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In Charge of M.C . DEHRADUN / M.C . LUCKNOW / MC JAIPUR /M.C .CHANDIGARH ,
M.C .SHIMLA/ M.C .SRINAGAR
SUB: - POLICY ON DUTIES AND RESPONSIBILITIES OF OBSERVATORY
IN-CHARGE
References:- (i) Instruction booklet for Appreciation Circular ADGM(R) Pune
(ii) Instructions to the Observer ADGM(R) Pune
(iii) Up-keep of surface observatory enclosure RIMC New Delhi
UOI No IE 200(A) dated 09 April 2015
(iv) Policy On Duties And Responsibilities Of Observatory
Inspector RIMC New Delhi UOI No IT 300(residual) dated 09 April
2015
(v)
Policy on Observer/Messenger Certificate RIMC UOI NO.
HM- 054(A)(XIII) dated 09 April 2015
(vi)
Policy on petty expenditure, RIMC(IS) SFD New Delhi UOI
No. dated 26/08/2014
1.
Introduction. An inspector is a representative of DDGM (SI) Pune , DDGM
(RMC New Delhi) and of respective MC. The inspector will be inspecting an
observatory in all its aspects of functioning and report the same to the MC in Charge and
RIMC. The observatory in charge of departmental observatory is to make every
effort to ensure that observatory is ready for inspection and is assessed as excellent
in the appreciation circular for Instruments and also in Appreciation Circular for
Administration.
2.
Engagement of DRM.
For the up-keep of observatory enclosures
approval, approval has been accorded in favour of I/c of Departmental observatory, for
engagement of one part time D.R.M for one day four times in a calendar year for
cutting grass, weeds ,bushes, etc inside and around the observatory enclosure ( preferably
March/April & Sept/October or as per requirement of local conditions) for keeping
observatory enclosure neat and clean that may affect exposure of instruments.
3.
This policy has been divided into following four aspects:(a)
(b)
©
(d)
Observatory and Instruments Aspects
Duties Specific to Surface Observatory and Instruments
Duties Specific to Stations equipped with Autographic Charts
Duties at Stations equipped with PBO stations
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(e)
(f)
(g)
Administration Aspects
Documentation Aspects
Dissemination of Reports and Action thereof:
Observatory and Instrument Aspects
4.
The inspector is to assess the Departmental observatory on the following aspects:-
(a)
Status of Instruments in terms of maintenance, Calibration, Equipment
Inventory, Serviceability of Equipment .
(b)
Punctuality & accuracy in reading, taking observations.
(c)
Exposure conditions & up keep of observatory.
( d) Entries in all weather record registers, Tabulation of autographic charts&
returns etc.
(e)
Dissemination of data.
(f )
Proper setting of all autographic charts .
(g)
Index card & correction of instruments are displayed.
.
5.
Appreciation Circular Instruments. The percentage ( %) of marks for
observational work recording/reporting/entries, neatness, punctuality and satisfactory
upkeep of instruments will be assessed by the inspector. The total no. of marks allotted
for the work is 100. These are distributed under items as mentioned on next page.
a
b
c
d
e
f
g
Satisfactory upkeep of Met. Instruments
Observations including test observations
Preparation of weather Messages
Reduction and calculation
Completeness of weather remarks
Neatness in making entries in M.R
Punctuality in sending returns
Total
10
25
25
25
05
05
05
100
6.
Percentage of Marks . At the end of the year, the marks obtained by each
observatory during the whole year (i.e January to December) will be expressed as a
percentage of the full marks (100) obtained for the whole year . On the basis of these
actual marks the work of each observatory will be classified in the following manner for
Appreciation Circular Instruments to be sent to ADGM(R) Pune.
S.no
i
ii
iii
Class of work
Excellent
Very Good
Good
Percentage of marks obtained
96 to100
86 to 95
76 to 85
3
iv
V
Vi
Fair
Unsatisfactory
Bad
61 to 75
51 to 60
40 to 50
7.
RMC (TS) New Delhi. RMC(TS) will compile the appreciation circular
Instruments by 30th April and forward it to ADGM(R) Pune with copies to all MC’s.
8.
Repeat Inspection. The observatories assessed as 50% & below ( bad & very bad
) by the Inspector in Instruments will be inspected again within a period of 6 months and
Observatory In Charge is to take measures to improve the shortcomings brought out by
the inspector in its report. In case no improvement is reported by the Inspector with
respect to instruments during repeat inspection, MC In Charge is to issue a warning
memo to such Observatory In Charge for his failure in discharging the duties, so that
disciplinary action can be taken for repeated negligence of duty
Duties related to Surface Observatory and Instruments
9.
The Observatory IC is to ensure following aspects:(a) Proper checking of all met instruments on daily basis.
(b) Punctuality & accuracy in reading, taking observations.
(c) Exposure conditions & up keep of observatory.
(d) Entries in all weather record registers,
(e) Index card & correction of instruments are displayed.
(f) Check the CWR & MMRS of all scheduled observations and complete the
significant Wx register on daily basis.
(g) Status of Instruments in terms of maintenance, Calibration, Equipment
Inventory, Serviceability of Equipment .
(h) Collect the carbon copies of synops, original copies of MMRs of all
observations
(i) Prepare progress report of Airport Met instruments DPTA, DIWE, Digital
Barometer for sending to AMO and RIMC
(j) Prepare progress report of HHDL for sending to DDGM(UI) New Delhi and
RIMC ND,
(k) Prepare thunderstorm & Associated Wx report for sending to RFWC & NWFC
New Delhi for Nowcast verification .
(l) Prepare CWR, EVP, Pocket register & carbon copies of MMRs of all obsns,
squall report, heavy rain analysis report, photocopy of significant wx register
sheets, hailstorm report etc.
(m) Prepare the pocket register of EVP on monthly basis.(As applicable)
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(n) Prepare the significant weather registers.
Duties at Stations equipped with Autographic Charts
10.
The Observatory IC is to ensure following aspects:(a) Proper setting of all autographic charts .
(b) Distribute the task of tabulation of autographic instruments to all SAs on 01st
of every month so that every SA prepares their tabulation on the daily basis.
(c) Prepare the tabulations of sun-shine, if applicable, hydrograph (SRRG) on
daily basis for sending TS on the monthly data.
(d) All SR tabulation should be collected till 05th of every month and all data
should be sent before 10th date of every month to TS.
Duties at Stations equipped with PBO stations
11.
The Observatory IC PBO stations is to ensure following aspects:(a) PB Ascent data may be checked on the regular basis.
(b) Prepare PB Ascent data of 06z and/or 18z observations on weekly basis for
sending to respective TS 10th of the monthly data.
(c) Prepare the balloons & night equipment statement & PB data on fortnightly
basis for sending to DDGM(UI) & DDGM(UAL) respectively.
(d) Prepare the hydrogen gas & tubes statement on the monthly basis & send to
DDGM(UI) and HF Agra.
(e) Maintain properly the stock register of Obsy, Hydrogen gas & tubes register,
balloons and night equipments
(f) Demand letter for supply of balloons and night equipment , annual stationery
for obsy & hydrograpgh, gas tubes and other related to the obsy.
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Administration Aspects
12.
The Observatory I/C is to ensure following aspects and the marks will be given by
inspector for administrative aspects (as applicable) during the course of inspection and
the marks are to be given as percentage as follows as percentage as follows:s.no
Title
a
General
b
Registers
c
Files
d
IT measures
e
Display
boards
Contingency Cash book & the record of service postage 10
Expenditure stamps and Contingency Expenditure are
properly maintained.
Preservation All data be preserved. Parameter register 0830 10
of Data
& 1730 observation. Dissemination of data to
relevant agencies and updation website
f
g
Details
%age of Remar
marks
ks
Attendance register, Punctuality, upkeep of 20
office
premises,
cleanliness,
Physical
verification of equipment’s done annually, etc
Stock registers , Establishment register, Index 20
register, Assistant dairies, Leave registers,
Inventory registers, , OTA register, Dak
receipt/ dispatch register. E-mails received/
sent register and other registers as ordered by
In charge, Reminder Dairy.
All files (in bilingual) with page numbered. 20
Monthly , Quarterly and Annual returns,
Requisition of instruments, Policy folder,
Recording/Reviewing and weeding out of old
records/ files as per the DOPT guide lines,etc
Internet
availability,
serviceability
of 10
computers, utilization of PC for departmental
tasks are adopted.
Organization chart and Work Environment
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13.
Appreciation Circular Administration. At the end of the year, the marks
obtained by each observatory during the whole year (i.e January to December) will be
expressed as a percentage of the full marks (100) obtained for the whole year. On the
basis of these actual marks, the work of each observatory will be classified in the
following manner for Appreciation Circular Administration and is to be sent to RMC
(Establishment section) New Delhi.
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S.no
i
ii
iii
iv
V
Vi
Vii
Class of work
Excellent
Very Good
Good
Fair
Unsatisfactory
Bad
Very bad
Percentage of marks obtained
96 to100
86 to 95
76 to 85
61 to 75
51 to 60
40 to 50
Less than 40
14.
RMC (Establishment) New Delhi. RMC (Establishment) New Delhi will
compile the appreciation circular by 30th April and forward the same to MCs for further
dissemination.
15.
Repeat Inspection Administration: -The observatories assessed as 50% &
below ( bad & very bad ) by the Inspector on administration aspects, will be inspected
again within a period of 6 months and Observatory In Charge is to take measures to
improve the shortcomings brought out by the inspector in its report. In case no
improvement is reported by the Inspector with respect to administration aspects during
repeat inspection, MC In Charge is to issue a warning memo to such Observatory In
Charge for his failure in discharging the duties, so that disciplinary action can be taken
for repeated negligence.
Documentation and other Aspects
16.
Previous year’s I/Rs. All observations raised by Inspector during the inspection
are to be settled and a register is to be maintained about actions taken on the observations
raised by Inspector and the actions taken. These are to be shown to inspector before he
proceeds for current Inspection.
17.
Minor Repair/Painting Dept Obsy. The In-charge of departmental observatory is
to do the minor repair/painting of instruments & observatory enclosure etc. well before
the inspection after taking approval from competent authority.
18.
Training. The Observatory IC should familiarize all staff at departmental
observatories regarding the removal of defects in instruments & oiling of wind
instrument, etc.
19.
Instructions to Observer. All Observatory ICs are to to go through the book namely “
Instructions to Observer” If book is not available, the same be requested from DDGM(SI)
Pune for supply.
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