EXECUTIVE COMMITTEE Elliott Robinson, Director, Dept. of Social Services – Chair Mary Adams, United Way Monterey County (Yuri Anderson, Alternate) Ray Bullick, Health Department (Dr. Edward Moreno, Health Officer, Alternate) Nancy Kotowski, Ph.D., Monterey County Office of Education (Deneen Newman Ed. D, Alternate) Marcia Parsons, Chief, Probation Department (Vice Chair) (Todd Keating, Alternate) MEMBERS Jayanti Addleman, Monterey County Free Libraries (Berenice Astengo, Alternate) Dan Baldwin, Community Foundation for Monterey County, (Laurel Lee-Alexander, Alternate) Valerie Barnes, M.D., Child Abuse Prevention Council (David Maradei, Alternate) Stephen Bernal, Sheriff (Jerry Teeter, Alternate) Wayne Clark, Ph.D., Behavioral Health Dept., (Sid Smith, Deputy Director Behavioral Health, Alternate) James Collins, Special Kids Crusade Margaret D’Arrigo-Martin, Community Larry Drury, Child Care Planning Council (Mary Johnson, Alternate) James Egar, Public Defender Dean Flippo, District Attorney Jean Goebel, Housing Authority of Monterey County (Joni Ruelaz, alternate) Jody Hansen, Monterey Peninsula Chamber of Commerce (Kathi Speller, Alternate) Kristan Lundquist, City of Salinas Robin McCrae, Community Human Services Charles McKee, County Counsel (Annette Cutino, Alternate) Elizabeth Modena, Superintendent, Gonzales Unified Schools (Theresa Rouse, Alternate) Eduardo Ochoa, Ph.D, CSUMB (Cynthia Holmsky, Alternate) Supervisor Jane Parker (District 4) (Supervisor Simon Salinas (District 3), Alternate) Timothy Roberts, Judge, Superior Court, Juvenile Division Francine Rodd, Monterey County First 5 Commission (Sandra Chapin, Alternate EXECUTIVE COMMITTEE United Way Monterey County 60 Garden Court, Suite 350, Monterey, CA Thursday, April 2, 2015 7:30 – 8:30 am AGENDA 1. Welcome & Introductions, Elliott Robinson, Chair 2. Administrative Items: a. Approve the minutes of the March 5, 2015 Executive Committee meeting b. Accept alternate appointment – Sam Lavorato, Judge for Tim Roberts, Judge (see attached) 3. Information/Discussion: a. Early Childhood Development Initiative, Francine Rodd/Nina Alcaraz i. General update ii. Policy update iii. Strategic plan b. Discussion regarding defining roles and responsibilities of schools and service providers in meeting the health/social service needs of students 4. General Assembly Agenda Setting Action Items: o Approval of the minutes of the March 9, 2015 meeting Initiative Updates: o All Kids, Our Kids, Ashley Powers Clark o Early Childhood Development Initiative, Nina Alcaraz Presentations: o ECDI Strategic Plan Feedback – Nina Alcaraz Information/Announcements 5. New Business/Announcements Next Meeting: Thursday, May 7, 2015 Robert Taniguchi, Department of Social Services Walter Tribley, Monterey Peninsula College Kari Yeater, Superintendent, North Monterey County (Marvin Biasotti, Alternate) Staff Support Arlene Boyd, Administrative Assistant, Dept. of Social Services Mission The Children’s Council provides leadership and policy direction to encourage the development of a comprehensive and collaborative delivery system of services to children and youth in Monterey County. Executive Committee Children’s Council of Monterey County Thursday, March 5, 2015 60 Garden Court, Suite 350, Monterey, CA Members Present: Elliott Robinson- Chair, Mary Adams, Ray Bullick, Nancy Kotowski, and Marcia Parsons - Others Present: Yuri Anderson, Francine Rodd, Nina Alcaraz Welcome Robinson called the meeting to order at 7:35am. All present introduced him/herself. Administrative Items Parsons motioned to approve the minutes of the February 5, 2015 Executive Committee meeting and accept the appointment of Jeannine Pacioni as an alternate to Dean Flippo, District Attorney. Adams seconded. Motion passed. Information/Discussion: Update on FY13-14 Annual Report Presentation to the Board of Supervisors: Council members and guests reflected on the report presentation, which was made on March 3, 2015. Presenters included Robinson, Kotowski, and Alcaraz. Adams, Anderson, Rodd and Bullick were also in attendance on the 3rd. Members were pleased to see that the work of the Council had been highlighted in local papers on the day of and the day following the presentation. It was mentioned that the Supervisors seemed highly engaged and largely complimentary of the work of the Council, particularly as related to ECDI. It was also noted that there seemed to be some confusion amongst the Supervisors around the role of MCOE as it relates to the Local Control Funding Formula (LCFF). The committee discussed the possibility of a joint meeting between the BOS and the MCOE Board, but determined that it would not be that useful as neither group has jurisdiction over LCFF. There was a shared sense that some members of the BOS would like to see change happening more quickly. The Committee agreed that continued educating of Supervisors and the community was needed to ensure that people understanding change through Collective Impact is a long-term process, it doesn’t happen in 1-2 years. The committee also noted that a question keeps coming up is around goals for change – we have indicators, but no goals. This is an area for development. The committee agreed that regular updates to the various Supervisors should be made to give them an update on what is happening in each of their districts, as related to ECDI and possibly the PBIS work of All Kids. Update on Early Childhood Development Initiative: Alcaraz sought direction from the committee on concerns with the Collaborative Action Team (CAT) in Seaside. The effort in this area has stalled due to a lack of a local champion (or team of champions). A new potential leader has stepped forward and is requesting that CAT be reorganized to not just be Seaside, but instead by MPUSD based so that the communities of Monterey and Marina can also be included. It seems that Marina is actually more “ready” to do the work of ECDI than Seaside. There is concern that it is only one voice making this case though. The committee reiterated its commitment to supporting Seaside, as this is was approved through the Engagement Opportunity Request (EOR) process, as well as where the data showed the greatest need. While it might require greater effort on part of ECDI to support Seaside, it is important to do so. It was agreed that a meeting with additional members of the CAT should be convened to determine if it is the will of the group to expand to MPUSD, as opposed to the will of the one. The committee also brainstormed individuals of influence within the City/Community of Seaside that ECDI leadership might reach out to cultivate local champions. It was agreed that Robinson, the Chairs of ECDI (Rodd and Dr. E. Moreno), Alcaraz, and Bullick, would schedule a meeting with Supervisor Parker to apprise her of issues with CATs in her jurisdiction, as well as seek her guidance on how to move forward. It was agreed that similar meeting s be scheduled with each Supervisor. The committee unanimously agreed that ECDI should not set a precedent of providing compensation to individuals for participating in collaborative meetings. ECDI is able to support community member participation by providing on-site childcare, if needed. The committee was concerned that direct compensation would be going against established community precedent. Update on Parent Engagement/Involvement Research and Recommended Next Steps: Robinson explained that a small work group, including Anderson, Francine Rodd, Sandra Jaramillo (MCOE) and himself, had met to review research on the topic. They found no difference between “parent engagement” and “parent involvement” per se, but would suggest the Council move forward with a framework focused on “Family Engagement.” Anderson then previewed a website the work group is suggesting we use to guide our understanding and discussion of this topic (https://childrwelfare.gov/fei). The work group is also recommending a multi-disciplinary team be formed to review the website and determine its fit for our community. The team would minimally include representatives from DSS, Child Welfare Division; MCOE; Juvenile Justice; and Behavioral Health. The website will be shared at the next General Assembly meeting with the recommendation from the work group/Exec committee. Kotowski will appoint MCOE’s Director of Migrant Education to the multidisciplinary team. General Assembly Agenda Setting The committee approved the following agenda for the March 9, 2015 General Assembly meeting: 1. Welcome & Introductions 2. Administrative Items – approve the minutes 3. Updates – reflect upon the annual report presentation, update from All Kids, update from ECDI 4. Presentation’s – CalWORKS Housing Support Program 5. Information/Announcements New Business/Announcements Kotowski shared that MCOE is establishing a Parent Engagement Taskforce. The taskforce is considering bringing a television based training for parents offered by Univision to Monterey County. Kotowski wants to ensure the work of the MCOE Taskforce and the Family Engagement effort of the Council are supportive, as appropriate. Robinson clarified that the Council’s work in family engagement is not focused on program provision, but along systems operations. It was also stressed that whatever we do around family engagement in Monterey County must be culturally sensitive. Anderson will resend the link to the Family Engagement Index to committee members, with a request to identify individuals to serve on the multi-disciplinary review team. Bullick will arrange for a presentation by Enlace, a Health Department effort to develop community members into civic leaders, for the April General Assembly meeting. Adjourn The meeting adjourned at 8:55am. T EARLYCHILDHOOD DEVELOPMENTINITIATIVE STRATEGICWORKPLAN . The Early Childhood Development Initiative aims to maximize community efforts to improve early childhood development outcomes through effective coordination, capacity building, empowerment and strategic action for children from the prenatal stage through 3rd grade and their families. 3.27.15 DRAFT Page 1 Table of Contents Executive Summary…………………………………………………………………………………2 Theory of Change……………………………………………………………………………………3 Problem Statement…………………………………………………………………………………..4 Strategic Framework: Social and Ecological Change through Collective Impact……………..5 Plan of Action Summary…………………………………………………………………………….7 Plan of Action…………………………………………………………………………………………8 Page 2 Early Childhood Development Initiative (ECDI) Strategic Work Plan through June 2016 Executive Summary: ECDI aims to coordinate community efforts towards improving early childhood development outcomes in Monterey County. The purpose of ECDI is to maximize the impact of existing and future resources in order to provide support during this critical period in a child's development. The Children's Council of Monterey County launched ECDI in September 2012 with support from the Monterey County Board of Supervisors. The plan is being implemented using a collective impact strategy, to ensure collective ownership, build consensus, and engender sustainable outcomes. The process includes government, non-government, non-profit organizations, businesses, and community members. By encouraging sustainable investment and systems change for young children and engaging the entire community to become a part of the solution, ECDI will help ensure that Monterey County is in the forefront of economic prosperity and vitality. Since 2012, ECDI has progressively moved forward establishing the ground work for collaboration in Monterey County around early childhood development. By using a Collective Impact Framework and working across all levels of the social ecological model, ECDI has been working to: Develop a county-wide Policy Advocacy Network to advocate for policy change and sustainable investments in early childhood at the local, state and national level. Identify 6 key developmental indicators that can be used to measure progress. Begin to collaborative intensively with specific communities to align resources across sectors to achieve selected community-wide outcomes. Provide support and technical assistance to communities interested in utilizing the ECDI collective impact framework to achieve selected community-wide outcomes. Coordinate outreach and education for community champions to build public will in support of early childhood. Partner and leverage existing collaborative work implemented in Monterey County to maximize efficacy. Vision: ECDI’s vision statement is the same as that of the Monterey County Children’s Council: All children in Monterey County live in safe, nurturing homes and communities; they are healthy, valued, succeed in school and realize their full potential. Mission: Maximize community efforts to improve early childhood development outcomes through effective coordination, capacity building, empowerment and strategic action for children from the prenatal stage through 3rd grade and their families. Page 3 ECDI Theory of Change Improve adult capabilities to change child outcomes Key Levers of Change Engage Caring Adults in Early Childhood Development • • Foster county -wide community alliance Build intersectoral collaboration *Adapted from Thompson, A.(2006). Partnering with Youth to Build the Future. The Kellogg Foundation. Page 4 Problem Statement: In Monterey County, too many of our youngest children are not able to reach their full potential. They enter kindergarten underprepared and are not reading on grade level by third grade. Only 24% of kindergartens are socially and emotionally ready for kindergarten (Kindergarten Readiness Assessment, 2012) and only 33% of third graders are reading on grade level (California Standards Test English Language Arts, 2013). Developmental gaps that emerge in early childhood reverberate through society. Research shows that developmental and academic gaps that begin in early childhood can persist through a lifetime influencing future academic performance (American Educational Research Association, 2011). Students who are not reading on grade level by third grade are four times more likely to drop out of high school (Hernandez, 2011). Moreover, students who live in poverty and are not reading on grade level by third grade are 13 times less likely to graduate from high school (Hernandez, 2011). Healthy early childhood development is also the foundation of a vibrant economy. When young children grow up in an environment of positive early experiences - physically, socially, intellectually, and emotionally – they have a greater chance to thrive and grow up to be successful adults contributing to a more skilled and capable workforce. Research shows that there is a 10%-17% annual rate of return on investment made in early childhood due to saved costs such as reduced crime, reduced need for social services and the development of a more skilled workforce (Heckman, 2011, Warfield, 2006). The return on investments is greatest when assistance is targeted in socioeconomically disadvantaged communities (Heckman, 2011). Despite these demonstrated impacts, chronic disinvestment in early childhood and a lack of effective coordination amongst the many different sectors that impact young children are two of the issues that have hindered society’s ability to provide effective support to its youngest children (Legislative Analyst Office, 2012; Kania and Kramer, 2011). In California, over $1 billion dollars was cut from state funded preschools and childcare between 2007-2012 resulting in the elimination of almost a quarter of the subsidized licensed child care slots (Legislative Analyst Office, 2012). Against this backdrop, many sectors and organizations including families, schools, social services agencies, businesses and nonprofits continue to implement well intentioned efforts to support the healthy development of young children. However, often their actions are isolated from one another, leading to redundancies in service provisions, increased competition for limited resources and the implementation of programs and initiatives that lack common objectives and evaluation systems. As a result, the impact is isolated and large scale social change remains out of reach (Kania and Kramer, 2011). ECDI is Monterey County’s strategic response to these pervasive social issues that impede the healthy development of young children and hinder our collective progress. It utilizes the social ecological model framework and Collective Impact as a strategy to redesign systems in ways that encourage alignment of activities towards specific outcomes, effective collaboration and continuous improvement across sectors. ECDI draws from the experience of other Collective Impact initiatives and employs a Theory of Action framework to outline progress benchmarks. These frameworks guide the work of ECDI and are explained in detail below. Page 5 ECDI’s Strategic Framework: Social Ecological Change through Collective Impact Raising a healthy child is a complex task influenced by multiple factors that extend beyond the reach of individuals, families or single organizations. Indeed, it is the interplay between government and commercial activities that give rise to complex, interrelated challenges that impact healthy child development. The social ecological model of human development is a framework that asserts the importance of engaging in a continuum of activities at all levels in order to achieve sustainable, large scale outcomes (Bronfebrenner, 1994). Activities outlined in the plan of action will address all levels of the social ecological model. The Social Ecological Model SocietyPolicy Community RelationshipFamily Individual Collective Impact is a strategy for enacting the Socio-ecological model. It provides *Adapted from Bronfebreener, U. (1994). Ecological Models of Human Development. In the International Encyclopedia of Human Development. Vol. 3. Collective Impact for Healthy Early Childhood Development Large scale social change requires broad coordination across sectors coupled with a laser-like focus on specific, measureable goals. Defined as “the commitment of a group of important actors from different sectors to a common agenda for solving a specific social problem,” collective impact is a framework for achieving large scale social change that uses four principles (Kania and Kramer, 2011; 36). The five principles are: 1. 2. 3. 4. 5. creating a common vision and understanding of common strengths and challenges; engaging in mutually reinforcing activities aligned towards the common agenda; adopting shared measurements and evaluation systems; continuous communication and improvement that is driven by data; and an independent, funded staff dedicate to the initiative, the Backbone, who guides the initiative’s vision and strategy, building public will, advancing policy and mobilizing resources. Page 6 Collective Impact is about learning “what works” through shared data, common measurements, continuous evaluation and working to expand and bring these efforts to scale. Collective impact is built on collaborative relationships and implementation must begin in specific geographic areas that are “large enough to have a population level impact, but small enough to produce tangible change” (STRIVE, 2013). This might be a school district, a small city or town. Within the boundaries of each defined community, programs, policies and procedures will inevitably differ as each community has a unique character and assets, yet the strategy (Collective Impact) to achieve change remains the same across these boundaries. Large scale impact is achieved when local efforts connect, learn from each other to refine and improve practices and expand upward to inform county-wide policies and systems change(STRIVE, 2013; Kania and Kramer, 2011). ECDI will achieve county-wide change through both broad outreach and coordination across multiple scales and through in-depth assistance in communities. Page 7 Progress To Date Over the past two years, ECDI has been able to effectively increase awareness around early childhood, engage a variety of partners and design infrastructure for collaboration. Below are a series of accomplishments that have laid the groundwork for future progress. Objective Research and Assessment Accomplishments 2013-2015 Completed data disaggregation of the ECDI indicators countywide. Developed structure and framework for community opportunities and commitments. Investigated and created structure for Policy and Advocacy Network. Designed ECDI participation and commitment documents. Consulted with STRIVE Together to ensure coordination and alignment with CSUMB’s Cradle to Career Initiative. Created structure for Continuous Improvement Coach/Collaborative Action Team Facilitator. Designed Collaborative Action Team (CAT) supporting structure. Outreach Designed evaluation framework to measure progress in both process and outcomes. Developed outreach materials for public distribution. Developed outreach plan to ensure community involvement for regional meetings. Formed partnerships with individuals and organizations to leverage existing resources. Presented informational sessions to specific local populations for feedback (i.e.: faith community, teachers, elected officials, etc.). Also presented at statewide conferences. Held 14 meetings in 4 regions throughout the county to identify cross-sector collaborative action teams, and receive feedback on strengths, challenges, and needs of communities for the ECDI process. Strategized media campaign for early childhood development awareness in partnership with the Literacy Campaign, County Gang Violence Prevention Initiative and First 5 Monterey County. Capacity Building Engage unrepresented and underrepresented community groups to participate in the ECDI process. Built Backbone capacity to implement the Collective Impact approach. Page 8 Researched local community asset mapping needs and providers. Collaborated on the design and implementation of the Countywide Collective Impact Learning Community. Began researching common data measurement systems. Strategized alignment of collective impact approaches throughout Monterey County with Champions for Change, an informal collaborative of organizations implementing “Collective Impact” initiatives in Monterey County. Implementing, Improving and Expanding Began supporting the formation of five Collaborative Action Teams around the county. Implemented Policy Advocacy Network Advisory committee with representation from the MCCC, community members with policy experience and the CATs Conducted Request for Engagement process through the Monterey County Children's Council to identify the five Collaborative Action Teams for initial implementation: North Monterey County, Pajaro, Seaside, Greenfield and Salinas Page 9 ECDI’s Theory of Action The Collective Impact framework allows ECDI to implement a proven road map for the Initiative. Based on lessons from the StriveTogether Cradle to Career Network and FSG, ECDI has developed a Theory of Action that offers quality benchmarks that differentiate the phases of the work within the five stages of Collective Impact. The Theory of Action helps distinguish when the work transitions from traditional collaboration to sustainable, effective partnerships. It includes the 5 core elements of Collective Impact as well as 2 cross cutting elements that support the work of each of the core elements. Exploring Developing Fostering Integrating Applying Working on the beginning aspects of formulating a partnership. Focus on accessing and collecting data and putting in place the supports necessary for data-driven decision making. Focus on using data in a continuous improvement process to identify improvements and interventions to impact an outcome. Focus on navigating the necessary evolutions, transitions, and continuous improvement a partnership goes through to improve outcomes. See real impact as evident through improvement in the community level outcomes and indicators. Common Vision: All participants share a vision for change that includes a common understanding of the problem and a joint approach to solving the problem through agreed-upon action. Mutually Reinforcing Activities A diverse set of stakeholders, typically across sectors, coordinate a set of differentiated activities through a mutually reinforcing plan of action. Shared Measurement All participating organizations agree on the ways success will be measured and reported. A short list of common indicators is identified and used for learning and improvement. Continuous Communication All players engage in frequent and structured open communication to assure mutual objectives and create common motivation. Backbone Support An independent, funded staff dedicated to the initiative provides ongoing support guiding the initiative’s vision and strategy, supporting aligned activities, establishing shared measurement building public will, advancing policy, and mobilizing resources. Learning Culture* All participants contribute to an environment dedicated to learning from what has worked and what hasn’t worked through support, trust and respect. Collective Impact Capacity* The Initiative builds the skills, talents and resources necessary to support moving forward with the vision and mission. * These categories were added in alignment with the FSG evaluation framework. Page 10 Plan of Action: The ECDI plan of action will be implemented in phases based on the Theory of Action for both the initiative as a whole, along with individual plans for each community. With the understanding that the work of ECDI is part of an iterative process, the following phases are not meant to be contingent on one another but provide a guide for each Collective Impact element. For instance, a community may be in the Developing phase for Common Vision, but in the Exploring phase of Joint Measurement. This is to be expected due to the fluid nature of the work. ECDI has provided a template action plan for each of the five supported CATs to complete. The first version of this action plan will be completed by June 2015 and revisited approximately every six months to guide the work. Both the Initiative and the CATs are in the Exploring and Developing phases. The information below illustrates the current status of the overall Initiative, specifically the work and influence of the Backbone and Steering Committee, along with the anticipated outcomes through June 2016. Boxes shaded in green represent existing outcomes, orange boxes represent outcomes in process and red represents outcomes that the Initiative needs to begin developing over the next year. Continuous Communication All players engage in frequent and structured open communication to assure mutual objectives and create common motivation. Backbone/Infrastructure Support An independent, funded staff dedicated to the initiative provides ongoing support guiding the initiative’s vision and strategy, supporting aligned activities, establishing shared measurement building public will, advancing policy, and mobilizing resources. Exploring Developing Fostering Partners discuss and advocate for the goals of the Initiative The Initiative engages external stakeholders in regular meetings and integrates their feedback into the overall strategy An external communications plan communicates to the larger community the impact of the Initiative Structures and processes are in place to engage the Initiative's external stakeholders, keeping them informed and inspired A series of talking points and presentations exist for a variety of different audiences to connect with the Initiative A variety of different outreach methods, including website, social media, etc. promote the Initiative An Initiative Steering Committee is established The Steering Committee effectively guides the Initiative's vision and strategy The Initiative includes a diverse set of voices and perspectives from multiple relevant sectors and constituencies The Backbone effectively informs the Steering Committee members in issues of strategic importance An effective ECDI Backbone is established The Steering Committee and Backbone reach out to policymakers and build relationships The Steering Committee regularly reviews data from the shared measurement system on progress toward goals and uses it to inform strategic decision making. The Backbone and Steering Committee visibly and vocally communicates the importance of the shared measurement system for the Initiative. The Backbone provides project management support connecting partners to discuss opportunities, challenges, gaps and overlaps. Page 11 The Backbone staff is respected by important partners and external stakeholders An effective accountability structure exists for the Monterey County Children's Council and the ECDI Backbone Policy Advocacy Network represents a range of communities and partners, including CATs Learning Culture All participants contribute to an environment dedicated to learning from what has worked and what hasn't, through support, trust and respect. Collective Impact Capacity The Initiative has the skills, talents and resources necessary to support moving forward with the vision and mission. CAT representatives help identify local, state and national policies they would like to work on. The Policy Advocacy Network strategizes on policy issues. The Initiative establishes structures and processes to support ongoing learning The Initiative establishes a culture of trust respect and humility among partners Partners regularly make time for group reflection and discussion People of different cultures and backgrounds feel respected and heard within the Initiative The Initiative has influencers and champions that command the respect of a broader set of stakeholders and bring others to the table Leadership of the Initiative comes from multiple sectors with the ability to shift both the public and private sector The Backbone and Steering Committee celebrate and disseminate achievements of Collective Impact partners internally and externally. The Backbone equips partners for effective advocacy. CAT members actively participate in ECDI Policy Advocacy Network events and trainings The initiative establishes a culture of trust, respect and humility among partners. People of different cultures and backgrounds feel respected and heard within the initiative The skills and capacities of participating CAT organizations improve. Participating organizations report improved management and administrative capacity. Page 12 References Heckmann, J. (2013). Heckman: The Case for Investing in Disadvantaged Young Children. Big Ideas for Children: Investing in Our Nations Future. Retrieved from: http://heckmanequation.org/content/resource/case-investingdisadvantaged-young-children. Kania, J & Kramer, M. (2011). Collective Impact. Stanford Social Innovation Review. Winter. Warfield, M. (2006). Assessing the Known and Estimated Costs and Benefits of Providing Mental Health Consultation Services to Preschool-age Children in Early Education and Care Centers In Massachusetts. An Economic Evaluation of the Together For Kids (TFK) Project. Retrieved from: https://www.hfcm.org/Together-for-Kids/288. STRIVE Network. (2013). Theory of Action. Retrieved from: http://strivenetwork.org/theory-of-action/exploring. Thompson, A. (2006). Partnering with Youth to Build the Future. The Kellogg Foundation. Page 13
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