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MIDDLE GEORGIA COMMUNITY ACTION AGENCY, INC.
BOARD OF DIRECTORS
MEETING MINUTES
April 16, 2015
The Middle Georgia Community Action Agency, Inc. Board of Directors met at 121
Prince Street, Warner Robins, Georgia on Thursday, April 16, 2015 at 6:00 p.m.
Mr. Willie Shannon, Vice-Chairman, called the meeting to order. Mr. Jesse Hall offered
the invocation. Mr. Shannon asked for Board Member updates.
On motion by Mr. Jesse Hall, second by Mr. Rodney Stewart, the minutes of the March
19, 2015 board meeting were approved as submitted.
No report from Personnel, Planning or Human Rights Committees.
In the absence of Finance Committee Chairman Hansel Morris, Mr. Larry Southerland,
Director of Financial Operations, reviewed the financial narrative, income statement and
balance sheet for the period ending March 31, 2015 which are made a part of these
minutes.
On motion by Mr. Rodney Stewart, second by Mrs. Shirley Rouse, the financial reports
were accepted as information.
Ms. Robin Sergent, Deputy Director, using a Power Point presentation, gave a report on
the status of specific agency programs and the impact of funding decisions on
programs. Ms. Sergent provided the Board with a written report and a handout of the
Power Point presentation which are made a part of these minutes.
Ms. Sergent provided information on the CSBG Organizational Standards and the IS
Report. These documents were provided to each board member for review.
Ms. Sergent reported that funds had been awarded by the United Way for the Home
Delivered Meals Program. Through donor designations and Community Impact Funds,
the agency will receive $25,000.
Emergency Food and Shelter funds have been allocated for the remaining counties of
Butts, Jones, Monroe and Pike.
Ms. Sergent reported that the Georgia Environmental Finance Authority had approved
the carry-over of funds for the DOE and HHS 2014-2015 contracts. They have also
approved the 2015-2016 DOE contract in the amount of $130,688 and the Georgia
Power contract for $53,464. With new contracts in place, an additional crew may be
hired to assist in the implementation of these contracts.
OLD BUSINESS:
None
NEW BUSINESS:
Mr. Tom McMichael reported that the Strategic Planning Committee had met prior to the
full board meeting to develop and review the following documents:
Board of Director’s Self Assessment
Agency Risk Assessment
Organizational Standards
Mission Statement
Strategic Plan
Board of Directors Policies
The committee asked that each director complete a Self-Assessment and return it at the
next meeting. Mr. McMichael reported that the management team will complete the
Agency Risk Assessment and submit to the committee before the next committee
meeting.
Mr. McMichael reported that the committee reviewed each question on the
Organizational Standards for compliance. The committee will meet again to review the
results of the Board’s Self Assessments, Agency Risk Assessment and any
Organizational Standards found to be out of compliance.
At the recommendation of the committee and on motion by Mr. Tom McMichael, second
by Mrs. Ellestene Stephens, the Board of Director’s Policies, Strategic Plan and agency
Mission Statement, were accepted and approved as presented.
COMMENTS: The board of directors wished Mr. Willie Shannon a Happy 81rst
Birthday.
ADJOURNMENT: On motion by Mr. Jesse Hall, second by Mr. Rodney Stewart, there
being no further business, the meeting was adjourned at 6:30 p.m.
____________________________
Hansel Morris, Secretary
Present:
Sammie Nelson
Jesse Hall
Rodney Stewart
Donald Floyd
Ellestene Stephens
Willie Shannon
Joe Collins
Tom McMichael
Staff:
Robin Sergent
Larry Southerland
Tammy Sosebee
Shirley Rouse
David Crenshaw
Dr. Scott Malone