodeling and improvement
projects.
A copy of said resolution is on file in the District office, located at 1701 Wright Street,
Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of
9:00 a.m. and 4:00 p.m.
The District Board need not submit said resolution to the electors for approval unless
within 30 days after the publication of this Notice there is filed with the Secretary of the District
Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes,
requesting a referendum thereon at a special election. If no such petition is filed, then the
resolution shall be effective without a referendum.
Dated this 13th day of May, 2015.
BY THE ORDER OF THE
DISTRICT BOARD
Secretary
QB\34920515.1
31
EXHIBIT B
NOTICE TO THE ELECTORS
OF THE
MADISON AREA TECHNICAL COLLEGE DISTRICT
ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU,
MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a
regular meeting duly called, noticed, held and conducted on May 13, 2015, adopted a resolution
pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in
an amount not to exceed $3,000,000 by issuing general obligation promissory notes of the
District for the public purpose of paying the cost of the acquisition of movable equipment.
A copy of said resolution is on file in the District office, located at 1701 Wright Street,
Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of
9:00 a.m. and 4:00 p.m.
The District Board need not submit said resolution to the electors for approval unless
within 30 days after the publication of this Notice there is filed with the Secretary of the District
Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes,
requesting a referendum thereon at a special election. If no such petition is filed, then the
resolution shall be effective without a referendum.
Dated this 13th day of May, 2015.
BY THE ORDER OF THE
DISTRICT BOARD
Secretary
QB\34920515.1
32
Madison Area Technical College
DATE:
May 13, 2015
TOPIC:
Fiscal Year 2015-16 Proposed Budget
ISSUE:
Each year the District undergoes a comprehensive planning process to produce the
Madison Area Technical College District budget. Highlight of this process for the
2015-16 budget include:
•
November 2014
to May 2015
Budget Planning Inputs and Assumptions
•
January 7, 2015
Budget Planning and Assumptions with Board
•
January 14, 2015
Budget Forecast with Board
•
April 8, 2015
Budget Update with Board
•
May 13, 2015
Presentation of Draft Budget and Request to take to
Public Hearing
•
May 26, 2015
Public Notice Published
•
June 10, 2015
Official Public Hearing and Official Adoption by
District Board
The presentation of the draft budget incorporates the budget inputs and assumptions
discussed at Madison College board meetings.
The public hearing notice will be adjusted to include functional assignments for all
FY2015-16 expenditures, which will have no impact on the tax levy or mill rate
calculations.
ACTION:
Approve taking the proposed Fiscal Year 2015-16 budget to public hearing and
establish the date, time, and place for the public hearing as June 10, 2015, at 5:30pm
in room 122 of the Madison Area Technical Campus Administration Building, 1701
Wright Street, Madison.
33
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
General Fund Financial Report as of March 31, 2015
ISSUE:
Review current year to date revenues and expenditures in the general fund. The
current fiscal year general fund revenues are 96.18% of the current budget. This
compares to 97.46% during the prior fiscal year.
•
Local Sources (Tax Levy) recognizes 100% of our annual tax levy as
revenue, even though a portion will be collected in the next fiscal year.
Also included are the revenues from dissolved TIDs, taxes from DNR
lands, and net refunds for personal property. Tax Levy revenues to date
are 100.01% of budget, compared to 99.98% last year.
•
State Sources includes general state aid, performance based funding and
property tax relief aid. Also included are interdistrict tuition supplement,
state incentive grants, exempt computer state aid, aid in lieu of property
taxes, and the WI GI bill remission aid. The State Aid revenues received
to date are 97.15% of budget, compared to 80.64% last year. The total
property tax relief aid was received in February 2015. As a result, the year
over year budget percentages went from unfavorable last month to
favorable this month and will be comparable by the end of the year.
•
Program and Material Fees revenues represent the fees for summer school,
and the first and second semesters of the current school year. The
program fee revenues to date are 101.09% of budget, compared to 99.28%
last year. The material fee revenues to date are 111.37% of budget,
compared to 103.04% last year. Material fees increased in the current year
due the change in the base fee from $4.00 to $4.50 per credit.
•
Other Student Fees include graduation, nonresident tuition, Group
Dynamics, and community service classes. Revenues to date are 113.59%
of the amount budgeted. Last year, revenues to date were 113.61%.
•
Institutional Sources include 118.15 contracts, interest income, rental and
royalty income, along with miscellaneous revenues. The revenues to date
are 71.26% of the budget compared to 64.33% of the budget in prior year.
The increase is primarily related to facilities rental income from new
rental lease with Upper Iowa University.
•
Federal Sources consist of cost reimbursements on federal grants and
administration for student financial assistance. Current year revenues are
55.33% of the budget, compared to 70.62% last year. A large payment for
student financial assistance in March 2014 caused the percentage decrease
for this year.
34
•
Transfers from Reserves are related to Post Employment Sick Pay reserve
for $280,000 and Technology Operations for Maintenance and Licensing
Fees designation for $2,661,200. These transfers will not be recorded in
the general ledger until we get closer to year-end.
•
Other Sources include transfers in from other funds to the general fund.
These transfers will not be recorded in the general ledger until we get
closer to year-end.
The functional expenditure classifications are defined by NACUBO’s Financial
Accounting and Reporting Manual for Higher Education. Total expenditures as of March
31, 2015, are 66.44% of budget, compared to 67.68% on March 31, 2014.
•
Instructional includes expenditures for all activities that are part of the College’s
instructional programs. Current year Instruction expenditures are 65.28% of
budget, compared to 66.43% last year.
•
Instructional Resources includes all expenditures incurred to provide support for
instruction, such as library and academic administration and support. This year’s
Instructional Resources expenditures are 59.85% of the budget, versus 62.61%
last year.
•
Student Services includes expenditures incurred for admissions, registrar, and
other activities that contribute to students’ emotional and physical well-being,
such as counseling, student aid administration, and intercollegiate athletics.
Student Services expenditures are 61.52% of the current year’s budget, compared
to 63.60% last year.
•
General Institutional includes expenditures for centralized activities that
manage planning for the entire institution, such as the President’s Office,
human resources, and financial operations. General Institutional
expenditures equal 72.12% of budget, compared to 78.46% last year.
•
Physical Plant includes expenditures for the administration, supervision,
maintenance, and protection of the institution’s physical plant. This includes
items such as janitorial services, care of grounds, maintenance and operation of
buildings and security. Physical Plant expenditures equal 76.21% of budget,
compared to 74.86% last year.
•
Public Service includes expenditures for activities established for noninstructional services, such as the athletic director’s office. The current year’s
expenditures are 74.44% of budget, compared to 73.27% last year.
•
ACTION: Accept report and place on file.
35
Madison Area Technical College District
GENERAL FUND
FOR THE MONTH ENDED MARCH 2015
STATEMENT OF REVENUE - ESTIMATED AND ACTUAL
Actual
Revenue
Current Month
Budgeted
Revenue
Local Sources (Tax Levy)
State Sources (State Aid)
Program Fees
Material Fees
Other Student Fees
Institutional Sources
Federal Sources
Transfers from Reserves
Other Sources (Transfers In)
Total Revenues
$
$
$
$
$
$
$
$
$
$
32,926,460
74,475,311
37,714,916
1,257,548
1,915,000
1,130,449
255,000
2,941,200
1,189,000
153,804,884
$
$
$
$
$
$
$
$
$
$
2,062
1,104
(14,931)
6,586
135,458
84,812
28,594
243,686
Actual
Revenue
Year to Date
$
$
$
$
$
$
$
$
$
$
32,929,696
72,353,603
38,124,670
1,400,483
2,175,191
805,568
141,104
147,930,314
Balance
To Be
Earned
$
$
$
$
$
$
$
$
$
$
(3,236)
2,121,708
(409,754)
(142,935)
(260,191)
324,881
113,896
2,941,200
1,189,000
5,874,570
Actuals to Budget
% Earned
Year to Date
Actuals to Budget
% Earned
Prior Year
100.01%
97.15%
101.09%
111.37%
113.59%
71.26%
55.33%
0.00%
0.00%
96.18%
99.98%
80.64%
99.28%
103.04%
113.61%
64.33%
70.62%
0.00%
100.00%
97.46%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS
Budgeted
Expenditures
Instructional
Instructional Resources
Student Service
General Institutional
Physical Plant
Public Service
Transfers from Reserves
Other Uses (Transfers Out)
Total Expenditures
$
$
$
$
$
$
$
$
$
106,930,316
3,657,546
15,231,601
12,130,402
15,517,826
337,193
153,804,884
Year to Date
Expenditures
$
$
$
$
$
$
$
$
$
69,334,901
2,158,129
9,270,670
8,587,538
10,402,863
249,691
100,003,792
Budget
Balance
Encumbrances
$
$
$
$
$
$
$
$
$
467,520
31,047
100,067
161,098
1,423,861
1,303
2,184,896
$
$
$
$
$
$
$
$
$
37,127,896
1,468,370
5,860,864
3,381,765
3,691,102
86,199
51,616,196
Actuals to Budget
% Used
Year to Date
Actuals to Budget
% Used
Prior Year to Date
65.28%
59.85%
61.52%
72.12%
76.21%
74.44%
0.00%
0.00%
66.44%
66.43%
62.61%
63.60%
78.46%
74.86%
73.27%
0.00%
100.00%
67.68%
36
Madison Area Technical College
Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval
DATE OF BOARD MEETING - May 13, 2015
All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District
Purchasing Policies and in the WTCS Financial and Administrative Manual.
ID
RFP12-04
RFP14-005
RFB15-003
RFB15-006
RFB15-007
Title
ERP System Implementation
Web Site Redesign Project Extension
Vertical Machining Center
Description
Funding and Term
Vendor
Dollar Amount
FY12-13 through FY15-16
Workday, Inc.
$5,368,870 plus 5%
contingency
Total authorization
$5,637,314
As a result of the FY2014-2015 Ruffalo Noel-Levitz website redesign project,
additional projects have been identified targeting students interested in
transferring for bachelor’s degrees and continuing education students. The
RFP14-005 extension is for one year and an additional $60,000 for a total of
$123,500. The add-on projects will benefit from the initial project work which
includes mobile-first design for the entire site and search engine optimization,
along with training and governance consultation. The extension of RFP14-005
will provide consistency in form and function throughout madisoncollege.edu.
FY15-16
Ruffalo Noel-Levitz
$60,000
This RFB was for (4) Vertical Machining Centers as part of the Capital
Referendum Ingenuity Center project (reference number 75). The Vertical
Machining Centers support the Machine Tool Technics technical program as
well as Middle College, TAA, other grant and specialized training courses.
Eight responses were received. Two responses were found to meet the
required technical specifications. Of the two bids, the College is
recommending the lowest bid.
FY14-15
Midland Machine
$410,098
FY14-15
Capital Repair
Wolf Paving & Excavating Inc.
FY14-15
Capital Remodel
Joe Daniels Construction
Workday was selected in FY 2013 as the new Enterprise Resource Planning
(ERP) system to replace our Human Resources (HCM) and Financial
Management (Finance) systems. Workday was also selected as the
implementation consulting firm to assist us in the design, configuration, and
deployment of the HCM and Finance Systems. Workday HCM was
implemented on January 1, 2015. It is being recommended that the date of
Workday Finance be extended from July 1, 2015 to October 1, 2015 to allow
for additional design testing and to align schedules with internal resource
availability. The incremental cost from Workday is $479,550. This additional
scope of work and change order would increase the total contracted amount
for Workday software and implementation services, to $5,368,870 plus
$268,444 (5%) for contingency. As of April 30, 2015, $4,376,942 has been
paid on the contract.
Commercial Avenue, Asphalt Replacement at This project will replace asphalt at the motorcycle range and several areas
Range and other areas.
adjacent to buildings A & B.
Portage Campus Remodel This 2,805 square foot remodeling project would create three standard-sized
rooms where two existing large rooms (102 and 103) currently exist.
$240,480 plus 15%
contingency ($36,072)
for a total project cost of
$276,552
$373,000 plus 15%
contingency ($55,950)
for a total project cost of
$428,950
37
ID
Title
Description
Funding and Term
Vendor
Dollar Amount
FOUR New CNC EDM Machines,
2 CNC Sinkers & 2 CNC Wire EDM’s
This RFB was for 2 CNC EDM Wire Cut and 2 CNC EDM Die Sinker Machines
to support the Machine Tool Technics technical programs as well as Middle
College, TAA, other grant and specialized training courses. Three total bids
were received, with only one meeting all of the technical specification
requirements. The college is recommending the purchase of 2 Makino CNC
EDM Wire Cut and 2 Makino CNC EDM Die Sinker Machines from Single
Source Technologies (SST) as they submitted the sole bid that met all of the
written specifications. Additionally, this purchase from SST would translate
into significant savings for the college in terms of: minimizing revisions to both
curriculum & machine set-up procedures, as well as offering an attractive tradein value for existing equipment. The current curriculum for the machine tool
courses (incl. tests, worksheets, lab exercises, and set-up instructions) has
been created based on the proposed Makino platform. The Makino EDMs are
tied to a proven and reliable post-processor (CAM software translator)
currently owned and utilized within the academic program.
FY14-15
Single Source Technologies (SST)
$439,813
RFB15-013
Truax Campus
Backfill 2015
The backfill remodel projects are comprised of 14,000 square feet in parts of
the B & C blocks on floors 1, 2, and 3 at Truax Campus. Significant portions of
the backfill area are vacant due to health and information technology students
being moved to the new Health Education Building. Much of the vacant Truax
health space is filled with original science cabinets, sinks, special electrical
connections, and old equipment from the original 1980’s building construction.
These renovations will allow for updated and efficient space to support
improved learning environments and offices.
FY14-15
Capital Remodel
J.H. Findorff & Son Inc.
$674,900 plus 15%
contingency ($101,235)
for a total project cost of
$776,135
RFB15-015
Truax Campus
Residential Burn Tower Construction
FY14-15
Capital Equipment
Joe Daniels Construction
RFB15-016
Truax Campus
Fitness Center Remodel
FY14-15
Capital equipment funds
and fitness center
enterprise funds
Joe Daniels Construction
RFB15-012
This project is to construct a residential burn tower at the Truax Campus
Protective Services Outdoor Training Site.
This remodel/reconfiguration project is a 6,860 square foot area that contains
the fitness center workout and exercise areas, as well as the supporting office
space for the Athletics, Physical Education, Fitness, Health and Recreation
Departments.
$162,000 plus 15%
contingency ($24,300)
for a total project cost of
$186,300
$469,000 plus 5%
contingency ($23,450)
for a total project cost of
$492,450
ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.
Note:
RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements
RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements
S = Sole Source: An item or service that is only available from a single source
38
Madison Area Technical College
Vendor Payments Greater Than or Equal to 2,500.00
3/16/2015 through 4/15/2015
Vendor Name
A AND J SPECIALITY SERVICES INC
ADVANCED DISPOSAL SERVICES
ADVANTAGE TECHNOLOGY AND INNOVATIONS INC
AFFILIATED ENGINEERS INC
AIRSTREAM COMMUNICATIONS LLC
ALLIANT ENERGY/WP AND L
ALTERNATIVE ENERGY STORE
ALTERNATIVE MACHINE TOOL LLC
AMERICAN FUNDS
AMERICAN PRINTING
AMERIPRISE FINANCIAL SERVICES INC
APPLETON TROPHY AND ENGRAVING
ARNOLD,BARBARA M
ASSEMBLAGE ARCHITECTS
AT AND T
AUTOMATION COMPONENTS INC
BADGER WELDING SUPPLIES INC
BAKER AND TAYLOR INC
BEACON HILL STAFFING GROUP LLC
BROWN GROUP RETAIL INC
CAMERA CORNER
CHANDRA TECHNOLOGIES INC
CITY OF MADISON
CITY OF PORTAGE
COCA COLA REFRESHMENTS
CODEWORKS INC
COMMUNITY DEVELOPMENT AUTHORITY
CORE BTS INC
DANE COUNTY REGIONAL AIRPORT
DANE COUNTY TREASURER
DUNN,DIANE
EDUCATION MANAGEMENT SOLUTIONS INC
EMERSON NETWORK POWER
EMPLOYEE BENEFITS CORP
EQUITABLE
EXPRESS INSULATION INC
FASTENAL CO
FENOMTEK INC
FIDELITY RETIREMENT SERVICES
FINISHMASTER INC
FIRESIDE INC
FORWARD ELECTRIC INC
FRANKLIN TEMPLETON TRUST CO
FUSE COMMUNICATIONS INC
GENERAL HEATING AND AIR CONDITIONING INC
GODFREY AND KAHN
GOODWILL INDUSTRIES OF SOUTH
GRAINGER INC
GREAT WEST
GROUP HEALTH COOPERATIVE OF SOUTH
H AND H INDUSTRIES INC
HEARTLAND COMMUNITY COLLEGE-ICISP
HEWLETT PACKARD CO
HILLYARD HUTCHINSON
HIRING AND STAFF SERVICES INC
IKEA
Check Number
292125
292791
292558
292559
011540
292130
011617
292132
292124
292348
292531
292569
011507
292138
292139
292575
292807
011542
292146
011543
292587
011512
292165
011547
292167
011549
292377
292378
292381
292176
292790
011552
292831
292184
292536
292617
292619
011516
292192
292193
292627
292195
292850
292640
292644
292398
292400
292648
292205
011519
011592
292866
292868
292661
292213
292217
Check Date
3/20/2015
4/10/2015
4/3/2015
MULTIPLE
3/27/2015
3/20/2015
4/10/2015
MULTIPLE
MULTIPLE
3/27/2015
MULTIPLE
4/3/2015
3/20/2015
3/20/2015
3/20/2015
4/3/2015
4/10/2015
3/27/2015
MULTIPLE
3/27/2015
4/3/2015
MULTIPLE
3/20/2015
3/27/2015
MULTIPLE
MULTIPLE
3/27/2015
3/27/2015
3/27/2015
MULTIPLE
4/7/2015
3/27/2015
4/10/2015
MULTIPLE
MULTIPLE
4/3/2015
4/3/2015
MULTIPLE
MULTIPLE
MULTIPLE
4/3/2015
3/20/2015
4/10/2015
4/3/2015
4/3/2015
MULTIPLE
3/27/2015
4/3/2015
MULTIPLE
MULTIPLE
4/3/2015
4/10/2015
4/10/2015
4/3/2015
MULTIPLE
3/20/2015
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Amount
6,068.34
7,249.23
4,995.00
39,950.00
4,950.00
3,184.63
3,593.66
31,646.85
29,520.58
4,073.00
9,311.00
3,983.00
2,667.73
392,000.00
7,468.76
3,854.07
3,446.47
7,666.33
15,200.00
119,166.22
8,605.65
33,204.50
3,199.33
5,129.47
23,516.80
19,707.50
15,579.35
14,268.24
44,560.00
11,476.63
2,930.05
10,173.00
5,110.00
52,131.30
6,910.06
6,759.91
2,503.35
36,992.00
28,237.35
19,728.35
3,375.40
4,063.77
2,615.00
7,500.00
4,930.00
14,911.53
14,787.50
3,734.23
95,454.28
958,447.63
6,265.84
5,125.00
17,043.38
2,531.40
45,120.41
39
3,246.48
ILLINGWORTH KILGUST MECHANICAL INC
INDUSTRIAL CONTROLS DISTRIBUTORS LLC
INTEGRYS ENERGY SERVICES
INTERCON CONSTRUCTION INC
JOE DANIELS CONSTRUCTION CO INC
KB PORT LLC
KFORCE INC
KPMG LLP
LAMERS BUS LINES
LOVELL LEPAK,CLEARESIA
M3 INSURANCE SOLUTIONS INC
MADISON COLLEGE FOUNDATION
MAILFINANCE
MANAGED STAFFING INC
MARS IT CORP
MARTIN BROS DISTRIBUTING CO INC
MASS MUTUAL
MBS
MCALLEN PROPERTIES LLC
MCKINNEY,ANDREW
MCR GROUP
METROPOLITAN LIFE INSURANCE CO
MIDWEST VETERINARY SUPPLY
MIDWEST WHOLESALE MATERIALS CO INC
MINNESOTA LIFE INS CO
NATL INSTITUTE FOR METALWORKING SKILLS
NEESVIGS INC
NEHER ELECTRIC SUPPLY INC
NETECH CORP
NOEL LEVITZ LLC
ORACULAR IS LLC
PARAGON DEVELOPMENT SYSTEMS
PATTERSON DENTAL SUPPLY INC
PEARSON ENGINEERING LLC
PLUNKETT RAYSICH ARCHITECTS
PRICE ENGINEERING CO INC
PURPLE COMMUNICATIONS INC
QUALITY GROUP INC
RDG PLANNING AND DESIGN
RHYME BUSINESS PRODUCTS
ROB DEHNER EXTERIORS LLC
SCHILLING SUPPLY CO
SMART SOLUTIONS INC
SMITH,DONOVAN J
STEEN MACEK PAPER CO
STRAND,RENEE
SUNDIAL SOFTWARE CORP
SUNPLUS DATA GROUP INC
SUPERIOR VISION INSURANCE PLAN OF WI INC
SYNERGY CONSORTIUM SERVICES LLC
SYSCO FOOD SERVICES OF BARABOO
T ROWE PRICE
TARGET COMMERCIAL INTERIORS
TEAMSOFT INC
TM TECHNOLOGIES INC
TRIANGLE SERVICES INC
UNITED MAILING SERVICES INC
UNIV OF WI
UNIV OF WI MADISON WISCNET
US POSTMASTER
VANGUARD COMPUTERS INC
292218
292415
011520
011557
292221
292885
292227
011594
292684
292439
292689
011562
292440
292239
292443
292242
292543
292245
292449
292904
292452
292248
292910
292250
292254
292463
292261
292916
292918
292919
011527
011564
292721
292272
011598
292481
292727
011528
292485
292942
292735
292287
011535
011569
292956
011639
292304
292496
292305
011641
292306
292549
011642
011537
292502
011608
292762
292312
292510
292973
011645
3/20/2015
3/27/2015
3/20/2015
3/27/2015
MULTIPLE
4/10/2015
MULTIPLE
4/3/2015
MULTIPLE
3/27/2015
4/3/2015
3/27/2015
3/27/2015
MULTIPLE
MULTIPLE
MULTIPLE
MULTIPLE
3/20/2015
3/27/2015
4/10/2015
MULTIPLE
MULTIPLE
4/10/2015
3/20/2015
3/20/2015
3/27/2015
3/20/2015
4/10/2015
4/10/2015
4/10/2015
MULTIPLE
3/27/2015
4/3/2015
MULTIPLE
4/3/2015
3/27/2015
4/3/2015
3/20/2015
3/27/2015
4/10/2015
4/3/2015
MULTIPLE
MULTIPLE
3/27/2015
4/10/2015
4/10/2015
3/20/2015
MULTIPLE
MULTIPLE
4/10/2015
MULTIPLE
MULTIPLE
4/10/2015
MULTIPLE
MULTIPLE
4/3/2015
4/3/2015
3/20/2015
3/27/2015
4/10/2015
4/10/2015
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,771.00
4,132.61
43,829.73
20,500.00
190,350.00
14,315.89
78,243.75
16,967.20
28,959.20
3,626.11
10,000.00
29,595.05
6,814.41
20,007.50
60,035.63
18,119.25
5,710.00
23,144.00
6,070.95
3,562.50
73,778.00
9,135.00
3,020.65
5,421.80
41,411.94
5,000.00
3,485.56
6,314.00
11,722.72
57,125.00
59,244.50
7,000.00
3,279.69
8,467.50
45,830.09
2,586.36
7,789.60
5,525.00
2,750.00
7,393.73
2,550.00
13,737.00
93,430.00
3,836.00
3,330.00
2,615.00
6,160.00
35,193.00
7,574.90
24,463.00
59,633.42
12,315.88
2,587.70
44,938.50
20,168.00
36,665.95
3,154.22
4,175.00
24,000.00
30,000.00
40
5,464.09
VANGUARD GROUP
VIVA USA INC
WASTE MANAGEMENT
WELDSALE CO LLC
WERNER ELECTRIC SUPPLY
WI DEPT OF WORKFORCE DEVELOPMENT
WI HIGHER EDUCATION AIDS BOARD
WI PHYSICIANS SERVICE INSURANCE CORP
WI PUBLIC BROADCASTING FOUNDATION INC
WORKDAY INC
WYSER ENGINEERING LLC
XEROX CORP
YOUVISIT LLC
292320
011610
292984
292330
292522
292556
292523
011573
292525
011576
011577
292529
011578
MULTIPLE
4/3/2015
4/10/2015
3/20/2015
3/27/2015
3/30/2015
3/27/2015
3/27/2015
3/27/2015
MULTIPLE
3/27/2015
3/27/2015
3/27/2015
TOTAL
$
60,670.50
$
14,750.00
$
3,093.95
$
5,027.00
$
56,226.92
$
10,372.82
$
19,871.00
$ 1,026,544.64
$
3,275.00
$
8,836.89
$
4,650.00
$
14,113.95
$
2,889.00
$ 4,859,218.81
41
Madison College
SCHEDULE OF CHECKS ISSUED
FOR THE PERIOD 03/16/15-04/15/15
FY 2014-15
Month
Check Numbers Used
Number
Issued
Amount
ACCOUNTS PAYABLE CHECKS – (General Ledger)
Balance
284130 - 292123
7,994
Mar 16, 2015-Apr 15, 2015
292124 - 292991
868
Total to Date
$ 31,841,625.15
$
2,505,002.51
8,862
$ 34,346,627.66
ACCOUNTS PAYABLE ACH TRANSFERS – (General Ledger)
Balance
010409 - 011505
1,134
$ 21,583,332.00
Mar 16, 2015-Apr 15, 2015
Mar 16, 2015-Apr 15, 2015-Dental
011506 - 011648
143
5
$ 2,789,240.23
$
138,110.08
1,282
$ 24,510,682.31
517711 - 529027
11,317
$ 32,820,441.87
Mar 16, 2015-Apr 15, 2015
529028 - 530100
Mar 16, 2015-Apr 15, 2015 E-Refunds
1,073
$ 1,115,187.36
$
752,962.17
12,390
$ 34,688,591.40
Total to Date
STUDENT REFUND CHECKS
Balance
Total to Date
PURCHASING CARD TOTAL
$
373,976.03
ELECTRONIC SALES TAX TOTAL *February 2015
$
19,436.05
PAYROLL
Balance
Electronic Transfer - PeopleSoft
Electronic Transfer - Workday
Mar 16, 2015-Apr 15, 2015
Electronic Transfer
101196- 101590
698027- 727026
100001- 121969
101591- 101681
121970- 130498
400
29,507
21,961
92
8,529
60,489
148,604.79
32,986,369.49
13,295,878.57
36,224.74
5,486,632.26
51,953,709.85
The gross pay from Mar 16, 2015 to Apr 15, 2015
was $8,463,658.31
*Sales taxes are due and paid in the subsequent month after collection.
42
MADISON AREA TECHNICAL COLLEGE DISTRICT
38.14 Contract Estimated Full Cost Recovery Report
FY 14-15, for the period of Jan - Mar 2015
May 13, 2015 District Board Meeting
A
Contract
No
2015-0023
2015-0048
2015-0054
2015-0067
2015-0073
2015-0078
2015-0079
2015-0080
2015-0084
2015-0085
2015-0086
2015-0088
2015-0089
2015-0090
2015-0091
2015-0092
2015-0093
2015-0095
2015-0098
2015-0099
2015-0104
2015-0106
2015-0107
2015-0112
2015-0116
Service Recipient
Wisconsin Realtors Association
Dane County School to Career Program
Dane County School to Career Program
SSM Health Care of Wisconsin, Inc
Dane County School to Career Program
Madison Area Technical College
Department of Children & Families
Department of Children & Families
Bobcat
Bobcat
Bobcat
Catalyst Exhibits
Madison Area Electrical Joint Apprenticeship (JATT)
WI Dept of Administration
Spectrum Brands
Dane County School to Career Program
Wm S Middleton Memorial VA Hospital
Workforce Development Board of South Central
Pardeeville High School
Pardeeville High School
United Wisconsin Grain Producers LLC
City of Madison
Total Administrative Services Corporation
Graber Manufacturing
Bobcat
Type
of
Service
2.41
1.42
1.42
2.41
1.42
2.18
1.31
1.31
1.41
1.41
1.41
1.41
1.41
1.31
1.41
1.42
1.41
1.42
2.18
2.18
2.41
1.21
1.41
2.41
1.41
Service Description
Leadership Brown Bag Sessions - July/August 2014
Vet Tech Occupational Preparation
YA Engine Performance - Fall 2014
Sim Man Technician - Half Day - November, 2014
YA Vet Tech Medical Terminology
Cabinet Team Building
Business Writing Level 1 & 2
Business Writing Level 1 & 2
Hydraulics Level 1
T4 Engine Introduction
Electrical Level 1
Introduction to Maya 3D Design Training
First Aid/CPR Jan 10,17,31 & Feb 28, 2015
Business Writing Level 1 & 2
Project Management and Coaching Support
Youth Apprenticeship Suspension & Steering
Applied Medical Terminology Seminars 2015: PO 607-C50090
FF Grant Spring 2015: Electrical Parts 1-3
Pardeeville Schools - Intro to CAD
Pardeeville Schools - 21st Centry Home
Welding Guide by Your Side
Glad I Could Help: Real Customer Service Situations for Discussion
Edraw Software Training
Welding
Electrical Level 2 - Spring 2015
Contract
Amount
$ 1,500.00
$ 1,482.80
$ 4,291.20
$
350.00
$ 2,882.99
$ 2,300.00
$ 1,480.00
$ 1,480.00
$ 4,485.00
$ 2,285.00
$ 4,485.00
$ 11,700.00
$ 5,920.00
$ 1,480.00
$ 7,200.00
$ 4,574.16
$ 15,500.00
$ 21,885.00
$ 13,631.81
$ 11,568.17
$ 1,860.00
$
647.50
$ 2,200.00
$
185.00
$ 4,565.00
B
Estimated
Direct
Cost
$
641.24
$ 1,482.80
$ 4,291.20
$
119.11
$ 2,882.99
$ 1,591.60
$
804.01
$
804.01
$ 2,315.70
$ 1,200.35
$ 2,315.70
$ 6,024.97
$ 2,315.14
$
845.89
$ 3,326.77
$ 4,574.16
$ 7,992.01
$ 15,853.92
$ 8,082.51
$ 6,168.17
$
628.57
$
339.04
$ 1,268.35
$
67.81
$ 2,395.70
C
Estimated
Direct & Indirect
Cost
$
798.99
$
1,482.80
$
4,291.20
148.41
$
$
2,882.99
$
1,942.62
$
983.79
$
983.79
$
3,034.68
$
1,559.84
$
3,034.68
$
7,355.18
$
3,089.09
$
1,025.67
$
4,054.35
$
4,574.16
$
9,744.74
$
18,528.47
$
9,649.27
$
7,685.54
$
783.20
$
416.05
$
1,565.96
$
84.49
$
3,114.68
Profit (or) Loss
(A-C)
$
701.01
$
$
$
201.59
$
$
357.39
$
496.21
$
496.21
$
1,450.32
$
725.16
$
1,450.32
$
4,344.82
$
2,830.91
$
454.33
$
3,145.65
$
$
5,755.26
$
3,356.53
$
3,982.54
$
3,882.63
$
1,076.80
$
231.45
$
634.04
$
100.51
$
1,450.32
$ 129,938.63
$ 78,331.71
$
$
92,814.61
D
Rationale for (-) only
Even exchange - fees for instructional cost
Even exchange - fees for instructional cost
Even exchange - fees for instructional cost
Even exchange - fees for instructional cost
37,124.02
Type of Service:
1.xx
Customized Instruction
2.xx
Technical Assistance
x.11
Public Education Inst./K-12
x.15
Multiple Educational
x.16
Public Education Inst./K-12 - Transcripted Credit
x.18
Public Education Inst./PS
x.19
Private Education Inst.
x.21
WI Local Government Unit
x.22
Indian Tribal Governments
x.23
Economic Development Corp
x.24
County Boards of Supervisors
x.25
Multiple Local Government Units
x.31
State of Wisconsin
x.32
WI Department of Corrections
x.33
WI Div. of Vocat. Rehab
x.35
Multiple State Government
x.41
Business and Industry
x.42
Community Based Organizations
x.43
Workplace Education Initiatives
x.44
WMEP Related Contracts
x.45
Multiple Business & Industry
x.46
Adv Manufacturing Solutions
x.47
Workforce Advancement Training Grants
x.51
Federal Governments
x.55
Multiple Federal Governments Units
x.61
Foreign Governments
x.62
State Other Than WI
x.63
Out of State Businesses
x.65
Multiple Out of State Entities
43
THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Corina Diaz Suazo
Campus Operations Manager
April 6, 2015
$67,441.92/annual
Administration
FT
Truax Campus
Bachelors – Behavioral Sciences and Law
Juris Doctorate – Law
UW Madison
UW Law School
Licensed to practice law in the State of Wisconsin
GCDF Certification
2+ years Administrative Planner at Madison College
2+ years Adjunct Faculty
4+ years Law Clerk/Associate
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Miguel Menendez Ruvalcaba
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Downtown Campus
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Kirby Oathout
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Commercial Ave Campus
1+ years Packaging Supervisor
1+ years Machine Operator
3+ years Floor Care Assistant Supervisor
3+ years Janitor
10+ years Truck Driver
May 2015
44
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Luis Guzman
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
FT
Truax Campus
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Dormilallin Durant
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Truax Campus
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Richard George
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Truax Campus
Risk Management Evaluation Guidelines Certification
1+ years Building Supervisor
9+ years Day Porter/Housekeeping Supervisor
4+ years Building Service Worker
2+ years Housekeeper
2+ years Stocker
5+ years Custodian
May 2015
45
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Pauline Hignett
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Truax Campus
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Valerie Houhuizen
Custodial Associate
April 6, 2015
$14.80/hour
PSRP
PT
Truax Campus
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Kristina Glodoski Wolf
Librarian
April 13, 2015
$30.20/hour
PSRP
FT
Truax Campus
Bachelors – Communication Arts/History
Masters – Library/Information Studies
UW Madison
Where
License
Certifications
Experience
CPR Certified
3+ years Custodian
Special Education Program Aide License
CPR Certified
22+ years Special Education Assistant
2+ years Cleaning Specialist
8+ months Librarian (casual) at Madison College
8+ years Access Document Coordinator
May 2015
46
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Masaya Xiong
Student Support Advisor – Nontraditional Occupations
April 13, 2015
$26.60/hour
PSRP
FT
Truax Campus
Bachelors – Social Work
Masters – Administrative Leadership
UW Milwaukee
UW Whitewater
1+ years SOH Coordinator and Career Development Specialist
3+ years Student Services Specialist
Thomas Stone
Enterprise Consultant – Storage Engineer
April 6, 2015
$46.34/hour
PSRP
FT
Truax Campus
1+ years Server/Storage Consultant for Madison College
3+ years Senior Systems Administrator
2+ years Technology Consultant
May 2015
47
THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS
EMPLOYEE
POSITION
EFFECTIVE DATE
Mariya Bubela
PT Auxiliary Services Associate
April 2, 2015
Kerry Kronick
Custodial Associate
April 21, 2015
Shalyn Uecker
Administrative Coordinator
April 22, 2015
May 2015
48
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
International Travel – Quebec Language Schools Site Visits
PARTICIPANTS:
Mary Haight, French Instructor
TRAVEL DATES:
June 5-12, 2015
PURPOSE:
Prospective Programs Development
TOTAL ATTENDEES:
1
COST:
Approximately $2,800
ISSUE: Mary Haight will visit French language immersion schools in the Province of Quebec as part of
the creation of a new summer study abroad program for our French students at Madison College. Schools
chosen for these visits are located in Quebec City, Trois-Rivières and Saguenay. Ms. Haight will be
conducting site visits at each campus to assess the facilities as well as the surrounding neighborhood. She
will work with the local staff to establish a partnership and to negotiate the best package deal to suit the
academic and personal needs of Madison College students. This 4-week summer study abroad program
will be available to students beginning in 2016. Students will be able to attend French language classes
appropriate to their own language level and will have the opportunity to receive Madison College credit
for their work. This study abroad experience will also serve to help French language students complete
their Global Studies Certificate at Madison College. The intention is that Ms. Haight’s visit this year will
lay the groundwork for a long-standing study abroad program, which will consistently be offered every
year or every other year to Madison College students.
Why Quebec? “French isn’t mostly spoken by French people, and hasn’t been for a long time now,”
according to a recent Forbes business article (3/21/2014). The article points out that it is “growing fast,
and growing in the fastest-growing areas of the world, particularly sub-Saharan Africa.” Projections are
that French will be spoken by 750 million people by 2050. French is a global language. Like English, it
is spoken on five continents around the world. French-speaking Quebec is within reach for Madison
College students – both geographically and financially. Students will save a great deal of money by
choosing a study abroad program in Quebec over one in France, thus making study abroad accessible to
more students, particularly those who would never have considered it before. They will benefit from the
language immersion of daily life in a smaller city, such as Quebec, Trois-Rivières or Saguenay, and they
will strengthen their cultural literacy while also learning more about the history of our own North
American continent.
Madison College will benefit from Mary Haight’s travels this year. Through her work, our students will
be able to choose a summer study abroad program that was truly created to fit their needs in terms of cost,
environment and academic rigor. Cost of travel will be covered through a combination of $1,200 in
available Center for Excellence in Teaching and Learning (CETL) professional development funds and
funding through the World Language Department which supports this expansion of language learning
opportunities.
RECOMMENDATION: The President recommends approval of this international travel.
49
MADISON AREA TECHNICAL COLLEGE
DATE:
May 13, 2015
TOPIC:
International Travel – Wisconsin Technical College System / Institute of
Technology-Blanchardstown Partnership Delegation
PARTICIPANTS:
Kathryn Sorensen, Associate Dean, School of Business & Applied Arts
Erin Kohl, Associate Dean, School of Business & Applied Arts
TRAVEL DATES:
September 21-25, 2015
PURPOSE:
Implementation of WTCS-ITB Partnership Agreement
TOTAL ATENDEES:
2
COST:
~$3,000 per person
ISSUE: In September, 2012 Madison College led the way in establishing a system-to-system
agreement between the Wisconsin Technical College System (WTCS) and the system of thirteen
Institutes of Technology, Ireland (IOTI). This agreement is designed to promote broad
collaboration including student and faculty exchange as well as transfer articulation and online
course cooperation.
To further deepen this relationship with schools in Ireland, Madison College has developed a
Memorandum of Understanding (MOU) with the Institute of Technology-Blanchardstown (ITB).
This agreement will allow for specific programmatic articulation, including Business and
Information Technology, and will lay the groundwork for the development of a faculty and student
exchange program.
Representatives from ITB have visited Madison College and met with program deans and the
International Education Director. As the next step in this process, Kathryn Sorensen and Erin Kohl
will travel to Blachardstown in September, 2015 to meet with ITB administrators and faculty,
celebrate the signing of the MOU, and establish a three-year plan for institutional collaboration.
RECOMMENDATION: The President recommends approval of this international travel.
50