F.No. 9-2/2015 MDM 2·1
Government of India
Ministry of Human Resource Development
Department of School Education & Literacy
MDM Division
****************
Shastri
Subject:
Minutes of the meeting
held on 27.03.2015.
of Programme
Approval
Shawan, New Delhi
Dated 18th May, 2015.
Soard - Mid Day Meal
The meeting of Programme Approval Board Mid-Day Meal to consrder the
Annual Work Plan & Budget 2015-16 in respect of State of Chhattisgarh
was held on
27.03.2015
at New Delhi under the Chairpersonship
of Secretary (SE&L), Department
of School Education & Literacy, Ministry of Human Resource & Development.
2.
A copy of the minutes of the above meeting is enclosed
for information
&
necessary action.
~~
Under Secretary
1.
Senior Advisor (Education)
NITI Aayog,
Yojana Bhawan, New Delhi.
2. Shri Yogendra Tripathi,
Joint Secretary & Financial Advisor,
Ministry of HRD,
Shastri Bhawan, New Delhi.
3.
Joint Secretary (ICDS),
Ministry of Women & Child Development,
Shastri Bhawan, New Delhi
4. Shri Deepak Kumar,
Joint Secretary,
Department of Food & Public Distribution,
Ministry of Agriculture,
Krishi Bhawan, New Delhi
5. Joint Secretary.
Ministry of Labour
Shram Shakti Bhawan
New Delhi.
6. Joint Secretary,
Ministry of Rural Development,
Krishi Bhavan, New Delhi.
(RajeJv Kumar)
to the Govt. of India
Tel. 011-23386169
Fax: 011-23382394
•
7. Joint SecretalY,
Ministry of Development of North-Eastern States,
Vigyan Bhawan, Annexe,
New Delhi- 110003.
8. Joint Secretary,
Ministry of Tribal Affairs,
7thFloor, Shastri Bhavan
New Delhi.
9. Joint Secretary,
Ministry of Social Justice and Empowerment,
Shastri Bh9jlan, NeltW Delhi.
•
10. Shri Subrat Sahoo,
Secretary,
Department of Education,
Govt. of Chhattisgarh.
11. Vice Chancellor, NUEPA,
Sri Aurobindo Marg,
New Delhi.
12. Economic Advisor (Education),
SE&L,
Shastri Bhavan, New Delhi.
13. Shri Mayank Warwade,
Director,
Mid Day Meal
Govt. of Chhattisgarh.
14. Director NCERT,
Sri Aurobindo Marg,
New Delhi.
15. Dr (Mrs) Prema Ramchandran
Director, Nutrition Foundation of India,
C-13, Qutab Institutional Area,
New Delhi- 110016.
16. Shri Biraj Patnaik,
Principal Advisor,
Office of Supreme Court Commissioner,
B-68, 2nd Floor, Sarvodaya Enclave,
New Delhi - 110001.
17. Dr. Uma Aiyyar,
Reader,
Food & Nutrition Unit,
M.S. University of Baroda,
Pratapgunj, Vadodara - 390002.
18. Shri O.P. Dani,
Chief General Manager (Sales),
Food Corporation of India,
Barakhamba Road, New Delhi.
19. Shri J.H.Panwal,
Joint Technical Advisor,
Food & Nutrition Board,
Ministry of Women & Child Development,
Jeevandeep Building, New Delhi.
20. Dr. T. Vijaya Kumar,
Associate Professor,
National Institute of Rural Development,
Panchayati Raj, Hyderabad.
21. Shri P.N. Khorwal,
Manager (Accounts),
FCI, New Delhi.
Copy also to:
1.
PPS to Secretary(SE&L).
2.
PPS to Joint Secretary(EE.I).
3.
Dir (GP) / DS(BDS) / DS(VKN) / DS(HK).
4.
US(SA) / US(AD) / SO(SS) / SO(NR) / SO(RKJ).
•
GOVERNMENT OF INDIA
MINISTRY OF HUMAN RESOURCE DEVELOPMENT
DEPARTMENT OF GENERAL EDUCATION&
LITERACY
MID-DAY MEAL SCHEME
**************
Minutes of the Programme
•
Approval
on ?ith March, 2015 to consider
•
Board for Mid-Day Meal (PAB-MDM) meeting held
the Annual Work Plan & Budget 2015-16 of
Chhattisgarh.
The meeting of the Programme Approval Board for Mid-Day Meal Scheme was held
in New Delhi on 27th March, 2015 under the Chairpersonship of Ms. Vrinda Sarup, Secretary,
Department of Education and Literacy (SE&L), Government of India. The agenda before ihe
PAB-MDM was to:
a) Review the status
and progress of the implementation of Mid-Day Meal (MDM)
Scheme for the State of Chhattisgarh
b) Consider
the Annual Work Plan and Budget (AWP&B)
2015-16 proposal of
Chhattisgarh for MDM Scheme.
The list of participants of the meeting is enclosed at Annexure-I.
2.
Secretary (SE&L), Government of India welcomed the members of PAS-MDM and
other participants. The representatives of the State Government were asked to highlight the
achievements in the implementation of the scheme during 2014-15, best practices followed
in the State, constraints if any, in the implementation of the programme and their proposals
for 2015-16.
3.
Shri Subrat Sahoo, Secretary,
Education, Gov!. of Chhattisgarh
members on the highlights of the scheme.
briefed the PAS
He made a presentation on the performance of
Mid Day Meal Scheme in the State and the initiatives taken by the State Government to
improve its effectiveness.
Shri Gaya Prasad, Director, Government
analysis of the performance
of the State in the implementation
of India presented an
of Mid-Day Meal Scheme
during the first three quarters of the year 2014-15 i.e. April to December, 2014 .
.i.
4.
Performance of the Scheme during last three years
The below given radar charts are a summary of performance of State on important
parameters under Mid Day Meal Scheme during last 3 years.
10.0
I ns1;itl..ltion
9.6
10.0
Toilet Facility 1~
Dnnl<ing
9.7
10.0
Monthl."
Children
~~
-
VVat:c-r
D
'
I '_
~
s.O,
\
InSpeCtion",
7.1
$choclHealth
7.1
C
/
:t
"
,",".'
.
.
. /
-.
- ..
~
Dnys
.
,\"Odl!.rain
"'-""~-'--:->
_
9.0
9 5
\Norking
'e
..
Annual 0 E '\ .:...:;
~~
7.0
8.4
--.............'
j
UW.
p~vrne"'t 'to NAN 10.0
Cool<'''g
Co•• 6.2
·PayrnenttoCCH
Kit:chenDevice/
B.1
Kitchen-store
.1
\ _
'MME
6.2
6.7
8.1
TA 7.1
L
10 Fund flow
7.8 Toilet Facility,."
....•..
9.4
Institution 10
~dren
8.2
.'
.,Working Days 9
'"
5
Drinking Water/
9.6
/
'
f -
., ..; "
Monthly D E
10 AnnualDE'
'
1 0 Inspection ~
"1:"
5 School.Health
V
!
\
Kitchen-store
\.
- Payment to CCH
\.
9.0
Institution 10.0
Toilet Facilili:~.O ~~_Children
Drinking water ....
" \/
I
'-.~orking
10.0
Monthly
Annual
.
DKE
DEl
.
6 5 InspectIon'
\.
I
5 e",_.'
~ "
.0.0.
---I
Kitchen Devices
I..'
I
7.0
of funds
Uti!.
Payrnentto
,,-I Cooking Cost
".,
\
Days 9.1
\1 Foodgrain
~_
\
8.7
'\Release
. '.
, 1(\\'/
~"-.
-J<"
4.4 School Health \.,... '\'
6.5 TA'
......--i
10.0
..
5.1
4.0
.. MME
TA 6.0
5.7
5.8
5.7
'_/"'Cookingcost
.//\
5.7
-': Payment to NAN10
>
0 ~,;~;,;:_':'=" '_
\
9.2
'\ Foodgrain Uti!.
\
\
5.7
NAN
10.0
5.8
'-
Payment to CCH 5.4
MME
2.8
Kitche n-curn-store
8.1
It is clearly evident from the graph that the performance of State has improved over the
years in the area of coverage of children & working days, Food grain utilization, cooking
cost, payment to cook-cum-helpers, MME, Transport Assistance, School Health Drinking
Water and Toilet facility. At the same time the performance has gone down on vital
parameters like construction of kitchen-cum-stores and inspections from the last year.
Secretary (SE&L) requested the State Government to take corrective measures on the
poorly performing indicators for improving the performance of the scheme.
4.1
Areas of Concern:
i)
The appraisal has revealed the following areas of concern
Delay in the release of funds to schools
ii) NABL denied to test the cooked mid day meal.
iii) Less coverage of working days (9 Days)
iv) Quality of rice is not good. 'A' grade rice is not supplied
•
5.
Issues discussed
i)
during the meeting:
Fund Flow Mechanism
There is a delay of three months in the release of central assistance to the
implementing
Secretary,
agencies/schools
Education,
Government
submit
advance
year
of
of
Chhattisgarh
informed
of one month to all cooking
a certificate
cooking
2014-15
provision
Government
Government
has issued orders to all the districts
cost in advance
also
by the
to state
cost is released
State
Finance
in the month of April,
office
to cooking
Department
to release
agencies.
every
Chhattisgarh.
month
2014 in anticipation
made
that
officers
one
During
month
financial
45% of budget
of central
Therefore, fund flow to the schools has been streamlined
State
the cooking
All districts
agencies.
has
that
But
assistance.
and the scheme is
implemented smoothly without any interruption for want of funds,
ii)
Less coverage
of children
Director (MOM) informed that about
observed
20% less coverage against enrolment
at primary stage in the Baloda bazar, Bilaspur,
districts. Similar
was
Durg and Mugeli
less coverage 0(20% or more was observed in Baloda bazaar,
Bemetara, Bilaspur, Durg,
Koria, Mungeli, Raipur, Rajnandgaon
and Sarguja,
was observed the under primary stage.
Secretary, Government of Chhattisgarh informed that if the trend of the last three
years is observed, the percentage of the less coverage both at primary and
upper primary stage has started declining during the last three years. He agreed
that it is still
around 20% but State Government
is focusing
its efforts on
reducing the less coverage.
Joint Secretary (EE-I), MHRD, Government of India mentioned that Monitoring
Institute
reported in its report for the period from 1st April to 30th September,
2014, that there was Interruption in the serving of Mid Day Meal in 10-15%
school In Bemetara and Balodabazar districts. MI has further reported that most
of the children are not properly eating the mid day meal supplied
by the
centralized Kitchens located in Durg and Korba because it is not suitable to the
local food habits.
Secretary,
Education,
Government
Government
of
Chhattisgarh
officials had visited the Centralised
that
State
Kitchens which have been
advised to prepare meal as per the liking of the students.
has not received any information/comp~int
mentioned
The State Government
frono.the students in this regard .
•
iii)
Construction
of kitchen-cum-stores
The non-recurring central assistance of Rs. 32339.95 lakh has so far been made
available to the State during 2006-07 to 2010-11 for the construction
kitchen-cum-stores.
of 47266
The State Government has constructed 38216 kitchen-cum-
stores and construction is in progress for 7103 units. However, the work for the
construction of 1947 kitchen-cum-stores
is yet to start. These kitchen-cum-stores
were sanctioned during 2011-12 on plinth area norms.
Secretary (SE&L) advised the State Government to start the construction work
for 1947 kitchen-cum-stores
immediately and complete them December, 2015.
Secretary, Education, Government of Chhattisgarh assured to do the needful.
iv)
Committed
liability
of the State Government
The State Government informed that it has no committed liability for the previous
years.
v)
Quality of Food Grains
The Monitoring Institute has mentioned in its report for the period from 1st April to
30th September, 2014 that the Quality of rice is not good. 'A' grade rice is not
supplied to MOM of schools.
Director (MOM) informed that as per MOM Guidelines,
Fair Average Quality
(FAQ) food grain is to be supplied to the schools. Earlier, food grain of FAQ was
supplied
under
MOMS
by Food Corporation
of
India
to the
State.
But
Chhattisgarh is now following the De-Centralised Procurement (DCP) Scheme of
Department
of Food & Public Distribution.
Under this scheme,
the State
Government procures locally produced food grain and supplies it to the schools
under MOMS. Therefore, the onus of maintaining FAQ of food grain lies with the
State Government.
He advised that State should ensure supply of FAQ food
grain under MOMS.
Secretary, Education, Government of Chhattisgarh assured that he would take
up the matter with the concerned
department
of the State Government
for
ensuring supply of FAQ food grain under MOMS.
vi)
Technological
••
intervention
Secretary (SE&L) mentioned that this department is in process of Introduction of
IVR.S based monitoring
mechanism.
She advised the State Government
to
meanwhile collect the mobile numbers of all the teachers in the State. Secretary,
Education Department,
Govt. of Chhattisgarh
assured to collect the mobile
numbers of teachers in one month.
Secretary,
Education, Government
of Chhattisgarh
informed a representative
from Bihar shared the MIS and IVRS system with Chhattisgarh.
that
the above system will be adopted
capturing
information on
with enhanced
the number of beneficiaries
He mentioned
scope of work for
under MOMS, date of
increment of teachers, maintenance of leave account of teachers and details of
their transfers
vii)
etc. Thus, MIS and IVRS would have multipurpose utility.
Social Audit of the Scheme
Secretary, Education, Government of Chhattisgarh
informed that any member
of SMC's, parent, guardian, any community member can monitor the Mid Day
Meal Scheme
observations
in the school
regarding
cooked food. Mothers
and also make
implementation
note in register
about
his
of the scheme. They can taste the
can watch the preparation
of meal and check the
condiments being used in MOMS. The community is also associated with the
tasting of meal in the schools before it is served to the children. Thus the
Social
audit
is
being
carried
out
through
the
community.
The
State
Government has fixed two dates i.e. 2 Oct. and 14th April for social audit MidDay Meal scheme in the schools.
5
viii)
Training of Cook-cum-helpers
The
State
Government
representatives
informed
PAS
that
training
programmes were organised for cook cum helper in all districts during 201415. The training for Cook-cum-he[pers is given at Sanku[ level by the 155
Master Trainers who were trained by AKSHYA PATRA FOUNDATIONS in
collaboration with MHRD. These trainings focus on the preparation of nutritious
mid day meal in hygienic and safe environment.
Department
of School
Education has also 'fllade ~ documentary/video film of 30 minutes on the
o
training of cooks.
One day state level consultation was organised on January 13, 2015 on "status
of implementation
& possibilities
for improvement
under Mid-Day Meal
Scheme" by the Department of School Education, Govt. of Chhattisgarh in
collaboration with UN[CEF to review the status of implementation of the MDM
scheme, for improving its effectiveness to contribute towards child nutrition,
hygiene, health etc.
ix)
Social Equity
Secretary, Education Department Gov!. of Chhattisgarh informed that no case of
discrimination on the basis of caste, gender or religion in cooking, serving and
eating of MDM has been reported in the State.
x)
Tasting of meals by Teachers and 'Community members
Secretary, Education, Government
SMC's, parents, guardians,
food. The Teachers,
of Chhattisgarh informed that members of
any community member can taste the cooked
Cook-cum-helpers
are required to taste the food on
rotational basis. In addition, community is also associated with the tasting of
meal in the schools before it is served to the children.
xi)
Testing of Meal by NABL accredited labs
Secretary,
Education, Government
of Chhattisgarh
informed that the food
samples were sent for testing to accredited laboratory in Mumbai. Secretary
(SE&L) desired to know whether the State has any NAB accredited laboratory.
Joint Secretary (EE-I) clarified that there is State Food Testing Laboratory in
Raipur which may be utilized for testing of meals.
6
6.
PAS-MOM approval
for the year 2015-16
Director (MOM), Govt. of India informed that the State has proposed to cover
18,61,355 children in primary and 29,79,097 children in upper primary. He further
added that these numbers are the average number of children who availed MOM
during the year, and quarter wise analysis reveals that the State has covered
more children during the second and third quarters. After discussions with State
officials and based on the achievement during 2014-15, the PAS-MOM approved
the following number of children, number of school days etc. for quantifying the
"
Central assistance for Chhattisgarh:State's Proposal for FY 2015-
Details
No
Approved
16
1
No. of Children
A
Primary
PAB
& Institutions
No. of
Children
No. of
institutions
Govt. + Govt. aided +
LS schools
No. of
Children
No. of
institutions
33452
1849894
33452
1849894
149
11461
33601
1861355
33601
0
0
0
0
STC
0
0
0
0
Total
0
0
0
0
14076
1117742
14076
1117742
STC
33
1418
33
418
Total
14109
1119160
14109
1119160
49710
2979097
20354
2979097
STC
TOTAL (A)
S
by MOM-
11461
149
1861355
Primary with Upper Primary
Govt. + Govt. aided +
LS schools
C
Upper Primary
Govt. + Govt. aided +
LB schools
GRAND
(S)+(c)
TOTAL
(A)
•
...
2
No. of Working
days
1---.
---
.
2.1
Primary
240
240
2.2
Upper Primary
240
240
2.3
NCLP
303
303
3
No. of Cook-cum
3.1
Approved
99235
99235
0
0
99235
99235
Helpers
for 2014-15
3.2 • Additional
2015-16
••
• proposal
for
Total cook-cum-helpers
for 2015-16
4
Kitchen Devices
4.1
New
Nil
Nil
4.2
Replacement
Nil
Nil
7.
Submission
children
of proposals
for additional
requirement
of funds
for covering
over and above PAS-MOM approval for 2015-16
It was clarified that the quantification of resources is only an estimate for release of
Central Assistance during 2015-16 under the MOM Scheme. The MOMS provides
that every child attending the eligible institution is to be covered under the Scheme
and shall be served mid-day meal on all school days.
In case the State Govt. finds
that the average number of children availing mid-day meal and the working days are
more than the approved numbers by PAB-MOM, they may approach the GOI at any
time with justification for additional Central Assistance.
8.
Dissemination
of the approvals
by State Government
The State is advised to disseminate the approvals of the resources to ali the field
functionaries in the State and districts, so as to enable ali the eligible institutions to
ensure that every child attending the eligible school must be served hot cooked mid
day meals on ali school days irrespective of the approvals of PAB-MOM. In case if
the district is covering more children over and above PAB-MOM approval, they may
be advised to submit their proposal for enhancing the resources, for MOMS if needed
to their higher authority for onward transmission to Ministry of HRO.
s
9.
Admissible
Allocation of resources
The release of Central Assistance for the financial year 2015-16 would be as per
the funding pattern under the Mid Day Meal Scheme.
Total outlay of Rs. 48894.15 Lakh (including both Central and State share) for
Chhattisgarh for the Financial Year 2015-16 has been worked out on the basis of
number of children & number of working days approved by the PAS-MOM and as per
•
•
proposed revised norms after revision of cooking cost by 7.5% w.e.f 1st April, 2015.
The order for revision of cooking cost by 7.5% or any other enhancement for the
financial year 2015-16 will be issued separately after approval of the Competent
Authority. Thus, the present rate of cooking cost will continue till further orders. The
component-wise approval of funds for 2015-16 can be seen at Annexure-II.
Annexure-/
List of Participants
1. Ms. Vrinda Sarup, Secretary (SE&L), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
2.
•
•
Shri Subrat Sahoo, Secretary, Department of Education, Chhattisgarh.
3. Shri J. Alam, Joint Secretary (EE.I), Ministry of Human Resource Development,
D~~artment of School Education & Literacy, Shastri Shavan, New Delhi .
4.
Shri Gaya Prasad, Director (MDM), Ministry of Human Resource Development,
Department of School Education & Literacy, Shastri Shavan, New Delhi.
5.
Shri Mayank Warwade, DPI, Education, Directorate of Public Instructions, Indravati
Shavan, New Raipur, Chhattisgarh.
6.
Shri Anil Kakria, Deputy Secretary (Finance), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Shavan, New
Delhi.
7. Shri
SD.
Shivani,
Development,
Delhi.
Deputy
Department
Secretary
(MDM),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Shavan, New
8. Shri VK
Nayyar, Deputy Secretary (Finance), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Shavan, New
Delhi.
9. Shri Arnab Dhaki, Under Secretary (MDM), Ministry of Human Resource
Development, Department of School Education & Literacy, Shastri Shavan, New
Delhi.
10. Shri
Rajeev
Development,
Delhi.
11. Shri
K.L
Kumar,
Ahuja,
Development,
Delhi.
Under
Department
Section
Department
Secretary
(MOM),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Shavan, New
Officer
(MDM
2-1),
Ministry
of
Human
Resource
of School Education & Literacy, Shastri Shavan, New
12. Shri M. K. Nayak, Assistant Director.
13. Dr. T Vijaya Kumar, Associate Professor, National Institute of Rural Development,
Panchayati Raj, Hyderabad.
14. Shri PH
Khorwal, Manager (Accounts), FCI, New Delhi.
10
Annexure-II
STATE: CHHATTISGARH
QUANTIFICATION
(as per revised
OF CENTRAL ASSISTANCE
norms after revision
FOR 2015-16
of cooking
cost by 7.5% w.e.f. 1st April, 2015) $
No. of
Children
No. of
Wor!<in
g days
Wheat
Rice
Total
Food grains
/SI.No.
Stage
•
Quantity
•
in MTs .
1
Primary (@ 100 gms per
child per school day)
1860905
240
0
44661.72
44661.72
2
Up. Primary (@150 gms per
child per school day)
1119160
240
0
40289.76
40289.76
3
NCLP
450
303
0
20.45
20.45
84971.93
84971.93
TOTAL
C ost a f F 00 dloralns
2980515
C 00k'InO cost
SI. No.
Component/norm
1
I) Primary
1
2
3
4
5
.
T ransport A sSlstance
2
H on. t 0 CCH an d MME
Amount
admissible
(Rs. in lakhs)
3
Cost of Food grains @Rs. 5650/- per MT for rice per MT for
44661.72 of rice
Unit Cooking Cost- 3.86 per day / per child for 1860905 children
for 240 days
Transportation
Cost @ Rs. 750.00 Per MT food grains
(1860905x240days
x 0.0001 MT x Rs.750.00)
Honorarium for cook cum Helper (99235x RS.1000x 10 months)
(Primary+Upper Primary)
Management Monitoring and Evaluation (MME) 1.8% of cost
of foodgrains, cooking cost and cost of transportation and
Honorarium to cook-cum-Helpers)
TOTAL - {1+2+3+4+5}
2523.39
17239.42
334.96
9923.50
417.75
30439.02
II) Upper Primary
1
2
3
4
Cost of FoodQrains @Rs. 5650/- per MT for 40289.76 MT
Unit Cooking Cost 5.78 per day / per child for 1119160 children
for 240 days
Transportation
cost @ Rs. 750.00 Per MT food grains
(1119160x 240 days x 0.00015 x 750)
Management Monitoring and Evaluation (MME) 1.8% of cost
of foodgrains, cooking cost and cost of transportation)
TOTAL - {1+2+3+4}
2276.37
15524.99
302.17
256.24
18359.77
Ii
--
-
1/1)
NCLP
1
2
3
4
Cost of Foodgrains @Rs. 5650/- per MT for 20.45 MT
Unit Cooking Cost 5.78 per day / per child for 5350 children for
300 days
1.16
92.77
Transportation
cost @ Rs. 750.00 Per MT food grains
(450x 303 days x 0.00015 x 750)
Management Monitoring and Evaluation (MME) 1.8% of cost
of foodgrains, cooking cost and cost of transportation)
TOTAL - {1+2+3+4}
•
0.15
1.28
95.36
48894.15
Grand Total (Primary + Upper Primary + NCLP)
: NIL
: NIL
C. Drought
D. Non-recurring
E. Total Requirement
of Funds for 2015-16
As per existing
Component
Recurring
Normal
48894.15
Drought
0.00
Non- recurring
(Rs. In /akh)
norms
0.00
48894.15
Total
$: Subject to approval of enhancement
of cooking cost by 7.5% by competent
authority.
The release of Central Share of Annual Work Plan & Budget 2015-16 would be as per the
fund sharing pattern under Mid-Day Meal Scheme.
--000--
12