1. art and entertainment
2. shows and events
3. exhibition

TRADEBROCHURE
OrganizedBy:
DepartmentofMicrobiology
JIPMER,Pondicherry
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LOCAL ORGANIZING COMMITTEE
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Dr B N Harish
Dr Rahul Dhodapkar
Organizing Secretary
Joint Organizing Secretary
OUR HOST FOR 2015
Puducherry:
MICROCON 2015 scheduled to be held in Puducherry is an urban conglomeration with an unmistakable
French connection. It was the largest French colony in India with a very long history in trade and war. The
city is famed for the Auroville International City and the Aurobindo Ashram.
Compelling Reasons to Invest in the MICROCON 2015:
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The MICROCON 2015 is one of the most eagerly-awaited events for microbiologists
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Experts will enrich the scientific value of the sessions, discussions and workshops
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Participation as exhibitors and sponsors will ensure premium high-value visibility among the target
audience
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Promotion of MICROCON 2015 will be done extensively through electronic, print and social media
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Showcasing your latest products and systems, at the exhibition, will enrich the learning experience for the
attendees
Attendees:
Over a 1000 Delegates from amongst:
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Senior Consultants
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Students and Trainees
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Scientists and Researchers
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Support and Care providers
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Hospitals
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Allied Health Professionals
SPONSORSHIP
Sponsorship at MICROCON 2015 is a premium opportunity for enhanced brand promotion and visibility
among your target audience. Your sponsorship will be acknowledged as a pivotal contributing factor for
the success of the event. At MICROCON 2015, sponsors will receive high-value visibility and brand
promotion across the widest spectrum of the Microbiologists community.
Benefits and Opportunities:
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Enhanced brand recognition before, during and after the Conference
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Develop business potential at meetings with selected decision-makers
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Premium opportunity to promote, showcase and access emerging technology
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Networking opportunities
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Knowledge-sharing among researchers, academia and the commercial organisations
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PLATINUM SPONSOR: Rs. 50 Lacs
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Exhibition Booth space: 18 sq ms
Two lectures in plenary sessions and two workshops
1 insert in delegate bags (collateral to be provided by sponsor)
1 full page advertisement in Final Programme
Company Profile (50-70 words with contact details) in Final Programme
Prominent position of company logo on backdrop, sponsors panels and all Conference signage
Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
8 Conference badges
8 invitations for Reception Dinner
8 Invitations to the Inaugural Ceremony
GOLD SPONSOR: Rs. 30 Lacs
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Exhibition Booth space: 9 sq ms
One lecture in concurrent session and one workshop
1 insert in delegate bags (collateral to be provided by sponsor)
1 full page advertisement in Final Programme
Company Profile (50-70 words with contact details) in Final Programme
Prominent position of company logo on backdrop, sponsors panels and all Conference signage
Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
5 Conference badges
5 invitations for Reception Dinner
5 Invitations to the Inaugural Ceremony
SILVER SPONSOR: Rs. 20 Lacs
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1 insert in delegate bags (collateral to be provided by sponsor)
1 full page advertisement in Final Programme
One lecture in concurrent session
Company Profile (50-70 words with contact details) in Final Programme
Prominent position of company logo on backdrop, sponsors panels and all Conference signage
Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
3 Conference badges
3 invitations for Reception Dinner
3 Invitations to the Inaugural Ceremony
BRONZE SPONSOR: Rs. 15 Lacs
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1 insert in delegate bags (collateral to be provided by sponsor)
One workshop
1 half page advertisement in Final Programme
Company Profile (50-70 words with contact details) in Final Programme
Prominent position of company logo on backdrop, sponsors panels and all Conference signage
Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
2 Conference badges
2 Invitations to the Inaugural Ceremony
RECEPTION DINNER SPONSOR: Rs. 25 Lacs
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5 minute Speaking slot at the start of the cultural programme
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Branding at the entrance and stage of the Dinner venue
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1 insert in delegate bags (collateral to be provided by sponsor)
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1 half page advertisements in Final Programme
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Company Profile (50-70 words with contact details) in Final Programme
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Prominent position of company logo on Dinner Venue backdrop, Entrance branding and sponsors
panels.
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Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
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3 Conference badges
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3 invitations for Reception Dinner
SCIENTIFIC HALL SPONSOR: Rs. 12.5 Lacs
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Standees (6x3 ft) outside and within the hall
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Sponsor’s audio visual presentation on screen
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Sponsor’s collateral displayed on a table/distributed to all attendees
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Company logo on the main signage at the entrance to the session hall
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Company logo on the audio visual screens, at the start of the session, used for live projection and
projected backdrop
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Website listing on MICROCON 2015 website (incl. logo on Sponsorship and Exhibition page)
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Company logo on sponsors panels
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Company Profile (100 words) in Final Programme
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E-POSTER SPONSOR: Rs. 12 Lacs
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4 standees (6x3 ft) within the area
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Sponsor ‘s collateral displayed on a table/distributed to all attendees
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Company logo as screen savers on all systems
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Website listing on MICROCON 2015 website (incl. logo on Sponsorship and Exhibition page)
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Company logo on sponsors panels
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Company Profile (100 words) in Final Programme
DELEGATE KIT BAG SPONSOR: Rs. 10 Lacs
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Company Logo inside the Kitbag. Positioning of the logo is the discretion of the OC
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1 insert in delegate bags (collateral to be provided by sponsor)
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1 half page advertisement in Final Programme
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Company Profile (50-70 words with contact details) in Final Programme
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Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
DELEGATE KIT MATERIAL SPONSOR: Rs. 10 Lacs
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Company Logo on the Notepad, pen & Final Programme Cover. Positioning of the logo is the
discretion of the OC
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1 insert in delegate bags (collateral to be provided by sponsor)
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1 half page advertisement in Final Programme
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Company Profile (50-70 words with contact details) in Final Programme
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Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
LANYARD SPONSOR: Rs. 5 Lacs
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Company Logo along with the Conference logo on the lanyard. Positioning of the logo is the
discretion of the OC
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1 insert in delegate bags (collateral to be provided by sponsor)
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1 half page advertisement in Final Programme
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Company Profile (50-70 words with contact details) in Final Programme
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Website listing on MICROCON 2015 website (including logo on Home, Sponsorship and Exhibition
pages along with the hyperlink to the company website)
Advertising Opportunities for the Final Programme
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Full Page:
Rs. 1,00,000/-
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Back Cover:
Rs. 2,00,000/-
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Inside Front Cover: Rs. 2,00,000/-
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Half Page:
Rs. 50,000/-
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Inside Back Cover: Rs. 1,50,000/-
Exhibition Booths
RATES FOR BOOTHS
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6 sq ms – Rs.1,00,000/-
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9 sq ms – Rs.1,50,000/ Larger booths available on request.
 Additional Service Tax of 12.36% (or at prevailing rates at the time of billing) will be applicable
The exhibition price includes:
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Octonorm shell scheme
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Fascia with company name
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2 chairs and 1 counter
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2 spotlights
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1 plug point
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1 waste paper basket
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Carpet – light grey
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Free listing of exhibitor’s name, booth number and products in the Exhibitor Catalogue and
Conference website
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Company Profile (50 words) in Final Programme
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2 Exhibitor Badges per Stand
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Tea/Coffee and Lunch
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The exhibitor badge allows entry into the Exhibition area only
Extras
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Additional exhibitor badges available @ Rs. 5,000 for 3 days, with Tea/Coffee and Lunch
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Additional furniture items available on rental
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Exhibition booths will be allocated on a first come first served basis (with the exception of sponsors
who have first refusal). To get your preferred booth, contact us now
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THE EXHIBITION
Pharmaceutical companies, microbiology kit and media supplies, medical products and systems
companies, equipment manufacturers, publishers and educational organisations are invited to showcase
their products and services. The exhibition is located at JIPMER Campus, with refreshments and lunch in the
nearby area encouraging maximum interaction with delegates.
Exhibitor Information
Exhibition Timings:
Booth hand over:
25th Nov 2015
1300 – 1800 hrs
Raw space:
23rd Nov., 2015 - 06.00 hrs
26th – 29th Nov 2015
0900 – 1700 hrs
Built-up booths:
24th Nov., 2015 - 10:00 hrs
Booth dismantle: Built-up and Raw space: 29th November 2015 - 16.00 – 23.00
EXHIBITION LAYOUT:
The Exhibition Layout will be uploaded in June 2015. Stall allotment will be done on a first come – first
allotted basis at the discretion of the Organising Committee.
Booth dimensions: 3m x 3m
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SPONSORSHIP AND EXHIBITION BOOKING TERMS AND CONDITIONS
Payment options:
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Demand Draft in favour of MICROCON 2015 payable at JIPMER, Puducherry
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Bank Transfer
Payment details:
All sponsorship and exhibition rates given do not include taxes. Additional Service Tax of 12.36% will be
applicable. Please add the bank transfer charges to the amount you pay to your bank along with the
complete booking form.
It is necessary to enclose a copy of the Payment/Transaction Advice obtained from your bank to identify you
and confirm your payment. Bank transfer details for the MICROCON 2015 are as follows:
Account Name:
MICROCON 2015
Account Number:
00000033857931984
Bank Name & Address:
State Bank of India, JIPMER Branch, Puducherry
Bank IFSC Code:
SBIN0002238
Bank MICR CODE:
605002006
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All invoices for exhibition space shall be issued by KW Conferences Pvt Ltd in Rupees.
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All completed sponsorships / exhibition space booking forms along with Demand Draft / Bank Transfer
Payment Transaction Advice must be mailed to:
MICROCON 2015 – Secretariat:
KW Conferences Pvt Ltd.,
1st Floor, TFOB, HITEX Exhibition Grounds, Madhapur, Hyderabad – 500 084
Tel: +91 40 6598 7803, Email: [email protected]
Dates for payment:
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50% of booth charges payable on booking within 7 days following issue of invoice
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25 % of booth charges payable by 30th April 2015
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25 % of booth charges payable by 30th September 2015
The booth will be confirmed only upon receipt of the initial payment of 25%. In case the full payment is not
received by 30th September 2015, booth confirmation shall be deemed revoked. The exhibitor shall pay the
agreed fee in full even if they do not attend the exhibition, or do not attend it for its whole period, and the
reason for this is not due to culpability on the part of the host or its agents.
Cancellation Terms:
Cancellation and changes to your original bookings must be made in writing to Conference Secretariat. If
the exhibitor withdraws from the exhibition after signing and returning the booking form, they will be liable
to pay the following cancellation fees:
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Upto 20 June 2015: 75% of the total cost
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After 20 June 2015: 100% of the total cost
All refunds less the service and other taxes levied will be paid 30 days after the closing of the Conference.
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TERMS AND CONDITIONS:
Additional services (electricity, water, furnishings,
staff, shows, etc.) will be charged in accordance with
the relevant price lists. Separate orders, depending on
specifications by KWC, must be made for such
services. Details on the Order Forms available on
request: [email protected]
The exhibitor must order additional services and
facilities latest by the dates listed in the respective
order documents. Should the exhibitor fail to meet
these dates, a surcharge of up to 100% on the list price
may be imposed. Fees must also be paid in full in
cases of cancellation, if the host or its agents have
already passed the orders on to the stand builder or
service partner. They shall be automatically deemed
to have been passed on if five days have elapsed since
the date given in the order.
No nails screws or other fixtures may be attached to
any part of the Venue including floors and ceilings. No
painting of any part of the venue is to be carried out.
The Exhibitor shall be responsible for any charges
incurred by the venue for any damage or
disfigurement caused by the Exhibitor or its agents.
The exhibitor will ensure that its employees and
contractors will, at all times, act in accordance with the
reasonable directives of the Organiser and will
conduct themselves in an orderly manner, in full
compliance with the reasonable directives and
requirements of the venue management and with all
applicable laws ordinances and directives.
KW Conferences shall be the sole contracting partner
for all questions involving stand construction and
stand-construction packages, and for the inspection
and licensing under construction law of stands
commissioned individually by the exhibitor.
The Terms & Conditions of Business of KWC shall
apply thereto by way of supplement. Conditions and
times governing the delivery of exhibitors’ own standconstruction materials or of larger products for
exhibition and their assembly must be agreed with
KWC no later than 30 days prior to the start of the
exhibition.
Exhibitors who construct their own stand, or
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commission a third party to do so, must submit the
stand design and other requisite proof in accordance
with technical guidelines, to KWC for agreement and
confirmation no later than 1 month prior to the
exhibition. Otherwise permission for the stand cannot
be given, or may be withdrawn on the spot. This shall
also apply in cases where the documents show
discrepancies from the actual stand structure.
The organiser shall not be liable for any claims arising
from loss or damage from any cause whatever in
respect of any property brought to the venue by the
exhibitor or by a third party hired by the Exhibitor.
The Exhibitor shall indemnify the organiser for any
claims arising from death, bodily injury or damage to
property arising in connection with the booth, supply
of any mechanical equipment supplied by the
Exhibitor or anything permitted done thereon. The
indemnity shall include any claim for consequential
loss and all actions, proceedings, costs and demands
for each and every claim.
The exhibitor shall effect adequate insurance in
respect of public liability and shall, on request,
provide the organiser with satisfactory evidence that
adequate insurance is in force. In the event of
postponement or cancellation of the Exhibition for
any cause not within the control of the Organiser, the
Organiser shall not be liable to the Exhibitor in respect
of any actions, claims, costs or expenses including
claims for consequential losses.
If the Exhibition is postponed or rearranged the
contracts for space shall be binding on all parties. In
the event that the Exhibition is cancelled or
abandoned by the Organiser with no intention to
rearrange at a future date, only then the Exhibitor
shall be entitled to a refund of the Exhibition Fee.
The exhibitor may increase the size of the exhibition
stand area after signing this agreement at the same
rate per square metre as previously agreed but
subject to the further availability of suitable exhibition
space at the venue.
Smoking is not allowed in the exhibition stand/ venue
except in designated smoking area (s)
Exhibitors will not be allowed to play loud music
during product promotion so as to not disturb other
fellow exhibitors
Exhibitors will limit their display within the allotted
area. No display/promotional material will be allowed
in the exhibition aisles/open spaces.
The exhibitor will plan the despatch of their materials
in such a manner that their material reaches the venue
on 23rd November 2015. Exhibit material received
onsite before this date will be sent back
In case of sponsorship of line or actual items, the
items provided by the sponsor will have to be
approved by MICROCON 2015. In case the item does
not conform to the MICROCON 2015 approved item,
the Organizing Committee reserves the right to
disallow distribution to delegates without any refund
to the sponsor
All items being provided by the sponsor must be
delivered to JIPMER by 23rd November, 2015
Please Note: Sponsors and exhibitors confirm that in
entering into an agreement to exhibit or sponsor at
MICROCON 2015 they shall conform to the
MICROCON 2015 rules & regulations.
Contact Us:
Dr B N Harish
MICROCON 2015 Organising Secretary
Department of Microbiology,
Jawaharlal Institute of Postgraduate Medical Education and Research,
Dhanvantri Nagar, Gorimedu, Puducherry, 605006
Tel.: 0413 227 2380
MICROCON 2015 – Secretariat
KW Conferences Pvt Ltd
1st Floor, TFOB, HITEX Exhibition Grounds, Madhapur, Hyderabad – 500 084
Tel: +91 40 6598 7803, Email: [email protected]
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ConferenceSecretariat
KWConferencesPvt.Ltd.
1stFloor,TFOB,HITEXExhibitionGrounds,
Madhapur,Hyderabad-84
Phone:+914065987803
Email:[email protected]
URL:www.microcon2015.co.in