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Mecklenburg County Public Schools
175 Mayfield Drive
Boydton, Virginia 23917
Title of Bid:
2015-2016 Fuel Bid
Date & Time Bids Due:
Monday, June 8, 2015 at 10:00 a.m.
Location:
Central Middle School
250 Statesman Drive
Charlotte Court House, VA 23923
Address Bids To:
Mr. Bill Mayhew
Charlotte County Public Schools
250 LeGrande Avenue, Suite E
PO Box 790
Charlotte Court House, VA 23923
Direct Questions To:
Donna Garner, Financial Management Specialist
434-738-6111 Ext 1039
Mandatory Bid Meeting: Monday, June 1, 2015 at 10:00 a.m.
For all prospective
Central Middle School
Bidders
250 Statesman Drive
Charlotte Court House, VA 23923
On Outside of Envelope: Please write the statement: “Fuel Bid”
Bid Opening:
Monday, June 8, 2015 at 10:00 a.m.
Conditions:
All deliveries will be made within 24 hours from placement of the order. If delivery cannot be made in that
time frame, the school division has the right to place the order with another vendor. Any price differential
will be paid by the vendor awarded the original bid acceptance. The delivery quantity will be subtracted
from the gallon commitment. Any unused gallons from any school division may be purchased by another
school division in the consortium at that school divisions contracted price.
The awarded vendor will provide invoices reflecting the contracted price only, not to include additional
fees and/or taxes. Correct invoices will be requested, failure to provide such may cause termination of
agreement.
The awarded vendor will provide monthly statements to the school division for reconciliation purposes.
Failure to do so may cause termination of agreement.
Mecklenburg County Public Schools reserves the right to accept or reject any and all bids in whole or in
part. All bids must be submitted on the provided bid form.
Mecklenburg County Public Schools
175 Mayfield Drive
Boydton, Virginia 23917
2015-2016 Fuel Purchasing Bid Form
Firm Name:
____________________________________________________________________
Address:
_____________________________________________________________________
_____________________________________________________________________
Name/Position: _____________________________________________________________________
Signature:
_____________________________________________________________________
Telephone:
__________________ Fax:
HEATING OIL
Tank Location: Tank Size
Fixed Price
Fixed Price
CLARKSVILLE
ELEMENTARY 10,000 gal.
$ _______
BLUESTONE
MIDDLE MAIN
(Must use small
Truck due to
tank location)
10,000 gal.
$ _______
BLUESTONE
MIDDLE SHOP 10,000 gal.
$ _______
BLUESTONE
HIGH MAIN
10,000 gal.
$ _______
BLUESTONE
HIGH SHOP
10,000 gal.
$ _______
PARK VIEW
HIGH MAIN
10,000 gal.
$ _______
PARK VIEW
HIGH SHOP
10,000 gal.
PARK VIEW
MIDDLE MAIN 10,000 gal.
PARK VIEW
MIDDLE SHOP 10,000 gal.
SCHOOL BOARD
OFFICE
(small truck)
5,000 gal.
BUS
GARAGE
(small truck)
2,000 gal.
_________________
E-mail:
________________
$ _______
$ _______
$ _______
$ _______
$ _______
Comments (if any):
_____________________________________________________________________________________________
_____________________________________________________________________________________________
As noted, there are eleven separate tanks of the sizes given and all are gravity drop filled. Generally, transport loads
are ordered for tanks holding 10,000 gallons and for combinations of tanks of smaller sizes. Estimated total annual
usage is 90,000 gallons.
UNLEADED GASOLINE
87 Octane Unleaded E-10
Fixed Price
Tank Location: Tank Size
BUS
GARAGE
10,000
Fixed Price
$ _______
Comments (if any): _____________________________________________________________________________
As noted, there is one tank located at the Transportation Department Bus Lot. The tank has a maximum capacity of
10,000 gallons. Estimated total annual usage is 35,000 gallons and drops will need to be made in accordance with
usage.
DIESEL FUEL
Tank Location: Tank Size
Fixed Price
Fixed Price
BLUESTONE
MIDDLE
10,000 gal.
$ _______
BLUESTONE
HIGH
10,000 gal.
$ _______
PARK VIEW
HIGH
10,000 gal.
$ _______
PARK VIEW
MIDDLE
10,000 gal.
$ _______
CLARKSVILLE
ELEMENTARY 10,000 gal.
$ _______
CHASE CITY
ELEMENTARY 10,000 gal.
$ _______
LACROSSE
ELEMENTARY 10,000 gal.
$ _______
BUS
GARAGE
$ _______
10,000 gal.
Comments (if any):
_____________________________________________________________________________________________
_____________________________________________________________________________________________
As noted, there are eight tanks located throughout Mecklenburg County. The tanks have a maximum capacity of
10,000 gallons. Estimated total annual usage is 145,000 gallons and drops will need to be made in accordance with
usage.
Please indicate the amount per gallon in dollars. Are the taxes included in your per gallon quotations? What
additional add on fees will be charged? The Mecklenburg County Public Schools will not pay for any addons, such as transportation, that are not listed. Rack prices used should be those in effect as of bid due date.
LOCATIONS
Park View Middle School, 365 Dockery Road, South Hill, Virginia 23970
Park View High School, 205 Park View Circle, South Hill, Virginia 23970
Bluestone Middle School, 250 Middle School Road, Skipwith, Virginia 23968
Bluestone High School, 6825 Skipwith Road, Skipwith, Virginia 23968
Central Office, 175 Mayfield Drive, Boydton, Virginia 23917
La Crosse Elementary School, 1000 School Circle, La Crosse, Virginia 23950
Chase City Elementary School, 5450 Highway 47, Chase City, Virginia 23924
Clarksville Elementary School, 1696 Noblin Farm Road, Clarksville, Virginia
23927
Transportation & Maintenance, 510 Skipwith Road, Boydton, VA 23917
BILL TO:
Mecklenburg County Public Schools
P. O. Box 190 Boydton, VA 23917
Boydton, VA 23917